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Home My WebLink AboutR-2011-021 Change Order 1 -Embassy Lawn , , RESOLUTION NO. R-2011-021 A RESOLUTION AUTHORIZING, APPROVING, AND RATIFYING CHANGE ORDER 1 TO THE AGREEMENT BY AND BETWEEN THE CITY OF RIVERSIDE AND EMBASSY LAWN AND LANDSCAPING, INC. FOR INSTALLATION OF LANDSCAPING ON ARGOSY CASINO PARKWAY NORTH PROJECT RESULTING IN A REVISED CONTRACT AMOUNT OF $134,590.00 FOR SUCH PURPOSES WHEREAS, the City issued an Invitation to Bid for the landscaping along Argosy Casino Parkway within the City which was awarded to Embassy Lawn and Landscaping, Inc., pursuant to Resolution R-2011-002; and WHEREAS, the City has previously approved the contract amount of Resolution R-2011- 002 in the total amount of $277,560.61; and WHEREAS, the Board of Aldermen find it in the best interest of the City to authorize, approve and ratify Change Order 1 to the agreement with Embassy Lawn and Landscaping, Inc. to decrease the contract amount by -$142,970.61, resulting in a total revised contract amount not to exceed $134,59D.00; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS: SECTION 1- APPROVAL OF CHANGE ORDER. Change Order 1 to the Agreement entered into by and between the City and Embassy Lawn and Landscaping, Inc. and in�orporated herein by reference resulting in a revised contract amount not to exceed $134,590.00 is hereby authorized, ratified and approved. SECTION 2- AUTHORITY TO EXECUTE. The City Administrator and all other required city officials are authorized to execute the change order authorized herein together with any and all documents necessary or incidental to the performance thereof and to take such other actions and/or execute and deliver for and on behalf of the City all certificates, instruments, agreements and other documents as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution. SECTION 3- SEVERABILITY CLAUSE. The provisions of this resolution are severable and if any provision hereof is declared invalid, unconstitutional or unenforceable, such determination shall not affect the validity of the remainder of this resolution. SECTION 4- EFFECTIVE DATE. This resolution shall be in full force and effect from and after the date of its passage and approval. PASSED AND ADOPTED by the Board of Idermen and APPROVED by the Mayor of the City of Riverside, Missouri, the ��_!' day of , 2011. � �"��Q�,tJ��s�-Q.� Kathleen L. Rose, Mayor ATTEST: Approved as to Form: � � � ., ��''_, - Robin Littrell, ity Clerk n mpson, i y Attorney °� '`s. : �'��, C7LSSC7IV � �� _ ASSdCIATES y � 'a ` April 5, 2011 To: Mayor and Board of Alderman From: Darren Hennen, Olsson Associates Re: Change Order No. l- Argosy Parkway Landscape Attached, please find Change Order No. 1 for the Argosy Parkway Landscaping project. The original contact was approved by the Board of Aldermen under Resolution R-2011-002. The I contract called for the introduction of soil amendments and the placement of sod as a continuation of the Argosy Parkway project. This change order reflects a substitution in material used as the soil amendment. (A soil amendment is the introduction of organic material blended into existing.soil and used to improve soil quality.) 1'he original specifications called for a specific organic mix but the contractor has substituted a different material in an effort to expedite the process priar to the oncoming winter season. The utilized material was less expensive both in terms of material and application and those cost savings are reflected in this change order. Since the contractor deviated from the original specifications, they will be required to test the substituted material for proper organic decomposition and warranty the sod in order to meet the overall intent of the agreement. Language outlining the contractor's additional responsibilities is included in the change order and will be made part of the amended agreement. The change order also includes an additional expenditure associated with the placement of sod at SeaI-O-Matic. This expenditure is being reques�ed in an effort to restore the SeaI-O-Matic property to the condition prior to the commencement of construction. The tinal item includes an additional allocation of $4,329.00 far the repair of sod damaged by vehicular traffic during the winter months. The overall impact of the change order is a nct reduction of $142,970.61. Funding for the project is being provided by the Argosy Casino with contract administration provided by the City of Riverside. 1215 NW Briarcliff Parkway, Suite 50 TEL 816.361.1177 www.oaconsulting.com Kansas City, MO 64116 FAX 816.361.1888 Change Order No. 1 Date of Issuance: March 29 2011 Effedive Date: April 5 2011 Pro�ecl: Argosy Parkway Norih ProJect Owner. City of Rlvarsl0e Ownafs Conirect No.: N/A Contrect: Argosy Parkway Landscape Project Data M Contratl: Contfactor: Embaasy Land9cape Group EnglneaYS ProJecl No.: 00&1632 6105 NW River Park Drlve, Riverside, MO 64150 The Contract Documents are modified as follows upon execution of this Change Order: Description: Substitution of soil amendment, sod placement at SeaI-O-Matic, and the repair due to vehiculardamage. Attachments: (List documents supporting change): See contrad amendment attached to this Change Ordec � CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price: Original Contract Times: ❑ Working days ❑ Calendar days Substantial completion (days or date): $ 277,560.61 Ready for final payment (tlays or date): Previously approved Change Orders: [Increase] [Decrease] from previously approved Change Orders No. to No. Substantial completion (tlays): $ 0.00 Ready for final payment (aays): Contract Price prior to this Change Ordec Contrect Times prior to this Change Order: Substantial completion (days or aate): $ 277,560.61 Ready for f nal payment (days or date): Decrease oi this Change Order: - [Increase] [Decrease] of this Change Order: Substantial completion (days or date): $ 142,970.61 Ready for final payment (days or date): Conlrad Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial completion (days or date): . $ 134,590.00 Ready for final paymenl (days or date): � RECOMMENDED: . ACCEPTF � " �y CCEPTED: By: �... BY Y En9lneer (AUthorized Signature) Owner (AUthorizad Signature) ConVactor (Authalzetl Signature) % LL Date: / Date: "' -- � � �� Dale: Approved by Funding Agency (if applicable): Date: EJCDC No. C-941 (2002 Edition) Page 1 of 1 Prepared by the Engineers' Joint Contrect Documents Committee and endorsed by the Associand General Contrectors of America and the Construction Specificallons Institute. 1. The City of Riverside agrees that Contractor may deviate from contract specifications for compost but only under the following conditions: A. The pricing for compost shall be reduced to Contractor's actual costs paid for substitute compost. B. The substitute compost used shall be analyzed by a qualified soi-testing laboratory immediately and three (3) months thereafter during the warranty period. If the compost is found to be inadequate for its intended use under the contact, Contractor agrees to add such soil amendments as the soil-testing laboratory concludes necessary or to remove and replace the compost with qualifying compost to produce satisfactory compost as required by the contract. C. Contractor shall be responsible under its warranty to replace in whole or in part all sod placed on such substitute compost. D. For purposes of this Change Order a soil-testing laboratory shall be an independent laboratory recognized by the State Department of Agriculture with the experience and capability to conduct the indicated testing and that specializes in types of test to be performed. 1. The City of Riverside agrees that Contractor may deviate from contract specifications for compost but only under the following conditions: A. The pricing for compost shall be reduced to Contractor's actual costs paid for substitute compost. B. The substitute compost used shall be analyzed by a qualified soi-testing laboratory immediately and three (3) months thereafter during the warranty period. If the compost is found to be inadequate for its intended use under the contact, Contractor agrees to add such soil amendments as the soil-testing laboratory concludes necessary or to remove and replace the compost with qualifying compost to produce satisfactory compost as required by the contract. C. Contractor shall be responsible under its warranty to replace in whole or in part all sod placed on such substitute compost. D. For purposes of this Change Order a soil-testing laboratory shall be an independent laboratory recognized by the State Department of Agriculture with the experience and capability to conduct the indicated testing and that specializes in types of test to be performed.