The URL can be used to link to this page

Home My WebLink About1996-057 - Establishment of Duties and Powers of City Administrator86355; 05/20/96 BILL NO. ~1C -_'1~7 /i ,--mss ~~'_2DINANCE NO. -~~'"`% AN ORDINANCE ESTABLISHING THE DUTIES A'~D POWERS OF THE CITY ADMINISTRATOR OF TH: CITY OF RIVERSIDE, MISSOURI. BE IT ORDAINED BY THE BOARD OF ALDERMEN OF TIIE CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS: Section 1. The duties and powers of the City Administrator are as set out in the attached job description which is made a part of this ordinance just as set out herein. Section 2. The City Clerk is dirc~ted to place the ordinance in appropriate form in the City's Code. PASSED THIS ~1_~J~' DAY OF J;'~ ~ 1996. C ~ ~" YOR ATTEST: _. ~ '.t ~,~, ~~lJ~. c'y-~ CITY CLERK APPROVED TIIIS ~ i.s, DAY OF -- ~- •' 6. ]. R CITY ADMINISTRATOR JOB DESCRIPTION DUTIES AND POWERS. A. Chief Administrative Officer. The City Administrator shall be the Chief Administrative Officer of the city government and subject to the direction of the Mayor as the Chief Executive Officer of the City government. Except as otherwise specified by ordinance or by the law of the State of Missouri, the City Administrator shall coordinate and generally supervise the operation of all departments of the City of Riverside. B. Purchasing. '.;he City Administrator shall be the Purchasing Agent for the City of Riverside and all p:.irchases amounting to less than five hundred dollars ($500.00) shall be made under his/her direction and supervision, and all such purchases shall be made in accordance .w~.th purchasing rules and procedures approved by the Board of Aldermen. C. Budget. The City Administrator shall be the Budget Officer of the City of Riverside and shall assemble estimates of the financial needs and resources of the City for each ensuing year and shall prepare a program of activiL-ies within the financial power of the City, embodying in it a budget document with proper supporting schedules and an analysis to be proposed by the Mayor and the Board of Aldermen for their final approval. As. Budget Officer, the City Administrator shall project the City's short and long term expenditu=ss and shall be responsible for recommending investments which are approved by law and which maximize the City's financial return. D. Financial Reports. The City Administrator shall make monthly reports to the Mayor and the Board of Aldermen relative to the financial condition of the City. Such reports shall show the financial condition of the City in relation to the Budget. E. Annual Report. 'Phe City Administrator shall prepare and present to the Mayor and the Board of Aldermen an annual report of the City's affairs, including in such report a swnmary of reFnrts of department heads and such other reports as the t;~.yor and the Board of Aldermen may require. F. Personnel Sys*er}__ The City Administrator shall act as the Personnel Officer of the City and shall recommend an appropriate classification system and pay Flan to the Mayor and Board of ~Ldermen. The City Administrator shall have the power to appoint and remove, with the approval of the Mayor and Board of Aldermen, all subo~r.linate employees of the City of Riverside. The City Administrator shall make recommendations of appointment and removal of department heads. G. Policy rorniul.ation. The City Administrator shall recommend to the M~:•~or and Doard of Aldermen adoption of such measures as he/she may deem n ecessary or expedient for the health, safety or welfare of the City or for the improvement oP admin istrative services for the City. Ii. Hoard of Aldermen Agenda. The City Administrator shall submit to the 1•:yor and Doard of Aldermen a proposed agenda for each meeting at least forty-eight (a E3) hours before the time of-the r•~gular Aldermen meeting. I. Doard and Committees. The City Administrator shall work with all Cit,• Doards and Committees to help coordinate the work of each. J. Attend noarc~of Aldermen Meetings. The City Administrator shall attend all meetings of the Doard of Aldermen. K. 13id Specifications. The City Administrator shall supervise the preparation of all bid specifications for services and equipment, anc~ receive sealed bids, open the bids in the presence of one or more witnesses, review, and make recommendations for acceptance to the Doard of Aldermen. L. State and T'ed~~r~l Aid Programs. The City Administrator shall coordinate federal and State programs which may have application t~ t're City of Riverside. M. Conference ntt?ndance. The City Administrator shall attend State, Regional, and/or National Conferences and programs applicable to the office and the business of the City of Riverside, whenever such attendance is directed and approved by th~• Doard of Aldermen and Mayor. N. Press Release. The City Administrator or Mayor shall be responsible for keeping the public informed in the purposes and methods of City Government through all available news media and shall act as the spokesperson for City news releases and conferences. O. Record Keeping. The City Administrator shall keep full and accurate records of all actions taken by him/her in the course of his/her duties, and shall safely and properly keep all records and papers belonging to the City of Riverside and entrusted to his/her care. All such records shall be kept on the premises at City Hall and remain the property of the City of Riverside, and open to inspection by the Mayor and the Board of Aldermen at all times. P. Miscellaneous. In addition to the foregoing duties, the City Administrator shall perform any and all other duties or functions prescribed by the Mayor and Board of Aldermen. Q. City Property. The City Administrator shall be accountable to the Mayor and IIoard of Aldermen for all real and personal property of the City of Riverside. He/she shall have responsibility for all inventories of such property and for the upkeep of all such property. Personal property may be sold by the City Administrator only with approval of the Board of Aldermen. Real property may be sold only with the approval of the Board of Aldermen by ordinance. R. Set Administra±.:'~!e Policies. The City Administrator shall recommend to the Board of Aldermen such rules and regulations as he/she may deem necessary or expedient for the conduct ~~` administrative agencies subject to his/her authority. He/she shall have the power to revoke, suspend, or amend any rule or regulation of the administrative service, subject to the approval of the Board of Aldermen. S. Coordinate Department. The City Administrator shall have the power to coordinate the work of all the departments of the City, and at times of an emergency, shall have authority to assign the employees of the City to any department where they are needed for the most effective discharge of the: functions of City Government. T. Investigate and Report. the power to _'.nvestigate affairs or operation of his/her jurisdiction, ani fact concerning the City or the Board of J~ldermen. The City Administrator shall have and to examine or inquire into the any department of the City under 3 shall report o:~ any condition or Government, requested by the Mayor U. Coordinate Of`,?cials. The City Administrator. shall have the power to overrule any action taken by a department head, and may supersede him in the function of his office. V. AApear Before the Board of Aldermen. The City Administrator shall have the power to appear before and address the Board of Aldermen at any meeting, W. Administrator May Not Supersede Action or Mayor and Board of Aldermen. At no time shall the duties of powers of the City Administrator supersede the action by the Mayor and the Board of Alc. :-men.