HomeMy WebLinkAboutR-2011-013 Platte Co. Arts Council RESOLUTION NO. R-2011-013
A RESOLUTION APPROVING AN AGREEMENT WITH THE PLATTE COUNTY ARTS
COUNCIL FOR THE PLATTE COUNTY STUDENT THEATER EXPERIENCE AND
APPROVING EXECUTION OF AN AGREEMENT IN CONNECTION WITH THE PROVISION
OF SUCH SERVICES
WHEREAS, the Platte County Arts Council is a Missouri not-for-profit corporation
providing services and educational opportunities for youth within the City and the Platte County
Arts Council has submitted its proposal to provide an eight week children's theater program
within the City; and
WHEREAS, the Board of Aldermen find it is in the best interest of the City to enhance
the summer activities offered by the City at the Riverside Community Center by entering into a
cooperative agreement with the Platte County Arts Council to provide such services as set forth
in the Agreement attached hereto and incorporated herein by reference; and
WHEREAS, the Board of Aldermen further find that the activities and services provided
by the Platte County Arts Council contribute to the welfare of the City as well as the economic
and social potential of the City and its residents, that such services are important to the welfare
of the City, and that co-sponsorship of the activities and support of such services and activities
are for a public purpose;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE
CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS:
THAT execution of a cooperative agreement with the Platte County Arts Council to
provide the Platte County Student Theater Experience program at the Riverside Community
Center in substantially the same form as Exhibit "A" attached hereto, is hereby authorized and
approved;and
FURTHER THAT the City Administrator, Mayor and/or Finance Director are hereby
authorized to execute all documents necessary to carry out the terms and conditions of such
service agreement and the City Clerk is authorized to attest thereto.
PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of
the City of Riverside, Missouri, the 15� day of February, 2011.
,
i
v
yor Kathleen L. Rose
ATTEST: APPR D AS TO FORM:
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Robin Littrell, City Clerk an y om� on, Ci Attorney
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U{isCream f'rarn ordfncrry.
2950 NW Vivion Road
Riverside, Missouri 64150
AGENDA DATE: 2011-02-15
TO: Mayor and Board of Aldermen
FROM: Meredith Hauck, Director of Community Relations
RE: Platte County Student Theatre Experience
BACKGROUND: In 2010, the City entered into a service agreement with Platte County Arts for the
Student Theatre Experience. Platte County Arts provided this program to the Riverside community in
return for use of the Community Center. The City served as co-sponsor for the program.
RECOMMENDATION: Staff is recommending the City continue our partnership with Platte County
Arts for the Student Theatre Experience in 2011 by entering into the same agreement for this year.
BUDGETARY IMPACT: The estimated rental cost of the Community Center for this program is
$3,300. Based on the structure of the service agreement, Platte County Arts will be provided use of
this space for no charge.
Pra3eet Nar►�ative
The "Ylatte County Sfudent Theater �xperience" is a program under #he direcHon '
�nd supei�visian of f�ePlatto County Arts Council, ia paifueiship �vxth Riverside
Pa�'l�s and.Recreation, I+'ormez•ly estlled �OChtldren's Theatre; Ro�• K3ds, I3y I{ids"
a�td ent�r3ng its �ifth year in 2010, the ��rogram is fi�ee far partieipation, zuns four
� days fl�veelc fnr eight weelts durfng tuc months of Juite flnd Jaly, and is open to
chiidren anci teeus uudez• fhe age of cighfeeu. Tu��augh tlie �rogram, youti� h�ve fhc
apportunity to direct, desig�► aud act in three productions. Tt�ey atso make necv
fi�iends, lent�n sclf-esteem an[! hnve �un wl�ile learning bnszc art px�inci�les, The
�►rogr�m concludes witL frvo nigLfs of perfai�mances, open to the pablie at no
ci►nrge. o
The program addresses Rivcrsido's fourisnt go�ls ir� a nnmber of �vays. The fs�m9ltes
. tl�at participnfc i►t the ��ragram co�iie fc�om diverse narts of Platte Couufy nnd many
�re seeing Rivej�side for tho �rat ti►ne, Since parents, otftex� relatives and f�Iend�
attend both rel�earsal dafes aud performa�tces, Rivorside can bene#it �'�•o�n the
increased visitors fhroughout tt�c suminer. The Riverside Co►nnuivtty Center, ns the
hostiug tacilify fox� the progrnm also benefets f��ont vPsitors' exposura ta othei� events
aud acfivitles held flxe�•c. The fam9lies that aro brougE�t to Riversicle fnr ti» pP Og1A[CI
dn same of theL• shapring, dine in restAUrants Tncl even pureGase gasoline from
loeal moX�ebants, Lasfty, tha Platte County Stndent Thentre Gxpertence solicita Ioeal
merchants for thui� adverfising spaee and donafions of goods for tlie program, in
excI�enbe for advertising at flto Performances. Wfiile no researcu has been c�aue for
return-an-investanenf.s, ��c believo tl�e program fiilly rec9prncates wlt6 the city of
12iverside and ita goals.
Tho Platte County Arts Council is a nou-profit 501c(3) coi�oratfon op$rated
enti��ely by vQliinteers. xlae missiou of tlic orgflUizaffon 9s to strengthen �ta�d enrich
tho cotrtmunity by developiug fhc �isiU�ilty, parEicipation, informRtiou, supgo��t s�ud
edueatlon for fi�e arfs ancl 2rt{sts ancl tl�ei�• evcnfs, and to asslst in bringing the arts
to the citl�ens of Platte County. The Studenf Theshe Experience relates c�irectIy to
our mission by p�'ovidiug all of tli3s fo #he chilti�•e�t of Platte Counfy, speciGeally the
� thoatra �rfs. It is oue• belief il�at a Full, ricu appreeiat'rnn of tlie arts improves ti�e
qualify of Iise in tlto comuiunity And should hegin at an early �ge. Ti�c Platte County
Arts Councli has successfally ope�•ated tt�is 1}rogram thu pnst fou►• years Ancl tivitu
mflny t�le�ttecl vnlunteers retur�ing, fliis gives us fi�e experienca neecled to cantinue
offeriug the pragr�m for 2Q10. Undex� the direefion of Don 13rotivning,l't�esidont of
tlio Arts �ouucil, Jaremy Eve��ts fs tha council chai� 'lilAll �Yf10 OYCI •sees the program,
H{s c�'etlits ir►clude direeting, actin� and design �vork iu mor� fl��n f�veuty
productians, both stage and film since 198G, Jm�emy has been tlie cI�airinau for the
P►•nirie �'otnE Variety S�o�v i►t flxe l�arlc Hill school district for tha lasi aeven yea��s
and is eurrently studying Communic�tion a�td Tt�catre Ai�ts at �'ark Uutvcrsity.
Jania Peak direefs tho numerons adult voluntet+rs assocfatc�I rvifli t[�a prog��am, She
is an ndjunet professor of fl�eatre nt Park Y1�tiversity aud a founder of ti►e Studovf
Theat�•e l+,�ea'teneu program. Jauie hotds an MI{'A 1n Aet3ng and Voice for Acta�•s
� N Ia
�',� I � i�i !1
Yrorn the Untversity of Illinofs and a BA in Theatro and Pre-Law from Kaus�9 Stnte
Univarsify.
Our iarget anciieuce for the Platte Co�mty Sfudent Theatre �xnerlettee is schoal
aged youth �►nd tk►eir fnmiIies, and although our em�hasis 9s on Z'lutte Coimty
resicle�its, ua ehitdren �vill be axch�dad from the program. Wa pl�n to iench ti�em
khrougf� flYe gchool di9t��icts, homo schaaling grqups and �vith advertfsing in the locRl
ne�vspapers. Based on informatton publislteci by tl�e Plattc Cowify R-1, R-2, R-3 �ud
Park Hill schoal d9stt�tets, fhore s�i•o appraxim�tely fourteen #housnixtT sfudeuts
anrnlled tl�roughai►t our target ms�rket. I�'or tl�e 20i4 season, we are �rovltling Platfe
County 1�nme schoox graups anc� private schooi atudevts with foi•mal inv[tatlons,
inca•ensing the avei 'RjI Itt1i •Icet to approximately fiftaen ti�ousflnd youtt�.
Capiesto:
FACILITY USE AGREEMENT Police
Fire
CITY OF RIVERSIDE COMMUNITY CENTER �mmurnry Center
RIVERSI 4498 NW HIGH DRIVE P�h�,=wo�ks
LaserFiche
MISSOURI RIVERSIDE, MISSOURI 64150 F; ,�
PH: 816-741-4172
Renter(s) Name:
This person is responsi6le until the last member of the group has left, and for all cleanup and damages.
Group Name: Expected Attendance:
City/State/Zip:
Address:
Other Num6er:
Phone Num6er:
Purpose of Rental: 0 Party
❑ Business Meeting ❑ Re[eption
❑ Reunion
O Banquet O Dance
O Other:
NOTE: All Community Center facilities are rented in four (4) hour blocks, including set up and take down. The fee below
reflects the rate for each four hour block. The deposit charge covers the entire rental period.
— Time of Use
No. of 5ecurity Rental
Date From To Blocks Deposit Fee
Meeting Room 1 or 2
Deposits: R: $50, NR: $250, Commercial: $250
Fees: R: $30, NR: $45, Commercial: 565
Multipurpose Room/Gym
Deposits: R: 54D0, NR: $1,OOD, Commercial: 51,000
Fees: R: $200, NR: $500, Commercial: $650
KltChetl (only in conjunction with other rental)
Deposits: R: $100, NR: $300, Commercial: $300
Fees: R: $25, NR: $45, Commercial: $45
Internal Use Only: TOTAL DUE
Staff Contact Initials:
Public Safety Required O Yes ❑ No DATE DUE
Fee: ❑ pAID 0 PAID
Staff Required O Yes O No
Fee:
1. PAYMENT SCHEDULE
Payment of the rental fee and all other applicable fees is required thirty (30) days prior to the scheduled use of the
facility and must be made in the City Clerk's office. Failure to make such a payment in full within the required time
period shall be deemed a cancellation by the Renter(s). Refunds will be made only in case of severe weather or
unusual circumstances and must be approved 6y the City Administrator.
2. SECURITY DEPa51T
A security deposit is required to reserve all dates. The deposit is refundable at the conclusion of the use time perio
following inspection and provided all clean up is complete, all amounts due under the Focility Use Agreement have
been paid and no damages are found. Direct and indirect costs for additional cleaning or repairs will be deducted
from the appropriate security deposit. The City Administrator or his/her designated representatives will determine
deductions to be made from security deposits. In the event the cost of repairs and/or labor charges exceed the
amount of the security deposit, the difference will be billed to the Renter(s).
3. USE OF LICENSED SPACE
Renter(s) will be permitted access to the facility for event preparation only at the time specified on the Facility Use
Agreement. Termination of the event must allow for adequate time to complete all clean up, storage of equipment
and the walk-through inspection prior to the end of the use time period.
4. GENERAL RESTRICTIONS
• No smoking is allowed within any portion of the Community Center.
• No drugs of any nature shall be permitted on City property.
• No candles allowed, except for floating or battery operated.
• The kitchen may 6e used for warming and serving only. Cooking or meal preparation is not allowed.
5. USE RESTRICTIONS
Renter(s) shall not have the use of, or permit others the use of, any City facilities or equipment not specifically
covered in this License, sueh as the meeting rooms, offices, office phone, kitchen, etc. Normal use of public areas
such as foyers, halls and restrooms are permitted. The facilities covered by this License shall be used only by
Renter(s) and patrons or guests of Renter�s). This License may not be reassigned.
6. CLEANING
Renter(s) shall be responsible for entire clean up of all licensed facilities and shall leave said facilities in same or
better state of cleanliness as when first entered, normal wear and tear expected. Renter(s) shall not use any city
janitorial supplies except on the authority of Building Maintenance Custodian. Renter�s) shall pay any janitorial
charges incurred by the City to return licensed space to normal state of cleanliness.
7. DEFACEMENT OF FACILITY
Renter(s) shall not injure, mar, or (in any manner) deface City premises or any equipment contained therein, will not
drive nails, hooks, tacks or screws into any part of the building, and will not affix by adhesives any signs, posters,
notices, or graphics of any description without written consent of the City. Renter(s) agrees that if the premises are
damaged 6y the act, default or negligence of the Renter(s), patrons, guests or any person admitted to the premises
by the Renter�s) or Renter(s) agents, then Renter(s) shall pay to the City, upon demand, such sum as shall be
necessary to restore said premises to their original condition, ordinary wear and tear expected.
S. INDEMNITY
Renter(s) agrees to defend and indemnify the City, its officers, agents and employees from all claims of every kind
including all costs of defense arising out of, or which would not have occurred but for Renter(s) use of the facilities
licensed herein. Renter�s) accepts the building and equipment in an "as is" condition. Renter(s) shall be responsible
for proper conduct of any and all persons present during the use of the facility, and must be personally present at
the facility throughout the use of the facility.
9. DISCRIMINATION
Renter(s) agrees that, during the use of the facility, Renter�s) will not exclude anyone from participation in, deny
anyone the benefits of, or otherwise subject anyone to discrimination because of race, religion, color or national
rights.
10. CANCELLATION POLICY
Individuals or groups requesting cancellation of reservations for any part of the Community Center rental space
must do so at least thirty (30) days prior to the scheduled use date. Notice of cancellation shall be made in person
or in writing to the City Clerk's office by the Renter(s). If the cancellation request is received less tha� thirty (30)
days prior to the scheduled use date, or if Renter(s) fails to use the facility on the scheduled use date, the Renter(s)
will forfeit a portion of the required security deposit in an amount equal to the rental fee for the scheduled use of
the facility. Exceptions to this may be made on a case-by-case basis in the event of severe weather or unusual
emergency.
11. COMPLIANCE WITH LAWS AND REGULATIONS
Renter(s) shall comply with all laws, ordinances and regulations adopted or established by federal, state or local
governmental agencies or hodies and Renter(s) shall obtain and pay for all necessary permits and licenses.
12. CITY'S PRIVILEGES
The City reserves the right to cancel or revoke this Renter(s) at its discretion, as well as the right to enter the
premises at any time. The City's liability is limited to refund of rental fee only.
13. RIVERSIDE COMMUNITY CENTER POLICY
THE UNDERSIGNED STATES that he/she has read and hereby acknowledges and agrees to be bound by each and
every provision of the above Riverside Community Center Policy (as amended).
Date:
Name:
form 09-201D
. . . . ,_. ...�...�_�.:a..,.._.;.
CONSENT AND RELEASE FORM - MI1V4R
THC IINDL,RSIGNT:D is the parent or legal guardian of (hereinafter referred to as "the Minor")
THE UNDERSIGNED authorizes the Minor to participatc in the Platte County Studcnt Theater
Experience (hereinatter referred to as "the Activity") TN CONSIDERATiON of being given thc
opportunity lo participate in the Activity, on behalf of The Minor and the Minor's heirs, dependents,
assigns and personal representatives, THE LJNDERSiGNGD:
1. HEREBY COVENANTS NOT TO SUE AND R�LL.ASES, WAiVL,S, DiSCHARGES the
Releasees ("Releasees" are defined as Platte Countv Arts Council inc. and the
Citv of Riverside and elch of their employees, directors, officials, personncl, volunteers,
agents, contractors and/or assigns from all li�tbility to lhe Minor for any or all losses or
damages and any claims or demands herefor on account of injury to the person or property or
resulting in death of the Minor, whether caused by the negligence of the Rcleasees or
otherwise while the Minor is participating in the Activity;
2. HERET3Y ASSUM�S FULL RESPONSiBILiTY I�OR ANY RiSK OF BODILY 1NJURY,
DEATH OR PROPERTY DAMAGE. due to thc negligence of the Releasees or otherwise
while participating in the Activity; and
3. F(EREBY AGRL,ES TO HOLD HARMLESS AND iNDEMNIFY Releasees for any liability
sustained by Releasees as a result of any negligent, willful or intentional acts of the Minor,
including any costs, expenses or attorneys fees incurred as a result of such acts.
TI [E UNDERSIGNED, on behalf of the Minor, authorizes Releasecs to provide the Minor
any transportation, food 1nd/or lodging necessary for participation in the Activity.
THG UNDLRSIGNED, on behalf of the Minor, authorizes Rcleasees, if necessary, to take
the Minor to a doctor or hospital, authorizes medical trcatment, including but not limited to
emergency surgery, and assumes the responsibility for any and all medical bills. THE
CINDERSiGN�D agrees that if the minor has an illness on the day of the Activity, the Minor may not
be permitled to participate in the Activity.
THE iJNDF_,RSfGNED, on bchalf of the Minor, consents to and authorizes Releasees to
photograph and/or videotape the Minor while participating in the Activity. THE LJNDERSIGNED,
on behalf of the Minor, waives any and all rights to such photographs and/or videotapes and waives
any and all rights to privacy of the images captured on such photographs and/or videotapes.
THE LTNDERSiGNGD, on behalf of the Minor, expressly agrees N�at the foregoing Consent
and Release is intended to be as broad and inclusive as is permitted by the law of the State of
Missouri and thal if any portion of this Consent and Release is hcld invalid, il is agreed that the
balance shall, notwithstanding, continue in full legal forcc and effect.
THE UNDERSIGNED, ON BGHALF OF TH� MiNOR, HA5 CAR�FULLY READ AND
VOLiJNTARILY SIGNS THE CONSCNT AND RELEASE, and further agrees that no oral
representations, statements or inducements apart from the foregoing written agreement have becn
made.
_,.... =.�. _...y,..0 _ ...
Minor's Name:
Minor's Date of Birth:
Signaturc of Parent/Guardian
Name of ParendGuardian (please
print)
Date Signed
AGREEMENT
�
THiS AGREEMENT entered into on this � day of �Q,., , 201 1, Uy and between the CITY OF
RIVERSiDE, MISSOURI ("City"), and the PLA7'7'E COiJNTY ARTS CO iL, INC. ("Arts Council").
WH�REAS, the Arts Council is a Missouri not-for-profit corporation providing services and educational
opportunities ("Services") for youth; and
WHEREAS, thc Arts Council desires to enhance the summer activities offered by the City aL the Riverside
Community Center ("Properry") Uy conducting an eight week children's theatcr program which will be available to
residents of the City at no costs; and
WHEREAS, the City finds it is in the Uest interest of the City to offer the theater program established by the Arts
Council on the Property as a summer program; and
WHEREAS, the parties desire to set forth the terms and conditions upon which such services with be provided on
the Property;
NOW THEREFORE, IN CONSTD�RATION of the mutual covenants and agreements set forth herein, the parties
agree to Lhe following:
1. That the Arts Council shall provide the Services set forth in the Project Narrative attached hereto as Exhibit
"A" during the period beginning May 17, 201 1 and endin� July 30. 2011
2. That the Arts Council agrces to maintain liability insurance as wcll as insurance on its own equipment and
personal properly during the term of this Agreement. The Arts Council will defend and indemnify City
against any claims, losses or expenses resulting from the Arts Council occupancy and use of the ProperLy
under this Agreement.
3. That the Arts Coancil agrees to execute and satisfy the conditions of the Cily's standard Facility Use
Agreement as set forth in rxhibit "B" for use of thc Property, with the sole exception of Paragraph 1 relating
to Licensed Space Payment and time limitations which are specifically sel forth herein.
4. 7'hat the Arts Council will obtain a signed Consent and Release Form as set forth in Exhibit "C" from the
parent or legal guardian of each parLicipant in the program and provide a copy of such form to the City.
IN WI7'PiESS WHEREOF, the parties have executed this Agreement lhe day and year first abovc written.
CiTY OF RIVERSIDE, MISSOURi
;/ A �
"` R.��LC-C.��Lr..� �
Mayor Kathleen L. Rose
A�ST
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Robin Littrell, City Clerk
PLATTE COUNTY ARTS COUNCTL, INC.
Signature: ���
Print: �t � JG-�'S
Title: / 1 ` �