HomeMy WebLinkAbout2007-06-05MINUTES
REGULAR MEETING
BOARD OF ALDERMEN
RIVERSIDE, MISSOURI
Tuesday, June 5, 2007
6:00 p.m.
The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board of Aldermen Chambers at C
Hall, 2950 NW Vivion Road, Riverside, Missouri.
Those in attendance were Mayor Kathy Rose, Aldermen Fuller, Bruns, Darata, Hurt, Salyer and Super.
Also present were David Blackburn, City Administrator, Sarah Thompson, Administrative Clerk, Donna
Resz, Finance Director, Chief Gregory Mills, Brent Miles, Director of Planning & Economic Development,
Jeff Rupp, Public Works Director and John McClelland, City Attorney
Budget Workshop Finance Director, Donna Resz gave a Power Point presentation of the
Board outlining this year's budget. To date Public Safety, Public
Works, Planning and Economic Development, Community Center,
Administration and Municipal Court are all complete. This presentation
covers the remaining revenues, all other funds and personnel services.
There were two requests to change. The first was from
Communications. There is a mandatory update to access the state
criminal database and they are requesting $2,160 to do that. The next
change request was from Planning and Economic Development. They
are requesting an increase in their capital budget of $5,000 for a display
board to be used for multi-purpose marketing.
Mayor Rose commented that the display is very nice.
Resz showed a slide highlighting where the City is with its general fund
and other funds. The revenue from gaming will go to the CIl' in the
amount of about $9 million. Previously, there was no budget for TIF
revenues, but it is a significant source and will be included.
Resz went on to explain that the Capital Improvements fund is around
$33.7 million which is largely a result of the $40 million IDA Bond that
was passed. Total expenditures are expected to be around $43 million
which is mostly for the Horizons development, leaving $4.4 million.
Brent Miles, Director of Planning and Economic Development
continued the presentation, updating the Board on current Capital
Improvement Projects.
The West Platte Bridge project has been with the Corps of Engineers for
16 weeks and is awaiting approval. It is the number one project, and the
cost will be around $4.3 million.
Vivion Road West is the next project and is tied to the West Platte
Bridge project. It involves raising the road between two and five feet.
The West Platte Bridge must be completed first so that traffic can be re-
routed while this is taking place.
Mayor Rose asked when the anticipated start date of this project was.
Miles replied that it is anticipated to begin in 2008, but that is a very
aggressive figure.
The cost for Vivion Road is about $1.67 million.
Northwood Road Phase I is not contingent on the annexation. It is a
cost share agreement where the City is contributing $350,000 of a
$700,000 project. Construction is expected to begin next week and last
60 to 90 days. The City has already gone around and passed out door
hangers to inform the citizens in that area.
Northwood Road Phase II will begin when Phase I is complete and
extend to 52°d Street. This year the design has been budgeted for
$364,000. City engineers are working on formulating RFQ and firm
selection for professional fees totaling $250,000 for a total of $715,000
budgeted for the project.
Alderman Super asked if the budgeted price was for half the project or
for the whole project.
Miles replied that the Platte County Road district has no additional
funds to contribute and would prefer not to have the road maintenance,
so the City has budgeted for the entire project.
The study for Vivion Road East has been approved which will take
about one year and construction will take two years. The City has
applied for MARC STP funding and to MoDOT as the City's top
transportation priority project. The study will cost about $150,000 and
the total project will be around $7.23 million.
The I-635 Interchange had funding put in an escrow account in 2006.
The interchange is expected to open in November of 2007 and is ahead
of schedule. There have been limited change orders thus far and $1.8
million has been budgeted for expenses for this year.
The L-385 scour hole repair is almost complete. The City is waiting on
approval from the Corps of Engineers for the relief well and they are
waiting for the water table to lower. The budget for this project is
$150,000.
Each year there is a set amount budgeted for infrastructure maintenance.
Last year $300,000 was budgeted and nothing was completed. Part of
the reason for this was the lack of a Public Works Director. There are
several projects and the City could save some money if it bids them all
as one. For this project, the City is budgeting the $300,000 for last
year's projects that did not get completed and then $450,000 for this
year's project for a total of $750,000. After this, the City anticipates a
cost of $450,000 for annual maintenance.
Community Development Projects including City beautification will
have three major components which will include City signage,
landscaping and an irrigation system. The landscaping and signage
proposal will be presented to the Board later this evening and irrigation
firms are still being looked at. This is such a major project that the
irrigation system will have to be something similar to that at a golf
course. The City is still talking to those types of irrigation firms. One
major cost is going to be boring under the street.
Alderman Hurt asked if some of the irrigation could be done before re-
millingbegan.
Miles replied that they would like to put the line in when the street is
dug up and suggested that this project may have to be done in phasing.
Miles explained that the cost for the streetscape design was $100,000
and the implementation would be $500,000 that is budgeted this year
and another $250,000 to finish up the following year. They have also
budgeted for a professional firm to take caze of the upkeep on these
projects.
There are several public facilities that will need work. The City has
planned to demolish the old Public Safety building, but it still has
minimal use. The demolition will cost about $50,000, however because
it is still being used it needs immediate interior clean-up which is
estimated at $10,000.
The City Annex is used by the Levee Board, Chamber of Commerce
and Jazzercise. As a result, several things need to be done to bring it up
to code for some life safety issues. The City is budgeting $50,000 for
this.
A study was conducted on possible renovation and additions for the
Community Center. An estimate for that was around $10 million. This
is still being studied.
Currently there is $150,000 budgeted for an animal shelter.
Alderman Super asked where the animal shelter was going to go.
Mayor Rose responded that they are still looking for land for the shelter.
Next, Miles explained that with the new Horizons development a new
fire station will be necessary. The City plans to do the design on
2008/2009 which is estimated at $300,000 and construction in
2009/2010 for an estimated $3 million.
David Blackburn, City Administrator explained the need for renovations
to City Hall. As the City grows and expands more staff space is needed.
The City has contacted a studio to come in and make some changes to
one of the conference rooms, add three desks and a moveable wall. City
Hall is also requesting a display screen for the Board Room and a
display case for City memorabilia. The estimated cost for all this is
$25,000.
Miles explained to the Board that the L-385 project fund was kept at the
same $500,000. This is used to help the Levee Board with projects.
There was discussion of financing a maintenance building for them, but
the City has not seen anything formal yet.
Next, Miles explained the Parks projects for the coming yeaz. Their
first project is the Line Creek Trail Connector which will be
approximately one mile from E.H. Young Park to Renner Brenner Park.
The design is currently under review with the Corps of Engineers and
BNSF Rail Road. It will go to bid as soon as approval is granted. The
total estimated cost for this project is $523,000.
In 2006/2007 the City established a yearly budget of $400,000 for the
Parks. Of that, $200,000 is allocated for the next two yeazs to the West
Platte Linear Pazk. The remaining will be used for projects on the Park
Boards priority list.
The field dimensions and infield soil composition at the baseball field at
E.H. Young park was neazly complete before the flood. The cost to
repair is unknown, but the City is estimating $6,000 to fix the baseball
field.
Homestead Pazk needs the basketball court to be resurfaced and relined.
Public Works believes they can do this project in house. The water
fountain is also missing from the pazk and the yard hydrant is broken
and a liability hazard. The water fountain and yard hydrant will be
removed and capped flush with the ground. The estimated costs of
these projects are $3,500.
Renner Brenner Pazk has an issue with standing water near the skate
park and future Line Creek Trail. The estimated cost for this project is
$10,000 because a drainage pipe will have to be put in to carry the water
into Jumping Branch.
Several benches at Renner Brenner need to be replaced. The estimated
cost for four to six benches is $4,000.
The signage at Renner Brenner is old and needs to be updated. The City
is looking into vendors, but estimates the cost to be $5,000.
The Jumping Branch Trail Connector to Gatewoods is approximately
3,3001iner feet that will connect the Townhomes, Gatewoods and the
Village of Gatewoods and include a pocket pazk. The design is
estimated at $110,000 and is budgeted for this year. The actual
construction costs are estimated at $330,000.
The restrooms at E.H. Young Park were damaged by the flood. The
Pazk Board had budgeted $50,000 to winterize them. The estimated
damage and repair costs for the restrooms are around $100,000. The
winterization and reconstruction of the restrooms will be combined for a
project estimated to be $150,000.
Of the $200,000 budget the Park Board had, $196,000 is what the Park
is requesting funding for.
Major Equipment purchase request is $200,000 to put up cameras in the
parks because of vandalism.
The City is requesting $10,000 to put remote access gates in at the back
entrance to Park Hill South High School. This will allow security
control, but Public Safety will still have access.
Alderman Bruns asked if the gate would be in both the front and back.
Blackburn replied that it would only be at the back entrance.
Alderman Bruns asked if the school ever closes the front.
Mayor Rose replied that they do not because the school has security
there.
An Aerial Fire Truck and Pumper Truck will be needed at a new fire
station when the Horizons Development is constructed. It is anticipated
these truck will be purchased in 2010/2011 budget and cost $1.98
million.
The City is also requesting a Geographical Information System which
could be used by all the different departments. The entire City's zoning
maps should be updated with each change according to state statute;
however the City cannot do that currently. It is recommended that the
entire system is outsourced to eliminate the dedicated staffing that
would be needed. It would take about three years to implement the
system and is estimated that for those three years it would cost $40,000
per year for a total of $120,000.
Wayside Horns for the railroad quiet zone would cost about $100,000
each and there are a total of five crossings in the city for an estimated
price of $500,000. It is possible that only a few will be installed at a
time. The staff is working for an overall quiet zone solution with
BNSF.
The Horizons Development is getting underway. The interchange is
expected to be completed in November of this year and so far is coming
in under budget. The City has successfully purchased Rinker. Several
other projects are in the works. Over the next five years, the projected
expenditures for this project are $46.35 million.
The Community Development Fund was established to attract
developers to the City. It has been used for projects such as the Skyline
Redevelopment and the Briarcliff /West Platte Redevelopment. The
beginning balance for this fund is $2.92 million and when the projects
are complete the ending balance is estimated to be $1.14 million.
The City's debt service balance is $4.5 million.
The Neighborhood Assistance Fund was established last year to help
with projects to beautify the City. The beginning balance was $43,700
and $250,000 was allocated from the general fund to be used for the
Grant and Loan Program, Home Repair Grant and Dangerous Buildings.
The old grant and loan program was not effective. It is now broken
down into the types of grants. The City has allocated $100,000 for this
program and $100,000 for the Home Repair Grant Program. The
Dangerous Building fund is to help fund the demolition of dangerous
buildings in the City. This fund was allocated $25,000.
The City's Tourism Tax Fund has a beginning balance of $17,064 and
will receive $150,000 from the Tourism Tax and $4,936 in interest and
use $150,00 in expenditures for an ending balance of $77,000. The City
will also be establishing a Tourism Tax Board. Blackburn is working
with the Platte County Visitor Bureau on that.
Resz explained the Personnel Services requests for the budget. She said
that at the time of the salary survey the Boazd approved a 4% raise for
all employees whose salaries fell within their salary range. However,
the City has two employees who aze at or above the max for their range;
therefore the City is requesting a 4% adjustment in lieu of a raise where
1% will be paid quarterly. In the future this will be less of a problem
because raises will be based on performance only.
Resz also explained a request for a change in the City's retirement plan.
In particular lagers. Currently the City is not very competitive with
other local cities. The request is that the City adopts the Rule of 80
which is when you take the employees age plus the number of years he
or she has worked for the City and if it equals 80 or more he or she
would be eligible for retirement. It also requests the percent contributed
to the plan be raised from 1.25% to 1.5%.
Alderman Hurt asked if this was a 401.3 B.
Resz replied that it was a defined benefits plan where the employee's
number of yeazs of services are factored with a percentage and is paid
like social security. The added cost of this would be $5,600.
There is also a request for a change in life insurance for an estimated
$4,000 and short term disability for $14,350.
Alderman Bruns asked if the increase for life insurance was $4,000 per
employee or all together.
Resz replied that the $4,000 covered all the employees.
Resz took suggestions from the Boazd and they decided to meet again
on June 26, 2007 to have a short workshop over the proposed budget
and then adopt it at the meeting that night.
Minutes of May 15, 2007 Alderman Bruns motioned to approve the minutes of May 15, 2007,
Approved seconded by Alderman Dazata, and the vote was:
Aye: Darata, Hurt, Super, Salyer, Fuller, and Bruns...
Motion Carnes
Public Hearing Mayor Rose opened the Public Hearing at 7:24 pm
Miles explained the streetscape proposal for the City. He noted that the
City has invested $13 million in infrastructure improvements to its
corridor on Gateway, West Platte, Vivion and Valley, however there is
very little landscaping. The design has been in the work but the City
has held off to coordinate with the Briazcliff Development and Linear
Park the same look throughout the corridor. Miles introduced Architect,
Brick Owens from Nearing, Staats, Prelogar and Jones to discuss the
streetscape design for the City.
Owens explained that the streetscape design is a four step process. The
general concept is the beginning. Riverside had an advantage because it
is beginning with a blank slate to work with, so anything is possible.
The concept is the simple elegance to tie in with the Briarcliff
Development.
The next step is the preliminary design. He will work with the land and
the City's heritage and create two different proposals for the Boazd.
From those proposals the Boazd can choose which one they like or
which pieces of each they like and incorporate it into one design to be
implemented. The design process is expected to take between six and
eight weeks.
Miles continued by explaining what he thought the purpose and vision
of this project was. The idea is to create quality entrances into the City.
It is the final step and needs to say something about the City and tie all
the projects together. One nice feature will be an electronic message
boazd in front of the Quick Trip to inform the citizens.
One of the major entrances and azeas of focus is the entrance off I-29.
The City plans to coordinate the signage and landscaping with the
Village at Gatewoods development. Next, the electronic message board
will be at the intersection of Vivion and Gateway. Then there will be a
monument sign in front of Riverway Blvd and screening of the
industrial pazk along the sides to focus attention on the sign in front, and
the West Platte detention pond will be fenced and hidden.
The timeline on this project is expected to be fairly quick. The staff
would like to Form a subcommittee with members of the Boazd of
Aldermen and the Park Boazd to guide the design process. The cost
estimate and actual phasing should be ready by the next Board meeting.
Mayor Rose Closed the Public Hearing at 7:46 pm.
Alderman Bruns motioned to approved the court report for May,
May Court Report seconded by Alderman Hurt, and the vote was:
Approved
Aye: Hurt, Super, Salyer, Darata, Fuller, and Bruns...
Motion Carried
Healthy Citizen Initiative Blackburn updated the Boazd on the Riverside Healthy Citizen
Initiative. That is going well, the numbers aze climbing every day and
most individuals joining are first time members.
CAFR Presentation The City was awarded the Certificate Achievement of Financial
Reporting for its budget management and financing practices. It was
the first time the City had applied for this awazd and won, which is very
difficult to do and almost unheard of.
Vivion Road Update Rupp updated the Board on the situation with Vivon Road near the
library. They were able to determine that their was a break in the
discharge drain from the roof of the library. The City is working to gain
access and repair the problem.
E.H. Young Park Rupp explained to the Board that the electric restoration is complete
Vandalism from the vandalism at E.H. Young. There are still a few street lights
that are out as well as a few outlets on the stage and lighting there, but
they are working on determining the problems and fixing them.
Rupp also mentioned that there are still a few pockets of standing water
in the pazk and he will be meeting with the Scottish Highland
representative to discuss what pazking plan they will be using this
weekend.
Mayors Discussion Mayor Rose noted that Alderman Hurt and she has completed their
leadership training at the Truman School at the University of Missouri
and highly recommended it to the other Aldermen.
Mayor Rose commented that she had received a call from Ridgewood
estates inquiring about a voluntary annexation of that development. It is
about 125 homes off of Northwood Road. They tried annexation about
seven yeazs ago and were not successful.
Bill No. 2007-53 Payment Alderman Super moved to place Bill No. 2007-53 on its first reading,
of Indebtedness said Bill authorizing the payment of indebtedness listed therein,
seconded by Alderman Dazata, the vote was:
Aye: Hurt, Dazata, Super, Bruns, Fuller, and Salyer...
Motion Carries
Ordinance No. 2007-53 Alderman Bruns moved to place Bill No. 2007-53 on its second reading,
Approved and upon passage of the same become Ordinance No. 2007-53,
seconded by Alderman Darata and the vote was:
Aye: Darata, Super, Bruns, Fuller, Salyer, and Hurt...
Motion Carries
Bill No. 2007-54 Alderman Bruns moved to place Bill No. 2007-54 on its first reading,
Authorizing the Mayor to said Bill authorizing the Mayor to enter into a contract with the Platte
Enter into a Contract with County Economic Development Council for economic development
the Platte County services totaling $10,000, seconded by Alderman Salyer, and the vote
Economic Development was:
Council for Economic
Development Services Aye: Bruns, Hurt, Super, Salyer, Darata, and Fuller...
Motion Carries
Ordinance No. 2007-54 Alderman Darata moved to place Bille No. 2007-54 on its second
Approved reading, and upon passage of the same become Ordinance No. 2007-54,
seconded by Alderman Super, and the vote was:
Aye: Super, Hurt, Salyer, Bruns, Fuller and Dazata...
Motion Carries
Bill No. 2007-55 Alderman Darata moved to place Bill No. 2007-55 on its first reading,
Authorizing the City to said Bill authorizing the City of Riverside to employ Meredith Hauck as
Employ Meredith Hauck an Intern for the Administration Department with salary set at $15.00
as an Inter in the per hour beginning June 6, 2007, seconded by Alderman Bruns, and the
Administration vote was:
Department
Aye: Fuller, Salyer, Dazata, Druns, Hurt and Super...
Motion Carries
Ordinance No. 2007-55 Alderman Fuller moved to place Bill No. 2007-55 on its second reading,
Approved and upon passage of the same become Ordinance No. 2007-55,
seconded by Alderman Bruns, and the vote was
Aye: Salyer, Super, Hurt, Darata, Bruns and Fuller...
Motion Carries
Bill No. 2007-56 Alderman Bruns moved to place Bill No. 2007-56 on its first reading,
Providing for the said Bill providing for the extension of the city limits of the City of
Extension of the City Riverside, Missouri by embracing and including unincorporated real
Limits by Embracing and property located in a certain adjacent, unincorporated area of Platte
Including Unincorporated County, Missouri, lying north and west of the present city limits of the
Real Property Located in a City of Riverside, Missouri, and hereinafter particularly described,
Certain Adjacent, seconded by Alderman Dazata, and the vote was:
Unincorporated Area of
Platte County, Lying North Aye: Super, Fuller, Hurt, Darata, Salyer and Bruns...
and West of the Present
City Limits Motion Carries
Ordinance No. 2007-56 Alderman Darata moved to place Bill No. 2007-56 on its second
Approved reading, and upon passage of the same become Ordinance No. 2007-56,
seconded by Alderman Hurt, and the vote was:
Aye: Salyer, Super, Burns, Hurt, Darata and Fuller...
Motion Carries
Alderman Comments Alderman Salyer asked if there was some sort of regulation for
backflow presenters, whether they go in the front or back of houses.
Miles responded that the utility companies decide that but he would
look into it.
Motion for Closed Session Alderman Super moved that the meeting go into closed session,
at 8:09 pm pursuant RSMo 610.021 (1) Legal Issues with the City's Attorney,
seconded by Alderman Daraza, and the vote was.
Aye: Dazata, Super, Hurt, Salyer, Fuller and Bruns...
Motion Carries
Motion for Open Session Alderman Darata moved that the meeting go into open session,
at 8:55 pm seconded by Alderman Bruns, and the vote was:
Aye: Salyer, Hurt, Fuller, Burns and Darata...
Adjournment By unanimous decision the meeting adjourned at 8:56pm
arch Thompson, ministrative Clerk