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HomeMy WebLinkAboutR-2012-047 Affirmative Action Plan for CDBG RESOLUTION NO. R-2012-047 A RESOLUTION APPROVING THE ADOPTION AND IMPLEMENTATION OF AN AFFIRMATIVE ACTION PLAN POLICY TO BE UTILIZED IN CONNECTION WITH COMMUNITY DEVELOPMENT BLOCK GRANT PROJECTS AND SUCH OTHER PROJECTS OR PROGRAMS WHEREIN THE CITY IS THE RECIPIENT OF FEDERAL FUNDING FOR SUCH PROJECT WHEREAS, as a condition of the award and expenditure of certain federal funds to assist with the construction of public projects within the City, the City is required to take affirmative action to promote the full realization of equal opportunity for women and minorities with respect to the expenditure of such federal funds and adopt a formal policy with respect to ensure compliance with an affirmative action plan; and WHEREAS, the Board of Aldermen find it in the best interest of the citizens of the City of Riverside to approve the implementation of an affirmative action plan and policy with respect to the expenditure of federal funds within the City; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS: THAT on any project where the city has received federal funds, including but not limited to, the award of any Community Development Block Grant funds, the City shall implement the following specific afFirmative action steps directed at increasing the utilization of Section 3 business concerns as defined under current CDBG program requirements: 1. To ascertain from the city's CDBG program official the exact boundaries af the Section 3 covered project area, and where advantageous, seek the assistance of local officials in preparing and implementing the affirmative action plan. 2. To attempt to recruit from within the city the necessary number of lower income residents through local advertising media, signs placed at the proposed site for the project, and community organizations, and public or private institutions operating within or serving the project area, such as Senrice Employment and Redevelopment (SER), Opportunities lndustrialization Center (OIC), Urban League, Concentrated Employment Program, Hometown Plan, or the U.S. Employment Service. 3. To maintain a list of all lower income area residents who have applied either �n their own or on referral from any source, and to employ such persons, if otherwise eligible and if a vacancy exists. 4. To insert Section 3 Contract Provisions clause in all contracts and subcontracts over $100,000 and to obtain documentation of compliance from such contractors and subcontractors. 5. To contact unions, subcontractors, and trade associations to secure their cooperation for this program. 6. To ensure that all appropriate project area business concerns are notified of pending training and economic opportunities generated by the affirmative action plan covered assistance. RESOLUTION NO. R-2012-047 7. To maintain records, including copies of correspondence, memoranda, etc., which document that the above affirmative action steps have been taken on such project(s). 8. To appoint or recruit an executive official of the city to serve as the Equai Opportunity Officer to coordinate the implementation of this plan. FURTHER THAT the City shall implement such other measures and take such additional action as is reasonably necessary to comply with the affirmative action requirements of any award of federal funds with respect to a project. PASSED AND ADOPTED by the Board of A dermen and APPROVED by the Mayor of the City of Riverside, Missouri, the ��- day of , 2012. �: . � , ; � iCz2Z�k�t:� (�u' � G��� � ' � � , Kathleen L. Rose, Mayor . : ATTEST,: , ' ' ^ � Robin Lit2rell, ity Clerk Approved as to Form: nc h pson, City Attorney C1TY OF �- RIVERSI� � . € � , �- � � ; s,. d �,"`• Upstream from ordinary. 2950 NW Vivion Road Riverside, Missouri 64150 MEMO DATE: April 13, 2012 AGENDA DATE: April 17, 2012 TO: Mayor and Board of Aldermen FROM: Nancy Thompson, City Attorney RE: Affirmative Action Plan Policy Non-Discrimination Policy and Grievance Procedure BACKGROUND: The City has been the recipient of federal funds through the Community Development Block Grant (CDBG) Fund Program. A condition of the receipt of federal grant funding is the agreement to adopt and comply with various policies and procedures implemented by the federal government when engaged in the administration and expenditure of such funds. With regard to CDBG funding, an affirmative action plan, non-discrimination policy and grievance procedure are required. The source of these requirements is known as Exetutive Order I I 246. Order I 1246 was issued in 1965 by President Johnson and prohibits employment discrimination based on race, color, r•eligion, and national origin by those organizations receiving federal contracts and subcontracts. The Order was amended in 1967 to include discrimination based on sex. Resolution R-2012-051 formally establishes an anti-discrimination policy within the City to comply with the federal guidelines. R-2012-051 also establishes a grievance procedure to address complaints, which is required under the Executive Order. In addition, Order I I 246 requires placement goals for women and minorities and mandates federal contractors take affirmative action to promote the full realization of equal opportunity for women and minorities. In order to be eligible for CDBG funding, the City is required to adopt a policy to ensure minorities are notified of opportunities within the City under any contract utilizing federa! funds. Resolution R-2012-047 establishes an affirmative action program to be utilized on any project where federal funds are utilized. On construction contracts, the requirements in R-2012-047 are mirrored in the contract documents to ensure contractor compliance with the federal requirements. If you have any questions or concerns, do not hesitate to contact me prior to the meeting.