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HomeMy WebLinkAbout2010-09-07 MINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, September 7, 2010 6:00 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, September 7, 2010. Mayor Rose called the meeting to order at 6:03 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Bernie Bruns, Brad Cope, Mike Fuller, David Hurt, Aaron Thatcher and Ron Super. Also present were City Administrator David Blackburn, City Attorney Nancy Thompson, City Clerk Robin Littrell, Community Development Director Mike Duffy, Community Relations Director Meredith Hauck, Capital Projects Engineer Travis Hoover, Community Development Assistant Sarah Wagner, and Finance Director ponna Resz. WORK SESSION Community Relations Director Meredith Hauck explained the Tourism Tourism Commission role and the results of the funding requests that were reviewed for this budget year. She and City Attorney Nancy Thompson further explained the Board's role and their need for setting of guidelines and direction they desire for the Tourism Commission. Discussion of specific requests along with setting funding limits by percentages and/or exact dollar amounts was shared. Alderman Thatcher moved to allocate the Tourism Commission funds as: $36,000 for marketing, $63,000 for city projects, and $81,000 to other city events, second by Alderman Hurt. Yes: Thatcher, Hurt, Super, Fuller, Cope, and Bruns. Motion carried 6-0. Discussions continued regarding the RFP results for the community theater services at the Community Center, the Platte County Commission Visitors Bureau marketing partnership opportunity, and the Billboard campaign. It was decided that the direction of the Board will be taken to the Tourism Commission at their next meeting and following that explanation, they will be asked to review and reconsider this year's selected requests. RECESS @ 6:52 P.M. Alderman Thatcher moved to recess at 6:52 p.m., seconded by Alderman Cope. Yes: Thatcher, Cope, Bruns, Super, Fuller, and Hurt. Motion carried 6-0. 1 REGULAR SESSION Mayor Rose called the Regular Session Meeting to order at 7:00 p.m. Those in attendance were Mayor Rose and Aldermen: Bruns, Cope, Fuller, Hurt, Thatcher, and Super. Also present were City Administrator David Blackburn, City Attorney Nancy Thompson, City Clerk Robin Littrell, Community Development Director Mike Duffy, Community Relations Director Meredith Hauck, Capital Projects Engineer Travis Hoover, Community Development Assistant Sarah Wagner, Finance Director ponna Resz, Public Safety Director Greg Mills, Capt. Gary McMullin, Capt. Chris Skinrood, and Sergeant Dean Noll. PLEDGE OF ALLEGIANCE Mayor Rose led the Pledge of Allegiance. PUBLIC COMMENT None. Minutes from August 17, 2010 were pulled from the consent agenda for discussion. � CONSENT AGENDA Alderman Bruns moved to adopt the Consent Agenda, second by Alderman Cope. Yes: Bruns, Cope, Thatcher, Super, Fuller, and Hurt. Motion carried 6-0. MINUTES OF 08-70-10 Alderman Bruns moved to approve the minutes of August 10, 2010, second by Alderman Cope. Yes: Bruns, Cope, Thatcher, Super, Fuller, and Hurt. Motion carried 6-0. MINUTES OF 08-31-10 Alderman Bruns moved to approve the minutes of August 31, 2010, second by Alderman Cope. Yes: Bruns, Cope, Thatcher, Super, Fuller, and Hurt. Motion carried 6-0. Resolution 2D70-055 Alderman Bruns moved to approve Resolution 2010-055, Bill Pay authorizing the expenditure of funds out of the City Treasury for weeks ending August 20` August 27 and September 3` second by Alderman Cope. Yes: Bruns, Cope, Thatcher, Super, Fuller, and Hurt. Motion carried 6-0. Resolution 2010-056 Alderman Bruns moved to approve Resolution 2010-056, Approving Execution of approving the execution of a proxy for the annual meeting A Proxy for Annual Meeting of landowners, second Alderman Cope. Yes: Bruns, Cope, Thatcher, Super, Fuller, and Hurt. Motion carried 6-0. 2 REGULAR AGENDA MINUTES OF 08-17-70 Following discussion voicing concerns with the Tullison Bridge, Community Development Director Mike Duffy read minutes from May 9, 2009 that referred to an amendment to the original contract. The Board discussed a special meeting to gain further clarification on all details of the Argosy North Project. City Administrator David Blackburn asked the Board to meet on Sept. 16� at 6 p.m. and the Board gave a general consensus for that meeting. Alderman Cope moved to approve the minutes of August 17, 2010, second by Alderman Super. Yes: Cope, Super, Bruns, Thatcher, Fuller, and Hurt. Motion carried 6-0. Resolution 2070-057 Community Relations Director Meredith Hauck explained the bid Award Bid on Telephone process and that we received 5 bid proposals. The staff recommends the American Telephone, Inc. bid. Alderman Thatcher moved to approve Resolution 2010-057, awarding the bid for the telephone system and installation to I American Telephone, Inc. in the amount of $131,486.41, second ' by Alderman Cope. Yes: Thatcher, Cope, Hurt, Fuller, Super, and Bruns. Motion carried 6-0. Bill No. 2010-055 Community Relations Director Meredith Hauck introduced the bill Amend Swartz Agreement and the need for the amendment to the ordinance. Alderman Bruns moved to accept first reading and place Bill No. 2010-055 on second & final reading, second by Alderman Thatcher. Yes: Bruns, Thatcher, Super, Hurt, Cope, and Fuller. Motion carried 6-0. Alderman Thatcher moved to approve Bill 2010-055 and enact said bill as ordinance, second by Alderman Bruns. Yes: Thatcher, Bruns, Cope, Hurt, Super, and Fuller. Motion carried 6-0. Resolution 2010-058 City Attorney Nancy Thompson discussed the proposal received Springsted Financial Services from Springsted and stated staff concerns. The Mayor and Board gave their perspective on the situation and services received to this point by Springsted. Motion moved by Alderman Thatcher to approve Resolution 2010- 057, approving agreement with Springsted. Motion died for lack of second. Finance Director Resz and Community Development Director Duffy echoed responses that communication has been difficult and frustrating. Staff was directed to contact Springsted and tell 3 them to put a hold on their work and they also directed staff to put out a request for proposals as soon as possible so they may research alternatives. CITY ADMINISTRATOR No report. ADMINISTRATION No report. COMMUNITY DEVELOPMENT Community Development Director Mike Duffy explained details of his most recent conversation with the Army Corp of Engineers concerning the wetlands mitigation. It was their suggestion that Riverside consider buying credits in an existing bank and it could be more cost effective for the city. This seems to be a much simpler approach and a sizeable cost reduction. We will continue discussions and when an agreement is reached we will bring that to the Mayor and Board. ENGINEERING City Engineer Travis Hoover reported approval of change order number five for the Argosy North Project because it was 3% of the total project cost. He reviewed the details of the change order line by line. Hoover also explained that an abandoned pipeline was I discovered after the project had began, which resulted in necessary changes and were paid out of Argosy's portion of the budget because this was their request to speed the project along. Community Development Director Duffy remarked that if funding were to come available the city has fact sheets and a packet prepared for submission for work on Northwood Road. FINANCE Finance Director ponna Resz announced that the auditors are here for the next few weeks and will be working in the conference room next to the courtroom. PUBLIC SAFETY Public Safety Director Mills informed the Board that there were informational items in the packet that included a monthly performance report and the hiring of the part-time police officer. The Park Hill South Homecoming Parade wiil be September 25� During the past weekend the Fire Department held their Boot Block fundraiser for MDA and raised $2,000 for Jerry's Kids. Sgt. Dean Noll was asked to come and present the new program, Safe Haven for Newborns. He gave details of the program through a power point presentation and answered question from the Mayor and Board. Public Safety Director Mills thanked Sgt. Noll for his diligence and dedication to this new program and its cause. Applause from all those in attendance followed in support of his efforts. PUBLIC WORKS No Report. 4 PARKS & RECREATION No Report. LEVEE BOARD REPORT No Report. MAYOR'S DISCUSSION The Mayor received letters from two little boys thanking the City I for the summer Science Program and they are hoping the program will continue next year. She also announced that the Riverfest flyers are printed and being circulated. There are shirts for the Aldermen to wear in the parade and the dates for Riverfest are September 17 and 18 th . BOARD OF ALDERMEN Alderman Bruns - Nothing at this time. COMMENTS Alderman Fuller - Nothing at this time. Alderman Super — Shared how pleased he is with the bus stop at Homestead being much safer for our children, and he hopes they will continue in this direction. He also encouraged the City staff to communicate with the school regarding street work and improvements. Alderman Hurt — Nothing at this time. Alderman Thatcher shared that the residents in the Gatewoods area that talk to him are very pleased with the communication from the city on the project. Alderman Cope — Nothing at this time. Mayor Rose added that she was contacted by the Platte Woods United Methodist Church and they have another Senior Citizen Clean Up scheduled for the October 9 A letter will go out to residents to get a schedule of work to be done for that day and the Mayor would like the Aldermen to be aware of needs in their wards to share with the organizers. BREAK AT 8:02 P.M. Alderman Fuller moved for a break during open session at 8:02 p.m., second by Alderman Bruns. Yes: Fuller, Bruns, Hurt, Super, Cope, and Thatcher. Motion carried 6-0. OPEN SESSION 8:17 P.M. Open session resumed at 8:17 p.m. 5 MOTION TO ENTER INTO Alderman Hurt moved that the meeting go into closed CLOSED @ 8:17 P.M. session pursuant to RSMo 610.021 (1) Legal actions, causes of action or litigation, RSMo 610.021 (2) Leasing, purchase or sale of real estate by a public governmental body, RSMo 610.021 (12) Sealed bids and related documents, until the bids are opened and contract is executed, or all are rejected, second by Alderman Thatcher. Yes: Hurt, Thatcher, Cope, Fuller, Super, and Bruns. Motion carried 6-0. MOTION TO ADJOURN Alderman Bruns moved that the closed session be adjourned at CLOSED @ 9:03 P.M. 9:03 p.m. with action taken, second by Alderman Thatcher. Yes: Bruns, Thatcher, Hurt, Fuller Cope, and Super. Motion carried 6-0. MOTION TO ADJOURN Alderman Bruns moved to adjourn the meeting at 9:08 p.m., second by Alderman Fuller. Yes: Bruns, Fuller, Cope, Super, Hurt, and Thatcher. Motion carried 6-0. _ , � Robin Littrell, City Clerk - .. - . 6