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HomeMy WebLinkAbout2006-01-10 SpecialMinutes of Special Meeting of Board of Aldermen of City of Riverside, Missouri January 10, 2006 A special meeting of the Board of Aldermen of the City o f Riverside, Missouri was held in the Riverside City Hall of Riverside, Missouri on January 10, 2006 at 7:00 p.m. Those in attendance were Mayor Pro Tem Beard, Aldermen Looker, Darata, Super, Jones and Legaard. Mayor Burch, Absent. Also present were David Blackburn, City Administrator, Louise Rusick, City Clerk, Chief Greg Mills, Brent Miles, Director of Economic Development and Planning for the City, Jane Henry, Administration Assistant and John McClelland, City Attorney's office. Emergency Preparedness Mike O'Neal and Mark Owen from the Platte County Sheriffs Discussion Departme~ as the Platte Advisors were present to discuss emergency preparedness with the Mayor and Board of Aldermen. Mark said there is a health department ordinance in the packet and a letter to the Couuty Attorney (Shaw) asking questions, issues since the hurricanes, declarations, quarantine, etc. A power point presentation was presented. Mark Owen, Emergency Management Coordinator for Platte County said the reason for emergency management is that each city located in Platte County is vulnerable to natural, technological hazards and ten-orist attacks that can affect our community. Some of these hazards include train deraihnents, tires, tornados, flooding, wind, snow and ice storms, hazardous material releases, dam failure and intentional man made acts. Under the Missouri Revised Statutes, Chapter 44-080 all political subdivisions shall establish a local emergency management organization. The Executive Officer of the political subdivision may appoim a Director/Coordinator who shall have direct responsibility for the organization, administration and operation of the local emergency managemen operations, subject to the direction and control of the executive officer or governing body. All the events in Platte County since January 2001 were mentioned: - 6 Tornados - 1 Major Ice Storm - 1 Large Pipe line Rupture and Fire - 3 Major Gas Line Ruptures - 1 Major Fuel Spill of 3,000 gallons - 1 Fuel Tanker Spill/Fire 7,500 gallons - 1 Anhydrous tank overturn and rupture - 1 Liquid Oxygen Tanker leaking - 1 Tanker Leaking Haz Mat for 14 Miles - 1 Major Health Issue requiring quarantine Mies. 1/10/06 t If an event happens in a city, then it is the city's responsibility including the financial costs. Other agency's may respond and cover some costs but other city's or agencies may send a bill to the city depending on Mutual Aid Requirements and prior cost agreements. Each city needs to draft and approve a Emergency Management Ordinance to cover purchasing, job duties, emergency vehicle removal, continuity of Elected Officials or Emergency Management staff, emergency relocation of city government, immediate needs of dangerous building destruction or condemnation, enforcement immediately and emergency inspections and building permits. The Mayor or designed may declare a state of emergency or declare a disaster and then a disaster declaration needs to be done and forwarded to the county. The county can then also declare and send to the state who can declare the county a disaster area if requirements are met. The state then may forward to FEMA asking for a Presidential Declaration if requirements are met. Not all incide~s will rise to a level for a state or federal declaration. County funds are available on a very limited basis (manpower and equipment). Also SEMA and FEMA funds will not always be available (no reimbursement) and the cost of the event will need to be covered by the local jurisdiction. The Emergency Operations Plan consists of the following: Responsibilities: Specific groups, departments/agencies, and individuals are assigned. Primary and/or support responsibilities requiring planning, preparation and perfomumce. A designated Coordinator supervises each Annex fimction and assignments should be identified in chart form in an Appendix or Attachment of the City Operations Plan. Other Area Plans are: Metropolitan Medical Response Plan (MIVIItS), Local Emergency Preparedness Hazardous Materials Plan (LEPC), Pipeline Response Plans, Mass Casualty Plan, and Mass Fatality Plan. The plans are Airport Crash Plans (KCI and Downtown), all hazards mitigation plan (regional for city's), Red Cross and Salvation Army Shehering Plans and Local Company Hazardous Materials Plans. All department heads should be involved and assume their required duties under the emergency management plan before an event occurs. This includes mandatory training and internal departmem plans. By Missouri lay, the Mayor has ultimate responsibility of all emergency management activities in their respective city. These duties can be delegated, but the responsibility still falls to the Mayor and the duties Minn. 1/10/06 2 include, but not limited to: Policy Making Decisions, Planning, Sheltering, debris Removal, Pre and Post Mitigation, Damage Assessment, Overall Finance Responsibility, Public Works, Donation Management, Disaster declarations and the Health and Welfare of Citizens and responders. Subordinate employees of the Elected Official should work from there daily offices and coordinate with the Elected Official at a chosen location. The city should understand the role of the County Health Department during some types of emergencies. The Health Department Director can order quarantine, declare public health emergency's and set up mass immunization locations, etc. The city should know about regional programs such as: Regional Homeland Security Coordinating Committee, Regional Radio lnteroperability, Metropolitan Emergency h~formation System, WEB EOC, Evacuation Plans being written, Bio Teaorism Swat Teams, Terrorism Early Warning Group, Northland Hazardous Material Team and Training Exercises. The city's Emergency Management Director has the direct management responsibility during emergency's and/or day to day operations of Emergency Management. The persons appointed are required to attend a 40 hour Principles of Emergency Management and the Exercise, Design and Planning classes within 1" year of appointment. There is a policy group to be comprised of Elected Officials, including the Mayor, City Adminishator, Department Heads, Police and Fire Commanders, Health department and City Attorney. This group is tasked with policy making decisions during an event such as, evacuation orders, mutual aid requests, s sheltering requests, mitigation planning, media information, requests for resources from incident commanders and purchasing. A press information officer is appointed that serves as the coordination point for all media releases for the city and represents the city as the lead public information officer. Tlus officer ensures that the public within the affected area receives complete, accurate, timely and consistent information, develops press conferences, in conjunction wiUi the Emergency Management Director, the Mayor or appointed staff and public information personnel involved in field operations should coordinate with the PIO at the EOC before releasing any information. The Finance Officer should establish an emergency purchase order system, enters and maintain records of all (EOC) approved expenditures, maintain an ongoing expenditure summary during the event, ensures that communications and necessary paper work for rental or purchasing is completed and submitted to the auditors office for payment, maintains copies of who ordered, why items were ordered, costs ETC. for state and federal audits, work location may or may not be in the EOC. The Public Works Director's job consists of procurement, storage and equitable distribution of food, fuel/energy, construction equipment and supplies, manpower, excluding fast responder resources, coordinate available .3 transportation to support emergency operations and makes sure all equipment is listed an accounted for during an event and properly report usage, fully understands and trains for all FEMA debris management requirements and is required to plan for resources including mutual aid and memorandums of understanding (MOiJ) for outside resources when and where possible. The Public Works Assistance re-establishes transportation routes, water, drainage and flood control areas, supports restoration of life line utility systems and debris removal response to public roads and easements. The Damage Assessment Coordinator is responsible for city codes administration. Assessor's teams should gather and provide damage information to the city's EOC, accompany/assist state or federal assessment teams as needed and compile damage situation reports for forwarding to SEMA. Accurate records must be kept, including media releases, staffing, rental, equipment usage and assignment, staff ng purchases, standard message sheets including responses and maintained during and after an eves as these documents are vital to the SEMA/FEMA reporting requirements and for cost reimbursement including Vehicle Tracking/Operator, All equipment used, flares, chainsaws, light stands, heavy equipment and where these items were used, all staffing, who was where, when, which equipment they used, hours employees worked and the actual hours the equipment was used by location. FEMA will do an audit in 3-4 years and if the information and records are not correct, the city will have to pay those monies back. The Debris Management Plan has very specific Hiles, a 70 hour window, requires bids based on specific requirements, historic buildings require special handling and removal. The Elected Officials Reconstruction Issues are, code exemptions, permitting and inspections, disaster area access, mitigation measures required before rebuilding and staffing for permits and inspections in a rapid and timely manner. The City needs to comply with the National Incident Management System (NIIvIS) to receive Federal Funds (Non disaster). Elected Officials have requirements for training and testing. First responders that work for the city have training requirements also, inchuding public works employees. SEMA has free classes for training. All federal preparedness grants will be contingent upon NIMS compliance starting in FY 2006 including preparedness grants from the Department of Homeland Security along with all federal departmems that award grants. Plans should be made by the city for continuity of government, the computer files, includmg any tax records, law enforcement reports, building permits, city personnel records backed up and stored off site. It must be decided where the city would hold court or do business for the city. The Mutual Aid Policy for reimbursemems should have a cost recovery section or statement in the agreement for FEMA 1b approve the payment or associated costs. Mins. 1/10/06 It is imperative the elected officials comply and understand the plan so there are no problems. Captain Gary McMullin Captain McMullin spoke on the Reserve Firefighter program. Twenty-five speaks to the board applications were received for the program. Fifteen were sleeved fin the next about the Reserve Fire- phase and five hired with now a total of six. They are working 2 shifts, this fighters allows full-time Public Safety Officer's to do their job. There are implementation inspections momhly, daily and weekly of all firefighting equipment. There is implementation of new firehouse computer software, interfaced wid- dispatch computer system, continuation of in-service fire training, implementation of the Fire Marshal's position, how the fire division will go about reducing the fire rating ISO that is currently six and the goal is four. Local scout troops are to paint the city fire hydrams red. A working map for police/fire divisions. Recess A brief recess was called at 8:15 p.m. Reconvened All Aldermen and the Mayor responded to roll call and the meeting reconvened at 8:30 p.m. Motion for Closed Alderman Looker moved that the meeting go into closed session, pursuant to Session at 8:30 p.m. RSMo 610.021(1) Legal issues with the City Attorney, seconded by Alderman Super, and the vote was: Aldermen Beard, Darata, Jones, Super, Looker and Legaard. Motion carries. Motion for Open Alderman Decals moved that the meeting go into open session, seconded by Session at 9:00 p.m. Alderman Legaard, and the vote was: Aye: Alderman Jones, Beard, Super, Darata, Looker and Legaard. Motion carries. Adjournment By unanimous decision, the meeting adjourned at 9:00 p.m. ty Clerk Mins. 1/10/06