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HomeMy WebLinkAbout2010-09-21 Regular Mtg MINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, September 21, 2010 5:45 p.m. The Board of Aldermen for the City of Riverside, Missouri, met for a work session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, September 21, 2010. Mayor Rose called the work session to order at 5:45 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Ron Super, Bernie Bruns, Mike Fuller, David Hurt, Aaron Thatcher, and Brad Cope. Also present were City Administrator David Blackburn, City Attorney Nancy Thompson, City Clerk Robin Littrell, Community Development Director Mike Duffy, Deputy City Clerk Sarah Wagner, and Finance Director ponna Resz. wORK SESSION Community Development Director Duffy introduced the first Springsted Financial Advisor Group - Tom Caleco and Jenny Wolfe with Springsted and Associates. Tom explained the number of associates that will be working with him on this project. Jenny reviewed in detail the colored work chart. Tom explained the time frame and answered inquiries from the Mayor and Aldermen. He also assured the Board that the communication problems previously incurred will not happen from this point forward, he would be the primary contact, and that his team will be on a deadline that will deliver the necessary information. BREAK @ 6:08 P.M. Alderman Thatcher moved to have a break at 6:08 p.m., seconded by Alderman Bruns. Yes: Thatcher, Bruns, Hurt, Fuller, Super, and Cope. Motion carried 6-0. BACK FROM BREAK @ 6:21 P.M. WORK SESSION Community Development Director Duffy introduced the second Alvarez & Marsal Financial Advisor Group — Alvarez & Marsal — Chuck Finch, Nancy Zielke, and Attorney Robin Marinez. Chuck Finch began by presenting credentials of their company and those present, along with the roles they will fulfill throughout this project process. They will provide the information to the City in four weeks, but this timeline relies heavily on the response time from those with whom they must gather information. They addressed a conflict of 1 interest concern brought to the Board's attention at the previous meeting. The Mayor and Board were allowed to ask questions of the group. The Mayor explained that a decision would be made tonight and they would be notified tomorrow morning. REGULAR SESSION Mayor Rose called the Regular Session Meeting to order. at 7:16 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, September 21, 2010. Mayor Rose called the meeting to order at 7:16 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Bernie Bruns, Brad Cope, Mike Fuller, David Hurt, Aaron Thatcher and Ron Super. Also present were City Administrator David Blackburn, City Attorney Nancy Thompson, City Clerk Robin Littrell, Community Development Director Mike Duffy, Community Relations Director Meredith Hauck, Public Safety Director Greg Mills, Capital Projects Engineer Travis Hoover, Community Development Assistant Sarah Wagner, Public Works Director Tom Wooddell, and Finance Director ponna Resz. PLEDGE OF ALLEGIANCE Mayor Rose led the Pledge of Allegiance. PUBLIC COMMENT Dave Paine — 4518 NW Brencrest, Apt. 8— Shared concerns with the Public Safety Department and nuisances with tenants. Stalking, drugs, leaking septic tanks are problems around the apartment complex. These are valid issues along with the fact that o�cers are not returning calls to the citizens. Dr. Kerry Roe, English Landing Elementary School Principal, 6500 NW Klamm Drive, KC MO 64151 — Presented a gift basket to the Mayor and Board for their support of the summer program that helped Riverside students. Christopher Kampmeier — 4518 NW Brencrest, Apt. 5— He stated that he is confirming the statements by Dave Paine earlier and that there is no respect of the residents in the Tory Woods apartments. Mayor Rose thanked him for coming to the Board and that these issues would be reviewed. CONSENT AGENDA Alderman Super moved to adopt the Consent Agenda, second by Alderman Cope. Yes: Super, Cope, Bruns, Thatcher, Fuller, and Hurt. Motion carried 6-0. 2 MINUTES OF 09-07-10 Alderman Super moved to approve the minutes of September 7, 2010, second by Alderman Cope. Yes: Super, Cope, Bruns, Thatcher, Fuller, and Hurt. Motion carried 6-0. Motion Approve Court Alderman Super moved to approve the August 2010 Court Report, Report August 207o second by Alderman Cope. Yes: Super, Cope, Bruns, Thatcher, Fuller, and Hurt. Motion carried 6-0. Motion Approving Riverside Alderman Bruns moved to approve the liquor license for Riverfest Riverfest 2010 Liquor License 2010 contingent upon State of Missouri approval, second by Alderman Thatcher. Yes: Bruns, Thatcher, Super, Fuller, Cope, and Hurt. Motion carried 6-0. Resolution 2010-059 Alderman Super moved to approve Resolution 2010-059, Bill Pay authorizing the expenditure of funds out of the CitX Treasury for weeks ending September 10� and September 17` , second by Alderman Cope. Yes: Super, Cope, Bruns, Thatcher, Fuller, and Hurt. Motion carried 6-0. REGULAR AGENDA Resolution 2010-060 Public Safety Director Greg Mills informed the Board that previous Recording Equipment equipment that was purchased for the interview rooms as part of the camera and security program simply would not work in that area. That company took the equipment back and refunded us $6,000. The new equipment is from the company that supplies our police car video equipment. We will need an additional $2,000 from our budget to cover this expense. Alderman Fuller moved to approve Resolution 2010-060, authorizing the purchase of video recording equipment for the interview rooms not to exceed $10,616.16, second by Alderman Thatcher. Yes: Fuller, Thatcher, Super, Bruns, Cope, and Hurt. Motion carried 6-0. Resolution 2010-061 Mayor Rose asked for discussion on the resolution at hand. Financial Advisor for RFP Each alderman gave their opinions of both financial advisor firms and their personal choice following the interviews. The results being; three preferred Springsted and three preferred Alvarez & Marsal. Mayor Rose shared her views with the Board, especially how importance of the timeline for this process. She also asked if the staff had any issues with either firm and Community Development Director Duffy assured her there were no conflicts. 3 Mayor Rose then asked the City Clerk to pole the board for their final decision. The alderman reaffirmed their first selection making a tie vote, three for Springsted and three for Alvarez & Marsal. Following further conversation among the Board and Mayor, City Attorney Thompson requested the Mayor to direct staff the appropriate name to put in Resolution R-2010-061 and the alderman will have another opportunity to vote on this issue. Mayor Rose stated Alvarez & Marsal to be inserted in the resolution. Alderman Thatcher moved to approve Resolution 2010-061, approving Alvarez & Marsal for their financial advisor services, second by Alderman Hurt. Yes: Thatcher, Hurt, Bruns, and Cope. No: Super and Fuller. Motion carried 4-2. Bill No. 2070-056 There was a substitute Bill No. 2010-056 due to a typo in the Argosy Casino Parkway North original ordinance. City Engineer Travis Hoover explained that these are the change orders that have been previously presented to the Board and this process will officially ratify and amend the agreement between the City and APAC-Kansas Inc. Alderman Hurt moved to accept first reading and place Bill No. 2010-056 on second & final reading, second by Alderman Thatcher. Yes: Hurt, Thatcher, Bruns, Super, Cope, and Fuller. Motion carried 6-0. Alderman Thatcher moved to approve Bill 2010-056 and enact said bill as ordinance, second by Alderman Cope. Yes: Thatcher, Cope, Bruns, Super, Hurt, and Fuller. Motion carried 6-0. Bill No. 2010-057 City Engineer Travis Hoover explained the need for this Missouri Gaming Agreement amendment. Alderman Cope moved to accept first reading and place Bill No. 2010-057 on second and final reading, second by Alderman Bruns. Yes: Cope, Bruns, Super, Fuller, Hurt, and Thatcher. Motion carried 6-0. Alderman Cope moved to approve Bill 2010-057 and enact said bill as ordinance, second by Alderman Thatcher. Yes: Cope, Thatcher, Fuller, Bruns, Hurt, and Super. Motion carried 6-0. Bill No. 2010-058 Mayor Rose explained the selection process and interview Appoint City Prosecutor committee process that was followed. There was discussion of committees and alderman involvement. Alderman Bruns moved 4 to accept first reading and place Bill No. 2010-058 on second and final reading, second by Alderman Cope. Yes: Bruns, Cope, Hurt, and Super. No: Fuller Abstain: Thatcher Motion carried 4-1-1. Alderman Bruns moved to approve Bill 2010-058 and enact said bill as ordinance, second by Alderman Cope. Yes: Bruns, Cope, Super, and Hurt. No: Fuller Abstain: Thatcher Motion carried 4-1-1. CITY ADMINISTRATOR No report. ADMINISTRATION Community Relations Director Meredith Hauk gave an update on the website RFQ, references are being checked; reviewing of qualifications, and a recommendation will come to you at an October meeting. We also have an IT Services RFP due on Friday and I will have more information for you at the next meeting. A recap of the Tourism Meeting held last night includes approval of the Highland Games for $17,500, the Northland Ethnic Festival for $1,500 and also half the funding for the billboard campaign for $12,500. I would like to pole the board to see the interest in funding the other half of the billboard campaign and we would bring back the official funding authorization at the next meeting, if directed. The City Clerk poled the board resulting in a unanimous vote to bring back official documents at the next meeting. The Tourism Committee did not approve funding for the community theater. COMMUNITY DEVELOPMENT Community Development Director Mike Duffy remarked that he had two items of discussion. There is an annual conference on ' Oct. 14 & 15 at Maryland Heights for Missouri Economic Development, the Board is encouraged to attend and please let Duffy know as soon as possible. The other item is the storm we had over the past weekend. We didn't have a lot of destruction as other parts of the area received. We are asking if the Board would be interested in waiving the permit fees for any storm repair needed. The Board agreed unanimously to waive permit fees for the storm repair. It was also noted that there was no power outage in our city during the storms. ENGINEERING City Engineer Travis Hoover reported the Briarcliff interchange is very far behind the original schedule. The Vivion Road project will begin after the 4�' of July in 2011. Businesses will be notified. The Vivion North Bridge will be a 2 month project. Travis will be 5 sure to contact the school district and keep them appraised of the work schedules. Travis will review the schedule and bring back further information. Holiday Sand will be impacted with the schedule also. The Horizon's Lift Station had a bid opening today for water line completion and we received two bids on this project, we will bring the staff recommendation to you at the next Board Meeting. FINANCE No report. PUBLIC SAFETY Public Safety Director Greg Milis replied that his department is acutely aware of the issues brought up during public comments. The department has spent a great deal of time at their property over civil issues. We spoke in the hallway tonight. Riverside has an active Crime Free Multi-Housing Program and we are going to attempt to get these people together to approach these issues at hand. We had some storm damage, a 2007 Crown Victoria, including the electronics in the vehicle. There is nothing to salvage. This will be turned into insurance and we will bring the settlement figures to you. The car was at Capt. McMullin's home. PUBLIC WORKS We have a deposit of $20,000 on the surplus street sweeper. We will use it until our new one sweeper comes in. We will have a resolution for this at the next meeting. The Sustainability committee will meet soon. Our current contract for trash collection is up on December 31$'. We would like to get direction from the board at the next meeting whether to go out for bid or contract with Kansas City, Missouri cooperative. Public Works is offering curbside pickup for the storm damage. It is posted on the website and we will take it day by day. Most will be recycled and the concrete work outside of city hall is being recycled. There is a Solid Waste Survey that is in your packet as part of the Recycling Challenge with MARC. PARKS 8 RECREATION Community Relations Director Meredith Hauck gave a brief recap that the Tourism Committee did not approve funding for the community theater at our community center. The cost is $6,510 for Christmas and Spring shows. If we could get your nod tonight we will bring back the contract by resolution. Following discussion Alderman Fuller moved to go forward with the Community Theater for 2010-2011, second by Alderman Hurt. Yes: Fuller, Hurt, Super, Thatcher, Cope and Bruns. Motion carried 6-0. LEVEE BOARD REPORT No report. 6 MAYOR'S DISCUSSION There was an excellent turnout for the MML Conference in St. Charles Missouri this year. Staff, Aldermen Hurt, Fuller and Bruns along with myself attended. St. Charles set the bar very high and this conference will be in Kansas City next year. The speakers and classes were wonderFul and brought back many ideas. Riverfest was an absolute success! The committee worked their tails off. Every event was well attended and received until the weather got bad. The Sustainability Committee will meet next Monday, Sept. 27` to discuss what is best for this community. BOARD OF ALDERMEN Alderman Bruns — I attended the MML Conference. One of the COMMENTS classes was on the smoking ban. Seemed a lot of the excuses were that it is not the right time. It will be inevitable to do this at some point. Riverfest was fun, even with the rain! I also want to add that we as a board need to look at all the issues before us, what is best for the city. We need to make sure we are moving forward and not hold up progress. Look at all the issues and what is overall best for the city. Alderman Fuller — I also attended the smoking ban for communities and it was interesting. More concern was for those that have to work in that environment. We need to be able to discuss these even when they are unpopular decisions. Many businesses that resisted the ban in the beginning were more profitable in the end and a healthier environment for all workers. One Bingo Hall was closed. The "committee thing", I don't think I need to be on every committee, simply, the Board should have input on the committees with some of the things that are so important to our city. The tree that fell on the Railroad Bridge was washed away by the amazing force of the water we had during the last storm. Alderman Super — I don't know how many home owners received this Sewer Repair Advisory and think it is something the city is endorsing. City Attorney Thompson will pass this on to be put in the city newsletter as a warning to the residents. This company is being reviewed by the Missouri Attorney General's office. Concern of a letter sent by the Mayor supporting the PTA Safety Committee was clarified by Mayor Rose. Alderman Hurt — The MML seminars were very ben�cial and the networking with people from other cities is always very helpful. I was very glad our parade for Riverfest was at 10 a.m. rather than 5 p.m. Alderman Thatcher expressed his appreciation for all the volunteers to make Riverfest a success. The non-smoking ordinance, I still believe is not the proper time for us. I appreciate 7 what Bernie said earlier that we can share our thoughts among each other and I value the discussions held. Alderman Cope — I echo Alderman Thatcher's comments. The Riverfest parade and race were excellent. Everything we were involved in went very well. BREAK @ 8:58 P.M. Alderman Thatcher moved to have a break at 8:58 p.m., seconded by Alderman Bruns. Yes: Thatcher, Bruns, Fuller, Cope, Super, and Hurt. Motion carried 6-0. BACK FROM BREAK @ 9:08 P.M. MOTION TO ENTER INTO Alderman Fuller moved that the meeting go into closed CLOSED @ 9:09 P.M. session pursuant to RSMo 610.021 (2) Leasing, purchase or sale of real estate by a public governmental body, RSMo 610.021 (12) Sealed bids and related documents, until the bids are opened and contract is executed, or all are rejected, and RSMo 610.021 (13) Individually identifiable personnel records, performance ratings or records pertaining to employees, second by Alderman Thatcher. Yes: Fuller, Thatcher, Cope, Super, Hurt, and Bruns. Motion carried 6-0. MOTION TO ADJOURN Alderman Bruns moved that the closed session be adjourned at CLOSED � 10:29 P.M. 10:29 p.m. with action taken, second by Alderman Cope. Yes: Bruns, Cope, Thatcher, Hurt, Fuller, and Super. Motion carried 6-0. MOTION TO ADJOURN Alderman Thatcher moved to adjourn the meeting at 10:30 p.m., secondby Alderman Cope. Yes: Thatcher, Cope, Bruns, Super, Hurt, and Fuller. Motion carried 6-0. `/ '�vok-�� <>����> Robin Littrell, City Clerk 8