HomeMy WebLinkAboutR-2011-046 Agreement MARC-CDBG Resolution No. 2011-046
A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO AN
AGREEMENT BY AND BETWEEN THE CITY OF RIVERSIDE, MISSOURI AND MID AMERICA
REGIONAL COUNCIL FOR PROFESSIONAL ADMINISTRATIVE SERVICES IN AN AMOUNT
NOT TO EXCEED $25,000
WHEREAS, the City of Riverside, Missouri (the "City") evaluated proposais from
consuitants to provide services related to grant application drafting and administration in
connection with the Hoover Universal economic development project within the City; and
WHEREAS, Mid-America Regional Council has been found to be highly qualified to provide
such services as an independent contractor; and
WHEREAS, the Board of Aldermen have determined it is in the best interest of the City to
enter into an agreement with Mid-America Regional Council in substantially the same form as
attached hereto as Exhibit A;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Aldermen of the City of Riverside,
Missouri, as follows:
THAT the Agreement between the City and Mid-America Regional Council in substantially
the same form attached hereto as Exhibit A, is hereby approved, ratified and confirmed together
with consideration for the administrative services performed by Mid-America Regional Council in
the amount not to exceed Twenty-five Thousand Dollars ($25,000.00).
FURTHER THAT the execution and delivery of the Agreement by the City Administrator is
approved, and the City Administrator and city staff are authorized to take such other actions
reasonably necessary to carry out the intent of the Agreement on behalf of the City, the execution
of the Agreement being conclusive evidence of such approval.
PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of the
City of Riverside, Missouri, the � day of July, 2011.
' �LL���t��.�d� . ��� �,
Mayor Kathleen L. Rose
ATTEST:
c' ��
Robin Littrell, City Clerk
Approved a to Form:
,�
, i y,
``- ;. (�.
an omp n, City Attorney
AGREEMENT BETWEEN OWNER & CONSULTANT
FOR PROFESSIONAL ADMINISTRATIVE SERVICES
Economic Development Project - Hoover Universal
This is an agreement made as of December 14, 201 Q between Citv of Riverside (owner) and Mid-
America Regional Council (consultant). The owner intends to perform a community development
project, and the owner and consultant in consideration of their mutual covenants herein agree in respect
of the performance of professional administrative services by consultant and the payment for those
services by owner as set forth below. Consultant shall provide professional grant writing, professional
administrative services for owner in a11 phases of the project to which this agreement applies, serve as
the owner's representative far the project as set forth below, and shall provide professional
consultation of services hereunder.
Section 1- Basic Services for Consultant
1.1 The consultant shall perform professional grant writing services, which includes the writing of the
owner's Community Development Block Grant program application. Fees associated with this
service are the sole responsibility of the Owner and are not eligible for CDBG payment of
reimbursement.
1.2 The consultant shall perform professional administrative services as hereinafter stated, which
include the administration of the owner's Community Development Block Grant Program, should
the grant be awazded. The specific services of the consultant are indicated in Exhibit A, "Scope of
Services."
Section 2 - Owner's Responsibilities
The owner shall:
2.1 Provide all criteria and full information as to owner's requirements for the project, and fumish
copies of all documents related to the project.
2.2 Assist consultant by placing at his disposal all available information pertinent to the project,
including previous reports and any other data relative to the project.
23 Give prompt written notice to consultant whenever owner observes or otherwise becomes aware of
any development that affects the scope of timing of the consultanY s services.
2.4 Bear all costs incidental to compliance with the requirements of Section 2.
Section 3- Period of Service
3.1 The provisions of this Section 3 and the rates of compensation for the consultant's services
provided for elsewhere in this Agreement have been agreed to in anticipation of the orderly and
continuous progress of the project through completion.
3.2 The contractor agrees to complete the project by the ending date identified in the owner's "Grant
AgreemenY' with the Missowi Department of Economic Development for the Community
Development Block Grant Program from which part of the project has been financed.
3.3 If the owner has requested significant modifications or changes in the extent of the project, the
time of performance of consultanYs services and his rates of compensation shall be adjusted
appropriately.
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Section 4— Payments to Consultant
4.1 There shall be no payment due from the owner to the consultant for the performance of grant
writing services performed under this agreement.
4.2 The maximum amount the owner shall pay the consultant for professional administrative services
performed under this agreement sha11 not exceed $25,000.00. Compensation will be based on a
fixed fee basis documented in a manner acceptable by the owner. Full payment of the fees
associated with Section 4.2, agreed to by the Owner and Consultant by and through this agreement
shall be contingent upon CDBG funding. In the event that grant funds are not awarded to Owner
by the CDBG program, this agreement shall be terminated by Owner.
43 Consultant shall submit bi-monthly statements for services and expenses incurred at the time of
billing. Owner shall make prompt payments in response to consultanYs bi-monthly statements.
Section 5 — General Considerations
51 The obligation to provide further services under this Agreement may be terminated by either party
upon ten days written notice in the event of substantial failure by the other party to perform in
accordance with the terms hereof through no fault of the terminating party.
5.2 The consultant shall comply with all applicable rules, regulations, laws, and requirements in
relation to the Community Development Block Grant Program as distributed by the Missouri
Department of Economic Development.
53 The owner and consultant each binds himself and his partners, successors, executors,
administrators, assigns, and legal representatives to the other party to this Agreement and to the
partners, successors, executors, administrators, assigns, and legal representatives of such other
party, in respect to all covenants, agreements, and obligations to this agreement.
5.4 Neither owner nor consultant shall assign, sublet, or transfer any rights under or interest in
(including, but without limitation, monies that may become due or monies that are due) this
Agreement without the written consent of the other, except as stated in paragraph 53 and except to
the extent that the effect of this limitation may be restricted by law. Unless specifically stated to
the contrary in any written consent to or assignment, no assignment will release or discharge the
assignor from any duty or responsibility under this Agreement. Nothing contained in this
paragraph shall prevent consultant from employing such independent consultants, associates, and
subcontractors as he may deem appropriate to assist him in the performance of service hereunder.
Section 6— Special Provisions and Exhibits
6.1 The following exhibits are attached to and made a part of this Agreement.
6.1.1 Exhibit A, "Scope of Services," consisting of one page.
6.1.2 Part II, "Terms and Conditions," consisting of five pages.
6.2 This Agreement (consisting of pages 1 to 9, inclusive), together with the exhibits identified above,
constitute the entire agreement between the owner and consultant and supersede all prior written
or oral understandings. This agreement and said exhibits may only be amended, supplemented,
modified, or canceled by a duly executed written instrument.
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In witness whereof, the parties hereto have made and executed this Agreement as of the day and year
first above written.
O r: Consultant: �
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Note: Attach Section 3 provisions to Administrative Contract.
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PROFESSIONAL SERVICES AGREEMENT (CONTINUED)
EXHIBIT A- SCOPE OF SERVICE
The consultant shall complete, in a professional and timely macu�er, the following services relative ro the owner's
Community Development Block Grant Program. Such actions shall be performed in a manner prescribed by the Missouri
Department of Economic Development.
1. Pinancial Management (accounting, file maintenance, cost documentation, Part 85/A-87
conformance, RFF preparation, check writing, bank statement reconciliation, and related matters)
2. Environmental Review — including completion of the entire Environmental Review Record and
designation as Environmental Review Officer. Publications and related costs shall be the
responsibility of the Owner.
3. Labor Standards Compliance — including review of weekly payrolls, wage rates requests for
bidders, and employee interviews.
4. Civil Rights Compliance -- including fair housing activities and analysis of impediments activities.
5. Public Participation Requirements (owner to pay for public notices).
6. Prepazation of contract documents, except for engineering/construction specifications, bids and
construction agreements.
7. Prepazation of procurement documents for professional and construction contracts and a
recommendation of successful proposals or bids.
8. Completion of close-out forms and required performance reports.
9. Preparation of guidelines, procedures, and forms for private investment activities including
employment documentation.
10. Prepazation of guidelines, procedures, and forms for relocation activities, and administration of
relocation procedures pursuant to the "Uniform AcY' if required by the project.
11. Administer procedures required by the "Uniform AcY' in relation to the acquisition of property,
with the exception of any task which requires an attorney.
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PROFESSIONAL SERVICES AGREEMENT (CONTINUED)
CONTRACT FOR PROFESSIONAL SERVICES ADDITIONAL TERMS AND
CONDITIONS
1. Termination of Contract for Cause. If, through any cause, the Consultant shall fail to fulfill in a
timely and proper manner his obligations under this Contract, or if the Consultant shall violate any
of the covenants, agreements, or stipulations of this Contract, the City shall thereupon have the
right to terminate this contract by giving written notice to the Consultant of such termination and
specifying the effective date thereof, at least five days before the effective date of such termination.
In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models,
photographs, and reports prepared by the Consultant under this Contract shall, at the option of the
City, become its property and the Consultant shall be entitled to receive just and equitable
compensation for any work satisfactorily completed hereunder.
Notwithstanding the above, the Consultant shall not be relieved of liability to the City for
damages sustained by the City by virtue of any breach of the Contract by the Consultant, and
the City may withhold any payments to the Consultant for the purpose of set-off until such time
as the exact amount of damages due the CiTy from the Consultant is determined.
2. Termination for Convenience of the Citv. The City may terminate this Contract at any time by
giving at least ten (10) days notice in writing to the Consultant. If the Contract is terminated by the
City as provided herein, the Consultant will be paid for the time provided and expenses incurred up
to the termination date. If this Contract is terminated due to the fault of the Consultant, Paragraph
1 hereof relative to termination shall apply.
3. Chan�es. The City may, from time to time, request changes in the scope of the services of the
Consultant to be performed hereunder. Such changes, including any increase or decrease in the
amount of the ConsultanYs compensation, which are mutually agreed upon by and between the
City and the Consultant, shall be incorporated in written amendments to this Contract.
4. Personnel.
a. The Consultant represents that he has, or will secure at his own expense, all personnel
required in performing the services under this Contract. Such personnel shall not be
employees of or have any contractual relationship with the City.
b. All of the services required hereunder will be performed by the Consultant or under his
supervision and all personnel engaged in the work shall be fully qualified and shall be
authorized or permitted under State and Local law to perform such services.
c. None of the work or services covered by this Contract shall be subcontracted without the
prior written approval of the City. Any work or services subcontracted hereunder shall be
specified by written contract or agreement and shall be subject to each provision of this
Contract.
5. Assi nabilitv. The Consultant shall not assign any interest on this Contract, and shall not transfer
any interest in the same (whether by assignment or invitation), without the prior written consent of
the City thereto. Provided, however, that the claims for money by the Consultant from the City
under this Contract may be assigned to a bank, trust company, or other financial institution without
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such approval. Written notice of any such assignment or transfer shall be furnished promptly to the
City.
6. Reports and Information. The Consultant, at such times and in such forms as the City may require,
shall furnish the City such periodic reports as it may request pertaining to the work or services
undertaken pursuant to this Contract, the costs and obligations incurred or to be incurred in
connection therewith, and any other matters covered by this Contract.
7. Records and Audits. The Consultant shall maintain accounts and records, including personnel,
property, and financial records, adequate to identify and account for all costs pertaining to the
Contract and such other records as may be deemed necessary by the City to assure proper
accounting for all project funds, both Federal and non-Federal shares. These records will be made
available for audit purposes to the City or any authorized representative, and will be retained for
three years after the expiration of this Contract unless permission to destroy them is granted by the
City.
8. Findings Confidential. All of the reports, information, date, etc. prepazed or assembled by the
Consultant under this Contract are confidential and the Consultant agrees that they shall not be
made available to any individual or organization without the prior written approval of the City.
9. Couvright. No report, maps, ar other documents produced in whole or in part under this Contract
shall be the subject of an application for copyright by or on behalf of the Consultant.
10. Compliance with Local Laws. The Consultant shall comply with all applicable laws, ordinances,
and codes of the State and local governments, and the Consultant shall save the City harmless with
respect to any damages arising from any tort done in performing any of the work embraced by this
Contract.
11. Egual Emplovment Opportunitv. During the performance of this Contract, the Consultant agrees
as follows:
a. The Consultant will not discriminate against any employee or applicant for employment
because of race, creed, color, national origin, religion, or sex. The Consultant will take
affirmative action to ensure that applicants are employed, and that employees are treated
during employxnent, without regard to their race, creed, color, national origin, religion, or
sex. Such action shall include, but not be limited to, employment, upgrading, demotion, ar
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The
Consultant agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause.
b. The Consultant will, in all solicitation or advertisements for employees placed by or on
behalf of the Consultant, state that all qualified applicants will receive consideration for
employment without regard to race, creed, color, national origin, religion, or sex.
c. The Consultant will cause the foregoing provisions to be inserted in all subcontracts for any
work covered by this Contract so that provisions will be binding upon each subcontractor,
provided that the foregoing provisions shall not apply to contracts or subcontracts for
standazd commercial supplies or raw materials.
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d. The Consultant will comply with all provisions of Executive Order 11246 of September 24,
1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
e. The Consultant will furnish all information and reports required by Executive Order 11246
of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor,
or pursuant thereto, and will permit access to his books, records, and accounts by the City
and the Secretazy of Labor for purposes of investigation to ascertain compliance with such
rules, regulations, and orders.
£ In the event of the ConsultanYs noncompliance with the non-discrimination clauses of this
Agreement or with any of such rules, regulations, or orders, this Agreement may be
canceled, terminated, or suspended in whole or in part, and the Consultant may be declared
ineligible for further Government contracts in accardance with procedures authorized in
Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed
and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by
rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
g. The Consultant will include the provisions of paragraphs (a) through (g) in every
subcontract or purchase order unless exempted by rules, regulations, or orders of the
Secretary of Labar issued pursuant to Section 204, Executive Order 11246 of September
24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The
Consultant will take such action with respect to any subcontract or purchase order as the
City may direct as a means of enforcing such provisions including sanctions for
noncompliance. Provided, however, that in the event the Consultant becomes involved in,
or is threatened with, litigation with a subcontractor or vendor as a result of such direction
by the City, the Consultant may request the United States Government to enter into such
litigation to protect the interests of the United States.
12. Civil Riehts Act of 1964. Under Title VI of the Civil Rights Act of 1964, no person shall, on the
grounds of race, color, or national origin, be excluded from participation in, be denied the benefits
of, or be subjected to discrimination under any program or activity receiving Federal financial
assistance.
13. Section 109(a) of the Housine and Community Development Act of 1974. No person in the United
States shall on the grounds of race, color, national origin, religion, or sex be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any program or
activity funded in whole or in part with funds made available under this title. Any prohibition
against discrimination on the basis of age under the Age Discrimination Act of 1975, or with
respect to an otherwise qualified handicapped individual as provided in Section 504 of the
Rehabilitation Act of 1973, shall also apply to any such program or activity.
14. "Section 3" Compliance in the Provision of Trainine, Emnlovment, and Business Onoortunities.
a. The work to be performed under this contract is subject to the requirements of Section 3 of
the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3
requires that to the greatest extent feasible, opportunities for training and employment be
given to lower income residents of the project area and contracts for work, in connection
with the project, be awazded to business concerns which are located in, or owned in
substantial part by, persons residing in the area of the project.
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15. Section 503 of the Rehabilitation Act of 1973, as amended, provides for the nondiscrimination in
contractor employment. All recipients of Federal funds must certify to the following through all
contracts issued.
Affirmative Action far Handicanped Workers
a. The consultant will not discriminate against any employee or applicant for employment
because of physical or mental handicap in regard to any position for which the employee or
applicant for employment is qualified. The consultant agrees to take affirmative action to
employ, advance in employment, and to otherwise treat qualified handicapped individuals
without discrimination based upon their physical or mental handicap in all employment
practices, such as employment upgrading, demotion or transfer, recruitment, advertising,
layoff or termination, rates of pay or other forms of compensation, and selection for training
including apprenticeship.
b. The consultant agrees to comply with the rules, regulations, and relevant orders of the
Secretary of Labor issued pursuant to the Act.
c. In the event of the consultanYs noncompliance with the requirements of this clause, actions
for noncompliance may be taken in accordance with the rules, regulations, and relevant
orders of the Secretary of Labor issued pursuant to the Act.
d. The consultant agrees to post in conspicuous places, available to employees and applicants
for employment, notices in a form to be prescribed by the Director, provided by or through
the contracting officer. Such notices shall state the consultanYs obligation under the law to
take affirmative action to employ and advance in employment qualified handicapped
employees and applicants for employment, and the rights of the applicants and employees.
e. The consultant will notify each labor union or representative of workers, if applicable, with
which it has a collective bargaining agreement or other contract understanding that the
contractor is bound by terms of Section 503 of the Rehabilitation Act of 1973 and is
committed to take affirmative action to employ and advance in employment physically and
mentally handicapped individuals.
f. The consultant will include the provisions of this clause in every subcontract, if applicable,
or purchase order of $2,500 or more unless exempted by rules, regulations, or orders of the
Secretary issued pursuant to Section 503 of the Act, so that such provisions will be binding
upon each subcontractor or vendor. The consultant will take such action with respect to any
subcontractor or purchase order as the Director of the Office of Federal Contract
Compliance Programs may direct to enforce such provisions, including action for
noncompliance.
16. Section 504 of the Rehabilitation Act of 1973, as amended, provides for nondiscrimination of an
otherwise qualified individual solely on the basis of his handicap in benefiting from any program
or activity receiving Federal financial assistance. All recipients must certify to compliance with all
provisions of this Section.
17. Age Discrimination Act of 1975. No person in the United States, on the basis of age, shall be
excluded from participation in, be denied benefits of, or be subjected to discrimination under, any
program or activity receiving Federal financial assistance.
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18. Interest of Members of a Citv. No member of the governing body of the City and no other officer,
employee, or agent of the City, who exercises any functions or responsibilities in connection with
the planning and carrying out of the program, shall have any personal financial interest, direct or
indirect, in this Contract, and the Consultant shall take appropriate steps to assure compliance.
19. Interest of Other Local Public Officials. No member of the governing body of the locality and no
other public official of such locality, who exercises any functions or responsibilities in connection
with the planning and carrying out of the program, shall have any personal financial interest, direct
or indirect, in this Contract, and the Consultant shall take appropriate steps to assure compliance.
20. Interest of Consultant and Emplovees. The Consultant covenants that he presently has no interest
and shall not acquire interest, direct or indirect, in the study area or any pazcels therein or any other
interest which would conflict in any manner or degree with the performance of his services
hereunder. The Consultant further covenants that in the performance of this Contract, no person
having any such interest shall be employed.
21. Americans with Disabilities Act. The Consultant shall comp(y with applicable provisions of the
Americans with Disabilities Act of 1991. In particular, Consultant shall assist the Owner in
compliance by including appropriate language in all public documents and reports notifying
persons with disabilities of ConsultanYs policy of providing accommodations (i.e. interpreter, lazge
print reader, hearing assistance) to persons who need such assistance to participate in the project.
22. Prohibition against Substance Abuse. The Consultant shall provide the Owner with a copy of its
drug-free workplace policy statement upon request.
23. Governing Law. This Agreement shall be interpreted under and governed by the laws of the State
of Missouri. Whenever there is no applicable state statute or decisional precedent governing the
interpretation of the Agreement, then federal common law shall govern.
24. Notices. Any action taken by Consultant under this Agreement may be taken by David A. Wazm,
Executive Director, or such other person as Consultant may designate for such purpose by written
notice to the Owner. All compensation and written notices shall be considered to be properly given
if mailed, delivered in person or transmitted by facsimile machine to:
David A. Warm
Executive Director
Mid-America Regional Council
600 Broadway, Suite 300
Kansas City, Missouri 64105
Kathleen Rose
Mayor
City of Riverside
2950 NW Vivion Road
Riverside, MO 64150
9
F1`2010CDBG Administrative Manual
� Contrect Mmagement
STATE OF MISSOURI ) )ss
COUNTY OF )
AFFIDAVIT
(as required by Section 285.530, Revised Statues of Missouri)
As used in this Affidavit, the following terms shall have the following meanings:
EMPLOYEE: Any person performing work or service of any kind for hire within the State of
Missouri.
FEDERAL W ORK AUTHORIZATION PROGRAM: Any of the electronic verification of work
authorization programs operated by the United States Deparlment of Homeland Security or an
equivalent federal work authorization prograzn operated by the United States Department of Homeland
Security to verify information of newly hired employees, under the Immigration Reform and Control
Act of 1986 (IRCA), P.L. 99-603.
KNOWINGLY: A person acts knowingly or with knowledge,
(a) with respect to the person's wnduct or to attendant circumstances when the person is aware of the
nature of the person's conduct or that those circumstances exist; or
(b) with respect to a result of the person's conduct when the person is awaze that the person's conduct
is practically certain to cause that result.
LJNAUTHORIZED ALIEN: An alien who does not have fhe legal right or authorization under federal
law to work in the United States, as defined in 8 U.S.C. 1324a(h)(3).
BEFORE ME, the undersigned authority, personally appeared
/�Al�/j� (���/yl , who, being duly sworn,
states on his oath or affirmation as follows:
1. My name is :(� . W� and I am currently the
C� ,�?f, — D ��:��..: of M : � e 0 � (hereinafter
"Contractor"), whose business address is
60� (`� foQ rQ(.�Qc-, �"a 0� �� ('M-(� "and I am authorized to make this
Affidavit.
2. I am of sound mind and capable of making this Affidavit and am personally acquainted with
the facts stated herein.
3. Contractor is enrolled in and participates in a federal work authorization program with
respect to the employ es working in co e ion with the following services contracted between
Contractor and � (� ;�G 0�� �" �P/ S.' CQ-E_
4. Contractor does not knowingly employ any person who is an unauthorized alien in
connection with the contracted services set forth above.
VIII-27
FY2010CDBG Adminishative Manual
Contrac[ Management
5. Attached hereto is documentation affirming Contractor's enrollment and participation in a
federal work authorization program with respect to the employees working in connection with
the contracted services.
Further, Affiant sayeth not. ^ � ^ �
. � �,
Affiant
„ Il
Subscribed and sworn to before me this 26 day of .� `' �`� , 20,1
CO[ritTI1SS10R No
Siate of Mlssouri
Jackson County
Commisslon N 0941a12
My Commleslon Explre� July 28, �013
PLEASENOTE.•
Acceptable enrollment and participation documentation consists of the following 2 pages of the
E-Verify Memorandum of Understanding:
1. A valid, completed copy of the first page identifying the Contractor; and
2. A valid copy of the signature page completed and signed by the Contractor, and the
Department of Homeland Security — Verification Division.
VIII-28
�etir SECC.
Verify � �_
�� �
a-vennx u a z-nvvice or oxs
Company ID Number: 173374
THE E-VERIFY PROGRAM FOR EMPLOYMENT VERIFICATION
MEMORANDUM OF UNDERSTANDING
ARTICLE I
PURPOSE AND AUTHORITY
This Memorandum of Understanding (MOU) sets forth the points of agreement between the
Department of Homeland Security (DHS) and Mid-America Reaional Council (Employer)
regarding the Employer's participation in the Employment Eligibility Verification Program (E-
Verify). This MOU explains certain features of the E-Verify program and enumerates specific
responsibilities of DHS, the Social Security Administration (SSA), and the Employer. E-Verify is
a program that electronically confirms an employee's eligibility to work in the United States after
completion of the Employment Eligibility Verification Form (Form I-9). For covered govemment
contractors, E-Verify is used to verify the employment eligibility of ail newly hired employees and
all existing employees assigned to Federal contracts.
Authority for the E-Verify program is found in Title IV, Subtitle A, of the Illegal Immigration
Reform and Immigrant Responsibility Act of 1996 (IIRIRA), Pub. L. 104-208, 110 Stat. 3009, as
amended (8 U.S.C. § 1324a note). Authority for use of the E-Verify program by Federal
contractors and subcontractors covered by the terms of Subpart 22.18, "Employment Eligibility
Verification", of the Federai Acquisition Regulation (FAR) (hereinafter referred to in this MOU as
a"Federal contractor') to verify the employment eligibility of certain employees working on
Federal contracts is also found in Subpart 22.18 and in Executive Order 12989, as amended.
ARTICLE il
FUNCTIONS TO BE PERFORMED
A. RESPONSIBILITIES OF SSA
1. SSA agrees to provide the Employer with available information that allows the Empioyer
to confirm the accuracy of Social Security Numbers provided by all employees verified under
this MOU and the employment authorization of U.S. citizens.
2. SSA agrees to provide to the Empioyer appropriate assistance with operational
problems that may arise during the Employer's participation in the E-Verify program. SSA
agrees to provide the Employer with names, titles, addresses, and telephone numbers of SSA
representatives to be contacted during the E-Verify process.
3. SSA agrees to safeguard the information provided by the Employer through the E-Verify
program procedures, and to limit access to such information, as is appropriate by law, to
individuals responsible for the verification of Social Security Numbers and for evaluation of the
E-Verify program or such other persons or entities who may be authorized by SSA as governed
by the Privacy Act (5 U.S.C. § 552a), the Social Security Act (42 U.S.C. 1306(a)), and SSA
regulations (20 CFR Part 401).
Page i o(13�E-Ven� MOU for EmpioyenRZVision Date 10129/GS VJLK7^t.[9i15.40Y/E-'+I�rjfy
�µ uc..
-VeriFy � . b���}
C-V64IfY A 9EVVIC4 Oi pN9
Company ID Number. 173374
4. SSA agrees to provide a means of automated verification that is designed (in
conjunction with DHS's automated system if necessary) to provide confirmation or tentative
nonconfirmation of U.S. citizens' empioyment eligibility within 3 Federal Government work days
of the initiai inquiry.
5. SSA agrees to provide a means of secondary verification (including updating SSA
records as may be necessary) for employees who contest SSA tentative nonconfirmations that
is designed to provide final confirmation or nonconfirmation of U.S. citizens' employment
eligibility and accuracy of SSA records for both citizens and aliens within 10 Federal
Govemment work days of the date of referral to SSA, unless SSA determines that more than 10
days may be necessary. In such cases, SSA will provide additional verification instructions.
B. RESPONSIBILITIES OF DHS
1. After SSA verifies the accuracy of SSA records for aliens through E-Verify, DHS agrees
to provide the Empioyer access to selected data from DHS's database to enable the Employer
to conduct, to the extent authorized by this MOU:
• Automated verification checks on alien employees by electronic means, and
• Photo verification checks (when available) on employees.
2. DHS agrees to provide to the Employer appropriate assistance with operational
problems that may arise during the Employer's participation in the E-Verify program. DHS
agrees to provide the Employer names, titles, addresses, and telephone numbers of DHS
representatives to be contacted during the E-Verify process.
3. DHS agrees to provide to the Employer a manual (the E-Verify User Manual) containing
instructions on E-Verify policies, procedures and requirements for both SSA and DHS, including
restrictions on the use of E-Verify. DHS agrees to provide training materials on E-Verify.
4. DHS agrees to provide to the Employer a notice, which indicates the Employer's
participation in the E-Verify program. DHS also agrees to provide to the Employer anti-
discrimination notices issued by the Office of Special Counsel for Immigration-Related Unfair
Employment Practices (OSC), Civil Rights Division, U.S. Department of Justice.
5. DHS agrees to issue the Empioyer a user identffication number and password that
permits the Employer to verify information provided by alien employees with DHS's database.
6. DHS agrees to safeguard the information provided to DHS by the Employer, and to limit
access to such information to individuals responsible for the verification of alien employment
eligibility and for evaluation of the E-Verify program, or to such other persons or entities as may
be authorized by applicable law. Information will be used only to verify the accuracy of Sociai
Security Numbers and employment eligibility, to enforce the Immigration and Nationality Act
(INA) and Federal criminal laws, and to administer Federai contracting requirements.
7. DHS agrees to provide a means of automated verification that is designed (in
conjunction with SSA verification procedures) to provide confirmation or tentative
Page 2 of 73�E-Verify MOU for Employer�Revision Date i029l08 i?1'va�cb�.;ih�.OcVi ��-11�sif;:
f �.�' � �� }(- 1 � SA�
�x� -Ver�Fy ��; �������s=
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Company ID Number: 173374
To be accepted as a participant in E-Verify, you should only sign the Employer's Section
of the signature page, If you have any questions, contact E-Verify at 888-464-4218.
Employer Mid-America Regional Council
Nancy Wertzel-Burry -____ _ '
__ _- - - —
Name;f eas�,: 'yn� cr'-�rinq . � Title . . .
E/ectconic'�lly Signeq` --_— 12/22l200$
_ - - _— ___ _ ---
Sic�natiire � � . � � Date � �
Depaitment of Homeland Security - Verifica[ion Division
USCI:i Verification Div isio n
Name (Pla: sr � pe or B,Irnj � �� � Title
E/ectronica!! 5�ned � � � �12f22;200i3��.��
Sig�ature �� ... . Date , �
Page ti of 13�E `Jen"ry MOU forEmployer��2v�,sio� Daiz 101�9;G8 oV:^i4Y.ifi'!S.,jOI�lc...'F; i�!i
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����-Ver'Fy ��� �y
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Company ID Number 173374
, Inform�ation Required for the . E-Verify Program
Information relating to your Company: ;°
. . •:
, , ,:
Cotnp2ny Nan�e:���9id America Reyional�Council�. .. � �., �.. �. ..�. .. i ', `
Cotnpany Facflity Address: 600 8roadway �� �� � � �
s���t� aoo
� � ttansas City MO 64105 � � � � �.
,� . . Company Alter�nate . � � � �. .
. ... Adc➢rese: . .. .
Co�mty or Pariskt: J
Em,ployer ldentificaticr
. � R1tnt�bCr: �13og76432 � � �
Norti� Amesican Indusiry . , . . . . - .
Classificstion Syst�rns� � ��� � � � � � � � �
Code: �29
Pa�ent Company: � Regionaf Co . � � . .
Mumber of Emnlw/�es: 100 to 499 � � � �� ��
Number of Si4es UeriTied
for. 1
Are you verifying for more than 1 site? If yes, please provide the number of sites verified for in
each State:
. MISSOUR'�. 1 site(s)
Pa�e 12 of 131EVeniy MOU fc� Empiv��F��Re��r,ion Datz 70l25/GS �a'?v7�k.:iit�.g�iVl('_-Utirl"iy+