The URL can be used to link to this page

Home My WebLink About1996-141 - Job Description for Finance OfficerBILL NO. 96-141 ORDINANCE NO. 96- ~~`"~ AN ORDINANCE ADOPTING THE JOB DESCRIPTION FOR THE FINANCE OFFICER FOR THE CITY OF RIVERSIDE, MISSOURI. BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS: SECTION 1: The attached job description for the position of Finance Officer is hereby adopted by the Board of Aldermen. SECTION 2: Amendments and changes to this description may be affected as required by the City Administrator. PASSED THIS 17TH DAY OF DECEMBER, 1996. yor E Rul ATTEST: / ~_ . ~~~' ; Grace Kemerl / City C rk APPROVED THIS //~ DAY OF DECEMBER, 1996. ayor Ed u e FINANCE OFFICER JOB DESCRIPTION Job Title: Finance Officer Department: Administration Date: January 1, 1997 GENERAL PURPOSE Acts as the responsible officer for preparation of all financial records and reports. Maintains complete record of all certificates of deposit, treasury notes, all bonded indebtedness, and other investments of City funds. Maintains complete accounting of all accounts payable of the City and pays all indebtedness. Responsible for all payroll functions and reports. Prepares all appropriate tax and report forms. Prepares semi-annual and annual financial statements for publication and distribution. SUPERVISION RECEIVED: Works under the general supervision of the City Administrator. SUPERVISION EXERCISED: None. ESSENTIAL DUTIES AND RESPONSIBILITIES Promotes, secures, and preserves the financial and property interest of the City. Provides general supervision regarding the proper management of the fiscal concerns of the City. Keeps all records in proper computerized form to provide a full and accurate accounting of all monies received and disbursed in behalf of the City, specifying the time of receipt and disbursement, from whom received and to whom disbursed, and on what account received and disbursed, and how paid. Pay city employees upon presentation of properly certified payroll. Prepare financial reports to be included in packets sent to Aldermen. Prepare statements of cash on hand and unencumbered appropriate balances for the City and such other financial statements as may be requested from time to time. Keep all accounts of the city government and of the respective departments, offices, boards, and commission. Keep all departments, boards, and commission currently informed of its unencumbered appropriation balances as well as encumbrances per budget appropriations. Prepare all financial reports or summaries required by county, state of federal government agencies; i.e. W-2s, 1099s, unemployment, etc. Prepare estimate of revenue and give such other assistance in the preparation of the budget as may be requested by the City Administrator. Examine and audit the accounts of all officials and departments and prepare for the official audit of all city funds. Demand and receive all monies and fees owed to the city whenever any person is indebted to the city. See that all money received by the City is paid into the city treasury. Deposit the proceeds of all sales of bonds in the city treasury immediately after having received same, and until such deposit, be responsible for the amount received. Maintains employee master files. Compiles payroll data such as hours worked, taxes, insurance, retirement, and 401k payments to be withheld, and employee identification number, from time sheets and other records. Prepares computer input forms, enters data into computer files, or computes wages and deductions and posts to payroll records. Reviews wages computed and corrects errors to ensure accuracy of payroll. Records changes affecting net wages such as exemptions, insurance coverage, and various payroll deductions for each employee to update master payroll records. Records data concerning transfer of employees between classifications or departments. Prorates expenses to be debited or credited to each department for cost accounting records. Keeps records of leave pay and nontaxable wages. Maintains payroll related employee leave records, such as sick or vacation leave. Prepares and issues paychecks. Administers payroll related employee benefit programs such as health insurance, leaves, retirement, payroll deductions. Enters payroll data on ledgers, control sheets, warrants and other accounting records; enters accounts payable expenditures into financial system. Inputs budgetary data into financial accounting system. Provides clerical assistance when requested by City Administrator and schedule allows. DESIRED MINIMUM QUALIFICATIONS: Education and Experience: (A) Graduation from an accredited four-year college or university with a degree in accounting, finance, business or public administration, or a closely related field, and three (3) years of progressively responsible governmental accounting or finance work or graduation from an accredited two-year college or university program with an Associate degree in business, computer accounting, or similar field, and documented work experience to demonstrate thorough knowledge of the accounting field with a computer emphasis. Necessary Knowledge, Skills and Abilities: (A) Considerable knowledge of modern governmental accounting theory, principles, and practices; considerable knowledge of internal control procedures and management information systems; considerable knowledge of office automation and computerized financial applications; considerable knowledge of public finance and fiscal planning; considerable knowledge of payroll and accounts payable functions; working knowledge of budgetary, accounting and reporting systems; working knowledge of employee benefit programs. (B) Skill in operating the listed tools and equipment. (C) Ability to prepare and analyze complex financial reports; ability to maintain efficient and effective financial systems and procedures; ability to establish and maintain effective working relationships with employees, auditors, and city officials; ability to communicate effectively both orally and in writing. SPECIAL REQUIREMENTS A valid state driver's license or ability to obtain one within three months. Must be bondable. TOOLS AND EQUIPMENT USED Personal computer, including work processing and spreadsheet software; mainframe computer system; 10-key calculator; phone; copy machine; fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to stand or walk. The employee must frequently lift and/or move up to 25 pounds, and occasionally lift or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is typical of the modern office, and is generally quiet to moderately noisy. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests will be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The j ob between employer change. description does not constitute an employment agreement the employer and employee and is subject to change by the as the needs of the employer and requirements of the job Approval•_ Supervisor 5- Approval Appoi ting Authority Effective Date: Revision History: