HomeMy WebLinkAboutR-2011-011 Rejis Resolution No. R — 2011-071
A RESOLUTION AUTHORIZING THE AGREEMENT FOR THE LEWeb SUBSCRIPTION
SERVICE KNOWN AS REJIS FOR CRIMINAL JUSTICE INFORMATION FOR THE PUBLIC
SAFETY DEPARTMENT FOR SUCH PURPOSES
WHEREAS, the Police Department has a need for a criminal justice information database
which is compatible with other information database users locally and elsewhere in the State of
Missouri and that has historically been provided by ALERT; and
WHEREAS, as of August 2011 the Kansas City Police Department will no longer use
ALERT as a provider of criminal justice information and will be thereafter utilizing Regional Justice
Information Services (REJIS) for such services;
WHEREAS, LEWeb Subscription Service provided by REJIS is a sole source vendor and
purchase of such subscription service from REJIS is authorized under the City of Riverside City
Code; and
WHEREAS, the Board of Aldermen find it is in the best interest of the citizens of the City of
Riverside to authorize and approve the agreement for the LEWeb Subscription Service Agreement
to provide criminal justice information through REJIS for the Public Safety Department;
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY
OF RIVERSIDE, MISSOURI, AS FOLLOWS:
THAT, the agreement for the LEWeb Subscription Service to provide criminal justice
information through REJIS for the Public Safety Department in an amount not to exceed $7,071.00
for the first twelve (12) months of the subscription and thereafter as set forth in Exhibit A attached
hereto and incorporated herein by reference is hereby approved; and
FURTHER THAT the Police Chief and/or the City Administrator, or their designees, are
hereby authorized to execute all documents necessary or incidental to this transaction and the City
Clerk is authorized to attest thereto.
PASSED AND ADOPTED b th Board of dermen and APPROVED by the Mayor of
the City of Riverside, Missouri, the � day of , 2011.
Mayor Kathleen L. Rose
�,��� APPr e s Form:
�_pp�
Robin Littrell, City Clerk � '
n" ps , City Attorney
CITY OF
- RIVERSI
MISSOURI
Upstream from ordinnry.
2950 NW Vivion Road
Riverside, Missouri 64150
MEMO DATE: January 21, 201 I
AGENDA DATE: February I, 201 I
TO: Mayor and Board of Aldermen
FROM: Division Director Mike Shelton
RE: LEWeb Subscription Service Agreement
BACKGROUND:
In late August, 2011, the Kansas City Missouri Police Department will no longer provide criminal justice
information database service known as ALERT. Instead the KCPD has entered into an agreement with
Regional Justice Information Services (REJIS), a St. Louis agency to provide criminal justice information.
REJIS has given ALERT users to subscribe to their service to allow the continuation of receiving criminal
justice information. As part of the subscription REJIS agrees to provide the use of LEWeb, resolution of
softwaze problems related to LEWeb, periodic general software upgrades and 24/7 Help Desk services.
RECOMMENDATION:
Approval
BUDGETARY IMPACT:
The subscription rates are based on the amount of requests for information. In the first twelve (12) months of
the subscription will be an annual cost of $7071.00. The annual subscription fee will increase by five percent
(5%) in the thirteenth month and remain at that amount through month thirty six (36), $7475.55. Month thirty
six and beyond will be based on actual usage by our agency. The rates listed above will not impact the current
operating budget of the Operations Support Division.
Proposal
� � r` � I � Proposal # AA513046
Date 10/06I2010
�t' _" Proposal Name LEWeb Subscrfption Service
c�nmur,�rto,,r�oner�,rom�e;m, ClientRBp DavidTPudlowski
4255 West Pine Bivd. Prepared tor Riverside Department of Public Safety
St. Louis, M063108 Gregory Mills
314-535-1950 (phone) 2990 NW Vivion Rd
314-535-1729 (fax) Riverside, MO 64150
www.rejis.org 816-741-1191
Q. •. Descri fio� ': Prfce Extended
1 Annual subscri tion cost $7 071 .00 for LEWeb service 589.25 589.25
Shipping and Handling
7otal $589.25
Q. Ifem Aescri t�on.. r�:... .:. - Price` Fre uenc
1 Annual subscription cost ($7,071 ,00) for I $589.25 Monthly
LEWeb service
- *Prices subject to change
REJISCommission Page l of3 October7, 20fo
� � � � � Proposal # AA513046
Date 10/06/2010
� [n+rce�ngRrMUam�mfm�miian AmOUII� $589.25
Remarks
The Agency and the REJIS Commission ("REJIS") have entered into an agreement for subscripNon service to
LEWeb. Service and billing will commence on the date that LEWeb service is fully activated for the Kansas City
Police Department. Cancellatlon of this Contract shall occur only after written notice is given to REJIS at least
sixty (60) days in advance.
The annual subscr(ption fee for the REJIS' LEWeb services for the first twelve (12j months of the agreement as
identified in this proposal. The Annual Subscription Fee will increase by five percent (5°/a) effective in the
thirteenth month and remain at that amount for months thlrteen- thirfy six. The Annual Subscription consists of the
use of the LEWeb, resofution of software problems refated to LEWeb, periodic general software upgrades, and
Help Desk services. REJ�S will provide a usaga report at the end of years one, two and three for your review:
7he subscription fee will be adjusted at the begfnning of year four to reflect the actual usage by the City/ Agency.
7he fees are subject to annual adjustments thereafter as established by the REJIS dommission. The Agency will
negotiate connectivity issues with the Kansas City Police Deparfinent or REJIS. The costs for the connection are
not included in this proposal.
The Subscription Fee will be billed in equal (1/12 of the total) payments each month, uniess requested othenvise
by the Agency.
The Agency agrees to the access standards and protocols as defined in the REJIS Law Enforcement Services
Access Agreement.
REJIS will retain ownership of the deveioped software and wili make it available to any/all regional government
entity (entities) that can utilize this capability. REJIS retains title and all copyrighfs, trade secrets, and inteilectual
property rights to the software. The Agency agrees that the soffware will not be disclosed, given, sold to, or used
by arlother party without approvaf of REJIS. The Agency shall retain the rights to all records and data associated
with the Agency. The Agency warrants that they will not use the software for any purpose other than as an
information sharing system, and that it will use the sofiware in a manner consistent with tfie training provided by
REJIS.
REJIS warrants that the soflware or services shall substantially perform in accordance with software
specifications. REJIS will use its best effort to promptly correct any maifunction. REJIS does not make any other
warranties, expressed or implied, nor does REJIS warrant the operation of the soHware will be uninterrupted or
error-free.
REJIS Commfssion Page 2 of 3 October 7, 20f0
REJIS and the Agency agree that throughout the term of this Agreemenf, iE may become necessary to develop
varlous system enhancements or intertaces that requfre appllcation development work fo meet the specific needs
ofAgency. If the Agency requests REJIS to develop and Implement any future system enhancements or
interfaces that are not included in fhe partnership agreement, the mutually agreed upon terms, conditions, and
fees shall be negotiated under a separate agreement.
' General Nofes
� • Prices for REJIS software and servfces are valid for 90 days from the proposal date.
• If quotes from vendors for hardware/software requests are part of this proposal the final price may
fluctuate and will be adjusted accordingly durfng the biliing process.
• All clients who access REJlS services must meet antl-virus and CJIS/NCIC security requirements.
� REJIS software servica offerings require minfmum hardware / softwara configurations for your equipment
to ensure proper service delivery and operation. Consult your Ciient Representative fo obtain a copy of
the current REJIS Hardware / Software Conflgurations.
• Contact your Client Representative with any questfons.
• Technical (Vetwork Support provided by REJIS will be billed at $83.00 per hour. If the agency has an IT
Support Services contract, the agency will be billed at the contract rate. Any Application Development
work will be bilfed at $85.00 per hour.
• For custom code developed by REJIS, the following statement applles. As implled under the REJIS
operating charter to support regional government entities, REJIS will retain ownership of the developed
software and will make it available to any/ali regional government entity (entities) that can utilize this
capability. REJIS retains title and all copyrights, trade secrefs, and intellectual property rights to the
soHware. Rivers(de Department of Public Safety agrees that the software will not be disclosed, given, sold
to, or used by another party without approval of REJIS.
Detail Notes
Proposai revlewed and approved by: Work campleted and accepted 6y:
. REJIS has delivered ihe work product or servlce tlescribed in this proposal.
After reNew, I agree il satisfactorily provides the fur�ctfons defined in �e
` . � proposal and accept iL
..._....... � ' r ,
Signature: ` ' Sfgnature:
Prinf Name: �ci,v� � �� Cti�K L� ��,2,V Print Name:
Date: ���eu.� �,�Ol� Date:
Ifthe SyslemAccepWnce is not signetl 15 days following Ne compleilon of the
Nnctlons definetl tn the proposal, it will ba presumed Ihat Ihe work product or
. service was satlsfectory and accepted. Please conlecl your CIIeN
Representative wlfhin 75 days to requesl an ezlension.
REJ/S Commission Page 3 of 3 Octo6er 7, 2010