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HomeMy WebLinkAbout2008-06-10MINUTES SPECIAL MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, June 10, 2008 6:00 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in special session in the Boazd of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri. Mayor Rose called the meeting to order. Those in attendance were Mayor Kathy Rose, Aldermen Mike Fuller, Pam Dazata, Dave Hurt, Bernie Bruns, Mark Salyer and Ron Super. Also present were David Blackburn, City Administrator, Donna Resz, Finance Officer, Jane Henry, Executive Administration Assistant, Public Safety Chief Gregory Mills, Jeff Rupp, Public Works Director, and John McClelland, City Attorney. Pledge of Allegiance After leading those present in the pledge of allegiance, Mayor Kathy Rose Public Comments asked if there any public comments. Hearing none, she asked Deanna Winter to come forward to be introduced to the board and to those present at the meeting. Deanna was a candidate for serving on the tourism commission. Review of the bids for Brick Owens of NSPJ Architects reviewed the bids for constructing the the Welcome Plaza Welcome Plaza. Owens compared the most recent negotiated bids opened on May 30 to the bids received in February. He commented that the high bid in February was now the lowest bid at $1,179,492 with alternates. Mayor Rose asked Finance Officer Donna Resz how much was budgeted for this project. Resz replied that there was $1,000,000 in the budget. The mayor spoke in support of the Welcome Plaza saying that the ETC Business Survey results revealed a significant gain in the city's image since the 2006 Survey. City Attorney McClelland reminded the board that the city has 60 days to renegotiate and accept or reject the bids. Negotiating could only involve value engineering, i.e., changing design elements, changing size, etc. The board members gave informal approval to put an ordinance regarding the Welcome Plaza project on the June 17s' agenda. Review of bids for Public Works Director Jeff Rupp reviewed the flooring bids for the Community Center Community Center. Rupp said the bids ranged from FDC Contract at flooring $83,800 to Regents Flooring, Inc., at $101,800. Rupp recommended the low bid saying that the supplier said that FDC Contract was the best in the business. Alderman Super asked, "Don't we need a community center policy in place first?" He added that he didn't agree with creating an ordinance before the budget is approved. Rupp replied that the installation date for the flooring is critical. The flooring can only be installed in August due to an open Minutes 6/10/08 Page 1 schedule at the community center at that time. By presenting and passing an ordinance now, the date could be locked in. The board agreed to wait to act on this until after the budget is approved. Bill No. 2008-70 An Mayor Rose told the board the names of the individuals who had agreed to Ordinance Appointing serve on the Tourism Commission, if appointed. The members are: Members to the Tourism Randy Rose, Hotel/Motel Industry, one year Commission of Deanna Winter, Tourism Industry, two years Riverside, Missouri Jeffy Pietsch, Tourism Industry, two years Jason Rule, Local General Business, three yeazs Dirk Vanderlinde, Local General Business, three years Alderman Fuller asked about a possible conflict of interest since Randy Rose is the mayor's husband. McClelland said there is no conflict of interest because no money will be spent by the commission. The commission will make recommendations for expenditures to the Boazd of Aldermen. Alderman Bruns made a motion to place Bill No. 2008-70 An Ordinance Appointing Members to the Tourism Commission of Riverside, Missouri on its first reading and Alderman Salyer seconded. The vote was: Aye: Aldermen Bruns, Dazata, Hurt, Fuller, Super, and Salyer. Motion carried. Ordinance 2008-70 Alderman Bruns moved to place Bill No. 2008-70 on its second reading Approved and upon passage of same become Ordinance No. 2008-70. The motion was seconded by Alderman Fuller and the vote was: Aye: Aldermen Super, Hurt, Salyer, Darata, Bruns, and Fuller. Motion carried. Facilities Discussion City Administrator David Blackburn presented a Power Point on the general evaluation of the Union Hall. The evaluation includes environmental, roof, mechanical, structural, life safety, and ADA compliance. The possibility of a "green" remodel was also considered. Blackburn commented that the structure is well-built and sound. There are no cracks in the walls or floors. Budget Workshop Finance Officer Donna Resz gave a quick overview of the proposed budget. The mayor then began going over the budget for all categories except Public Works, Public Safety and Capital Improvement Projects, all of which will be discussed in next week's board of aldermen meeting. The board approved the budget for Elected Officials, Municipal Court, Community Development, Building and Codes, Parks and Pool as submitted. Minutes 6/10/08 Page 2 The boazd approved the budget for Administration with the following changes: Decrease Professional Fees to $80,000 Decrease Riverfest to $0 Decrease Other Civic Commitments to $19,000 and add MOCSA to $1,000 Break Return from Break The total Administration Budget for Commodities, Contractual Services, and Capital Outlay is $800,400. The board agreed to meet at 6:00 p.m. on June 17 to discuss budget items and then go into the regular session at 7:00 p.m. A budget discussion will be placed on the regular session agenda as well. Alderman Super made a motion for a break and Alderman Bruns seconded. The vote was: Aye: Aldermen Fuller, Bruns, Dazata, Salyer, Hurt, and Super. Motion carried. Alderman Bruns made a motion to resume the open session and Alderman Fuller seconded. The vote was: Aye: Aldermen Fuller, Bruns, Dazata, Salyer, Hurt, and Super. Motion carried. Motion for Closed Alderman Fuller moved that the meeting go into closed session, pursuant to Session at 8:30 p.m. Closed Session RSMo 610.021(1) Legal and RSMo 610.021(2) Real Estate Issues, seconded by and RSMo 610.21(3) Personnel Issues. Alderman Super seconded and the vote was: Aye: Aldermen Fuller, Bruns, Darata, Salyer, Hurt, and Super. Motion carried. Motion to Leave Closed Alderman Super made a motion to go out of closed session and Alderman Session at 9:40 p.m. Bruns seconded. The vote was: Aye: Aldermen Super, Hurt, Salyer, Dazata, Bruns, and Fuller. Motion carried. Motion for Open Alderman Fuller made a motion to go into open session and Alderman Session at 9:41 p.m. Super seconded. Aye: Aldermen Super, Hurt, Salyer, Darata, Bruns, and Fuller. Motion carried. Minutes 6/10/08 Page 3 Adjournment at 9:42 Alderman Hurt made a motion to adjourn and Alderman Super seconded the p.m. motion. Aye: Aldermen Super, Hurt, Salyer, Darata, Bruns, and Fuller. Motion carried. ~// ~Cvus~ 7a--$ Henry V ecutive Administration Assistant Minutes 6/10/08 Page 4