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HomeMy WebLinkAbout2011-08-08 Tourism Commission MinutesTOURISM COMMISSION RIVERSIDE, MISSOURI Monday, August 8. 2011 6:00 p.m. The Tourism Commission for the City of Riverside, Missouri, met in the Board of Aldermen Conference Room at City Hall, 2950 NW Vivion Road, Riverside, Missouri on August 8, 2011 at 6:00 p.m. Chair Jason Rule called the meeting to order. Answering roll call were Jason Rule, Deana Winter, Jerry Pietsch, Dirk van der Linde, and Alderman Aaron Thatcher. Also present was Meredith Hauck, Director of Community Relations (recorder). Motion to approve Commissioner Winter made a motion to approve the minutes and minutes of July 18, 2011 Commissioner Rule seconded the motion. All voted in favor. Motion carried. Tourism Fund Update Hauck provided the Commission with a copy of their FY12 budget with the funding requests from this meeting and other anticipated expenditures factored in. City Marketing would have $17,500 remaining, City Events would have $3,000 remaining and Other Events would have $62,015 remaining. BLAST Update Hauck presented the BLAST 2011 final report. Final expenditures were $48,729, less than 2010 expenditures of $58,876. All commissioners agreed this is too much to spend on one event and would like to discuss other options for City funded events next year. The September Tourism meeting will be devoted to this topic. Funding Request — The Commission reviewed Northland Ethnic Fest's Tourism Grant Northland Ethnic Fest application. Hauck noted that their requested amount was reduced from $2,000 to $1,485 to be in line with the grant requirement of funding no more than 45% of costs. The Commission agreed this would be a good project to fund because of the publicity it provides to the City. Commissioner Winter made a motion to approve the funding request and Commission Rule seconded the motion. All voted in favor. Motion carried. Funding Request — The Commission reviewed the 2012 Highland Games Tourism Grant Highland Games Application for $17,500. Hauck noted that this is the same amount as in the past and that they do fulfill the Tourism Goals of putting people in hotels — they had a large block of rooms in 2011 at the Argosy. Rule liked that most attendees are from outside the Rive rside /ParkviIle area. Thatcher commented that this is really one of the City's top tourism events. Commissioner Winter made a motion to approve the funding request and Commission Rule seconded the motion. All voted in favor. Motion carried. Funding Request —City Hauck presented a creative outline for a City Tourism Marketing brochure. Marketing Brochure She explained this idea stemmed from the April Tourism Commission meeting where Commissioners suggested the City create such a brochure to be placed in hotel racks. Alderman Thatcher questioned if a brochure was the best choice at this time and maybe the Commission should look at creating Tourism opportunities to market. Commissioner Rule agreed. The Commission brainstormed possible tourism draws and decided to explore adding historical signage to trails and creating a geocaching project within the City. Hauck will bring back additional details on both at the October meeting. The Tourism Commission would also like to have a joint meeting with the Park Board in October to discussion trail signage. Commissioner Rule made a motion to table this funding request until relevant to Tourism Commission goals. Commissioner van der Linde seconded the motion. All voted in favor. Motion carries. Funding Request — Commissioner Pietsch received a funding request from the Northland Northland Symphony Symphony Orchestra for $2,000 for their April 2012 student concert at Park Orchestra Hill High School. The Commission discussed this proposal and agreed that, like before, this request was not a good fit for Tourism, especially because it does not take place within the City. The request failed for lack of a motion. Hauck will present the funding request to the Board of Aldermen Adjournment — 6:45 p.m. Commissioner Rule made a motion to adjourn and Commissioner Winter seconded. All present voted in favor.