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HomeMy WebLinkAbout2012-02-07 Regular Meeting MINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, February 7, 2012 6:00 p.m. The Board of Aldermen for the City of Riverside, Missouri, met for a regular session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, February 7, 2012. Mayor Rose called the meeting to order at 6:18 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Aaron Thatcher, Mike Fuller, Ron Super, and Bernie Bruns. Alderman David Hurt and Brad Cope were absent. Also present were City Administrator David Blackburn, City Attorney Nancy Thompson, Community Development Director Mike Duffy, Deputy City Clerk Sarah Wagner, Community Relations Director Meredith Hauck, Public Safety Director Greg Milis, Finance Director ponna Resz, Capital Projects Engineer Travis Hoover, and Public Works Director Tom Wooddell. MOTION TO ENTER INTO Alderman Thatcher moved that the meeting go into closed CLOSED @ 6:18 P.M. session pursuant to RSMo 610.021 (1) Legal Action and litigation, RSMo 610.021 (2) Leasing, Purchase or sale of real estate RSMo 610.021 (12) sealed bids, second by Alderman Bruns. Yes: Thatcher, Bruns, Super and Fuller. Motion carried 4-0. MOTION TO ADJOURN Alderman Thatcher moved closed session be adjourned at CLOSED @ 7:00 P.M. 7:00 p.m. with no action taken, second by Alderman Bruns. Yes: Thatcher, Bruns, Fuller and Super. Motion carried 4-0. REGULAR SESSION Mayor Rose called the Regular Session Meeting to order at 7:04 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Aaron Thatcher, Bernie Bruns, Mike Fuller, and Ron Super. Alderman Divid Hurt and Brad Cope were absent. Also present were City Administrator David Blackburn, City Attorney Nancy Thompson, Community Development Director Mike Duffy, Deputy City Clerk Sarah Wagner, Capital Projects Engineer Travis Hoover, Finance Director ponna Resz, Public Safety Director Greg Mills, Community Relations Director Meredith Hauck, Public Works Director Tom Wooddell. 1 PLEDGE OF ALLEGIANCE Mayor Rose led the Pledge of Allegiance. PUBLIC COMMENT Mayor Rose welcomed the Boy Scout Troop. Alex Alshouse with Troop 247 said the Troop was working on their citizenship in the community badge. Skip Clinton- 4729 NW Gateway- addressed the Board. He requested that the Board review the ordinance pertaining to liquor licenses and the relations to the distance from schools and churches. He noted that the State has made changes to the liquor laws. Alderman Thatcher said that he would support putting this topic on the next agenda for further discussion by the Board. CONSENT AGENDA Alderman Super wished to pull Resolution 2012-012, 2012-014, 2012-015 and 2012-019 from consent agenda for further discussion. Alderman Thatcher moved to approve the remaining Consent Agenda, second by Alderman Bruns. Yes: Thatcher, Bruns, Fuller, and Super. Motion carried 4-0. MINUTES OF 01-17-12 Alderman Thatcher moved to approve the minutes of the January 17, 2012 meeting, second by Alderman Bruns. Yes: Thatcher, Bruns, Fuller and Super. Motion carried 4-0. MINUTES OF 01-24-12 Alderman Thatcher moved to approve the minutes of the January 24, 2012 meeting, second by Alderman Bruns. Yes: Thatcher, Bruns, Fuller and Super Motion carried 4-0. JANUARY COURT REPORT Alderman Thatcher moved to approve the January 2012 Court Report, second by Alderman Bruns. Yes: Thatcher, Bruns, Fuller and Super. Motion carried 4-0. Resolution 2072-076 Alderman Thatcher moved to approve Resolution 2012-016, Jason Ruie- Tourism re-appointing Jason Rule to the Tourism Commission. Yes: Thatcher, Bruns, Fuller and Super. Motion carried 4-0. Resolution 2012-017 Alderman Thatcher moved to approve Resolution 2012-017, Jerry Pietsch- Tourism re-appointing Jerry Pietsch to the Tourism Commission. Yes: Thatcher, Bruns Fuller and Super. Motion carried 4-0. Resolution 2012-018 Alderman Thatcher moved to approve Resolution 2012-018, 2 Change Order Quiet Zone approving change order 2 for the Mattox Road quiet zone project resulting in a revised contract amount not to exceed $235,202.55. Yes: Thatcher, Bruns, Fuller and Super. Motion carried 4-0. REGULAR AGENDA Resolution 2012-012 Alderman Super asked about payment to Amino Brothers for Bill Pay work on the 48`" Street project. Travis Hoover explained that the City is still holding some retainage until the project is complete Alderman Super moved to approve Resolution 2012-012, authorizing the expenditure of funds for fiscal year 2011-2012 for weeks ending January 20` January 27` and February 3 rd in the amount of $1,750,043.17, second by Alderman Thatcher. Yes: Super, Thatcher, Fuller and Bruns. Motion carried 4-0. Resolution 2012-014 Alderman Super asked about the annual agreement with Tyler Tyler Technology Technologies. Donna Resz informed the Board that this is the upgrade for the Incode software that was discussed at the last meeting. Aiderman Thatcher moved to approve Resolution 2012-014, accepting the proposal of Tyler Technologies to upgrade existing financial accounting software in the amount not to exceed $25,350, second by Alderman Super. Yes: Thatcher, Super, Bruns and Fuller. Motion carried 4-0. Resolution 2012-015 Alderman Super asked if this was for all human resource services Omni Empioyment or just the initial set up. Meredith Hauck responded that the contract amount is for all human resource services to includes benefits, training and other related tasks. Alderman Thatcher moved to approve Resolution 2012-015, accepting the proposal for human resources services in a contract amount not to exceed $59,400 annually, second by Alderman Super. Yes: Thatcher, Super, Bruns and Fuller. Motion carried 4-0. Resolution 2012-019 David Blackburn request that this resolution be tabled until Project Management Services the next meeting. Alderman Thatcher moved to table Resolution 2012-019 until the next meeting, second by Alderman Super. Yes: Thatcher, Super, Fuller and Bruns. Motion carried 4-0. 3 LIQUOR LICENSE Alderman Thatcher made a motion to approve the temporary Cindy Rice, Chamber liquor license contingent upon State of Missouri Approval to River Of Commerce Roll — Roller Derby on February 12, 2012, seconded by Alderman Super. Yes: Thatcher, Super and Bruns. No: Fuller Motion carried 3-1. PUBLIC HEARING @ Mayor Rose opened the Public Hearing on the proposed plan for 7:15 PM Industrial Development for Premium Waters, Inc., and issuance by the City of its tax-exempt industrial revenue bonds in a principal amount not to exceed $10,000,000, for the purpose of financing acquisition, construction and equipping of an approximately 165,000 square foot manufacturing facility at 7:15 p.m. Gary Anderson with Gilmore Bell presented an overview of the bonds and hearing as well and the financial structure of Premium Waters. Alderman Thatcher gave a brief overview of the entire project for the Boy Scouts. Having no comments from the public, Mayor Rose closed the public hearing at 7:22 p.m. BILL NO. 2012-005 Deputy City Clerk Sarah Wagner gave first reading of Bill No. Pian for Industrial Development 2012-005. Premium Waters Alderman Thatcher moved to accept first reading and place Bill No. 2012-005 on second and final reading, second by Alderman Bruns. Yes: Thatcher, Bruns, Fuller, and Super. Motion carried 4-0. Alderman Thatcher moved to approve Bill 2012-005 and enact said bill as ordinance, second by Alderman Bruns. Yes: Thatcher, Bruns, Super and Fuller Motion carried 4-0. PUBLIC HEARING@ Mayor Rose opened the public hearing to consider a preliminary 7:23 PM development plan at 4301 NW Mattox Road. Mike Duffy gave an overview of the project and conditions recommended by the Planning Commission. Brent Miles with Briarcliff Reality addressed the Board on behalf of the applicant and answered questions from the Board. Having no comments from the public, Mayor Rose closed the public hearing at 7:29 p.m. BILL NO. 2012-006 Deputy Clit Clerk, Sarah Wagner gave the first reading of Bill No. Prelim. Dev. Plan 2012-006. 4301 NW Mattox Rd. Alderman Thatcher moved to accept the first reading and place Bill No. 2012-006 on its second and final reading, seconded by Alderman Super. 4 Yes: Thatcher, Super, Fuller and Bruns. Motion carried 4-0. Alderman Thatcher moved to approve Bill No. 2012-006 and enact said bill as ordinance, second by Alderman Bruns. Yes: Thatcher, Bruns, Super and Fuller. Motion carried 4-0. Bill NO. 2072-007 Alderman Super asked if all paperwork for this was complete. Industrial Revenue Bonds Gary Anderson replied that all documentation was in place and anticipates closing in a few weeks. Alderman Thatcher moved to accept the first reading and place Bill No. 2012-007 on its second and final reading, second Alderman Bruns. Yes: Thatcher, Bruns, Super and Fuller. Motion carried 4-0. Alderman Bruns moved to approve Bill No. 2012-007 and enact said bill as ordinance, second Alderman Thatcher. Yes: Bruns, Thatcher, Fuller and Super. Motion carried 4-0. BILL NO. 2012-008 Alderman Bruns moved to accept the first reading and place Final Plat Horizons East Bill No. 2012-008 on its second and final reading, second Alderman Thatcher. Yes: Bruns, Thatcher, Fuller and Super. Motion carried 4-0. Alderman Super moved to approve Bill No. 2012-008 and enact said bill as ordinance, second Alderman Bruns. Yes: Super, Bruns, Thatcher and Fuller. Motion carried 4-0. Resolution 2012-020 Mike Duffy gave an overview of the plat and development in this Levee District Assessments area. Alderman Thatcher moved to approve Resolution 2012-020, Horizons East First Plat approving and authorizing an allocation of Levee District Assessments declaration by the City relating to the final plat of Horizons East First Plat, second by Alderman Super. Yes: Thatcher, Super, Bruns and Fuller. Motion carried 4-0. BILL NO. 2012-009 Mike Duffy presented the final development plan for 4780 NW 4780 NW 41 �' Street 41 s ` Street. Alderman Thatcher moved to accept the first reading Final Development Plan and place Bill No. 2012-009 on its second and final reading, second Alderman Bruns. Yes: Thatcher, Bruns, Fuller and Super. Motion carried 4-0. Alderman Thatcher moved to approve Bill No. 2012-009 and enact said bill as ordinance, second Alderman Bruns. Yes: Thatcher, Bruns, Super and Fuller. Motion carried 4-0. BILL NO. 2012-010 Deputy City Clerk Sarah Wagner gave the first reading of Bill No. Engineering Northwood Rd. 2012-010. Alderman Super questioned the change orders and 5 overall cost of this project. He suggested an audit be done of the project before any more payments are made. Alderman Thatcher said he would like to have more discussion about this and other projects. Alderman Thatcher moved to table Bill No. 2012-010 to the Monday, February 13, 2012 meeting, second Alderman Super. Yes: Thatcher, Super, Fuller and Bruns. Motion carried 4-0. BILL NO. 2012-071 Deputy City Clerk Sarah Wagner gave the first reading Engineering Vivion Rd. Bridge of Bill No. 2012-011. Alderman Super moved to table Bill No. 2012-011 to the Monday, February 13, 2012 meeting, second Alderman Fuller. Yes: Super, Fuller, Thatcher and Bruns. Motion carried 4-0. CITY ADMINISTRATOR No Report ADMINISTRATION Community Relations Director Meredith Hauck gave a power point presentation over the new Healthy Employee Initiative. COMMUNITY DEVELOPMENT Director Mike Duffy introduced Chris Williams with Briarcliff Reality. Chris gave a power point presentation over his recommendation for additional work to be completed in phase I of the Horizons East development. Having this work completed in phase I would save additional cost in phase II. Alderman Thatcher gave an overview of the Horizons Project for the Boy Scouts. Alderman Thatcher moved to approve the changes and additional expenditures for phase I of the Horizons East project, second by Alderman Super. Yes: Thatcher, Super, Fuller and Bruns. Motion carried 4-0. ENGINEERING Capital Projects Engineer Travis Hoover had a power point presentation to show and discuss a new project that will be funded out of the street maintenance fund. The project is the Interurban Bridge scour. Staff is working with KCMO to get a sewer line fixed that will impact this project. FINANCE No Report PUBLIC SAFETY City Administrator David Blackburn presented a request that the Public Safety Division received from the City of Northmoor for Riverside to cover the dispatching needs of Northmoor. Northmoor has upgraded their radio system to comply with federal regulation. Platte County has not completed this update yet and Northmooe would have to operate two separate systems to continue using Platte County. The Board discussed this request and said they would be interested in discussing this with Northmoor. 6 PUBLIC WORKS No Report PARKS & RECREATION No Report LEVEE BOARD REPORT No Report. MAYOR'S DISCUSSION Mayor Rose announced that the City is beginning discussion with Platte County and Parkville on connecting the Missouri Riverfront Trail with English Landing. She discussed her recent legislative trip to Jefferson City with the Northland Regional Chamber of Commerce. BOARD OF ALDERMEN Alderman Super asked SKW how much they have been paid to date on the Northwood Road project and the Vivion Road Bridge project. Matt Eblen replied that he wasn't sure of the exact number but could get that information. Alderman Super requested that the minutes reflect that some of the purchase policy procedure have not been followed and that is why he requested the audit. Alderman Thatcher — Nothing to Report Alderman Bruns — Thanks to staff for doing what they're doing. Alderman Fuller — Nothing to report. ADJOURN @ 8:17 P.M. Alderman Bruns moved to adjourn the meeting at 8:11 p.m., second by Alderman Thatcher. Yes: Bruns, Thatcher, Super and Fuller. Motion carried 4-0. -, _ i r _ rah agner, uty City lerk � . . 7