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HomeMy WebLinkAbout2006-01-24 SpecialMinutes of Special Meeting of Board of Aldermen of City of Riverside, Missouri January 24, 2006 A special meeting of the Boazd of Aldermen of the City of Riverside, Missouri was held in the City Hall, of Riverside, Missouri on January 24, 2006 at 7:00 p.m. Those in attendance were Mayor Pro Tem Ray Beazd, Aldermen Jones, Darata, Legaazd, Super and Jones. Alderman Looker absent at this time and amved later. Also present were, David Blackburn, city Administrator, Louise Rusick, City Clerk, Jane Henry, Administration Assistant, Brent Miles, Drrector of Planning & Economic Development, Chief Greg Mills, John Jackson, City Engineer, John McClelland and Ben Prell, City Attorney's office. City Investments Discussion David distributed, to the board, a breakdown of the city's investments for Blueridge Bank and Merrill Lynch. David said an investment came due and the money was deferred into MOSIP so we could be liquid and bids do come in on Friday and the city needs an additional $2 million until the knows exactly what is needed. Alderman Super asked about the note coming due in February and if David knew the new rate. David said he didn't know, but thought it would be close to 4.47%. Mayor Pro Tem Beard mentioned a refund from the Levee District on the RO stop log project and said, unfortunately the city did not get it all back. David said $371,442.returned is a positive thing and another $60,000 refunded so roughly, receiving two-thirds back. Captain Gary McMullin's Captain McMullin distributed photos of the fire that occurred at the presentation Industrial Park on January 4th. In answer to an intrusion alarm, officers arrived at 3:15 a.m, no forced entry was found and no fire. Upon arrival of the responsible party, she let them in, officers entered the structure and found a distinct smell of an electrical fire and the sprinkler system had been activated and had been extinguished by the sprinkler system. It was determined the fire had been caused by a malfunctioning piece of electrical equipment that was plugged into one of several power strips. During inspection investigation, it was determined the business had several code violations. such items as multiple power strips, to many plugged into one outlet. and one power cord powered from the standard outlet supplying all the power to the wazehouse desktop operations and 14 electrical outlets being powered by one standazd wall receptacle. The business was given 30 days to correct all violations. In conducting these type of inspections, it would identify outlying problems and the problems could have been corrected. The Fire Marshal position is important to the Public Safety Department for fire prevention, reduction of property damage and life saving issues Minn. 1/24/06 i for the city. Annual fire inspections are needed. Gary said it makes us wonder how many of these businesses that is potential fire hazazds. There was no knox box (a box with a key in it to turn off the sprinkler system) on the door. New buildings and remodeled ones are required to have a knox box. This box can be unlocked and opened by the fire department. Businesses can be asked to cooperate and add a new knox box for $200. Ray suggests sending a letter to existing businesses asking if they would comply with the request. Skateboard Slab/Sidewalk John said there were 3 bidders: Replacement a. Wm. White & Sons $40,000.13 b. Cobra Contractors 43,000.00 c. W.M.I. Construction 54,268.38 John recommends the low bidder. Alderman Looker arrived at 7:20 p.m. Mayor Pro Tem Beard asked if this included the sidewalk replacement at Public Safety. John said, "No" this was ground off, about a '/", and the door clears easily a '/< of an inch. John says we will see how this holds up. Alderman Legaazd thinks there might be another place to be fixed on High Drive and John will investigate. Wm. White & Sons Const. Aldernum Legaard moved to approve Wm. White & Sons Construction Approved for the Skateboazd/ bid for the skateboazd/sidewalk project in the amount of $40,000.13, Sidewalk Project seconded by Alderman Looker, the vote was: Aye: Aldermen Looker, Super, Dazata, Legaazd, Beazd and Jones. Motion carries. Bill No. 2006-08 Alderman Jones moved to place Bill No. 2006-08 on its first reading, Author. the city to enter into said Bill authorizing the City of Riverside to enter into a contract for a contract for Professional Professional Services with Berkenbile, Nelson, Immenschuh, and services with BNIM McDowell (BNIM) Architects an hourly fee plus reimbursable reimbursable expenses for Master Planning, seconded by Alderman Legaazd, the vote was: Aye: Alderman Beazd, Looker, Jones, Super, Dazata and Legaazd. Motion carries. Ordinance No. 2006-08 Alderman Legaazd moved to place Bill No. 2006-08 on its Approved second reading, and upon passage of same become Ordinance No. 2006-08, seconded Alderman Looker, the vote was: Aye: Aldermen Legaazd, Looker, Jones, Darata, Super and Beard. Motion carries. Mins. 1/24/06 ~ Job Descriptions Proposal Alderman Jones said she liked the interviews. David said there were 3 proposals: Advanced Performance Solutions, Inc. Bartleby Content, LC Springsted Alderman Jones would like to know about salary comparisons, look at the mid-level structure, have some outside feedback and make plans for more changes to work more effectively and the organizational structure. David is to ask for these things of the companies that submitted proposals. Alderman Jones said the Job Description should not be put in a file and never used. Alderman Looker said each one of these job descriptions will change on a regular basis and most jobs do not stay the same and they move forwazd as duties for our city and responsibilities change. She said she thought it would be a good idea for David to look at the city's Organizational Chart to see if there is enough people or we need additional employees onboard. Alderman Super said the Organizational Chazt should be David's guide and with him being at the City on a daily basis, should know what's best for the city. West Platte Bridge Project Bent spoke about the West Platte Bridge Project (Vivion West) and Cliffview road improvement project. The plans aze 92% complete. This project will have to go to the Corps of Engineers and Levee District for their review. Mike Duffy, Shafer, Kline & Warren spoke about the West Platte Bridge. The decision was finally left to placement of the bridge at the intersection of W. Platte and Gateway. The impact was looked at on adjacent properties, the impact on that land and the access to the property owners and try to mini.,,;~e as much as possible. Mike spoke about the alignment and showed all to the boazd by PowerPoint. Mike spoke about the traffic from the business pazk and staying as close as possible to the existing alignment of the middle of Gateway improvements that connected onto W. Platte Road. Mike said the distance of the intersections was a concern, but they basically fimction as a single intersection. They wanted to take a long- term look as if Riverside Avenue would have more traffic. Jeny Johnson, Shafer, Kline & Wanen said when you're dealing with something new in an existing situation, there's a lot of trade- offs comprising the "what if scenarios" that you have to look at the goal and putting those goals into level of importance as to what is felt very important. One of those issues, is "Where do we go in the future and what is the best for the future?" In their opinion, it is to align West Platte with Riverside. The other item they concentrated a lot on is the Mins 1/24/06 phasing and they feel like any thing they can do to eliminate conflict with the contractor and traffic flow is saving costs. It does come down to "tradeoffs". Phase 1, Gateway is not touched at the time the bridge is being built. It was a concern about existing businesses getting out onto the street. Phase 1 alignment was shifted to stay off of some property. All work still leaves W. Platte Road open so people can still get in and out. It provides direct access for adjoining properties. There is a 2 lane intersection shown that can be modified to a 3-lane intersection to reduce the impact of stacking, with a dedicated right turn. Gary Strack, Shafer, Kline & Warren spoke about Phase 1 from Gateway all the way over to Vivion Road with the connector to W. Platte. Nothing is being done on the West side of Vivion. Phase 2 -open traffic with minor changes to access to Greenhaven and a light for track traffic and this is a one way-one lane existing piece. Phase 3- Is to fit together with Vivion Road for open traffic. The truck traffic can use the new bridge instead of going through the Public Safety pazking lot. Phase 4- A temporary by pass would be built to access to the Brenner property. Phase 5- To build a small connector and the residents will have to go through the constmction project to go through the Public Safety Pazking Lot. A time line schedule was distributed to the boazd. The project will take about eight months. Alderman Looker asked if their would be any impact to the resident on the comer. Mike Duffy said there would be and the Bazajas building and Pat Casey's properly is all impacted, including Greenhaven Sod. Brent said the re-alignment of Cliffview will require some land aquisi- tions (4 properties aze affected). Mike said the south and west side of residential property is impacted. There is no calculation of property to be taken yet. Alderman Legaazd asked about the view from the resident's and if he's just able to-look at the bridge. Mike said the resident would be looking across the street. She said, originally the plan was to dead end the street so Greenhaven could stockpile nursery stock. She feels with this idea, it makes more traffic and leaves no place for Greenhaven to stockpile. Alderman Looker's concern is the traffic coming out of the 2 driveways that close together and in the future a 3rd driveway creating more traffic. Minn. 1/24/06 Mike says drivers will be able to make a left or right turn off the bridge The concern is coming out onto Gateway, tractor-trailers turning and traffic stacking up. Gary says only a right turn can be made. Mayor Pro Tem Beard asked, "How can you enforce this on private property?" Mike says this has an impact on Greenhaven to turn left and can cause stacking. Mike said the property line for distances runs on Public right-of--way and a sign would have to be placed to force a right turn movement and try to resolve the issue for Greenhaven Sod. The drive was shifted to the east to ;n;n»~P acquisition issues. Mayor Pro Tem Beazd says there are too many things going into to short of an area. Mike said he looked at, eazly on, traffic counts and the truck issues aze the biggest issue. Brent said he and Shafer, Kline thought it would be better to ask questions to the board before going to the businesses, but there was an initial conversation with Greenhaven Sod and the stockpile log matter is an issue that needs to be addressed. The public's input is basically around the intersection.. Shafer, Kline and city staff wanted to have the plans 95% done because they wanted to meet the Corps time line and they won't accept plans that aren't 95% done. The public meeting will help to come back to the boazd with concerns. At the public meeting, all stakeholders state their concerns and infor- mationplaced in the newsletter, not only for the businesses, but for everyone that will travel over the bridge. Mike Duffy said the constructive criticism by the board was appreciated. Mike said there is about six things he has written down and will respond respond back to the boazd with, prior to a public meeting (1) Define what the distance is between various intersections and driveways are as the plan is now (2) Identify what the stacking distances are (3) talk about automobile, trucks, cazs movements (3) talk about fuming distance for trucks at the various intersections (4) look at the prior traffic counts (5) ability to modify those driveway access points (6) amount of property being taken on the residential side. Also he will look at the rational movement of traffic. Comments It was mentioned, after looking at the report, we are gaining on recycling. The Aldermen commented to Kathy what a "good job" done on recycling. By general consensus, the board agreed to Cub Scout Pack 330 to use the Renner-Brenner Shelter House from noon-8:00 p.m on May 19s' at no charge. Job Description The board recommended David to look at all of the board's requests, Discussion check with Bartleby Content, LC, ask questions and bring the matter back to the board next week. Recess A brief recess was called at 8:40 p.m. Mins. 1/24/06 5 Reconvened All Aldermen and the Mayor responded to roll call and the meeting reconvened at 8:50 p.m. Motion for Closed Alderman Looker moved that the meeting go into closed session, Session at 8:57 p.m. pursuant to RSMo 610.021(1) legal and 610.021(2) real estate issues with the City Attorney, seconded by Alderman Super, and the vote was: Aldermen Beazd, Darata, Jones, Super, Looker and Legaard. Motion carries. The City Clerk and Administration Assistant left at 8:57 p.m. Motion for Open Alderman Looker moved that the meeting go into open session, Session at 9:15 p.m seconded by Alderman Jones, and the vote was: Aye: Alderman Jones, Beard, Super, Dazata, Looker and Legaazd. Motion carries. Adjournment By unanimous decisigg; the meeting adjo a at 9:15 p.m .~: 1 `-'. r - City Clerk Mins. 1/24/06