HomeMy WebLinkAbout1090 Contract for Transit Service with KCATA 2012 BILL NO. 2071-038 ORDINANCE NO. ��
AN ORDINANCE AUTHORIZING AND APPROVING A CONTRACT FOR TRANSIT
SERVICE BY AND BETWEEN THE KANSAS CITY AREA TRANSPORTATION
AUTHORITY AND THE CITY OF RIVERSIDE, MISSOURI IN AN AMOUNT NOT TO
EXCEED $41,920
WHEREAS, the City of Riverside (the "City) is a city of the fourth class, with the
authority pursuant to Chapter 70 of the Revised Statutes of the State of Missouri to enter
into agreements with other political subdivisions; and
WHEREAS, the Kansas City Area Transportation Authority ("KCATA") is a body
corporate and politic and a political subdivision of the states of Missouri and Kansas with
the authority to enter into agreements with other political subdivisions; and
WHEREAS, a sound, eTficient and viable public transportation system is essential to
the socioeconomic well being of the Kansas City Area Transportation District (hereinafter
referred to as the "DistricY'), including the Counties of Cass, Clay, Jackson, and Platte in
Missouri, and the Counties of Johnson, Leavenworth, and Wyandotte in Kansas; and
WHEREAS, the KCATA is a public agency authorized by law to plan, own, operate,
have and generally deal with public transportation systems and facilities in the DisVict; and
WHEREAS, the City desires to promote the convenience, comfort, prosperity,
general interests and welfare of its citizens; and
WHEREAS, the City of Riverside desires to enter into an agreement with the
KCATA for transit services as set forth in Exhibit "A" attached hereto and incorporated
herein by reference.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF
THE CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS:
SECTION 1- APPROVAL OF CONTRACT That the Contract for Transit
Services by and behveen the Kansas City Area Transportation Authority and the City of
Riverside, Missouri, in substantially the same form attached hereto as Exhibit A is
hereby authorized and approved in an amount not to exceed $41,920.00.
SECTION 2- EXECUTION OF CONTRACT. That the City Administrator is
authorized to execute the Contract and all documents necessary to the performance
thereof, and the City Clerk is authorized to attest to the same.
SECTION 3— REPEAL OF ORDINANCES IN CONFLICT. All ordinances or
parts of ordinances in conflict with this ordinance are hereby repealed.
SECTION 4— SEVERABILITY CLAUSE. The provisions of this ordinance are
severable and if any provision hereof is declared invalid, unconstitutional or unenforceable,
such determination shall not affect the validity of the remainder of this ordinance.
BILL NO. 2011-038 ORDINANCE NO. ��
SECTION 5— EFFECTIVE DATE. This ordinance shall be in full force and effect
from and after the date of its passage and approval.
BE IT REMEMBERED that the above was read two times by heading only,
PASSED AND APPROVED by a majority of the Bo [d of Alderm and APP OVE by
the Mayor of the City of Riverside, Missouri, this `�� day of �1,GP� ,
2011.
.l�
yor Kathleen L. Rose
ATTEST:
.�� � -
-� . , .�., -��t-D
Robin Littrell, City Clerk
Approved as to Form:
a y om on, City Attomey
Twelve-Month Contract
Jan. 1— Dec. 31, 2012
KANSAS CITY AREA TRANSPORTATION AUTHORITY
Contract for Transit Service
RNERSIDE, MISSOURI
Td-
THIS CONTRACT, entered into this �o day of December 2011 by and between the KANSAS
CITY AREA TRANSPORTATION AUTHORITY (hereinafter refe�red to as the "KCATA"), a body
corporate and politic and a political subdivision of both the States of Missouri and Kansas and the
CITY OF RIVERSIDE, MISSOURI (hereinafter referred to as the "Community").
WITNESSETH:
WHEREAS, a sound, efficient and viable public transportation system is essential to the
socioeconomic well being of the Kansas City Area Transportation District (hereinafter referred to
as the "District"), inciuding the Counties of Cass, Clay, Jackson, and Platte in Missouri, and the
Counties of Johnson, Leavenworth, and Wyandotte in Kansas; and
WHEREAS, the KCATA is a public agency authorized by law to plan, own, operate, have and
generally deal with public transportation systems and facilities in the District; and
WHEREAS, the Community desires to promote the convenience, comfort, prosperity, general
interests and welfare of its citizens, and
WHEREAS, the public transportation facilities and services of most immediate concern are those
estimated to be provided by the KCATA at a deficit, described generally in amounts and, more
specifically, by formula set fort in Amendment "A" adopted in January, 1976, modified in August,
1977, revised in January, 1983, and in December 1997.
NOW, THEREFORE, for and in consideration of the premises and the mutual covenants herein
contained, the parties hereto agree as follows:
1. The Community requests public transportation services (hereinafter referred to as
"Contract Service", set forth in Attachment "B", be operated by the KCATA for the period
January 1, 2012 through December 31, 2012.
2. The level of service as generally set forth in Attachment "B" shall not be changed or be
modified without the consent of the Community.
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3. The computations and, more specifically, the formula contained in Attachment "A"
attached hereto and made a part hereof, are the accepted methods for the determination
of the estimated deficit of the Communiry.
4. The KCATA and the Community estimate the Community's total payment for the service
(hereinafter referred to as "Local Share'� to be $41,920. This estimate is based on the
following components of cost and revenue to be applied to the Agreement:
Service Cost $ 49,524
PassengerRevenue 3 943
Estimated Total Deficit $ 45,581
Federal Preventative Maintenance $ (6,340)
State of Missouri 304
Local Operating Contribution $ 39,937
Local Capital Contribution 2 983
Total Local Share $ 41,920
5. It is the understanding of the parties that, notwithstanding any provision of this
Agreement, the maximum obligation of the Community under this Contract shali be the
sum of $41,920. If the adual total deficit and other factors (i.e. early termination or
lowering of service level) are such that the KCATA deems the full Local Share is not
required, the KCATA shall require payment of less than the Local share, or reimburse the
Community for a portion of the Local Share previously paid.
6. The method of payment of the Local Share provided for in Paragraph "4" is as follows:
a. The Community's monthly Local Share will be one-twelfth of the Community's
portion of the estimated total deficit amount for the twelve-month period.
b. The KCATA will invoice the community for 90% of Community monthly Local Share
by the 15th of the month preceding the month service will be provided. The
Communiry is required to remit 90% of the monthly Local Share by the first of the
month service will be provided.
c. By the 20th of the month following the month in which service was provided, the
KCATA will provide the Community with reports showing service capital and
operating costs and revenue for Contract Services. The report will also provide a
reconciliation of subsidy amounts with the advance payment provided to in Sub-
paragraph "b". The report will detail Local Share and Federal and State Share
amounts used to cover the month's service deficit. Any balance of Local Share
subsidy required by the reconciliation will be invoiced at this time, to be paid within
ten days.
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d. For the month of December, the monthly report and reconciliation provided for in
Suh-paragraph "c" will not be prepared until the completion of the KCATA's annual
audit.
7. When the estimated total deficit of $45,581 is reached, KCATA's obligation to furnish
services shall terminate. The Community and KCATA may mutually agree to amend this
Contract to provide additional operating subsidy or to adjust the level of service so that
the cost of such service will not exceed the contractual subsidy.
8. If for any reason the KCATA is unable to obtain the federal or state assistance (the Federal
and State Share), as provided for in Paragraph "4" of this Contract, the Community will be
immediately notified and this contract will be amended to provide additional Local Share
subsidy or to adjust the level of service. If a satisfactory amendment is not agreed to
after a reasonable period, KCATA's obligation to furnish services will terminate.
9. The KCATA shall indemnify, save and hold the Community harmless from any and all
damage, loss or liability of any kind whatsoever arising out of this Contract, including, but
not limited to, any loss occasioned by reason of any injury to property or third persons
occasioned, in whole or in part, by any act, omission, neglect or wrongdoing of the
KCATA, or any of its officers, agents, representatives or employees. At its own cost and
expense, the KCATA will defend all losses arising therefrom.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed as of the
day and year first above written.
KANSAS CITY AREA TRANSPORTATION AUTHORITY
By: �
Mark E. ffer, KCAT I Manager
ATTEST:
By:
CIIY OF RNERSIDE, MISSOURI
_ - --- �-' / '
Y: �,
City" Administrator
r ATTEST: , �
;
By: ���i� ; � = �; n ��
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ATTACHMENT"A"
REVENUE AND COST ALLOCATION PROCEDURES
Operating Expense and Revenue
The procedure to be used in determining passengers, direct operating expenses, indirect
operating expenses, farebox revenue, and estimated loss for transit service shall be as follows:
A. Passengers and Revenue - The number of passengers and the amount of revenue
reported will be derived from eledronic farebox reports.
1. Revenue figures are computed as follows:
a. Total Fare Revenue is the total farebox revenue plus pass sales proration.
b. Pass Sales proration for a line is the Pass Sales Revenue muitiplied by a
pass utilization factor as determined by data from electronic fareboxes.
2. Passenger types - definitions
a. Intra-city passenger - a passenger boarding and alighting in the same
jurisdidion.
b. Inter-city passenger - a passenger who boards in one jurisdiction and
alights in another.
3. Computation of inter-city and intra-city passengers
a. Intra-city passengers for each subsidizing jurisdiction will be determined by
multiplying total passengers by the appropriate intra-city passengers ratios
as determined by periodic adivily checks. An intra-city passenger ratio is
the ratio of passengers who both board and alight a bus within that
community to total route passengers on the line.
b. Inter-city passengers for the route will be determined by subtracting the
intra-city passengers from the total route passengers.
B. Direct Operating Expenses - Each route shall be charged direct labor and benefits on
the basis of scheduled pay hours (including allowances, spread, guarantee, and overtime)
times the fully burdened operator cost per hour of service for each type of bus used
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(Large, Small, or Metroflex). Each route shall be charged fuel and tire expense for the
same type of bus used (Large, Small or Metroflex) in the proportion of route miles per
type of bus to total system miles for the same type of bus.
C. Indirect Operating Expenses - Indirect operating expenses shall be allocated to each
route on the ratio of route miles to total system miles for the same type of bus used
(Large, Small, or Metroflex). Indirect operating expenses include all expenses except
direct labor and fuel and tire expense, such as maintenance cost, vanpool operations,
administrative and overhead expense, and a contribution to self-insured reserves for
revenue vehicle and workers compensation.
D. Estimated Net Income or Loss - Intra-City Routes - Estimated net income or loss
for each route shall be calculated by subtracting total fare revenue for each route from the
total operating expenses for each route.
E. Allocation of Net Income or Loss on Inter-City Routes.
1. Suburban F�cpress Routes
a. A suburban express route is a route or portion of a route that is designed
to serve inter-city passengers and suburban community intra-city
passengers, and does not serve Kansas City, Missouri, intra-city
passengers.
b. Net income or net losses of inter-city routes shall be prorated among the
subsidizing jurisdictions by calculating the net loss per passenger (total
operating expense less total fare revenue) and then multiplying the net loss
per passenger by the number of passengers boarding in each jurisdiction.
2. Local Service Inter-City Routes
a. A local service inter-city route is a route designed to serve Kansas City,
Missouri, intra-city passengers, as well as inter-city passengers and
suburban community intra-city passengers.
b. Revenue shall be credited among subsidizing jurisdictions by assigning
intra-city passenger revenue to the jurisdiction in which the trips are made.
Inter-city passenger revenue shall be assigned by calculating the revenue
per inter-city passenger and then by multiplying the revenue per inter-city
passenger by the number of inter-city passengers boarding in each
jurisdiction.
c. Operating costs shall be allocated among subsidizing jurisdictions as
follows:
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(I) Direct labor costs shall be allocated on the basis of operator cost
per hour of service multiplied by the actual time operated in each
jurisdiction.
(2) Fuel and tire expense in the proportion of miles in each jurisdiction
to total system miles.
(3) Indired operating expense in the proportion of miles in each
jurisdiction to total system miles.
d. The Net Income or Loss for each jurisdiction is calculated as the sum of
direct labor cost, fuel and tire expense, and indirect operating expense, less
passenger revenue credit.
F. Capital Expense - Each jurisdiction will be charged capital expense, prorated on
community miles to system miles, to be used for the acquisition of buses, facilities and
other equipment. The capital charge may be used for the purchase of vans for a vanpool
operation that will facilitate in providing a regional transit system. Such vanpool operation
must provide service to or from the Community that is reasonable when compared to the
amount of the Community's capital contribution for the vans.
G. Enclave Communities - Local service inter-ciry routes operating from a part of Kansas
City, Missouri, through another jurisdiction and into another portion of Kansas City,
Missouri, will be treated differently for the allocation of Net Income or Loss. The Net
Income or Loss for the intermediate (enclave) jurisdiction will be based on 50% of the
calculated cost for that jurisdiction per Item "E". The remaining 50% of the calculated
cost within the intermediate jurisdiction will be allocated to Kansas City, Missouri.
H. For Service Implemented After December 31, 1997 — Service implemented after
December 31, 1997, that is above the service level that exists as of December 31, 1997,
will be allocated costs as stated in other sections of this Appendix, except for Indirect
Operating Expenses. Indirect Operating 6cpenses shall be allocated to such service based
on 45 percent of the ratio of route miles to total system miles for each type of bus.
Indirect Operating 6cpenses include all expenses except direct labor and fuel and tire
expense; such as maintenance cost, vanpool operations, administrative and overhead
expense, etc.
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A7TACHMENT "B"
CITY OF RNERSIDE
CONTRACT SERVICE
Route #243- Antioch-Barrv Road Connector
The KCATA agrees to furnish the following transit service to the City of Riverside via route
#243-Antioch-Barry Road Connecter: Thirteen (13) trips each weekday, of which six (6) are
eastbound and seven (7) are westbound during the time period of 6:16 a.m. to 7:08 p.m., and
twelve (12) trips each Saturday, of which six (6) are eastbound and six (6) are westbound
during the time period of 7:08 a.m. to 6:58 p.m., traversing NW Gateway, Vivion Rd., High Dr.,
69 Highway, Riverway Blvd., Hwy. 9, I-635, Frontage Rd., and Argosy Pkwy, in Riverside,
Missouri. The route is scheduled to make transfer connections with multiple KCATA routes at
transit centers at Boardwalk Square and Antioch Center. Ridership data will be provided on an
annual basis.
Full Fare: $1.50
Reduced Fare: $0.75
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� It�ATA rt � �
Kansas City Area Transportation Authority ����' I `' 1 � ` � �
'I NOV 2 8 2011
Mr. David Blackburn, City Administrator ' �—�
City of Riverside ���y :_-=���
2950 NW Vivion Road
Riverside, MO 64150
November 25, 2011
RE: Annual Ridership Figures for the #243 Route
Dear Mr. Blackburn:
Per the annual Agreement for Transit Services between the City of Riverside and the Kansas City Area
Transportation Authority (KCATA), KCATA provides the City with annual ridership figures related to the
#243-Antioch Barry Road Connector route serving Riverside. For that purpose, this letter contains
2011 year-to-date, 2010, and 2009 ridership statistics pertaining to the fixed-route service within
Riverside.
The #243-Antioch/Barry Road Connector provides thirteen weekday trips, from 6:16 AM to 7:08 PM
that travel between the Boardwalk Square Transit Center and the Antioch Mall Transit Center. On
Saturdays, the route runs twelve trips between 7:08 AM and 6:58 PM. The route connects with eight
other KCATA routes at the two aforementioned trensit centers, and travels through Riverside via NW
Gateway, Vivion Road, High Drive, 69 Highway, Riverway Boulevard, Highway 9, I-635, Frontage Road,
and Argosy Parkway.
Through September 2011, #243-Antioch/Barry Road Connector ridership in Riverside has remained
relatively stable and represents approximately 30% of #243's total ridership on weekdays. The
following table details the #243's average daily boarding activity in Riverside and for the entire route:
#243-Antioch/Barry Rd Connector 2011 2010 2009
Weekday–Average daily boardings in Riverside 25 24 27
Weekday–Average daily boardings on entire route 87 80 102
Saturday–Average daily boardings in Riverside 15 12 14
Saturday –Average daily boardings on entire route 62 56 73
816-346-0200 • www.kcata.org
1200 East 18th Street, Kansas City, MO 64108
As we have previously discussed, KCATA is conducting a Comprehensive Service Analysis and is in the
process of developing service improvement plans for the entire Metro system as well as individual
routes—including #243-Antioch/Barry Road Connector. KCATA is soliciting and reviewing customer
comments about the proposed service plans and will develop final route recommendations for
implementation later in 2012. Before developing the final plans for Route #243, we would like to meet
with you and ensure the plans best serve Riverside's transit needs.
We are in the process of evaluating KCATA appreciates Riverside's ongoing commitment and
partnership in providing transit service throughout the region. Please feel free to contact me at (816)
346-0353 or doconnor@kcata.or� should you have any questions or need additional information.
Sincerely,
C � O'C��
Director of Planning
Cc: Donna Brown, Program Manager
Michael Graham, Director of Finance
Dick Jarrold, Senior Director of Engineering & System Development
� Ic�A - rA
Kansas City Area Transportation Authority
Mr. David Blackburn, City Administrator
City of Riverside
2950 NW Vivion Road
Riverside, MO 64150
November 23, 2011
Dear Mr. Blackburn:
Please find enclosed four (4) copies of the Contrect for Transit Services between the Kansas City Area
Transportation Authority (KCATA) and the City of Riverside for the 12-month period of January 1
through December 31, 2012. If the proposed contract is acceptable, please have all four copies signed
and returned to me. Following authorization by KCATA's Board of Commissioners, we will return two
fully executed copies for your files.
The 2012 Agreement for Transit Services is comprised of the following cost and credit components:
Service Cost $49,524
Capital Cost $2,9g3
Estimated Passenger Revenue ($3,943)
Federal - Preventative Maintenance (PM) ($6,340)
State of Missouri ($304)
City of Riverside local share $41,920
The local share for transit services for the 2012 service agreement is $41,920. The 2012 contract
reflects no changes in service levels for route #243-Antioch-Barry Road Connector service to Riverside.
Feel free to call me at (816) 346-0353 or ponna Brown at (816) 346-0311 if there are any questions or
if you would like a KCATA representative to be on hand for the final Council action on the contract. We
look forward to another year of partnering with the City of Riverside in providing Metro service.
Sincerely,
Dan
Director of Planning
Enclosures
Cc: Donna Brown, Program Manager
Michael Graham, Director of Finance
Dick larrold, Senior Director of Engineering & System Development
816-346-0200 • www.kcata.org
1200 East 18th Street, Kansas City, MO 64108