HomeMy WebLinkAbout2010-09-01 Parks Board MinutesRIVERSIDE PARK BOARD MEETING
MINUTES
September 1, 2010
6:00 p.m.
The Riverside Park Board held their regularly scheduled meeting at Riverside City Hall, 2950 NW Vivion Road, Riverside
Missouri 64150, on Wednesday, September 1, 2010. Those in attendance were: Julie Rule, Norma Parrot, Jim Frakes,
Terri Dwyer, Mayor Kathy Rose, and Meredith Hauck, Director of Community Relations (recorder).
Call to Order Park Board Chair Jim Frakes called the meeting to order at 6:03 p.m.
Motion to approve Frakes made a motion to approve the minutes and Rule seconded. All voted in favor.
Minutes of August 4, Motion carried.
2010
Special Event Discussion Meredith Hauck explained that it had been two years since the Park Board provided input
on the policies for special events at the park. Since the Summer 2010 event season was
coming t a close, Hauck wanted to get their feedback on special events in the park before
reservations started for next year.
Hauck explained that staff was having a difficult time managing conflicting statements from
the board — to have events in the park and to maintain it as a golf course is nearly
impossible. Events put considerable wear on the park and Public Works spent a
considerable amount of time and money attempting to keep it looking like a golf course.
Frakes said he would like to see it utilized for events and that although he wanted to see it
look nice, keeping it up like a golf course was not a priority to him. Dwyer agreed. She said
she would like to upgrades to the amenities in the park to make it more event - friendly
(wider paths to accommodate vehicles, etc.) and that might help keep it looking better also.
Hauck said in the past the Park Board and Board of Aldermen had provided direction to staff
to only book two special events in the park per month. Rule said she agreed with that
direction and wanted to see the time the park was open to the public maximized. Mayor
Rose added that groups utilizing the park for special events needed to be cooperative with
that goal and make sure that the public could still utilize the park (trails, playground
equipment, etc.) during their event. The Park Board agreed they did not want events that
totally close the park by charging admission and that any events that wanted to do so would
need special permission from the Board of Aldermen.
Hauck also explained that staff considered event season to be May through September,
with the last special event of the year being Riverfest. The Park Board agreed with that and
said they are open to events after Riverfest, but they needed to be unique (not like other
events offered throughout the season) and should be taken to the Board of Aldermen for
approval.
Hauck asked that groups hosting special events be able to reserve the park 18 months in
advance; the 12 month reservation window is typically not enough for most groups who
want to promote the next year's event at their current event. The Park Board agreed to this
change.
Hauck also asked about groups that wanted to start setting up the day before their event.
The Park Board agreed that delivery could occur after 12 p.m. the day before the event and
pick up could occur before 12 p.m. the day after the event without additional rental charge.
Any significant set up could not occur though without renting the park.
Other Discussion Julie Rule updated the Park Board on items related to Platte County Parks.
Platte County is hosting a community camp out on September 18 at Platte Ridge
Park
- Applications for outreach grants are now available. Riverside has received grants in
the past.
- Platte County is looking for representatives for a Citizens Committee to provide
feedback on the plan for Platte Landing Park. Jim Frakes agreed to attend those
meetings. The Board also suggested Christy Cope, Riverside resident.
Adjournment — 6:56 p.m. Dwyer made a motion to adjourn and Rule seconded. All present voted in favor. The next
meeting will be held October 6, 2010.
Meredith Hauck