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HomeMy WebLinkAbout2007-10-16Minutes of Regular Meeting of Boazd of Aldermen of City of Riverside, Missouri October 16, 2007 A regular meeting of the Board of Aldermen of the City of Riverside, Missouri, was held in the City Hall, of Riverside, Missouri on October 16, 2007 at 6:00 p.m. Those answering roll call were Mayor Kathy Rose, Aldermen Fuller, Darata, Hurt, Salyer, Bruns and Super. Also present were David Blackburn, City Administrator, Louise Rusick, City Clerk, Chief Gregory Mills, Brent Miles, Director of Planning & Economic Development, Jeff Rupp, Public Works Duector, Meredith Hauck, City Intern and John McClelland, City Attorney. Motion for Alderman Fuller moved that the meeting go into closed session, pursuant to Closed Session RSMo 610.021(1) Legal Issues, seconded by Alderman Hurt the vote was: at 6:05 p.m Aldermen Salyer, Darata, Fuller, Super, Bruns and Hurt. Motion carries. Motion for Alderman Fuller moved that the meeting go into open session, seconded by Open Session Alderman Dazata the vote was: at 6:55 p.m. Aye: Aldermen Darata, Fuller, Super Hurt, Bruns and Salyer. Motion carries. Roll Call Those answering roll call were Mayor Kathy Rose, Aldermen Fuller, Dazata, at 7:00 p.m Hurt, Salyer, Bruns and Super. Visitor Comments Vinnie Vaccazo, Riverside Chamber of Commerce President spoke to the board about the monthly lunches at the Chamber of Commerce. Mr. Vaccaro said their new project starting January 2008 is to charge for the lunches. They get sponsorships to pay for these lunches at this time and a small business cannot afford the chazges for these lunches. The cost for individuals to have the lunch will be $10.00 per person. Minutes of Sept. 25`~ Approved Minutes of Oct. 2nd Approved Alderman Dazata moved to approve the minutes of September 25, 2007, as corrected, seconded by Alderman Bruns, the vote was: Aye: Aldermen Salyer, Dazata, Fuller, Bruns, Super and Hurt. Motion carries. Alderman Fuller moved to approve the minutes of October 2, 2007, seconded by Alderman Dazata, the vote was: Aye: Aldermen Darata, Fuller, Salyer, Bruns, Hurt and Super. Motion carries. Mins. 10/16/07 City Administrator David mentioned the trash collection contract expires December 31" and bids comment is being requested from contractors for this service to the city. Quarterly Financial Donna Resz, Financial Officer for the City reported to the board the financial Update update as follows: Banking Changes aze as listed below: The merchant .services vendor that allows the City to accept credit cazd payments is changing through UMB bank. representing lower fees, quicker deposit into our account and updates to software over the intemet. Also, the banking changes are added global check recovery. If a check is returned for insufficient funds, the check will be forwazded to Global Check Recovery and they will convert the check into an ACH and try to debit the issuer's account and they will send them a letter. If they collect, Global keeps the service fee of $25.00 and the City will receive the full amount of the original check. In addition, the City will obtain a lockbox and have monthly routine checks mailed to a post office box and it is emptied and deposited by the bank daily. Once this is implemented, deposits by the City would decrease from daily to weekly. The Gaming Revenue is up $300,000 more than last year. The lease revenues are projected to remain level. In August, mazkets feazed that the "Fed" would drop rates in August, but then at their September meeting, dropped them by 50 basis points or .50 per cent. By looking at the Federal government information, it is due to lack of economic growth and inflation and it may happen again. In Donna's interpretation, if this doesn't work, we may see some declines. All departments are expected to be under budget. Police Services Division will exceed overtime budget. The 2008-13 Capital Improvement Plan includes asemi-annual update to CIP. Operating budget update focus, projects in the next fiscal yeaz, updating costs on projects already in the plan. A new year has been added to the plan, 2013. The summary of revenues aze 2007-08 actual collections of $5,047,833 and 2007-08 budgeted $20,919,761 and 25% collected. The bond proceeds and expenditures balance is $28,072,272.00. Alderman Salyer asked the status of the Capital Projects. Donna said this is being worked on to present to the boazd soon. Aldem~an Super asked how much money we have in the bank and Donna said approximately $35,000,000. City Administrator David s»mmari~ed his report as follows: Regarding the wetlands, staff, the consultant, and Armstrong Teasdale aze now submitting our wetlands permit and will begin negotiating with the COE the Mins. 10/16/07 ratio of mitigation the COE will assign to these wetlands. The utility issues with the Skyline Redevelopment and Gatewoods 3'~ Plat has been resolved. Briarcliff has completed demolition of the Best Battery and Tampa Sales buildin~s and will now proceed with construction of the trail. This will begin 3'~ or 4 week of October and complete approximately 500' of trail per day. Briazcliff will also be appearing before the Planning Commission on October 25'~ to obtain their Land Disturbance Permit fox grading associated with the new interchange at Missouri Highway 9 and Briazcliff Pazkway. Limited duty status of several department members have caused staffing shortages that will be impacting overtime in order to maintain coverage in Public Safety. A Public Works update was listed in the report with many projects being worked on. A critical issue was discussed with the certain city staff to implement a plan to correct deficiencies in the Code Enforcement Division of Public Works. Alderman Salyer asked is the board could be informed about "clean perimeters" the next meeting. The question was asked if Public Works changes their vehicles oil and David said "Yes" and also the fleet of vehicles in Public Safety. During the week of October 1-7, 619 individuals attended events or classes at the Community Center. David mentioned the facilities maintenance update for Public Works, Parks, Fleet and Building Maintenance. Mentioned in the report were violations within all 3 wards. One hundred forty five units, four hundred seventy-five total people and 187 accesses for October 1-7'~ attended the Healthy Citizens Initiative. David will be attending the AGR1P/MARCIT Board Meeting October 28- November 1g`. Approximately 95% of the Northwood Road Phase 1 project has been completed. Forty-seven per cent of the Horizons Parkway South project is complete. Ninety-five per cent of the Horizons Pazkway North Design is complete. The contractor is scheduling the gate installation at the Pazk Hill South High School's east entrance. Mayor's comment Mayor Rose said she is not happy the way the water tower looks after being painted and the logo added. The size of the logo is too small and the color is not right and it's is off center. Mayor Rose complimented Brent Miles for the streetscape presentation at the Chamber luncheon. Minn. 10/16/07 3 Mayor Rose mentioned the "Adopt A Soldier" Campaign for Fort Riley , Kansas soldiers. During the next 9 months anyone can chose a soldier's name from a list and send a minimum of 3 letters or cards and send a minimum of 2 care packages to show support for our military troops. The packet of material is at City Hall if anyone wishes to participate. City Engineer comment Mike Duffy mentioned the concerns about future driveway claims on South Street and the request to repair the driveway at 4009 South Street . Three factors were looked at to determine whether the City should consider participating in a driveway repair. 1. The driveway grade exceeds the adjacent street grade. 2. The driveway grade was made works during the So. Street Improvement project. 3. The driveway presents a hazard to public and private property. When evaluating all of the driveways on So. Street against these factors the , Cornwell driveway is the only one that would meet the criteria for repair. McAnany Construction estimated the repair cost to be $6,000. Alderman Salyer asked if the utility pole could be moved. Mike said it is possible, but more poles might have to be moved and to re-space and move poles is costly as Brent said to move 4 poles is $50,000. To move the pole to the other side of the driveway, it would have to be moved fourteen feet. Alderman Super asked how much of the repair work is in the City right-of-way and Mike said most of it is in City right-of--way. The light pole is in back of the right-of--way. Two million dollars was budgeted for the street maintenance program and it's now just under $800,000 with improvements that have been done. A good balance should be available at the end of the year. Bill No. 2007-114 Paymentof Alderman Bruns moved to place Bill No.2007-114 on its first reading, said Bill authorizing the payment of certain indebted li d Certain Indebtedness ness ste therein, seconded by Alderman Hurt, the vote was: Aye: Aldermen Darata, Salyer, Bruns, Hurt, Fuller and Super. Motion carries. Ord. No. 2007-114 Approved Alderman Fuller moved to place Bill No. 2007-114 on its second reading, and upon passage of same become Ordinance No. 2007-114, seconded by Alderman Super the vote was: Aye: Aldermen Bruns, Super, Fuller, Darata, Hurt and Salyer. Motion carries. Minn. 10/16/07 ., Aldermen & Mayor Aldermen Dazata mentioned again about having a .workshop for citizens and comments weatherization and providing the citizens with kits. Meredith said the Mid America Energy Council will provide the kits. The workshop is to be scheduled on a Saturday morning and hard copies of the presentation will be made to hand out at the meeting. Alderman Bruns asked about Briazcliff proposal for signage. Brent said they are finishing the plan. Alderman Fuller said he was glad to see code enforcement deficiencies being handled. Alderman Fuller also asked about the hole in the street at Woodland and Indian Lane in Indian Hills. Jeff said the gas company is working there, but he will investigate as to what's taking so long as this is a dangerous situation. Jeff with Public Works said some off-duty and auxiliary Public Safety Officers in addition to Jerry Sargent, Building Official will be looking at violations and taking action in the City and report back to the City to help out while the Neighborhood Services position is vacant. Alderman Hurt mentioned the water rising as you go towazds Pazkville and the website that anyone can check the water level of the river. The water level is now 22' 4". Alderman Salyer said Gatewoods Village has constmction material and weeds on vacant lots and doesn't want to see this drug out before the next phase. There is also storm water mn-off from the dance center. Mike Duffy said he has looked at this and there is rip-rap and nothing holding the soil. He said fill needs to be in place, grade and run a concrete flume. There is storm water coming off the adjoining property. He believes there needs to be a cost share agreement with all parties involved to fix this problem Mike will report back to the boazd when all parties involved are contacted. Alderman Salyer also asked about Jumping Branch Creek if we had started on the design and Brent said the surveying is now taking place. Mayor Rose asked Jeff, Public Works to compile a list of the things T.E. Woods said he was going to do and see if any of the things have been done such as a detention pond, trail and seeding. Recess A brief recess was called at 8:30 p.m Reconvened All Aldermen and the Mayor responded to roll call and the meeting reconvened at 8:36 p.m Motion for Aldem~an Fuller moved that the meeting go into closed session, pursuant to Closed Session RSMo 610.021(3) Personnel Issues, seconded by Aldem~an Bruns the vote was: at 8:36 p.m Aldermen Salyer, Dazata, Fuller, Super, Bruns and Hurt. Motion carries. All employees were asked to leave at 8:45 p.m and the ones present for closed session were the board members and the City Attorney. Minn. 10/16/07 Motion for Alderman Hurt moved that the meeting go into open session, seconded by Open Session Alderman Darata the vote was: at 6:52 p.m. Aye: Aldermen Fuller, Bruns, Darata, Salyer, Hurt and Super. Motion carries. Adjournment By unanimous, decision the meeting adjourned at 6:53 p.m. City Clerk Minn. 10/16/07