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HomeMy WebLinkAbout2007-06-26 Special,• ', MINUTES SPECIAL MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, June 26, 2007 6:30 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in special session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri. Mayor Rose called the meeting to order. Those in attendance were Mayor Kathy Rose, Aldermen Fuller, Bruns, Darata, Salyer and Super. Alderman Hurt was absent for roll call and entered the meeting at 6:36 p.m. Also present were David Blackburn, City Administrator, Jane Henry, Executive Administration Assistant, Donna Resz, Finance Director, Chief Gregory Mills, Brent Miles, Director of Planning & Economic Development, Jeff Rupp, Public Works Director and John McClelland, City Attorney. Public Works Director Public Works Director Jeff Rupp talked about the mosquito spraying program. Rupp said the sprayer had broken and the company that produced the equipment is out of business. He has gotten 2 quotes for new replacement equipment in the $7500-$8000 range. Mayor Rose asked about the time frame for getting the program started again and Rupp replied, "3 to 4 weeks." Bill No. 2007-63 Alderman Darata made a motion for first reading to approve Bill No. 2007- An Ordinance authorizing 63 as presented and the motion was seconded by Alderman Super. The the City of Riverside, MO vote was: to employ Susan A. Morrow as a part time Public Safety Aye: Aldermen Darata, Super, Salyer, Fuller, and Bruns. Communications Officer Alderman Hurt was absent for the vote. Motion carried. Ordinance 2007-63 Alderman Fuller moved to approve Ordinance 2007-63 and Alderman Passed Darata seconded. The vote was: Aye: Alderman Darata, Fuller, Salyer, Bruns, and Super. Alderman Hurt was absent for the vote. Motion carried. Bill No. 2007-64 Finance Officer Donna Resz preselrted responses to questions from Mayor An Ordinance adopting Rose that came out of the 6/25 budget workshop. Alderman Bruns asked the Fiscal Year 2007- about Horizons professional fees of $6 million. Miles responded that $1 2008 Annual Budget for million had been cut from the estimate making it $5 million. He also the City of Riverside, reminded the board that professional fees are included in the TIF numbers; Missouri those fees are used for construction observation, environmental concerns, appraisals and legal costs. Resz distributed a spreadsheet for Personal Services that showed the salary and benefits increasing by 5.8%. Resz explained that the salary survey completed in 2006 revealed that we are below other municipalities in the area in Personal Services, especially in public safety. Mayor Rose said that the board has 3 options: 1) Lower the 4% salary increase and give more benefits. 2) Lower benefits and give 4% increase. 3) Do both. Alderman Bruns said he was comfortable with option 3, doing it ail. He said he wanted to get on a par with surrounding municipalities. Alderman Fuller said he has no problems with it. After further discussion, Were was a general consensus to approve the 4% raise and increase LAGERS from 1.25 to 1.5. Disability would be eliminated from We package and life insurar-ce would remain at $25,000%mployee but would change providers to the company recommended by MARCTT. After eliminations, salaries and benefits increased S%. Resz said that she would be doing an evaluation at the end of the budget process about what worked and what didn't work. She had tried to streamline the process but realized that We new aldermen probably needed more background, etc. The board had questions about training and Resz presented the information she had compiled from the department heads. Chief Mills noted that state law dictates some of the training his officers receive. Alderman Salyer asked City Administrator David Blackburn to look closely at training requests and confirn- that they make sense and are not frivolous. In other words, he would like justification for the trairing requested. Resz said that expenses other Wan training had been included in that line item and that she wants to overhaul We account numbers and their categories. At that time she will create an account for training only. Resz also made a case for bidding out professional services as well as office supplies and copier paper and perhaps some older oft purchased items. She said she would be looking at this in the new fiscal year. In response to questions about design fees being 1/3 of the costs of construction for Jumping Branch Trail Connector, Planning and Development Director Brent Miles said that 7-10% of the total project cost for design fees is standard; however, in this case, the survey costs are very high and that property has to be hand surveyed. Also, We area is very rough and it is a tough design. City Administrator Blackburn advocated for an automated gate at the Park Hill SouW High School access off High Drive. Having the gate automated is important for Public Safety, esp. We Fire Departmenly Chief Mills added Wat manually unlocking the gate takes valuable time if there is a fire or if Were is criminal activity. Delaying the entry of Public Safety officers could give the criminal(s) time to elude the officers. Blackburn said he is requesting $5,000 in city funds for the gate. The school district is paying for the power/wiring and $5,000 can be used from the city's MARCTT loss control funds. Aldermen Fuller, Bruns, Darata, and Hurt agreed to fund the 2 gate as requested. Mayor Rose talked about adding a play area near the pool. Miles said the estimated cost of $35,000 is required primarily due to the filter system. Miles projects an even higher cost. However, when staff looks into this further, the board can do a budget amendment to adjust the fund if the cost is higher. Alderman Bruns made a motion to approve Bill N0.2007-64 adopting the FY 2007-2008 Annual Budget for the City of Riverside, Missouri, and Alderman Fuller seconded. The vote was: Aye: Aldermen Super, Salyer, Bruns, Hurt, Fuller, Darata. Motion carried. Ordinance 2007-64 Alderman Bruns moved to approve Ordinance 2007-64 and it was Passed seconded by Alderman Darata. The vote was: Aye: Hurt, Super, Salyer, Darata, Fuller, and Bruns. Motion carried. Motion for a Recess Alderman Darata made a motion for a brief recess and Alderman Hurt seconded. The vote was: Aye: Hurt, Super, Salyer, Darata, Fuller, and Bruns. Motion carried. Session was recessed at 8:44 p.m. Alderman Darata moved to return to open session. Alderman Bruns seconded and the vote was: Aye: Hurt, Super, Salyer, Darata, Fuller, and Bruns. Motion carried and the session resumed at 8:54 p.m. Motion to enter into closed Alderman Bruns moved to enter into closed session pursuant to RSMo session at 9:36 pm 610.021(1) for discussion of legal issues, RSMo 610.021(2) real estate, and RSMo 610.021(3) personnel issues with the Attorney, seconded by Alderman Fuller. The vote was: Aye: Fuller, Hurt, Super, Darata, Bruns and Salyer. Motion carried. Motion to enter into open Alderman Super motioned to enter into open session, seconded by session at 10:00 p.m. Alderman Darata. The vote was: Aye: Super, Darata, Bruns, Salyer, Hurt and Fuller. ,••'. Motion passed. Board of Aldermen Mayor Rose reminded the board of the Public Hearing on Annexation on Comments July 10. The Q and A will be sent to the board tomorrow afternoon for review of the facts. The board was assured that the fireworks stands are in compliance. Miles told the board that the Grants and Loans fund will be changed to Grants, to more accurately reflect its activity. Alderman Super suggested that Infrastructure Maimenance be part of the General Fund budget. Adjournment The meeting was adjourned by unanimous consent at 10:27 p.m. J e eery, Executive A istration Assistant 4