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TOURISM COMMISSION FETING
RIVERSIDE CITY HALL
2950 NW VIVION ROAD
RIVERSIDE, MISSOURI 641 g
TENTATIVE AGENDA
AUGUST 8, 2011
6:00 P. Ma
I. Call to order
2. Roll call
3. Motion to approve minutes of July 18, 201
4 . FY 2011-2012 Tourism Fund Budget
5 . BLAST Final Report Presentation
6. Funding Request — Northland Ethnic Festival
7 . Funding Request — Kansas City Scottish Highland Games
8 . Funding Request — City M Brochure
9. Adjournment
Meredith Hauck
Director of Community Relations
ATTEST:
Posted 08104/2011 at 9:00 a.m.
TOURISM COMMISSION
RIVERSIDE, MISSOURI
Monday, July 18, 2011
6:00 p.m.
The Tourism Commission for the City of Riverside, Missouri, met in the Board of Aldermen Conference
Room at City Hall, 2950 NW Vivion Road, Riverside, Missouri on July 18, 2011 at 6:05 p.m.
Chair Jason Rule called the meeting to order. Answering roll call were Jason Rule, Deana Winter, and
Dirk van der Linde. Also present was Meredith Hauck, Director of Community Relations (recorder).
Motion to approve Commissioner Rule made a motion to approve the minutes and
minutes of April 11, 2011 Commissioner Winter seconded the motion. All voted in favor. Motion
carried.
Funding Request — Due to the timely nature of the request, a poll of the commission was done
Parkville Fourth of July on Monday, June 27 and funding in the amount of $4,500 was approved for
Festival the event. Commission Rule made a motion to formally approve this
expenditure and Commissioner van der Linde seconded the motion. All
voted in favor. Motion carried.
Tourism Fund Update Meredith Hauck provided an update of the Tourism Fund. There is
$100,000 in the reserve fund and $209,189 in the fund balance. Other
Events (45% of the fund) has $1,053 remaining, City Events (35% of the
fund) has $3,000 remaining and Advertising (20% of the fund) has $3,406
remaining.
The budget for FY 2011 -2012 is $180,000 and the Board of Aldermen
approved the following breakdown:
City Marketing — 20%
City Events — 35%
Other Events — 45%
Grant Process Update Hauck updated the Commission about the FY 2011 -2012 Grant Process. All
of the documents have been released, along with press releases and emails
to interested parties. The grants will be reviewed at the August meeting.
BLAST Update Hauck will provide all BLAST final report documents at the August meeting.
The Commission discussed the event and agrees that BLAST may not be
meeting the original goals set for the event and it may be time to rethink
the event. Options discussed include:
- Moving the event to May as a summer kick off
- Having four smaller events throughout the summer
The commission agreed that they like the location and block party feel, but
need to decide what the correct angle /draw is.
Adjournment — 6:415 Commissioner Rule made a motion to adjourn and Commissioner Winter
p.m. seconded. All present voted in favor.
Riverside Tourism Commission
FY 11/12 Fund Update
Fund Overview
Reserve Fund $100,000
Fund Balance $227,918
1 2011/2012 Budget 1 $180,000
Approved Projects
Percent
Budget
Committed
(Over) /Under
City Marketing
20%
$36,000
$18,500
$17,500
City Events
35%
$63,000
$60,000
$3,000
Other Events
45%
$81,000
$18,985
$62,015
Total
1 100 %
$180,0001
$97,485
$82 515
Approved Projects
Project
Marketing
City
Other
Highland Games
$17,500
Northland Ethnic Fest
$1,485
2012 Summer Festival (s)
$60,000
Summer Advertising Camp.
$8,500
Girls on the Run 5K
$4,000
City Tourism Brochure
$6,000
F Total
$18,500
$60,000
$18,985
Italiziced = not approved
Updated 08/04/2011
Riverside BLAST — 2011 Summary
June 18, 2011
Intersection of Gateway and Vivion •Riverside, Missouri
Attendance
Estimated Total Attendance: 2,000
- 200 Fireworks Safety Workshop Participants
Sampling Survey Results — Location of Attendees
Northland: 39%
Riverside Residents: 51%
South KC Metro: 6%
Other: 4%
Advertising
Event Brochures
Kansas City Scottish Highland Games
Newspaper
KC Star — Preview Section
KC Star — Calendar
KC Star — Star Notes (sticky note on front cover)
Ink — Event Ad
Online
VisitKC.com — Calendar Listing
KC Star — Online
Twitter
Facebook
Other
Fwix.com Calendar
Center'd.com Calendar
KC Parent.com Calendar
Kansas City on the Cheap.com Blog
Budget
Expenses
2011
2010
Entertainment
$31,610
$31
Facility
$2,157
$3,600
Marketing
$12,419
$23,293
Staff (Security /Volunteers)
$5,615
$5,228
Supplies /Equipment
$633
$30
Total
$52,434
$63,301
Revenue
Food Vendors
$100
$200
Shirt Sales
$105
$225
Fireworks Vendors
$3,500
$4,000
Total
$3,705
$4,425
Total Cost
$48,729
$58,876
Radio
130 live read commercials on Traffic Radio from June 5 to June 18
j City of Riverside ' i t n e en Grant
App li cat ion Cover Sheet
Project Infoi mation
Northland d E Festival
Project Name
Platte Lour *.j U ni er It 'o Missouri Extension
Organization
March 8 .,20 .2
Bates (if event)
Contact Information' r
Sharers Hurt
Park Hill South High School
Location (if event)
Contact Name
e
hunts@missouri.edu
816 587 1865 c-.816 878 2292; work: 816 270 2141
--- - - - - -- - - - - -- - - - - - -
Email Addr t - s Phone (home and cell)
11724 NW )za Circle; Suite Soo; Kansas sas [ty, MO 64153
Address + G :y/State P
Funding Request
$2,r000
i $3,
Amount Requested Total Project Cost
4-her-e41 cert,f that t the- e YMY r e e, tie or at r s+ br itt r t ac Cet i r .
July 29, 2011
Contact Signature ,, Date
Su bmission Dead 111ne # The City of i ersideTourxsm Enhancement ent Grant process has two funding cycles each year.
Funding can be awarded up to one calendar year before an evert,
{
Fall Cycle Deadline: 12 - .m. or August 1, 2011
+ pr . ; Cycle Deadline: 12 p.m. on February 1, 2012
Please submit this coversheet and the
application components to: `
Meredith Hauck
City of Riverside
2950 NW Vivion Road
R iverside, MO 64150
2010 -2011 F4ve rs ide Tourism En ha nce me nt Grant Application
UNIVERSITY OF MISSOURI 11 724 NX Plaza Grile, Suite 300
City of R erside Kansas (it 1,10 64153
ry:` (816 )270 -2141 - Fox: (816 )270 -2512
Tourism Enhancement ent Grant Request Ektension Email; platteco(@mis'souri.
Page I of 2 Live. A Learnt Web Page; e xtenslon.missour Led uffilath
Proec� .�rv�er for
1 # Larch 3 Northland rthl d Ethnic Festival
, r.
25 -30 ethnic groups and cultures and business in one day in an ADA accessible temperature controlled
setting, with activities, food, disp lays for all ages. Participants can attend at no cost and enjoy all at no cost,
other than optional food or craft purchases.
The March
31 t2012 - festival will include ethnic and cultural performances and displays, family genealogy and
local groups that promote international understanding.
Families, r esidents of group hones and shelters, international adoptive parents, home school members, senior
c itizen roes school language and social study classes are target audience. Notices and special invitations
will be seat to all language clubs and groups in the Platte, Clay, & Buchanan County schools as of course
Park University, Missouri Western state University, and Metropolitan Community Colleges
RTC
Northland f
hnic Festival addresses Tourism Commission go by romotin this Riverside as the host and
hopefully Riverside Tourism Corr mission as sponsor. 'The random surrey of 201 visitors revealed that most
�
were riotr {;� the Firerside yip code, but from all over the northland and south. 4.
The fort - l l�
Nort hland Ethnic ti al is promoted throughout the Kansas City, l orthland and sty Joseph an Kansas
C ity , reas sc the site as in Riverside is introduced for ail. Public relations of hosting this event are of
app reciatic n and v aluing diversity by a municipal /governmental entity, as well as support local groups.
or ani ation & ire le
Platte County
l.. niv&sit of Missouri Extension mission is Live and Learn. The extension council has functioned
as the
fiscal entity for this event all 10 years. University of Missouri accounting and fiscal oversight is fully
implementeld with this grant as with all financial transactions. {
Youth S bunt conceived the idea of the Northland Ethnic Festival and continues to serge a§ chair of
the event, as part of her ongoing role.
But the collaboration that makes this evert a success exists for this event alone: other partners are:
Park Hill School District, Park University, Maple Moods Community College, Mid Continent Librar y System,
with assistance from many other school and community groups.
Target audience U romotion
µ
Families,
senior citizens youth group school classes and clubs, church groups, hone school groups as well
as c It ralf , oriented organizations with goal of 2000 individuals.
Publicity and pr has al ready begun for 2012 with flyers at the Platte County Fair, July 2 ack to
School EVE t, sponsored h LJrited Serices for aproxiratel frrilies,
Plans for add outreach . include KCKN Spanish T attended in 201 media releases inserts in church
and s chool anno n emonts, Regional chamber of Commerce and FDC, Board of s rvices, nursing homes,
z� e school associations libraries, as well as inclusion in Platte and Missouri
l��l Corrido hotel Aso:��at�on, how a
'ore of Tourism American City calendar series and will shared with the + businesses and agencies that
present at t he March 14- KC -H 1,31ocal Summit.
r
i
UNI OF MISS 11 7 ;� Plaza C ircl e , ate 00
City of Riverside Kansas (It} , MO 64153
T En t Gr Requ _ _ ���� -��� -Fox: �� �� -1
E , Email: �[a��ec� �uur.e�u
P Live. d Learn. deb Page: exte nsion.re1 ssouf Ledu /platu
1 y
P r o j ect Ev aluati o n
survi3y of pre6enter nd random sa mpling of visitors and participants has been incorporated for
program l ranges and of course tth nil in our final report for 201 1 )
One of the questions we will include this y is hover they heard about the evert o why they
we a's 'ir" ip"-c" d'
attended, as 11 -the z o e.
I t will l I t t opt tt t d r 'stir rs n survey take r t two doors since we realize
that may o f the ld H ' r" ; s di l' reeds participa is ht via back door, rather than front door
o f the school.:
Based on I nput the f tiv i� w will �i rr� and directional markers the various ttrac ions:
food j t 6hild i ns s c on s li f r irlll ' Er r oft building.
a
3. Project t
See attached Pro` t Budget form and Budget Explanation form
4 . Nol for-- =: r fi
See f i ; (s & board Members of the Platte County University of Missouri Extension Council.
t
+
i
c ity of iverside Tourism Enhancement Grant
Appl ication Component - Project Budget
P R ee e
t overall Project
S
Admission'
Gonc ssion enir Sales
Fundraising
+
Mehe
Co $300
Bu s trihtions
ines orat _
Fo ndafl
individual C.i ntri bu tions
-, Contributions tons ( tenta t i e ) Parks ec 1,00
Other Go es imental
other ( specify):
Other ( pleja se specify)
Other (pl ease specify): +
Touri Grant +
Requested Riversid $3, 300
Total Income
qP
Expenses
Over Overall Project
ret Specific* j
Staff S alar y
Contracted or other) Salary
$1�00
$1, 500
Enter tail lr A
Le al Ins ri - e /Banking
u ii s i rial
Postage
■ w+ r+� re r a l (s ound r 1Wi11
:i
4
$500
$50
$800
Space R enta l
oo
i
Trave
i
Utiliti
$500
Advert!14 I Aare eting /Design (s
Prin
oth er ( specifft
o ther (p peci fy)•
+
Other ( p lea j . ie specify.).
Other (please s pec
other (please specify).
$2�
$ 3,300
■ of Expens
�/.''��� +�}'� (�� I 1 �` }
�V�Q17t �e���V# indicate Items �(t L��
1 R iver s ide To Funds,
�4 �� us ing
list f e li g ible e is incl
t
in the Funding Guidelines packet.
2010 R lwarside Tourism Enhancement Grant Appli ation
3
lit y of R iVersi de Tour! s m Enhancement Grant
A pp lication or one t -- Budget Explanation
t
Fill out a b udget,explanation fable below for each category from the "Expenses" table on the Project
' u # et sheet where tourism funds are planned to he used. Make sure you are only planning to use
................... . ........ _ .................. w ..... ...- . ..... . ............... ,. ....... .............
g rant ov r e ligible ex 'catego should match whafs listed on the ' Expenses' table �
..... ..... ............................ ..... ........... , .........4 .... .. ........ I ..............,
Example
Expense Category — Equipment ent Rental
Great Specific overall Project
Expenses: $1 Expenses: $1,500
........... .............
...................... .............................., �. r..............................
r
�p�erator: Grant Specific Expenses only Include expenses
:
# ................ ........ ... .. .............. ..R............ �--F o t eats. $1,00 0 you play to pay for fro Tour Funds. Yo
i
itemize e xpendItures large o lights: $400 r
overall project expenses in this category may
and pro any
p ort a ble hand washing stations: $100 be more if riot all ex penditur s are be! n
other relevant cov red b rant funds. Make sure these
details. } g
' match Pro *ect Budget.
# ..................................... ................_.............. .. ............ ............ , ,. ........ .
Expanse Category:
Grant Specific
Expenses:
Entertainment
$1,000 overall Project $1,500
Expenses*
Ethnic Enrichment Comm` slon, a volunteer group, under umbrella of KC Parks and F ec, is a group of over
1 00 ethnic and cultural groups in the metro area* They require are honorarium to continue their outreach efforts,
and use it to offset some of the expenses of the performers and booths that have no other income stream at
the festival. This also provides coordination and logistic support.
Expense Category:
Grant Specific
Expenses:
x
Explanation:
Space Rental
$500
Overall P roject $800
Expenses:
Park ' ill School District donates use ofspace for ihis event which inclu hallwa foy kitch ser ,
area, commons area, hand an rooms, bathrooms, as well as arrange for tables to e trans
s chools and W ferret from other
policy does require that district employees are in the kitchen and r
security ar ;1 suppo i 'sues. �l �r� for
J i
Equipment Rental .
Exp:.rnse Category:
Grant Specific $500 o raI[ Project $500
Expenses: Exp n e :
4 }
Sou system, p � corn lete with s e ers, microp one are back p per g g
for all formin roup. This is a local
rn
co an that has rye ire r i
well and is also familiar ith computer and technical ssues of the sod
of
Jul ; 29, 2011
PLATTE COUNTY
11724 N.W. Plaza Circle, Suite 300
Kansas C it y, MO 64153
PxoNE 816-270-2141
FAx 816 - 270 -2512
E -NiMLplatteco@missouri.edu
WEB extension.missouri.edu
Meredith Hauck
City of Riversi
Ri verside Tourism Enhancement Grant
2950 NW Vi i n Road
Riverside, Mo 64150
Platte County University of Missouri Extension Council is pleased to ag ain endorse,
sponsor and implement tl Northland Ethnic Festival I
This will be the 1 0 year for this community event, designed to "increase awareness f
a nd app reciEition for cultural and ethnic diversity in o co mmunityl
o i council will o versee the fiscal and programmatic aspects of this grant request and
aril, rk with Youth Specialist Sharers Hunt and the other community organizations t
in&.Pre that funds are used for approved expenditures.
We. consider this ar v relevant program for our county and are pleased to hold it
again in iv r w e a t Park Hill South.
t
Th ink you for your consideration of this unique & special Platte County event; we look
forward to hawing you join us at Park Hill South High School between 11 any and
3:30 pm on, March 3 1. .
Sincerely, .
r
a t''
aYf� X }
a
Wanda Jackson ti
Council Vice Chair
4
University of Missouri, Lincoln University, U.S. D epartment of Agriculture and Local Exte ion Councils C ooperating
#
E OPPORTUNiTY/ADA INSTITUTIONS
Josh Boydston
81 Woodson Ave.
Camden Pt nt, MO 64018
H: 816-280-3699
C: 816-809-7223
816-424-3163
J boydstori8 l @aolxom
Appointed by Farm Burea
2013
Brian Chadwick-Robinson
6911 N.W. Blair Rd.
Parkville MO 6A152
FI &w. 918 - 802 -28
brichadwick@brichadwick.com
Park Hill 2012
Dr. Billie 01-aj
c Animal Clinic of Board Walk
Square
680.2 NW harry Road
Kansas City, MO 6415A
: 816-7,46-1333 ,
816-7A!)-0215
bddeam@yahoo.com
Park Hill 2012
Anointed# to f 11 rem CI'I nd er. of tern
alarie Eber ;
6708 N.W. Evans Ave.
Kansas City M,, 6,4151
H: 816-741-9975
816-889-1147
zanoeletc@earthl'ink.net
Kansas City 2012
Christian Ftiller
17990 II. F Paver Rd.
Waldron MO 64092
FI.816 -76 -2997
W: 816-58.7-A419
F: 816-587
chris @( - owellins.com
(:owellins.corn
t
Rork Hi ll 2012
Diane Furbeck
22,420 Jordan Pd. }
Dearborn MO 64439
H: 816- 450 -8859
urb ck@ -ranbargrn tilx
North Platte 2012 ,. t-
Updated: 7/29/2011
Katie Galloway
18 Lo er Rd.
Weston, MO 64098
H: 7 54- 234 -3784
Katie@AOnorthd
West Platte 2018
S. Molly Green
10 1 North Street
Farley NCO 64028-7812
H: 816-330-3511
816 - 260 -0618
smollyg@aol.com
West Platte 2012
Aaron Jung
14650 Fore Court
Smit ville MO 64089
H; 816 - 873 -0386
816 - 892 -7588
F: 816-858-3886
iscapes@msn-com
County Commission Proxy 2011-201
Beryl Haell
1 1 1 1 5 Buena Vista Rd.
Camden Point MO 64018
H: 816 - 450 -8585
C: 816 - 797 -6928
cheryIhartellggMail. om
North Platte 2018
Wanda Jackson
9280 N.W. Moore Pd.
Kansas City MC) 64153
H: 816 - 330 -3840
G 816 -651 -4734
wand a @whimsyworkshop. om
Platte County R3 1
Timothy M c o rel l
7305 N.W. Tomahawk Lane
Platte coos MO 64151-1423
H: 816-741-1673
nt..icdowel I @prod igy.net
Park Hill 2012
Dee Moore
1 3965 Colo Crossing Court
Platte City MO 64079
816-813-4889
Platte County R8 2012
Mary'* Beth ogle
8611 N. Beaman Ave.
Kansas City MO 6 154
H: 816- 568 -2575
704 -839 -1 036
marybethogie@msn.com
msn.com
Park Hill 2012
,Jars Plunkett
Platte County Commission,
15 Third 8t., Suite 105
Platte City MO 6AO79
Fl: 816 - 858 -570
x:816- 858 -3330 ,
F
1pIunkett@co.platte.mo.us
County Commission 20
Christopher K. Porter
6130 N.W. H ickory PI,
Parkville MO 64152
H: 81-6-880-0868
: 816- 746 -2504
F# 816 - 746 -2508
ch ri sto h e rk po rte r amsn .corn
Park Hill 2012
Toni Stacey
7905 N.W. Schott Dr.
Parkville MO 64152
'FI. 816 - 880 -9871
: 816- 746 -0400
816 -746 -1 875
tst acey @bi - net
Park Hill 2013
Fred Whisman
6707 N.W. Mirror Lake Terrace
Parkville MO 64152
Fl: 816-A55-1800
QMI 1 @swbell.net
Park Hill 2012
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To Whom It May Concern:
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A herato is a copy of the Janus 30, 1 990 Inte rnal Re Service l etter
bi h fum that the Uuiv�rslty M i tax - x n organizati
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that donations to it are deductible by the dono
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Revanue Code. It do not derive its tax- exempt status from S ection 501 (c)(3 ) of
the r Revenue Code#
1 he status of the University of Missouri, i i established the Missouri
C onstj tu 1875, has not � sin issuance o fthi s IR S I ett
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ti exemption from real c r p e r s o n a 1"p rb Pa r t y t ax' 4b
nv
Any alteration to this exemption letter rendeps i t i alid
If you have any questions regarding the use of this letter.* please
C' Ilectiono P#0., Box 3300,p
contact the Division of Taxation an o
-;75 1- 2836.
Jefferson City: MO 65105-3300) pbone 573 -
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Cit of Ww rside Tourism Gran
I tin o ' e'
..
Project Information
:.. .
Kansas City Scottish Highland Games & Celtic Festival
Project Name
Highland Games, Inc
Organization
June g, _loth 1 2012
E. H. Young Park — Entire Park
Cates if event
Location if event
C ontact Information
.............
Sherri Grant
Contact Name
Sh rri31 oo3( .corn
913 -307 -9133 ( hm) 913 - 634 -3648 (cell)
Email Address
Phone (hone and cell)
9993 fern r� d, Overland Par KS 66214,
P.O. Box 13366, Overland Par K S 66282
Address City /State /Zip
Funding Bequest
$17,500
$114
Amount Requested
Total Project Cost
1 hereby certify that, to the best of my knowledge, rledge, the information submitted in this packet is true.
Sherri Grant
8
Contact Signature
Cate
Sub mission Deadlines: The City of Riverside Tourism Enhancement Grant process has two funding cycles each year.
Funding can b awarded up to one c alendar year before an event.
Fall Cycle Deadline. 12 p.. on August 1, 2011
Spring Cycle Deadline: 12 p.m. on February 1, 2012
2010 -201. R iversid e Tourism En h a ncem ent Grant App[icati n
1
City of i de Tourism.Enhancement.Grant
i a to
1, Cover Letter: Project Narrative
a. Provide a brief project overview.
b. Address how the project addresses the Tourism Commission goals. Please be as specific as possible.
c. Describe your organization or business. Include a general description of the mission of the organization, how
the project relates to that mission and hour the organization is poised to successfully implement the project.
d. Who is the target audience for your project? How will you inform them of the project? Estimate the number
of individuals you will reach.
2. Project Evaluation
Provide a description of the evaluation procedures used throughout the project to quantitatively measure the success
of the project. Suggested measures include: attendance court, zip codes of attendees, details of advertising plan
including placement details and number of impressions, and any other measures routinely used by your organization
to measure success.
3. Project Budget
'lease complete the two attached budget forms (Project Budget form and Budget Explanation form) in their entirety.
The budget will be judged on its completeness and if costs are reasonable and well - researched. Alist of eligible and
ineligible expenses is included in the Riverside Tourism Commission Funding Guidelines (pg . Please provid a
budget explanation for each category where tourism funds will be used; multiple Budget Explanation forms may be
necessary.
4. If not - for - profit, include a list of all officers and board members and 501 incorporation papers or a copy of the
annual report filed with the Secretary of State.
S. If for - profit, include a statement detailing why this project differs from normal businesses activities and should be
considered a tourism program.
....:...:....:....:..................:.:.:.:...:.:............:.:....:.......::.:...:.....:....:.........:.......::......:...:....... .........::.::............:....
................:..:...........:..........:.....:....:::.:.:...:....:.:........:...........:..:............:....:.:....:.:...:......:. :..:...............:..:.:.::...
................::....:................::.....:..... ........:.:....................
... ........ .
................
.......:.................::...
..... .....:....................:...:
ti Sri
Applications will be reviewed by the Tourism Commission and evaluated on items such as:
O Supports goals of the Tourism Commission
— Increase the number of first -tine visitors to Riverside, the number of return trips of current visitors, and/or the
length of visitor stays
— Expand the visiting public #s awareness of Riverside's unique history, everts, activities and amenities
Generate significant research -based return -on- investment for Riverside's residents and businesses
0 Potential for positive return on investment
O Completeness and thoroughness of application, including budget portion
In addition, applications will be considered in relation to the other projects that have received funding in that fiscal year in
order to promote a diverse offering.
2010 -2011 Riverside Tourism Enhancement G rantAppl1cation
R iverside i
.. . �... �.. � .�. err Tour Enhancement. Grant
...:App lkafion Component -Yroject Bud
Projecte Revenue
O verall Project
Admission Fees
$46,263.11
Co ncession o uve nir Sales
$12,101.09
Fundraising
$200.00
Memberships
$440.00
Business /Corporate Contributions
$6,,500.00
Foundation
0
Individual Contributions
$1200.09
[ether Governmental Cont
0
Other (please specify): Competition Fee- Dance, Athletic
$4842.00
ether (please spe if# end r & Clan Fees & Whiskey Tasting
$9,122.00
Other (please specify): Pr gram Ads
$250.00
Requested Riverside Tourism Grant
$x.7,590.09
Total Inure
$98,418.11
............
E xpenses.. :.... :.......:.:..:
Grant pecifi *
Overall Project
. .. . .. .. . . .........
Staff Salary
Contracted or e ther) S alary
$10,x60.09
Entertainment
$19,750.09
-Legal/insurance/Banking
$2,509.00
$7fiW.14
Su pplies /Materials
$10,103.47
Post
$1,083.8x.
Renta
$5,000,00
$3797.28
- Equipment
space Rental
$3
Travel
0
Utilities
0
Advertising/Marketing/Design
$x.0,000
$4X6.17
Printing
$4,,059.00
Other (please specify). Competitions- Athletic, D ance & Clans
$16,707.80
Other (pl ease sp ify ) . I p s & Drum Per
$4,900.09
Other (please s pecify) :Concession & Mending
$12
Other (Please speci
0
Other (please speci
0
Total Expenses
$17,509
99,285.42
`Grant Specific: indicate items that will be paid for using Riverside Tourism Funds. A list o eligible expenses is included
in the Funding Guidelines packet.
2010 - 2011 R iverside Tourism Enhancement Grant Application
Q yof RiVerside.Tourism. Enhancement Grant
p' P l i ca tion Component - Budget .Explanative
. ... ... ... ... .
Fill o ut a budget explanation table below for each category from the ""Expenses" table on the Project Budget sleet
where tourism funds are planned to be used. Male sure you are only planning to use grant funds to cover eligible
....... .................— ............. rr• r. rrrr�•+ rrr ••�......•. +......�F••• +•a.���. a�a.....a + t�����.a.... .......•..... ..................aa���..�aia�4
ex penses. ' r
}'.. #r.rrraw.f .+�araFFl,� r- rt.��Y�� EFFF�y's4 der *rtA *Inrt If �Vr�rsrt�r3e+� ! ��fi�1ft]
LQLL 1.fF .7i ILJ kJi3.+1 LFLLi M-1F VV19 +L J IF.74L1—L+ VIE tiaa%— L—arl ta.L I -a -a LaA -.r 4A..
it =r + + +r + + r .•+ ................ -•-•. a.... a. a.+... a. a.....+.+..... a++... a.+++.....+++..+++++.r..++++rr+=++.+rr .......... _........
-- ...... +.... +... + + + + +. +..
Example
Expense Category: Equipment Rental
Grant Specific Expenses: $1,500
Overall P roject Expenses: $1,500
+. + + +. + + + + + +.. + + ++ + . + + + + + ... r .......... .a..... + + + +a. + + + +... + + + + +. +. + ++ . ++ .� ..........................
Epination:
Grant specific Expenses only include expenses
+..++++.+..+++ .......................
—1 1 tents: $1
y ou plan day for frorn Tourism Funds+ Y our
•
Itemize o e penditt�re large spot lights: i
$400
overall project expenses in this category may
and provide any
porta hand washing stations: $100 be more i f not all expenditures are bein
other relevant
covered by grant funds. Make sure these
details.
match Project Budget.
a,+++... a.+ +... + + + +a + + +. + + +...a. + +... + + +..
a. a. a... a. a... a. a. a ...a.a.a.......... .., ...... ..... . .... . .a +. + +.... + + + + +... + + + +... + +...:
Advertisin
Expense Category:
Grant Specific Expenses. 13,5O0 Overall Project Expenses: 15,5
For Print � Radio Publicity options. For Print — Advertise in Ink Magazine,, IBC Star a other
Explanation: v arious print media. For Radio — with various Enter comm radio stat ions.
A dministration — insurance
Expense Category:
Grant Specific Expenses: 4 . pOOO Overall Project Expenses:
Example f insurance costs: $1,000,000 Liability each year is $2,500, Liquor Liability is
Explanation: $1, 500 in wh the city is named Certificate Holder, Pain insurance is $4,100 or more
Expense Category:
Grant Specific Expenses: Overall P roject Expenses:
Explanation:
2010 -2011 Riverside Tourism Enhancement Grant Application 4
Attendance Statistics 2010
Riverside /Parkville Residents -
K Mo and KS Metro (not Northland) -- 47.1% (Johnson County — 19%). Cities included are
Liberty, independence, Blue Springs, Lees S ummit, G randview)
otstate MO — 9.2%
Northland —14. consists of Jackson & Platte Counties, excludes Parkville city
Kansas —18.4 4, consisting of Topeka — 5.41, La wrence — 79/c, North KS and WY County —
other States — 7.5 - 2 2 states
Attendance — 2
Paying customers -1437
Complimentary passes -124
Competitor vendors, Clans, volunteers —1,100
Entertainment Bards -5
Athletes — 93 from 25 states
Dancers — 42 from 7 states
Clans — 32 from 5 states
Vendors — 36 from 12 states and Scotland
Pipers — 85 from 3 states
Attendance Statistics 2011
Rive rside /Parkvllle Residents -4
K MO and K5 Metro (not Northland) — 4 Cities included are
Liberty, independence, Blue Springs, Lees Summit, Grandview)
outstate MO —10
Kansas — 31.5%, consisting of Topeka — 4%, North K5 and WY County — 4 Johnson County — 3 1
other States — 8 % - 34 states
Attendance — 3408
Paying customers - - 2184
Complimentary passes —1 4
Competitors, Vendors, Clans, Volunteers — 1.,1.00
Entertainment Bards —
Athletes RO from 2 states
Dancers — 37 from 7 states
Cans — 32 from 5 states + Multiple Countires
Vendors — 35 from 12 states and Scotland
Pipers — 85 from 3 states
City of Riverside Tourism Enhancement Grant Application for the
Kansas City Scottish Highland Games and Celtic Festival - 2012
Project Narrative
The Kansas City Scottish Highland Games & Celtic Festival is a not for profit
organization entirely run and managed by volunteers. we host our annual event each
year on the second weekend in ,urge, presently located at EH Young Farb in Riverside
since 20. we have just completed our 33 year, Competitors and guests travel from
over 25 different states and Scotland to attend our Scottish heritage event discovering
their roots in genealogy, history, clans, dance, pipes and drums, athletics and children's
everts. They can also enjoy authentic Scottish and favorite local foods, Celtic
merchandise vendors and our colorful Scottish livestock display__ sheepdogs in action,
giant Clydesdale horses and picturesque ielan' Coos (Highland cattle). we have two
stages of live Irish and Scottish Music throughout the weekend, featuring favorite
regional entertainers as well as nationally known headliners.
Our Festival is an inclusive, family and cultural event held where people can come and
learn about their Scottish heritage. we strive to reach families of all ages interested in
learning about another culture. Our motto has always been, "Coyne be a Scot, even if
you're not '. Each year we work to increase our activities to give the audience something
new to do or watch and Insure they will want to return the next year. Our success each
year is solely dependent upon attendance and sponsorship. Adverse weather conditions
affect the gate which then can also affect future sponsorships.
Our fiscal year end Aug 31 t of each year. Sponsors, members, and donors all have to be
confirmed for the next year. Contact has to be made to all returning competitors,
vendors, exhibitors, entertainers and contracts written. Prices have to be adjusted to
account for the economy at present time and to offer optimal value.
We expanded our audience participation events with the Scottish Wrestling, Kid's
everts, Pipes and Drams competition Our Entertainment bands also invited wide
audience participation. we feel that the more events we have that stimulate the audience
the more they feel welcome and involved. Ultimately this would lead to their return in
the future. For 20121, we will be looking to further this direction while still keeping to our
Celtic heritage and roots.
I
Project Evaluation
The expected rain lead to unexpected "jam" session under the Pavilion was a
wonderful way to start the Highland Ganes. We had wonderful entertainrnent throughout
the weekend from 'lar nigan's Right Hook (based in KC ) to Flatfoot 5 (based in
Chicago). we have over 2,0 `friends' on Face Book and 50 kegs of beer had been
ordered. we had record number Dancers and Athletes compete throughout the weekend.
Our hopes and expectations of having a large crowd on Saturday was met and exceeded
with the below average temperatures.
Clan Davidson was the host clan for 2011. They hosted their international gathering,
some 150 people attended. They came fiom all of the US to London, Australia & Canada.
They were so impressed with our event they plan to come Haack in the next 2 years for
another gathering.
We can not say than you enough to Mile Shelton of the City of Riverside, and the
Command Center in beeping our group in the loop all weekend long. Our hats off to
Mike and his crew!
We were able to participate in an extensive counting procedure usng zip codes for a very
successful and accurate accounting of all people attending; including spectators,
competitors, vendors, volunteers and entertainers. We are still seeing an influx of people
fiom the Lawrence and Topeka communities, as well as outst to Missouri and also Iowa,
Illinois, Nebraska, Oklahoma and Texas. Please see attached sheet listing both the 2010
2011 attendance data.
We continue to have success in keeping our many sponsors, vendors, competitors and
volunteers as well as their willingness to stay involved for the future. The economy has
begun to plan a little part in the sponsorship money we received. we saw a little loss of
Sponsors this season. We continue to receive compliments from all involved that the
q uality of our Games that we present are on par with, or exceed, those of other Highland
Games around the country. Our volunteer base continues to grow as does our
involvement with companies such as w lgree s that furnish volunteers for the front gate.
We continue to enjoy a long standing relationship with Riverside Sponsors, many since
2006. In uncertain economic times, It is imperative to be creative in ways that can lend
each other to prosperity down the road. Please see attached list of active Sponsors for
201 o and what they contribute.
Our website at www.kescottishganies.org continues to remain No. #1 for Google search
and for the 2010 season we experienced 15 3, o 00 hits; over 6,000 during Game's week.
N
Not for Profit list of all officers and board members:
President: Sherri Grant
I A VP Doug McDonald
2nd V — Kevin Henderson
Treasurer — Joyce Mayer
Financial Secretary — Steve Grant
Recording Secretary T-- Katie Iaerich
Councilors — Harold I e nroe, Jill McEnroe & David Miller
The above list of officers plan to continue to stay on in some capacity for 2011. We
hold elections each September as the officers all serve a l year terra. The open style
that we adopted this year will continue to lead this group well into the future.
2011 Sponsorships from other sources
Oz Highland Farms
Kelly -Dill Co
Corner Caf
Chiropractic Health Center
St Aches Society Trust Fund
Shlafly Brewery
Riverside Red -X
Argosy Casino
S. James Winer'
Total
Barclay, Ralph
Campbell, Richard & Marjorie
Elder, Ken
Barger, Sandy
ougham, Judith
Borders, Wendy
Drysdale,, Judith
Kincaid, Scott & Nancy
Caughron, Michael & Fancy
Ludn, Douglas & Shirley
Cohen, Anne
Hollis, Brooke
Johnson, Charles
Duncan, Carol
Thompson, Fred
Fry, Louis & Rose
Baler, Peggy
Clary, Carl
Curran, Donna
KS
K
MO
MO
KS
MO
KS
MO
MO
KS
KS
KS
M
MO
MO
M
IBS
KS
MO
$800
$500
$500
$500
$ I,000
$I,000
$2,000
$1,000
$500
$ ;,sao
1 d i'vi d a
$100
$5
$3
$100
$5
$5
$100
$100
$100
$5
$25
25
$100
$ 7
$100
$100
$100
$5
5
Powell, Scot & Rosanne
Leighton, Dale & Shawn
Dyer, Don & Fran
Blade, John & Susan
Bruce, L.D.
Dyer School of Highland Dance
Bailey, David & Vicky
McKee, Ton & Kathryn
Lajole, R. S.
Rosenblatt, Jennifer
Wallingford, Lesley
Wilhelmus, Alice
Genesis Plastic Surgery
Campbell, Annette & Steve
'dotal
M
KS
KS
KS
KS
KS
KS
KS
KS
KS
KS
MO
M
KS
$75
$5
$5
$5
$100
$100
$5
$75
$5
$
$75
$75
$200
$5
$2,150