HomeMy WebLinkAbout2010-09-20 Tourism Commission PacketCITY OF
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TOURISM COMMISSION MEETING
RIVERSIDE CITY HALL
2950 NW VIVION ROAD
RIVERSIDE, MISSOURI 64150
TENTATIVE AGENDA
SEPTEMBER , 201
6:00 P.M.
I. Call to order
2. Roll call
I Motion to approve minutes of August 9, 2010
4. Tourism Fund Update
5. Presentation by Trozzolo Communications — FY2011 Ima ge Campaign
6. Other Funding Requests
a. Motion to approve funding for Riverside Billboard Campaign
. Motion to approve funding for Community Theater Program
7. Tourism Grant Application Review
a. Motion to approve funding for Kansas City Scottish Highland Ganes
. Motion to approve funding for Northland Ethnic Festival
8. Adjournment
Meredith Hack
Director of Community Relations
ATTEST;
Posted 99!1712919 at 11:30 a.m.
TOURISM COMMISSION
RIVERSIDE, MISSOURI
Monday, August 9, 2010
6:00 p.m.
The Tourism Commission for the City of Riverside, Missouri, met in the Board of Aldermen Conference
Room at City Hall, 2950 NW Vivion Road, Riverside, Missouri on August 8, 2010 at 6:00 p.m.
Chair Jason Rule called the meeting to order. Answering roll call were Jason Rule, Deana Winter, Dirk
van der Linde, Jerry Pietsch, and Alderman Aaron Thatcher (non- voting member). Also present was
Mayor Kathy Rose, Cindi Rice — Riverside Chamber of Commerce, and Meredith Hauck, Director of
Community Relations (recorder).
Motion to appoint a Commissioner Pietsch made a motion to appoint Jason Rule as Tourism
Tourism Commission Commission Chair and Commissioner van der Linde seconded. Pietsch,
Chair Winter and van der Linde voted in favor; Rule abstained. Motion carried.
Tourism Fund Update Hauck handed out a memo from City Attorney Nancy Thompson regarding
use of Tourism Funds. The memo stated that funds collected through the
Tourism Tax can be utilized for:
• Advertising to promote community assets (parks, recreation,
shopping, dining, lodging, etc.);
• Advertising to promote specific community activities;
• General marketing of the City;
• Promotion of special events, festivals & arts designed to draw
people from outside the city limits (it's not tourism if it only attracts
people from within the community);
• Contracting with any person, firm or agency to advise and assist in
travel & tourism promotion;
• Financial support of activities designed to draw people to the
community;
• Publication and distribution of tourist promotional material such as
brochures and booklets;
• Cooperation with civic groups in developing programs which
encourage educational tourism;
• Articles and advertisements in magazines, newspapers, radio,
television and travel publications; and
• Establishment of promotional exhibitions
In general, capital projects will not qualify for tourism promotion. However,
a well articulated plan to draw tourists through construction of a unique
attraction within the City could qualify.
Hauck also handed out the FY 10/11 Tourism Fund Update. The
Commission has a fund balance of $131,805 and $74,975 in the reserve
fund. Projected revenues for the year are $157,500. Per the Tourism Fund
Guidelines, 30% is allocated towards grants. The amount available for
grants this year is $47,250.
BLAST 2010 Hauck shared the feedback she received from internal after - action meetings
regarding BLAST. Estimated attendance at the event was 2,000 people, and
based on surveys done, 40% were from Riverside and 60% were from
outside of the community. Although most were from the KC Metro area.
There were no issues during the event and Public Safety and Public Works
indicated the location was actually easier to control and monitor than some
events at EH Young Park. The fireworks vendors asked for another date or
another location so it would not negatively impact business.
She provided a memo outlining the location options for next year's event —
Option A: Intersection of Gateway and Vivion, Option B: Gateway Bridge,
Option C: Vivion Road, Option D: EH Young Park. Winter said she liked not
having in at EH Young Park because it made it different from Riverfest. Rule
though EH Young Park might be more cost effective though, because all of
the facilities have to be built at the other locations. The Commission
indicated they liked the idea of keeping it in downtown, possibly moving
forward with Option C to utilize Renner Brenner Park, but wanted to think
about it until next month.
Other dates were discussed since the event is not meeting its original goal
of supporting the firework tents' sales. One option presented was moving
the event to May and using it as a kick off event for summer. Commissioner
van der Linde said he liked the idea of keeping it during fireworks season
since that is something the community is known for. The Commission will
revisit the date for next year at the September meeting as well.
Another idea discussed was making the event more of a street dance and
trying to get a bigger name act to perform. Hauck said she would research
street party events and provide more details at the next meeting.
Grant Application — KC Hauck provided the Commission with a copy of the Highland Games' grant
Scottish Highland Games application and reported that due to a pending settlement with their
insurance company for damage to the park, the City attorney
recommended tabling the application until the issue was resolved.
Commissioner Winter made a motion to table the Highland Games' grant
application and Commissioner Pietsch seconded the motion. All voted in
favor. Motion passed.
Grant Application — The Commission reviewed the application and had noted that the budget
Northland Ethnic Festival figures did not match up. They asked Hauck to follow up with the event
organizers and get the budget clarified. Commission van der Linde motioned
to table the Northland Ethnic Festival's grant application until the
September meeting and Commissioner Rule seconded. All voted in favor.
Motion passed.
Funding Request - Since 2000, the City of Riverside has offered Community Theater at the
Community Theater Community Center through Fair Based Productions. In an attempt to
formalize the relationship between the City and FBP, the City released an
RFP for Community Theater Services this summer. FBP was the only group
to submit a response.
FBP proposal is for $6,510 and would provide a Christmas show and spring
show at the Community Center. FBP would be responsible for all aspects of
production, including ticket sales and advertising. FBP has had more than
9,000 attendees from the 75 mile radius since producing shows in the
community.
Commissioner Winter commented that she felt the amount requested was
reasonable for the services provided and that she is a supporter of the
performing arts in our community.
Winter made a motion to recommend funding for Fair Based Productions
and Commissioner van der Linde seconded the motion. Commissioner
Winter voted in favor and Commissioners Pietsch, van der Linde and Rule
voted against. Motion fails.
Rule said he doesn't feel community theater is a tourism event and that it
only draws family members of those involved in the production. He applied
the same rationale to this decision as was applied when the Commission
voted to not recommend funding for the Northland Symphony Orchestra.
Funding Request — The City of Riverside has engaged Trozzolo Communications Group to
Riverside Billboard prepare a Strategic Marking Plan for the 2010 -2011 fiscal year. The
Campaign Riverside Image Campaign, part of the 2010 -2011 Strategic Marketing Plan,
will consist of a four to six week billboard blast across the Kansas City
Metro. The timing will be in Spring 2011 and coincide with the launch of the
City's new website and beginning of the summer event season. The total
campaign budget is $25,000, including buying billboard space and
developing creative. Half of the budget can be covered by the marketing
line item in the Operating budget, the other half would come from the
Tourism Fund.
Alderman Thatcher said that he loved this idea and Commissioner Winter
agreed. They would like to see the billboards focus on three themes — live,
work and play, and think the boards are a good step in starting the
conversation about Riverside.
Rule asked what the City hoped to accomplish through this campaign. He
thought the campaign might be too broad and didn't think it would move
people to action. In addition, there is no way to measure the results of the
campaign. Pietsch and van der Linde agreed and Pietsch added that he
doesn't see how this project promotes the goals of the Tourism
Commission.
Thatcher asked Hauck to provide the Commission with a copy of the overall
marketing plan for the city at the next meeting.
The Commission wanted to see the design of the billboards before they
considered approval. Hauck explained that completing the design costs
money and asked for the Commission to indicate whether they were
favorable to the idea of funding such a campaign before she expended
these funds. No indication was given.
Commissioner van der Linde motioned to table the funding request until the
September meeting and Commission Pietsch seconded. Commissioners
Rule, van der Linde and Pietsch voted in favor and Commissioner Winter
voted against the motion. Motion carries.
Hauck will bring additional information to the Commission in September for
their consideration.
Funding Request — 60 On June 21, 2011, the City of Riverside will celebrate its 60th Anniversary.
Anniversary The funding request for the 60th Anniversary Campaign is $10,000. This
campaign will aim to attract attention and reinforce the City's brand
positioning by highlighting the City's colorful history with its progressive
future. The campaign will feature a combination of action - oriented activities
that will engage both residents and visitors to the community and media
placements.
All Commissioners expressed their opinion that the 60 anniversary wasn't
a milestone to celebrate.
Commission Winter made a motion to recommend funding for the 60
Anniversary Project, Commissioner Pietsch seconded. All voted in
opposition. Motion fails.
Funding Request — Platte The Platte County Convention and Visitors Bureau partnered with the
County /Kansas City Kansas City Convention and Visitors Association to create a marketing
Partnership partnership for the county. The partnership will market tourism
opportunities within Platte County and all participating cities will share the
cost. Cost to participate in $6,000.
Commission Winter commented that they didn't see a return on this
investment the last time the City partnered with the County to promote
tourism.
Commission van der Linde made a motion to recommend funding for the
Platte County /Kansas City Tourism Marketing Partnership, Commissioner
Winter seconded. All voted in opposition. Motion fails.
Adjournment — 7:57 p.m. Commissioner Winter made a motion to adjourn and Commissioner Rule
seconded. All present voted in favor.
2950 NW Vivion Road
Riverside, Missouri 64150
AGENDA DATE: 2010 -09 -17
TO: Tourism Commission
FROM: Meredith Hauck, Director of Community Relations
RE: Riverside Community Theater Proposal
During the September 7, 2010 Board of Aldermen workshop, I presented information regarding Fair Based
Production's proposal to provide Community Theater Services at the Riverside Community Center. The
amount of the proposal is $6,510 and would provide two productions at the Community Center — a Christmas
production and a Spring production. The entire proposal is included in this packet for your review.
Since this is a new expenditure, it was not included in the FY 2011 budget. Although staff initially took the
proposal to the Tourism Commission to seek funding, the Commission denied funding. The Board directed
staff to take the proposal back to the Tourism Commission for reconsideration, which will happen at its
September 20 meeting.
Staff proposes the Tourism Commission fund this proposal out of the Tourism Fund because of the amount of
publicity generated for the program and our community (in 2008, the Platte County Convention and Visitors
Bureau highlighted the program as an example of a Tourism project within the community) and because it
draws outside visitors into the City.
August 6, 2010
Meredith Hauck
Director of Community Relations
City of Riversi de
2950 NW Vivion Road
Riverside., MO 64150
Ms. Hauck,
k,
Thank you for asking Fair Based Productions to present a bid to produce Community Thr tre In
Riverside.
As you know, FBP has been involved with Riverside since 2000 and has produced 22 shoves through
those years.
Find enclosed the bid from Howard A. Prost d.b.a. Fair Based Productions. i Dope this bid will alloy the
reiationship between Riverside and F.B.P. to continue to grog and evoive for the betterment of all.
If you have any questions, or problems with this bid, feel free to contact rye.
Thank you for your eonsid ration,
l
W
Howard A. Prost
Owner, H.A.P. al. .a. F.B.P.
301 North shore Drive
Lake Wauk ornis, MO 64151
(s16) 587-1080
Howard A. Prost d.b.a. Fair Based Productions
Qualifications
Ire .July 2010, Fair Based Productions entered its 4 t " year of pr ducing Co r rn unity Theatre North of the
River. in these 24 years F.B.P,, has produced 104 shows, all with local, volunteer actors and technicians.
Nor member of the company has ever been paid for their work on the shows.
History of the company:
F.B.P. started In 1987, by producing are Old Most Melodrama for the Platte County Fair a venue the
cornpany has returned to each a rid eve ry summer since); that show went on to perform at ParkviIIe Days
that Fall. F.B.P. "s Sum mer shows have toured to perform in Part viIle, St. Joseph, Le venworth, Fau ett,
Smithville, Liberty., Antioch Shopping Center, Zona Rosa, and Hiawatha.
F.B ;P. found its flat "borrowed' h orn.e In the spring of 1388, entering into an agreement with a ParkviIl
Restaurant to produce dinner shows every other month.
From 1989 to 1992, F.B.P. operated the Main Street Dinner Theatre ire Platte pity, ire conj unction with
Mary Ann Brooks, building owner.
1992 saw a reorganization of the company, in which Howard A. Prost became the sole proprietor of the
assets of the company;
1933 saw the first of what would become an annual tradition: The Christmas Show. The company
produced Dickens' "A Christmas Carol' ire con junction with Christmas on the Rive r. The show performed
In the Chapel at Park University.
The C hrlstmas showrnoved to Un[on mall ire Rive in 2000, and to the Riverside Co mrnunity Center in
2081. it further expanded to perform at the Platte City Civic Center in 2003.
2804 saw F.B.P. return to year round productions. The company added Fall and Spring dinner shows to
its Summer /Christmas schedule.
F.B.P. continued to produce in both Riverside and Platte City until 2-037 when the contract with Platte
City expired, and the company moved full time to River8ide.
Tour Qualifications:
F.B.P. is uniquely qualified to produce travelling shows. Since its inception, F.B.P. has toured stows to
various locations (from circus teats to pale barns, open fields, to stages in community centers).
Because of the tour factor, all stage equipment owned by the company is geared to be taken on the
road and assembled quickly, and removed easily, with no damage to the facility.
F.B.P. mainta1 ns a complete warehouse and scene shop year round, through are agreern ent with the
Platte County Fair Board. All sets are pre -built and painted a the scene shop for transport and assembly
at the tour location. All sound, righting, and other necessary equipment are housed within the
warehouse.
Owner Qualifications:
Mr. Prost was one of 6 original members of F.B.P. and became sole proprietor in 1992.
He began doing theatre in 1971, went on NWMSU to earn a B.S #Ed. in Speech and Theatre, taught
Theatre, Speech, Debate, and English at Park Hill H.S. for 25 years.
Mr. Prost has been involved in Community Theatre since 1 983 when he worked with th Bell Road Barn
PI ayh ours ire Pa rkv!Ile, D u r! ng his 4 years there, he r ah as Vice- Pres i d e nt, Artistic Di recto r,T chnicaI
Director. Stage Director and Actor.
Mr. Frost has been involved with all aspects of production and business operations for 132 communit
theatre productions, and has over 175 productions listed on his personal resume.
Riverside Community Theatre Proposal
H.A.P. dba F.B.P. will provide:
1 All sound, lighting, scenery, and props necessary to produce the show.
2 Payment of all royalties, fees, and script purchases to produce the show.
3) Storage of all equipment and Items necessary to the production prior to 7 days
prior to the first performance.
4) 100 Free tickets 'or show only) to the City of Riverside, to distribute at their
discretion, for each show produced.
5) The banner on all programs, advertising, posters, mailings, etc, will fist the
performance as `The Riverside Community Theatre, produced by Fair used
Productions', and will include the City ofRiverside Logo, With permission.
5) All Public Relations accessary to the production (including Print, Mail, Electronic,
and TV [for the Christmas Show only]).
7) All reservation information for patrons.
8) Payment to all sub =contractors (LE: [but not limited to] Dinner Caterers, etc.)
9 Five performances of each show, four evening performances and one matinee.
The City of Riverside will provide
1 The Community unity Center in total), Free of rental charges, 7 days prior to the
opening of the performance, trough the end of the performances.
2 Audition space in the meeting rooms as available), free of rental charges, 7 or
weeks prior to the opening performance of the show.
3 Rehearsal space in the rneetiang rooms as available), free of rental charges, not to
exceed 3 weekday evenings per week '7: o Opm — 9: 0 Opm) for the 6 weeks prior to
opening performance. Dates negotiable; priority will be given to Riverside
Comm. rental events.
) Storage and security of all equipment necessary to the production from 7 days
prior to the first performance through the closing of the performance.
5) Access to the Comm. Center, through the Dept. of Public Safety, as needed,
days prior to first performance through the closing of each show.
H.A.P. dba Fair Based Productions will reserve the rights to
1 Artistic license and show selection (approval of selected shows m4y be subject to
approval by the City of Riverside), but shove selection and casting will remain the
sole right ofH.A.P. dba F.B.P.). All shows will be family friendly, contain no
questionable language or situations.
2 Sell admission to the performances @ $2.50 per person.
3) Sell D inner and Show admission @ $20.00 per person.
4) No additional discounts will be given for children, seniors, groups or others.
5) All sponsorships sold for the production.
) All concessions and/or lobby sales.
7) F.B.P. will have sole control of the dinner caterer for the events.
8) F.B.P. will collect and pay all applicable sales taxes required.
Proposed Production schedule.
Christmas Production Bid:
"Mracle on 34 Stree ' (produced through FBP Publications): $4075* 0.
(I" two weekends of December)
Spring Production Bid:
"The Cemetery Club" (produced through Samuel French): $2435.00 a
(NO V advertising included).
(best two weekends available within the Comm. Schedule: end of
March or beginning of April).
Thank you for consideration of P' s bid. FBP is proud to have brought our 24 year' of
community theatre experience to Riverside, and to have been the provider of not only
commmity theatre, but Dinner Theatre, as well, to Riverside these last nine years. Over
9,000 people have enjoyed our productions through the years; we have drawn audiences
from a 75 mile radius, and hope to continue to grog, with Riverside.
toward A. Pro t
dha Fair Based Productions
City of Riverside Tourism E nhanceme . nt Grant
Appl ication Cover Sheep
P e ct I nfo ry
Kansas Ci Scottish Highl Games & C eltic Festiva
Project Name
Highl Games, I nc.
O r g anization
June 10
E. Y oun g P ark -- entire p ark
Dates if event)
Locat (if event)
C ontact Inf ormatio n
atio
Lori Henderson — Sponsorship Chair
Contact Name
Birdymom2 @ya oo.coM
785 - 749 -7123 w 785 - 224 -7959
Email Address
Phone (home and cell)
10251130" St. Valley Falls IBS 66088
Address + City /State /Zip
Funding u.e.st -�--::
$1
$117',450
Amount Requested
Total Project Cost
I mere - ertifV that, t the est of my knowledge, the information submitted in this packet Is true.
C 6 dol(
-------- --- 0 (
Contact Signature to
S ubmission Deadlines: dlines: The City of Riverside Tourism E nhancement Grant process has two funding cycles each year,
Funding can be awarded up to one calendar year before an event.
Fall Cycle Dea dline: 12 p .m. on J 30.,2010
Spring Cycle Deadline: 12 piny, on February 1, 2011
2010 -2011 Riverside Tourism Enhancement Grant Application �
ity of 1 rsi a Tourism Enhance t Grant
Application component
1. cover Letter: Project Narrative
. Provide a brief project overview.
b. Address how the project addresses the Tourism Commission goals, Please be as specific as possible.
c. Describe your organization or business. Include a general description of the mission of the organization, how
the project relates to that mission and how the organization is poised to successfully implement the project.
d. who is the target audience for your project? How will you inform them of the project? Estimate the number
of individuals you will reach.
2. Project Evaluation
Provide a description of the evaluation procedures used throughout the project to quantitatively measure the success
of the project. Suggested measures include: attendance count, zip codes of attendees, details of advertising plan
includiing placement details and number of impressions, and any other measures routinely used by your organization
to measure success.
3. Project Budget
Please complete the two attached budget forms (Project Budget form and Budget Explanation form) in their entirety.
The budget will be judged on its completeness and if costs are reasonable and well - researched. A list of eligible and
ineligible expenses is included in the Riverside Tourism Commission Funding Guidelines (pg g. Please provide a
budget explanation for each category where tourism funds will be used; multiple Budget Explanation forms may be
necessary.
4. if not - for - profit, include a list of all officers and board members and 501 incorporation papers or a copy of the
annual report filed with the Secretary of State.
5. If for - profit, include a statem nt detailing why this project differs from normal businesses activities and should be
considered a tourism program.
-
.............
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..:...:.:..
.... ...............
:... . ... .... . .. . .. . ..
k
... ............
. ......... .........
... .........
........ .......:
Applications will be reviewed by the Tourism Commission and evaluated on items such as:
Supports goals of the Tourism Commission
Increase the number of first -time visitors to Riverside, the number of return trips of current visitors, and/or the
length of visitor stags
— Expand the visiting public's awareness of Riverside's unique history, events, activities and amenities
Generate significant research -based return -on- investment for Riverside's residents and businesses
• Potential for positive return on investment
Completeness and thoroughness of application, including budget portion
In addition, applications will be considered in relation to the other projects that have received funding in that fiscal year in
order to promote a diverse offering.
2010-2011 Riverside Tourism Enhancement Grant Application
Cst er c anceme' Grant
Ap p I ication Corte - Pro e ct 8 ad
Projected - e enue :::....
Overall Project
Admission Fees
*$46,000
Concession /Souvenir Sales
$
Fundraising
*$4
Memberships
'x`$1
Business /Corporate Contributions
x`$14
Foundation
o
Individual Contributions
$3.v000
Other Governmental Contributions
$8,000
Other (please specify): Competition petition fees — dance, athletic
$4,500
Other (please specify); Vendors and Clan fees
$7,600
Other (please specify): Program ads
$
Requested Riverside Tourism Grant
$
Total Income
$
Note* items are totally dependent upon Fundraising efforts and can not be depended upon fully f rsole support s
they can be subject to charge from year to gear. "Is totally weather and flood dependent.
.......'..
Expe n se ' $. - ' . :
Grant Specific`
Overall Project
Staff Salary
Contracted r other) Salary
$24,000
Entertainment
$15,000
$1.5,000
Legal/Insurance/Banking
$2,
$10,500
S upplies /Materials
$8,000
Postage
$350
Equipment Dental
$14,700
Space Rental
$3,400
Travel
o
Utilities
Advertising Marl eting /Design
$15,000
Printing
$6,500
Other (please specify): Competitions — Athletic, Dance
$10 500
Other (please specify): Pipes and [rum Performances /Comp
$5,500
Other (please specify); Concessions and Vending
$9,000
Other (please specify):
Other (please specify):
Total Expe
$1.7,500
$1.1.7,50
*Grant Specific: indicate items that will be paid for using Riverside Tourism Funds. A list of eilgible expenses is included
in the Funding Guidelines packet.
2010 -2011 Riverside Tourism Enhancement Grant Application
:..
Enhancement. Grant
Cit of Riverside Tourism
'App Comp one n —dud Expla
Fill out a budget explanation table below for each category from the ""Expenses" table o the Project Budget sheet
wh tourism fronds are planned to he used. Make sure y ou are only planning to use grant funds to corer eligible
{.,... i ...., .................... ......, ................. + ++ + • ++ + r • +i+ + r • a + , + r ...........t....... ......
ex penses.
Category should match what's listed on the "Exp table
C.
Expense Category: Equipment Rental
Grant Specific Expenses: $1,500 Overall Project Expenses: $x.,500
r .. ....................... +,,................ +. .. +.... +... + +, +. ..+ ., +.. + +,+
Explanation. Grant Specific Ex penses only Include expenses
_..+..,,++.....+...+++.+...++. +.. + +. + + +. +. +,. +. + +.. + + + +.._... x 1 t ents: $1,.000
you plan to pay for from Tourism Funds. Your
Itemize expenditures 3 l arge s pot l $400
overall project expenses this apt or may
and provide any porta hand gashing stations: $100 be more If not all e p nditures are being
other relevant i
i covered by grant funds. Make a sure these
details.
m P roj ec t B ud g et.
Entertainm
Expense Category:
Grant Specific penes: Overall Project Expenses: $15,0000
Hiring f Entertainment bands such s The Elders - $4,500, Tartanic - $3,000, Nether Grov
Ex planation: - several local bands like Elanni ans Rig Hook - $750. These are g crowd
pl as rs and these bands have a great f ll ing. We also have to rent our sound
equipment and Sound Engineers at a cost of over $5,000.
Administration on - Insurance
Expense Category:
Grant Specific Expenses: Overall Project Expenses: $10,,500
E� ampl s f our Insurance costs: $1,000,000 Liability each year is $2,500, Liquor Liability i
Epp a at n: $ 1 , 500 in which the C ity is named Certificate Helder. Rain Insurance is 100 or more.
Expense Category:
Grant Specific Expenses: Overall Project Expenses:
Explanation:
2010 -11 Riverside Tourism Enhancement Grant Application
KANSAS CITY
Iff 1W
$CO T TIA 1 v
1W ..
14:i:k: - -, Swv 4q
Attendance
Estimated Total Attendance: 2,661
15 Entertainment Bards
Athletes from 25 States
42 Dancers from 7 States
- 32 Clans from a States
36 Vendors from 1 2 States & Scotland
- S Pipers from 3 States
Zip Code Surrey Results — Location of Attendees
Riverside & Parkville Residents:
3
KCMG & KS Metro ( not Northland):
47.1%
utstate MO
9.2%
Northland:
14.7%
Kansas:
18,4%
Other States 22),
7.0%
Advertising
Event Brochures, Flyers, Posters
Area Pubs, Restaurants.. Libraries, Neighborhoods
City of Riverside, Sponsor's stores
NewspaperlMagozine
Irish Focus
Mother and Child
Value Mail coupon
The Scottish Banner
Online
VisitKC.com — Calendar Listing
Sponsor Links, Band Links
101 The Fox — on line
isitro.om — Calendar listing
Kansas City
Scottish Highland Games
And Celtic Festival
..loge 11-13, 2010
EH Young Park * R iverside, Missouri
Other
CTM Media Group- trifold stands at 150 businesses
Billboards — Topeka, 1 -70 at Bonner Springs,1 0 Hwy, Bannister Rd
Flyers given out through 60 WAgreen's Stores, parades, voiunteers
Yard Signs in KC Metro and Lawrence
Media Coverage
KCUR Radio
March, May, June 2010 Isar -
C Star Sunday edition
Feature Story — Irish Focus Magazine
2010 Budget Summaq
Expenses
Competition - ance,Athletic
$10,567
Entertainment /Pipes & Drums
$34,405
Promotion /Program
$21,144
Vendors/Concessions
$11,537
Clans,AnImats, Kids, Fieid,Games
Merchandise
$13,406
Parking
$%060
Administrative /Membership
$14,466
O ther Fundraisers
$2
Riverside City Security
$5,902
T otal
$122,956
revenue
Gate /Advance Tkts
Competitor & Vendor Fees
$11,763
Membership/Sponsorship/City
$ ,
Games Mercy /Concessions
$14,85
Program Ads /PR
$1,320
Other Fundraisers
$3,233
Admin. (Rain Iris. $36,000)
$36,000
"dotal
$121
Total w/o fain Insurance
$85,681
Net w/o Rain insurance
- $37,275
Soot'
City of Riverside
S hlafiy Brewery
Oz Highland Farm
St. James Winery
Williams Grant
Corner Cafd
Chiropractic Health Cuter
Argosy Casino
Kelly -Dill Co
Liywe lyn's Pub
Riverside Red -
irish Pub Hours
1 al reens Pharmacy
See complete list of
all Sponsors to the
KC Scottish Highland
Games
And
Celtic Festival
For 2010
HIGHLAND GAMES
City of Riverside Tourism Enhancement Grant Application for the
Kansas City Scottish Highland Games and Celtic Festival - 2011
. Project
The Kansas City Scottish Highland Ganes & Celtic festival is a not for profit
organization entirely run and managed by volunteers. We host our annual event each
year on the second weekend in June, presently located at EH Young Park in Riverside
since 2006. We have just completed our 33 year. Competitors and guests travel from
over 25 different states and Scotland to attend our Scottish heritage event discovering
their roots in genealogy, history, clans, dance, pipes and drums, athletics and children's
events. They can also enjoy authentic Scottish and favorite local foods, Celtic
merchandise vendors and our colorful Scottish livestock displa sheepdogs in action,
giant Clydesdale horses and picturesque Hielan' Coos (Highland cattle). We have two
stages of live Irish and Scottish Music continuing throughout the weekend, featuring
favorite regional entertainers as well as nationally known headliners.
Our Festival is an inclusive, family and cultural event held where people can cone and
learn about their Scottish heritage. We strive to reach families of all ages interested in
learning about another culture. Our motto has always beer, "Come be a Scot, even if
you're not '. Each year we work to increase our activities to give the audience something
new to do or watch and insure they will want to return the next year. Our success each
year is solely dependent upon attendance and sponsorship. Adverse weather conditions
affect the gate which then can also affect future sponsorships.
Our fiscal year ends Aug 3 l of each year. Sponsors, members, and donors all have to be
confirmed for the next year. Contact has to be made to all returning competitors,
vendors, exhibitors, entertainers and contracts Witten. Prices have to be adjusted to
account for the economy at present time and to offer optimal value.
For 201 o we adjusted our prices to give an option for those wanting to cone in for
evenings only as well as value packages for families and those wanting a full weekend
pass. We also decreased our gate price on Friday night in high hopes of attracting more
to cone and listen to Enter the Haggis from Canada.
We expanded our audience participation events with the Scottish Wrestling, Archery,
additional Kid's events, Pipes and Drums competition audience judging and sheep clog
demonstrations. Our Entertainment bands also invited wide audience participation. We
feel that the more events we have that stimulate the audience the more they feel welcome
and involved. Ultimately this would lead to their return in the future. For 2011, we will
be looking to further this direction while still beeping to our Celtic heritage and roots.
In 2011. Clan Davidson plans to host their international gathering at our Games. Plans
are underway as they have booked the Argosy and are working with our group presently.
We will soon be partnering with the St. Louis Tartan Day event that boasts 60,000 in
attendance each April. We will form a coalition, along with two other smaller Highland
Ganes in Missiouri, to improve growth and attendance at each event.
Pr9ject Evaluation
Plans were In place for the biggest turnout since the Braveheart movie fad of the 's.
We had a record number of Athletes competing both Saturday and Sunday, our Pub-
nights had been well attended, the Midwest Irish Focus had Witten 3 stories about us;
including the announcement of our top band, Enter the Haggis on Friday night. We had
nearly 2,000 `friends' on Face Book and 50 kegs of beer had been ordered. But, our
hopes and expectations of having a large crowd fell away as fast as the 2" of recorded
rainfall carne down by mid- afternoon on Saturday. with both Friday night and Sunday
morning starting out very cloudy and rain again on Sunday mor ing, we experienced
what we call a complete rainot. Fortunately, we did pay for Rain Insurance this year
and have kept ourselves from going out of business. This is one of the draw back of
having our Festival outside as well as in the Midwest where the weather is always
unpredictable!
We can not say thank you enough to Mike a Shelton of the City of Riverside, and the
Command Center in beeping our group in the loop on Saturday r oming during the
torrential downpour, 'without his insight and up to date computer monitoring system we
would not have been able to keep all the competitors, clans and vendors in place to wait
out the ram. Our hats off to Mile and his crew!
Despite the bad weather, we were able for the T year In a row, to participate in an
extensive counting procedure using zip codes for a very successful and accurate
accounting of all people attending; including spectators, competitors, vendors, volunteers
and entertainers. we are still seeing an influx of people from the Lawrence and Topeka
communities, as well as outstate Missouri and also Iowa, Illinois, Oklahoma and Texas.
We saw a jump in actual Northland residents and also attendees from several surrounding
towns such as Liberty, Independence, Blue Springs, Lees Summit, Grandview and others.
Please see attached sheet listing both the 2009 and 2010 attendance data.
We continue to have success In keeping our many sponsors, vendors, competitors and
volunteers as well as their willingness to stay involved for the future. we feel very
fortunate that although the American economy is still suffering in 2010, we saw no losses
of Sponsors this season. In fact, we picked up an Entertainment sponsor this year as well
as expanded to a Missouri Winery for not only a financial sponsorship but also added on
to our beverage menu. we continue to receive compliments from all involved that the
quality of our Games that we present are on par with, or exceed, those of other Highland
Games around the country. The Athletic venue saw 93 on the Meld; 18 more then last
year. The Scottish Dancers increased their participants by 10 girls this year. The Pipes
and Drums hosted a mini band competition; the first time since 2005. We increased our
Entertainment hands to 15; 5 were from out of state and Canada. Our volunteer base
continues to grow as does our involvement with companies such as walgreens that
furnish volunteers for the front gate. we continue to enjoy a long standing relationship
with Riverside Sponsors, many since 2006. In uncertain economic times, it is imperative
to be creative in ways that can lend each other to prosperity down the road. Please see
attached list of active Sponsors for 2010 and what they contribute,
Our web site at www, k ps q ott i s lig
qnies,om continues to remain No. #1 for Google search
and for the 2010 season we experienced 153,000 hits; over 6,000 during Game's week.
2
Atte ndance Statistics 2009
Riverside /P rkvlrle Residents - 4.
KC M 0 and ACS Metro (Trot North land ) — 50.7% inclu des J o h nson County)
outstate MO — 5.6%
Northland — 6.3% consists of Jack son & Platte Counties,, excludes Park vlf1e city
Kansas —17,4% consisting of Topeka -4.5%, Lawrence — . %, N rth K S and WY C my — 6.4%
known and Scotland — 11.1%
Other States — 6. - 21 states
Attendance — 4,966
Paying customers — 31340
Children (free) - 436
Complimentary passes - 125
Competitors, V endors, Clans, Volunteers — 1,065
Entertainment Bands — 11
Athletes — 85 from 21 states
Dancers — 34 from 7 states
Clans — 32 from 7 states
V en d ors — 39 from 13 states
Pipers — 45 from 3 states
Attendance Statistics 2010
RI'versldeParville Residents- %
K Mo and CGS Metro (not Northland) — 47.1% (Johnson County —19%). Cities Included are
Liberty, Independence, Blue Springs, Lees Summit, Grandview
o utt to MO — 9.2%
Northland — 14.7% consists of Jackson & Platte Counties, excludes Park ville city
Kansas — 18.4 %, consisting of Topeka — 5.4%, Lawrence — 7 %, North KS a rnd WY County _ %
Other States —.% - 22 states
Attendance — 21661
Paying customers — 1437
Complimentary passes — 124
Competitors, V endors,, Clans, Volunteers -11 o
Entertainment Bands —
Athletes — 93 from 25 states
Dancers —2 from 7 states
Clans -- 32 from 5 states
Vendors -- 36 from 12 states and Scotland
Pipers — 85 from 3 states
Summary for 2010
Increase In Northland, surrounding Missouri cities, other states. Decrease in Riv r ide Parl ville
attendees as well as KC Metro.
Not for Profit list of all officers and board members:
President: David Miller
I VP — Doug McDonald
2nd VP — Lori Henderson
"treasurer — Joyce Mayer
Financial Secretary — Sherri Grant
Recording Secretary — Anita Baker
Councilors — Jen Charlesworth, Kevin Henderson, gill McE roe
The above list of officers plan to continue to stay on in some capacity for 2011. We
hold elections each September as the offers all serve a I year term. The BOD for
the 2009-2010 season was a very cooperative and communicative group. The open
style that we adopted this year will continue to lead this group well into the f t re.
See attached eon of annual report filed with the Secretary of State. Our 5016
number 's 48-0840406, granted January, 1977 with the IRS.
3
2070 Sponsorhip tracking
Sponsor Larne
Sponsorship
Date re q.
date Description of Sponsorship
sent
and
Confirmed S onsor 2010
cash
inkind
l Ci!y of Riverside
$17,500
/01/2000
115/2010
Tourism Grant to be used for PR, Entertainment. Due date 7/31 of each ear
Schlafl Br $l K thru Soci
$2,000
$500
7/7/2009
81112010
1 st rt ht of refusal, signed contract 2010 -2011
lenfiddich Why k /Major Bra nds
$1,000
$500
31112010
3/112010
cash to athletics bud et, MB sell whiskC y at cost
Red X Liquor Stare
$2,000
$500
3/112010
3/112010
cash to athletics, conduct whisk y tasting inkind
11 al ree
$
$2,500
311/2010
/112010
volunteers, 50,000 fliers distributed in 60 stores, 35 cases of wter, sell tickets in 2011
Oz Highland Farms
$1,800
$700
3/1/2010
3/14/2010
cash to athletics feed 100 volunteers Sat/Sun
The Complete Traveler
$0
$1,500
4/112010
41312010
2 ;$250 cou ons consulting, travel books, kids passports
Thistle an Clover
$0
$1,000
3/1/2010
3/112010
Athletic awards, donor to Silent auction
Ar qosy Casino
$1,000
$0
311 12010
311 512010
cash for General bud et
Chiropractic Health center
$1 ,000
$500
3/1/2010
3/5/2010
cash to athletics inkind to athletes du6n2 Oame
McEn raph
$o
$1,000
1/1 /2010
1/1/2010
graphics for fliers, posters, billboards, tickets,trifold, webart,misc pd for ro ram
Dean's Machinery
$0
$1,000
3/1/201
5/1/2010
inkind off Oenerators, per Sherri Grant
U -Gene's Pizza and Deli
Proforrna Blue S Design
$0
$0
$500
$1,500
3/1/2010
211/2010
3/5/2010
2/112010
lunch for athletes, ud es and field help
$500 disc. off athlete shirts, $1000 game merchandise, 20% of gross profit to game
American Inn
$0
$1 ,000
4/1/2010
4/1/2010
1 room for ere sold, projected 7 for Entertainment out of town bands
Cumulus Broadcast
$0
$12,000
2/15/2010
2/1 5/2010 1
pa $2,500 for 2 weeks ad, rec $2,500 free
Digital Des LL
$0
$1,500
2/15/2010
2/15/2010
print all banners for earades, s onsors, parking, ci signs at $1 sq ft.
Richardson Printing
$0
$250
1/13/2010
1/1512010
deducting--$405 off of total erintino bill, PR/program
Vulcans ]= or a /Aq uarius Boobs
$0
$500
1 0/1/2000
10/112009
donate to silent au !ton, use of meetin2 room all year
1 alco, Inc.
$0
$500
5/112010
/1 /2010
lnkind donation of all light towers
Saint James Winery
$500
$300
2111201
211/2010
inkind for silent auction /cash - General budget, we will sell their wine at 2010 games
Comer Cafe in Riverside
$500
$0
21112010
3/1512020
cash for General budget
Kelly-Hill co
Cramer SEorts Medicine
$500
$0
$0
$500
21112010
2111201
4/1/2010
21112010
cash for General bud et
donation of chalk,tape,firm rl } rockrosen to athletes
Mail Works
Q ueens Par]
$0
$0
$150
0
2/1/2010
2!1/2010
21112010
not in 2010
bill reduced for membersh ip mailin 2010
tea tasfin on Su nday and use the Red X teat -- $500 Value for 2011
Walker Shortbread
$0
$500
411/2010
411/2010
1,050 cookies for 2ate
Lk el n's Pub
$500
$0
4/1/2010
4/112010
Entertainment Sp onsor
Irish Pub House
$500
$0
/1/2010
5/10/2010
ntertainment Sponsor
Coca -cola
$0
$250
/1012010
6/10 /2010
Vitamin Water for Athletes
Totals
$28,800
$291750
FinaI for 2010 season
2010 Sponsorships from other sources
B usinesses ,
Oz Highland Farms
$L800
Kelly -Hill Co
$500
Comer Ca
$500
Williams Grant
$L000
Chiropractic Health Center
$
St Andrew Society Trust Fund
$x.,000
Splay Brewery
$1,000
Riverside le-X
$2
Argosy Casino
$1
Llyve yn's Pub
Soo
Irish Pub House
$500
St. Janes Winery
$500.
'dotal
$11,300
Individualva
Barclay, Ralph
Ks
$100
Powell, Scot & Rosanne
CIO
7
Inveranty, Margaret
M
$20
Leighton, Dale & Shan
KS
Lindsay, David & Patricia
MO
$100
Dyer, Don & Fran
KS
McKie, Paul
Ks
$500
Black, John & Susan
KS
Campbell, Richard & Marjorie
Ks
Bruce, L.D.
KS
1loM, Chad
KS
0
Dyer school of ig land Dance
KS
$100
o vnie, B IM
MO
$50
Bailey, David & Vicky
KS
Henderson, Kevin &Cori
KS
$50
McKee, Tom & Kam
KS
Grant, Steve and Sherri
Ks
$100
Lajoic, R. S.
KS
Abbott, Allen
MO
$20
scrogn Paul & Ruth
OK
McC n c, Andy & Barbara
MO
$50
Bruce, Rebecca
KS
Caughron, Michael & Nancy
MO
$100
Rosenblatt, Jennifer er
KS
$25
msden,, Douglas & Shirley
KS
$50
Genesis Plastic Surgery
MO
$20
Johnson,, Charles
MO
$100
Campbell, Annette & Steve
KS
Duncan, Carol
MO
$150
Thompson, Fred
MO
$100
Total
# 985
Fry, Louis & Rose
MO
$125
Gibson, Fred & Gerre
MO
0
Robin Carnahan Secretary of State
2010 ANNUAL REGISTRATION REPORT
NONPROFIT
ORGANTZED I WDER THE LA WS OF �
Ka n sas
R Camahan
S ecretary of Sta
REPORT DUE BY* 08131J2010
E00017809
HIGHLAND GAMES, INC,
DAVID N. JOHNSON
GLENN L. BRAY 4302 NE 56th STREET
KANSAS CITY, MO 64 19
�o -curt 5Ci
fat 3cl� �c��rrsz ul$) Iq
ure — h an n er tie re gWered agent andfor metered a ce adds+ % p1mw check the appropriate box(es) and fM In the necessary information.
The new ageftt
2 IF CHANGING THE REGI9fXRED AGENT, AN ORIGINAL WRITTFN C ONMM FROM NEW
RE LSUME EBT MUST B A TTACMD AND D W E o RE" r
T offike addrem 8863 E 52nd T err MO 64133
Must be a Missouri adds, PD Box alone is not acceptable. This sown is - not applicable for Banki, Trusts and Forewl hn umnce.
OFFICERS
NAME AND PHYSICAL ADDRESS (P.O. BOX ALONE NOT
T
ACCEPTABLE . WM= Ar LKAs r oNK omcm DELow. A
RM Dam Wer
STRET'RT 8863 E 62nd Tarr
CIT'Y/STAT I IP Rayto M $413
PRES Doug McDonald
3 STREETIRT 10351 N Cherry Dr
, CIT iSTAT `ZIP Kansas Cft V0 64155
ill�I rsia�rir ■rFwi ■art�+#i•i �F� ■r•M�rt•�itr •• ■�rw�sar�r�■
BOARD OF DmEcroRs
NAME AND PYSICAI. ADDRESS P.C. BOX ALONE IT
ACCEPTABLE. r DELo .
NAAff Dated liner
ST UET T 6863 E 52nd Tarr
CI O 61
N AME Lori Hendem
STREETIRT 10251 13M Street
CITY"f`A.TEl lal Fan K
N AME Sherri ant
ELY f i+l � Pa %r 9 0 'is V .1 %R IF %F ur / i •/ */
17
Date Filed: 061081201
STUET/R 4#�F���M�w iti�rFi�F�irii MFri*#tii�i �i Mi•N � { # #y"Fr� �� #i�N�t�iwiM ilia
PRINCIPAL PLACE O F BUSS O
�+
C+ T iSTAM IP
CORPORATE HEADQUARTERS:
TREAS Joy" !M ayer
83 E 52nd Terr
STS EET RT 6233 N LQmdon Ave A pt: K
ST E TrRT 1 905 Olmn HeMren Dr
IT Y l 'T Z IP Kansas City, MO 64151
Rte, MO 64133
cITY Zip
ure — h an n er tie re gWered agent andfor metered a ce adds+ % p1mw check the appropriate box(es) and fM In the necessary information.
The new ageftt
2 IF CHANGING THE REGI9fXRED AGENT, AN ORIGINAL WRITTFN C ONMM FROM NEW
RE LSUME EBT MUST B A TTACMD AND D W E o RE" r
T offike addrem 8863 E 52nd T err MO 64133
Must be a Missouri adds, PD Box alone is not acceptable. This sown is - not applicable for Banki, Trusts and Forewl hn umnce.
OFFICERS
NAME AND PHYSICAL ADDRESS (P.O. BOX ALONE NOT
T
ACCEPTABLE . WM= Ar LKAs r oNK omcm DELow. A
RM Dam Wer
STRET'RT 8863 E 62nd Tarr
CIT'Y/STAT I IP Rayto M $413
PRES Doug McDonald
3 STREETIRT 10351 N Cherry Dr
, CIT iSTAT `ZIP Kansas Cft V0 64155
ill�I rsia�rir ■rFwi ■art�+#i•i �F� ■r•M�rt•�itr •• ■�rw�sar�r�■
BOARD OF DmEcroRs
NAME AND PYSICAI. ADDRESS P.C. BOX ALONE IT
ACCEPTABLE. r DELo .
NAAff Dated liner
ST UET T 6863 E 52nd Tarr
CI O 61
N AME Lori Hendem
STREETIRT 10251 13M Street
CITY"f`A.TEl lal Fan K
N AME Sherri ant
ELY f i+l � Pa %r 9 0 'is V .1 %R IF %F ur / i •/ */
17
Date Filed: 061081201
STUET/R 4#�F���M�w iti�rFi�F�irii MFri*#tii�i �i Mi•N � { # #y"Fr� �� #i�N�t�iwiM ilia
TRE / R "9 � Rd
�+
C+ T iSTAM IP
C 'ATF./ZIP ward Par[, KS 8621
TREAS Joy" !M ayer
NAME Jill M Enroe
STS EET RT 6233 N LQmdon Ave A pt: K
ST E TrRT 1 905 Olmn HeMren Dr
IT Y l 'T Z IP Kansas City, MO 64151
CITY/STATE/ZIP Ubertv. MO 64osa
NAB AND ADDRESSES OF ALL OITIER O AND D OCTORS ARE ATTACHED
The wiped mdasWds tW fidge statements made in this rqxnt are ale for the crime of a filw
declwalim uErrcl:!r :cl an 575.E WSW, Phattx )py or -,ilmped:d rwlwe mt awqgahle.
4 Author ed party or officer sin here
Please print name and title of sir:
Lori Henderson
(Required)
L ori Henderson 2nd VP - Administra
NAME
REGISTRATION REPO RT FEE IS:
S 1 0.00 If wed on or amore 8131
S t 5.00 ff filed a& 0 1
Corporation will be adminishnfively diwolved if report is not
fil ed by November 30
TITLE
VaM TMS FORM IS ACCEPTED BY TBE SECRETARY of STATE,
BY L IT WILL BC I' A PUBLIC DOCUMRNT AD A FJ
INFORMATION PROBED I8 SI TECI TO PUBLIC DISCLOSURE
MA& ADDRESS 110N L
REQUIRED 0FORMATION MUST BE COMPLETE O THE REGLSTRATION REPORT WLL BE FE TED
MAU CBECK PAYABLE TO DIRECTOR OF REVENUE
RETURN 1 LET D REGISTRATION REPORT AND PAST TD; of State, P.O. Box 1366, Je# emn City, MO 65142
Robin Carnahan Secretary of State
2010 ANNUAL REGISTRATION REPORT
NAMES AND ADDRESSES of ALL OTHER OFFICERS AND DIRECTORS:
DIRECTOR
JENNIFER CHA LESWO TH
701 EAST 90TH STEET
KANSAS CITY, CIO 64131
DIRECTOR
DOUG MCDONALD
10351 N CHERRY DR
KANSAS lSAS CITY, MO 6415
DIRECTOR
JOYCE MAYE
6233 N LONDON AVE APT.
KANSAS CITY, MO 64151
DIRECTO
KEVIN HENDERSON
W251 130TH ST
VALLEY FALLS, KS 86W8
Hig h land Gama!, . 20 20. 0 - Of Torn Tack 44ve si e, 910
Ve nue/Function
2006 Revenue
2006 Expense
2007 Revenue
2007 Expense
2008 revenue
2008 Expense
2009 Revenue
2009 Expense
2010 Revenue
2010 Expense
Administration
$27,729.32
$25,663.00
$443.73
$15,450.61
$257.90
$14,553.61
$35.81
$7,773.4.7
$36,159.37
$13,433.50
Advance Tickets
i 4 8.0
$0.00
$698.00
$ 0.00
$1,958.0
$1:1.19
$1,949.24
$0.00
$2 ,301.92
$1,066.00
Animals
$0.00
$750.00
$0.00
$800.00
$0.00
$1,300.00
$0.00
$700.00
$0.00
$410.00
Athletics
$3,142.00
$5,652.00
$3,672.00
$12,856.32
$3,776.00
$15,483.69
$2
$12,512.13
$2,392.00
$13,052.00
Children's Activities
$0.00
$0.00
$0.00
$461.30
$M
$174.21
$0.00
$181.75
$0.00
$0.00
Clans
$1,240.00
$14.00
$1,390.00
W3.66
$1,680.00
$120.00
$1,858.00
$339.03
$1,740.00
$0.00
Concessions
$10,087.75
$5,381.26
$17,365.00
$8,184.38
$16,810.22
$12,455.31
$21,102.61
$11,346.54
$12,,056.10
$10,441.26
Dance
$2,656.00
$4,701.44
$910.00
$4,941.43
$1,024.00
$4,111.79
$946.00
$3,510.13
$1,355.00
$3,504.92
Entertainment
$0.00
$5,050.00
$0.00
$9,045.50
$0.00
$16,281.43
$0.00
$25,026.9
$0.00
$29,205.13
Field
$400.00
$15,817.23
$90.94
$14,229.47
$0.00
* $21,139.75
$0.00
$3,614.37
$0.00
$12,996.11
i Gaelic Tent
$329.00
$0.00
F $105.00
$0.00
$280.00
$0.00
$0.00
. $0,00
$0.00 '
$0.00
Games Merchandise
$2,169.00
$1,106.08
$1
$2,021.65
$1,295.10
$1,750.55
$2,373.00
$336.17
$1,203.05
$0.00
Gate
$26,407.00
$0,00
$44,530.85
$99.93
$35,027.75
$75.56
$42,93100
$46.07
$18,779.01
$0.00
Harps
$0.00
$0,00
$0.00
$23.31
$0.00
$0.00
$03.00
$0.00
$0.00
$0.00
History and Culture Teat
$0.00
$0.00
$30.00
$110.00
$11.00
$0.00
$0.00
$0.00
$0.00
$0.00
Hospitality
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Memberships
$650.00
$0.00
$910.00
$574.15
$1,060.00
$1,129.29
$1,460.00
$857.34
$1,020.00
$1,051.94
Parking
$0.00
$1,169.85
$0.00
$986.40
$400.00
$3,762.50
$0,00
$5,775.00
$0.00
$3,060.00
Pipes and Drums Bands
$0.00
$5,300.00
$100.00
$4,300.00
$0.00
$4,448.60
$0.00
$5,175.00
$0.00
$5,200.00
Programs
$610.00
$3,499.00
$1,050.00
$3,796.00
$2,120.00
$4,779.10
$2,850.00
$3,718.35
$1,400.00
$3,645.00
Publicity
$0.00
$18,451.88
$500.00
$7,743.06
$545.00
$19,447.34
$1,512.00
$15,057.12
$520.00
$16,433.26
Recycling
$0.00
$0.00
$0.00
$123.00
$0.00
$150.00
$0.00
$0.00
$0.00
$173.00
Safety and Security
$0.00
"'$5,271 in fld
$0.00
*$5,889 -city
$0.00
*6,215. in Field
$0.00
*$5,767- city $
$0.00
$5,902.44
Sponsorships - General
$5,500.00
$0.00
$14,726.50
$1,726.74
$22,265,23
$1,685.05
$14,300.42
$50.17
$20,320.00
$500.00
Sponsorships - Athletic
$2,400.00
$0.00
$3
$0.00
$9,500,00
$0.00
$9,160.00
$0.00
$7,900.00
$0.00
Sponsorships - Entertain
$1,250.00
$0.00
$1,264.75
$0.00
$0.00
$0.00
$500.0()
$0.00
$1,000.00
$20.28
Sponsorships - Dance
$0.00
$0.00
$2,139.08
$0.00
$1,780.00
$0.00
$2,117.00
$0.00
$1,315.00
$0.00
Sponsorships - Clan
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$309.18
$0.00
$250.00
$0.00
Vendors
$5,560.00
$21.06
$5,124.00
$422.82
$5,453.00
$295.00
$5,306.0
$355.00
$5,796.00
$0.00
Whisky ky Tasting Tent
$811.00
$2&97
$883.00
$0.00
$1,612.00
$1,368.06
$2,053.00
$1,008.2
$1,600.00
$1,096.08
Silent Auction /Dinner
$3,887.00
$531.41
$4,359.15
$869.81
$3,355.50
$1,166.63
$4,644.2
$2,886.22
$3,073.96
$1,735.15
KCMO Ethnic Festival
$1,315.00
$723.17
$340.00
$0.00
$331.22
$0.00
$0.00
$0.00
Tartan Day
$800.00
$563.99
$196.25
$0.00
$0.00
$0.00
Total
$95,256-07
$93,067.18
$112,533.30
$89,922.41
$111 1.7
$126,258.15
$117,W.98
$105,769.67
$121 1AII
$122,955.97
$8 5,636 without claim
$14K loan from SA - Admin
15% increase
3 down from
I% decrease
29% increase
5 increase
17% decrease
Unrealized Revenue
13% increase
City stipend in Admin.
over 2006
2006
over 2007"
over 2007
over 2008
over 2008
$36K Rain Iris, Claim
PR - $11,572 pd to CCI '05
Ist yr w Fri. night
- Elders
added Sat. mite
Added Sunday
*Security in F'1d
3 days , good
inhouse web
Sat rainout
in house web
Elders Fri Sant
Rain out Sure.
began bussing
weather all days
no rain ins
Rain Ins. Prem.
park flooded May
Had to vacate
Paying Gate -3901
Paying Cate - 1437
Stipend/Grant Income
city - $15,000
city - $15,000
city - $15,000
city - $17',500
City - $17,500
City of Riverside Tourism Enhancement Grant
App lication Cover Sheet
Project Information
Project Name
�J I,LnNorsi � o Aknsoor Ei w�1
O rganization
&r �auth C 00
Dates (if event) Location (if event)
C ontact In f ormation
Contact Name CZ ' ( !zA
in�SSQOr I - (2-0 Lt. �AQ M Qu
Email Address Phone (home and cell)
. I I � -�' J4 N - \ - P \ a \L--a Q.) Q-)
Address +City /S #ate /Zip
Funding Request
Amount Requested Total Project Cost
I her y cert!fVtbat, to-the best of Vny knowledge, the information submitted In this packet Is true.
Contact Slefiature
C,
I - C�L k
Date
Submission Deadlines: The City of Riverside Tourism Enh ancement ent G rant process has two funding cycles each year.
Funding can be awarded up to one calendar year before an evert.
Fall Cycle Deadline: line: 1 .m. on July 30, 2010
Spring Cycle Deadline: 12 p.m. on February 1, 2011
Please submit this coversbeet and the
application components to:
Meredith Hauck
City of iverside
2950 NW VIA goad
Riverside, MO 64150
2010 -2011 Riverside Tourism Enhancement Grant Application
I
City - of Riverside 11724 NA Pla a ! rol e, S uite 300
K ansas City, MO �1
2011 Tourism Enhancement Grant I (816)270 -2141 - Fax: (8 l 6 )2 70-2512
Page 1 of 2 Email: platteca mis auri.e
Web Page.. eaten ion.rni vurLede /platte
1. Pr ie t Narrative
"Increased awareness and appreciation of cultural and ethnic diversity in our
community." continues to be the mission of The Northland Ethnic Festival.
Northland Ethnic Festival was the first and continues to be the major ethnic event in the
Northland. The 2010 Festival move to Park Hill South, rather than Park Hill, proved to
be a great venue for the visitors and the many out of town and state presenters and
vendors. The setting, view, accessible kitchen, easy to find location, and built in stage
improved the event considerably.
The Tourism Commission Goal of increasing the number of first time and return visitors
to Riverside will be net easily with vendors, performers, and presenters alone; then
there are the many from other counties that will attend, based on the easy to find
location (one of our marketing points. The presenters are primarily from the Ethnic
E nrichment Commission of Kansas City, and live in Jackson County Missouri and
Johnson County Kansas.
The festival enhances community life in the Northland by allowing residents to
participate in an event held in AIWA accessible, temperature controlled site. The no cost
festival reaffirms riverside's and the Northland's hland's continuing commitment ent to diversity.
Our taLg et number to reach with this April 16, 2011 event is 2,000, an increase of 500
from last Y ear. We think this is doable as this will be our 2nd year at the same site and
because the Ethnic Enrichment Commission and the local presenters /vendors will
promote this event, due to the location. (Based on comments made in 20 1 0)
Target or special promotion efforts will be ,made via several family, home school, and
c ommunity e- newsletters, residents of group hones and shelters, international adoptive
parents, regional -H and scout groups, Northland libraries, senior citizen groups,
school language and social study classes, as well as language clubs and groups in the
Platte, Clay, & Buchanan County schools , Regional Chamber of Commerce and EDC
agencies, as of course Park University, Missouri Western State University, Metropolitan
Community College /Maple Woods, UMKC Northland, Park Hill, Platte County R 3, Park
Hill and north Kansas City school districts.
Participants will be able to learn about 20 =25 cultures and countries in one day, with
stage presentations changing each 20 ,minutes, and authentic attire, crafts, art, and
literature from the booths. There is not an entry fee, but people can purchase food and
crafts, or just come to enjoy the stave shows and displays, or lean about basics of
family genealogy. Children's activities will include international art, passport, and
games.
Presenters include those with ethnic music and dance, crafts, activities, and food.
UNI VERSITY IT F MI
IgEk tension
Live. And Learn.
Ci of Riverside 11724 N.. Pioza Pirtle, Su ite 300
Kansas Cit 0 f���
' 'i Tourism (816)270 -2141 -Fox: (816)270-2512
Page 2 o f 2 Email: platteco
Web Page: ext nsion.missoeri. deffiiotte
The festival is truly a collaboration of agencies and institutions in addition to Park Hill
D istrict. Park University, Maple Woods Community College Mid Continent Library
System, and Platte County University of Missouri Extension serves on the planning
c ommittee along with c ommunity representatives.
Platte County University of Missouri Extension Council will serve as fiscal agent; letter
of support is attached as part of this application, as well as letter from Mid
Library System.
Platte County University of Missouri Extension, with a mission of "Improving the lives of
Missourian' s" has been coordinating this event for 8 years, and provides faculty, office
staff, supplies, communication systems, and volunteers for the event. Serving as
program c o -chair, as well as fiscal agency, the Extension Council oversees this and
many other educational and c ommunity development programs. All budgetary and fiscal
accountability systems are In place, complete with a 17 member Council with state -
statute mandated roles in fiscal, program, and personnel.
Pu and re c og nition for sp onsors
Publicity and promotion include read signs, media releases, inserts in church and
school announcements, special invitations to Board of Services, nursing homes, home
school associations, libraries, as well as inclusion in Platte and Missouri Division of
Tourism. It will also be in the American city calendar series, on Park Hill and Platte
Ex tension web pages.
Sponsors are recognized with inclusion on banners, programs, flyers, and with
presentation of certificates during the festival. A power point presentation will be
completed this year that will feature logos and names of sponsors.
2. Project Evaluati
survey of presenters has been implemented ented for the past 3 years and will be
completed again. Copy from 2010 was p rovided with final reports.
Random m sampling of participants will be obtained as they leave the festival with a few
questions. 2010 comments provided with 2010 final report.
very close court will be possible with our plan to again give each visitor a label, that i
not numbered, but we will know how many sheets of labels were used at each of entry
points to the festival.
3# Prolect Bud t
See attached Project Budget form and Budget Explanation form
4. Not-for-Pr
See attached list of Officers and Board Mem of the Platte County University of
Missouri Extension Council.
UN IV ERS ITY OF MIS SOURI
RjE ktension
Me. And Learn.
brie . Tourism Enhancement .Grant . U'd Ica ..ion Comp . m n :....� a .............. ...
Pro je d Revenue . ..::........ :: :.......
Overa Project
Admission F ees
Staff Salary
C oncession/Souvenir Sales
$300
Fundraising
Membership
Entertainment
Business /C orp orat e Contributions
$750
Foundation
$950
Individual Contri
Supplies /Materials
Other Governmenta C ontr ibut ions
$500
Other (please s p ec ify):
Other (please specify):
Equipment Rental
Other (please s pecify):
$500
requested Riverside Tourism Grant
$1
Total Income
$3,
- Expenses
Grant Specific*
Overall Project
Staff Salary
Contracted (or other) Salary
Entertainment
$x.,000
$1,500
Legal /Insurance /Banking
Supplies /Materials
$500
Postage
Equipment Rental
$500
Space Rental
$500
$50(3
Travel
Utilities
Advertising /Marketing /Design
$500
Printing
Other (please specify):
Other (please specify):
Other (please specify):
Other please specify):
Other (please specify):
Total Expenses
$1,500
$3,500
*Grant Specific: indicate items that will be paid for using Riverside Touris Funds. A list of eligible expenses is included
in the Funding Guidelines packet.
2010 -2011 Riverside Tourism Enhancement Grant Application
City of iverside Tourism Enhancement Gran
Application Component -- Budget Explanation
FlII out a budget expl an tion table b e I ow for each catego r r f ro m the " "Expenses" table on the Project Budget sheet
where tourism funds are planned to be used. Make sure you are only planning t use grant funds to cover eligible
�cp�r�ses� ......�. -..�. ......... .� +�.. +,;..F.t +. +, +..�... + +.+,.. j.�. +,;. +.... .f t • r t f• Jt • ff� ....... ..........- .++.t`..t.L*. +, +.. ++
4dtV Vly bl]V1. !V MdMt VYlldt, b !!bLt: d Vl# Ult: CAPr-Mr-ZI, W Jlr
........ r-,..+.--.-..+..+. r .... +...r,r. +rr +-- ...r.. +.r +r., r. r-..+. r++ r-+..... r.++++. r ..._.....r +.r.- r-- ...-- .,r. - - +. - ...... t+.+++ +. + + ............... + + + + + + + + + + +#
E xample
Ex pense Category:
Grant specific Expenses:
Explanation:
+.. ................
Itemize expenditures
F and provide any
other relevant
details.
E ulment R ental
$x,500 Overall Project Expenses: $1,500
1
............................................................ .. r--+-........+.+ v++. t. t.+ t++ + + + + + + +tt + + + + + + ++ + + + +rr +rr+ + - -- +
+ 1
Grant specific Expenses only include expenses
4 — x tents: $1,000 you plan to pair for frorn Touri irunds. Your
large spi lights: overall project expenses I this category may
portable hard wash ng stations; $100 1 be more if not all expenditures are being
covered by grant funds. Make sure these
match Project Budget.
............. ......++++++++++++++++.+++, ...... + r+ r,.,t,....,.r.,------ , +t + + +----
Expense Category: ZP t m ti Q•n't
Grant Specific Expenses: C) o C) O verall Project Expenses:
00
Explanation:
t. "h.is is
an hm2i -c e.rzt
I I QQ. orS'ta3e pQr. oriTtanLQ8, e D2
04 000L, e,0d,-f+,Y dnoL ylxpla�d,
Expense Category:
al
Grant Sp ecific Exp enses: Overall Project Exp enses: � 6nn
Explanation:
d c hoo) ruLta I
Q,'n �r Y arl d- I Q
i a w r p or ato-3
e 0) P) e-nt anon
Expense Category:
Grant Specific Expanses:
Explanation:
Whi�.h inelu�¢s c(.re C ryl ryt C) fLd i �aheiz
201 ad a' Li 0vZal %I (-I �h.e rental �� ,
Aifc,hLtLancL- buil use 0 1
utiIiEie6.
O verall Project E xpenses:
2010 - 2011 Riverside Tour!srn En ha ace ent Grant A ppl Ication
Brian Chadwick-Robinson
6911 N.W. Bair Rd.
Parlville MCA 64152
H1: 913-302-4234
richad ick@ richa wick -com
Perk Hill 2010 -12
1lalarie Eber
6708 N.W. Evans Ave.
Kamm City MO 64151
H. 816-741
816-889-1147
zanoeletc@4ec3rthi1nk.net
Kons i City 201
Christian Fuller
17990 N.W. River Rd.
Waldron MCA 64092
H-A 816 -769 -2997
W: 816- 587 -4419
F: 816 - 587 -4467
h ri @co we l I i n .o rn
Park Hill 2010 -12
Diane F rbeck
22420 Jordan Rd.
Dearborn MCA 64439
H: 816 - 450 -8859
furbeck @ernbarqmail.com
North Platte 2010-12
S. Molly Green
10 1 North Street
Farley MCA 64028 -7812
H: 816-330-3511
C: 816-260-0618
smoltyg@aol.com
Wet Platte 2010 -12
Cheryl Harteli
1 1 1 15 Bueno Vista Rd.
Carden Point MO 64018
H: 816 -450 -8585
816 - 797 -6928
Che a rtel[@ rnailicom
[torch Platte 2011
Wanda Jackson
9280 N.W. Moore Rd.
Kansas a City MCA 64153
H: 816-330-3840
C: 816 -65 1 -4734
wand a0whiran yworkshop.corn
Platte County R - 2011
Aaron Jung
14650 Fore Court
mithvllle M 64089
H: 816- 873 -088
C; 816 - 392 -7538
F: 816 - 858 -3886
iscapes@msn.com
County Commission Proxy 2011
Roger Sullins
25900 N.W. . l isker Rd.
Platte City MO 64079
G 816 - 616 -6900
rogersuilins@sbcglobal.net
Vilest Platte 2011
Fred Whisman
6707 N.W. Mirror Lane Terrace
Timothy McDowell Parkville MO 64152
7305 N.W. Tomahawk Lane H.- 816.455 -1 800
Platte Woods MCA 641 51 -1423 GM11@swbell.net
H: 816 -741 -1673 Parr Hill 2010 -12
nt.mcdowell C@prodi y.net
Pei rk Hill 2010 -12
Dee Moore
13965 Cole Crossing Court
Platte City MCA 64079
H: 816-858-3182
816 - 260 -2590
W.. 816- 858 -5505
F: 816-858-3278
moor d @pcdll.kl2.mo.0
Platte County R3 2010-12_
Mary Beth ogle
8611 N. B arnan Ave.
Kansas City MO 64154
H: 816 - 568 -2575
C: 704-839-1036
marybethogle@msn.corn
Park Hill 2010-12
Jim Plunkett
Platte County Commission, 415
Third St., Suite 105
Platte City MC) 64079
H: 16- 858 -5470
: 816- 858 -8330
j p[ u rile tt @ao. p l a t #e. Ma . u s
County Commission 2011
Christopher K. Porter
6130 N.W. Hickory Pl.
Par[ ville M 64152
H: 816 - 880 -0868
1. 816-7A6-2504
F: 816-746-2508
hfiitapherlparter @n.orn
P Hill 2010-12
Jenny Doper
14055 Sharp Station Rd.
Platte City MCA 64079
H: 816 -858 -9929
jkjroper@embarqma11.com
Form Bureau 201
Tom Stacey
7905 N.W, Schott Dr.
Parlville MCA 64152
H: 816- 880 -9879
816-746-0400
tstacey@birch.net
Park Hill 2011
Sta ff
haren Hunt
CPD Y uth Specialist
H: 816-587-1865
816- 878 -2992
Direct Line: 816 -270 -2142
hunts _missouri.edq
Marlin Bates
Horticulture Specialist
Direct line: 816 - 270 -21
batsa rnisouri.edu
Pta".e.. q
Members & Officers...
11724 N.W. Plaza Circle Sulte 300
Kansas City, MO 64153
Fax; 816- 270 -251
Email; platt oafttissourl.edti
UNIVE RSITY OF MIS SOURI
(BEktension
Updated: 2812010
M
P UBLIC LIBRARY
July 14, 24f0
Riverside Tourism Enhancement Grant,
Meredith }auk
Cit o f riverside
2950 NW V ivion Road
Riverside, MO 64150
Dear Ms Hauck
Mid-Continent Public Library has co-sponsored the Northland d Ethnic Festival since its inception in
2005, supplying staff planning time [membership on the steering committee], program support
[Genealogy b ootie, Scouting badge earning opportunities, multi- cultural children's activi and
promotion of the event throughout our three county service area,
As a co-sponsor, i would lire to express my strong support for again receiving a riverside
Tourism Enhancement ent Grarnt. The Festival offers Northland residents the opportunity to learn
about other cultures in our midst in a convenient, accessible, and out-of-the-weather
fa iIity.... Park }-fill South High School in Riverside. Our exit survey showed attendees liked the
Riverside location and that the Festival draws from a bi -state area, bring people to Riverside.
I am grateful for the opportunity that the City of riverside is providing with this grant, and 1 again
strongly recommend the awarding of this grant to The 20 11 Northland Ethnic Festival, If l may be
of any other assistance, please contact me at 816-521-7214.
Sincerely
�niira'. teele
Children's Services Manager
15616 East Hwy 24, Independence, Missouri ouri o
R
UNIVE RSITY OF MI
Extension
July 1 201
PLATTE COUNT
1172 I .W. Plaza Circle, Suite 30
Kansas C it, MO 64153
momE 816 - 270 -2141
FAA 816 - 270 -2512
E -MAIL platteco@missouri.edu
WEB exfor iona nissourte u platte
Meredith Hauck
City of Riverside
Riverside Tourism Enhancement Grant
2950 NW Vi Rand
Riverside, MO 64150 .
Platte Counter L niv' er it y of Missouri Extension Council is pleased to again endorse,
sponsor and implement the Northland Ethnic Festival, aria a vote of support and
approval at tonight's council meeting.
This will be the 8 tr, y ear for this community event designed to �iincrease awareness of
. and appreciation for cultural and ethnic diversity in our community'
Our council will oversee the fiscal and programmatic aspects of this grant request and
will work with `youth Specialist Sharer Hunt and .the other c ommunity organizations to
insure that funds are used for approved expenditures.
We consider this a very relevant program for our counter and are pleased to hold it
again in riverside at Park Hill S juth.
Thank you for your consideration of this unique & special Platte County evert; we look
f r card to havin }you join us at Park Hill South High School het een 11 am and
3:30 prn on April 16
r
Chairm��..,
Vice Chair W
JA
Treasurer
Secretary
University of Mi sour *, Lincoln University, ity, U.S. Department of gri ultur and Local Extemion Co uncHs Cooperating
.
EQUAL oPPORTU iTy/AD INSTITUTION
UNIVE OF MISSOURI
wEiCtension
September 20, 2006
To Wh IMayCn :
VICE PROVOST"S PROVOST" OFFICE
212 Whitten hall
Columbi MO 65211
PHONE (57 882-77
FAX (573) &�4-5040
Attached e is a copy of the May 25, 1972 Intel Revenue Sei ko
letter which confirms that University Missouri Ex e n Councils ar
tax g a s, and that donations to them are deductible b the
do nors.
As you will note fx '4tn the IRS letter, Extension Councils, as a depailment of
a political subdivision of the State of Missouri, derive, their tax
statics from section 115 of the hzfemal Revenue Code They do 11 o derive
their tax - exempt status from section 501(c) (3) of tbe ffitenial Revenue Code,
but are tax - exempt none-the -less.
The states of University of Missouri Extension Councils has not changed
since the issuance of this IRS letter. Therefore, donations to an Extension
Council continue to be tax deductible.
S i n cerely ,
Rhonda K. Gibler, Ph
Asst. Vice Provost ---. Management
University of Missouri E
University of Wqsouxi, Lincoln University, J.S. Department of Agriculture and Lccal Extension Councils Cooperatin
f
EQUAL OPPORTUNITY/ ADA 114STITU'TI S
A d r" * any mp4y tAx
mA 2 6 *67 2 gh(D � @(%go
P . o. D rawer 1458 — Central Stati
st w Louis., Kissouri 63188
Internal Revenue S
Daly: In repl ► refer for
MAY 2 'W :1:3 :3 8 911
U n iversity of 1 .s so
Cooperative Extension S ervice
2 05 Whitt Hal.
olwabia, Mi 65
Attention: Nelson Trickey, Ass start
Director
Extension Youth Programs
G entle m e n:
T his is in r
eferenoe to the status concerning F ederal income tax of the
University of Mds Extension Councils and their -H Clubs.
The Ext ension C ouncilq were e stablished s a part of the University of
M- ss uri pursuant to the provisions of Section 262. 561, RS NO 1959. The
Clubs are not separate entities but are paxt of the Youth Progrant -of
the E Cotmoi is
Sect - ion 115 of the Int ernal" Revenue C of 1L)54 pr i part as
oioW
(a) Ger eral Rule Gross income does sit inc lude -�
income derived frora any pub.ac utility or the exercise
of any essential goverrunental funoti ors and acerQing
to a Mate or Territory, or any pnlitical subdivision
thereof or the Di strict of C olumbia;
As a department of a political subdiv.1sion of the Mato of Missouri the
Voc tensidn Councils and the L-H Clubs ;Lr *e t su : to Federal Jncoiaa tax.
iAz-j b t - 1 ({ s m ade t fcr t he &t.ens } on (XI c i j it or to t..h 1 # - 1 Cl for
ex clusi vely public proses are dUCILICtIW 11 ) the doll( I's for
i; pu posa i th manner and to t e t cni, provide d in sect 170 o f
the Internal Revonue Cole,
It i s suegested that you provide cop tes of this l etter to each o
your Extension Councils and 4 li clubs to be used as evidence o f their*
status.
Thi is are advisory l e -tt,e ,
Very truly yours,
A i I /� e, le
D i strict Di rect