HomeMy WebLinkAbout2012-05-08 Special Meeting MINUTES
SPECIAL MEETING
BOARD OF ALDERMEN
RIVERSIDE, MISSOURI
Tuesday, May 8, 2012
6:00 p.m.
The Board of Aldermen for the City of Riverside, Missouri, met for a special session in the
Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on
Tuesday, May 8, 2012.
Mayor Rose called the meeting to order at 6:00 p.m. Those in attendance were Mayor Kathy
Rose, Aldermen Brad Cope, Aaron Thatcher, Mike Fuller, Ron Super, Seth DeRose, and Art
Homer.
Aiso present were City Administrator David Blackburn, City Attorney Nancy Thompson, City
Clerk Robin Littrell, Community Development Director Mike Duffy, Deputy City Clerk Sarah
Wagner, Finance Director ponna Resz, Capital Projects Engineer Travis Hoover, Public
Safety Director Greg Mills, Public Works Director Tom Wooddell, Fire Chief Gordy Fowlston,
Operations Support Director Mike Shelton, Captain Chris Skinrood, Captain Gary McMullin,
Sergeant Jack Minor, Captain Mike Costanzo, and Sergeant Dean Noll.
SPECIAL WORKSHOP Finance Director ponna Resz reviewed the process of preparation
for the budget. A Power Point presentation was used to show the
2012-2013 budget worksheets and a three-ring binder along with
paper copies of the power point were dispersed.
The Municipal Court budget was decreased by $2,000.
Public Safety Director Greg Mills reviewed the Information
Technology Budget for 2012-2013 that totals $91,485. Mills then
walked the Board through the Public Safety Budget, including
administration, fuel, and fitness equipment. The Police Division
budget included adding an evidence technician, vehicle
replacement, and investigation equipment. The Fire Division
budgetary needs were discussed next followed by discussion of
the ambulance service. Mills also reviewed the Operations
Support budget.
Public Works Director Tom Wooddell shared an overview of city
infrastructure maintenance. He then stepped the Board through
his budgetary needs for the public works department for 2012-
2013 that includes an additional Maintenance Worker I,
equipment, streetlights expenses and increases, fuel, software
maintenance, parks and aquatic needs, utility increases were
visited along with the building maintenance budget.
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Community Development Director Mike Duffy reviewed the
operating costs for his department and reported that he had an
$8,550 decrease in his budgetary needs. He also reported that
his Building and Codes operating budget shows a$50 decrease.
Finance Director Resz wrapped up the meeting and informed the
Board what budgets will be presented at the next meetings.
The Board desires staff to be conservative with this year's budget.
City Administrator David Blackburn asked the Board to look at the
folder of information that was given to them regarding a Missouri
Law Enforcement Funeral Assistance Team for the western part of
Missouri.
ADJOURN @ 8:00 P.M. Alderman Super moved to adjourn the meeting at 8:00 p.m.,
second by Alderman Homer.
Yes: Super, Homer, Fuller, Thatcher, Cope, and DeRose.
Motion carried 6-0.
*,. / ,_ �
. .. ' e � � \`.>���
Robin Littrell, City Clerk
. y p '
,
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Budget Prcic�ss
• Are you able to provide the same level of
service as 201'I-12 with the same funding?
• Staffing
�Q��-�3 �P@�atlllg BUC�get Eouirment ServicesandCommodities
' 9 P
May 8, 2012
:�� <��°�,
Budy�t Pi•ocess gudW�t 1;Vorks9�eets
• Are there any additional programs or services • Overall budget wo�ksheet
we should consider providing?
• Starnny • 2010-11 Expenditures
• ContracWal Services and Commodities • 2011-12 Expenditu�es through April 30
• Equipment • 2011-12 BUdget
• 2012-13 Budget Requests
• Justifcation for additional funding
• Training requests
• Vehicle replacement schedules
�i� � �v��
i1���wnic�ipal l;c�uwi�.
Municipal Gcriirt
Operating
• Overall decrease misc. accounts ($2,000)
���
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I��formation Techrialogy !T f�equests
��'����
MlmsollEaUangeserver 10,000
UpgmEeleapanEWfineervoM1 !35Q
2 FatlorAulhenti(aEOn rtQUlmmenl 3,&l5
RaplacelnoperaMeUP55plem 50,000
YeaAyreplecemen10�9�am P3,500
Talal 81,1&5
NWm SS3,�WisEUEpeleE�adsretlauaqNaions
�w.: �eed�a rt.��..
RIVERS__
Public Safety
f'ublic �c�rPety C�er,ai�lmeu�t Administration
�_ RIVE�� . RIVE� ... ,,
I`��i�lic ��ie1y ��uel
Fixinc� a 5�=1�aiy f1i����rily , n''��
��4YYi:lirl�ul� ]011 35A93 P.80 ].5I1 4.91
A 1996 ]UW iB0.050 WA R013 35,]58 1.Y6 Z.29] 2.59
B 1995 3W5 S]4]K -2% �veoge 35,635 �.��
C 1gg5 ]009 i60.00.5 -05% EslimaletlFncePerGallon 100 �.00
AnnuelGS1 1V1,500 B.11J
Recommentl adlus�in9 Captain Cs annual salary �V 50 000 b 96 085
Eelorementlncrease.ThispWSMSSalarywitM15YolthetopCapiain's TNa1Gas 102,500
selaryantlpreservestM1escparalmnull%peryear(urlime�irvrank Salary ToblQesel 8.1��
hen�ls tolals $t0,�69.
FzfimaleAFUVINeeda It]2�J
301M1118utlgel 11 900
peque�ladlnm�+e �0,500
504-1] Req�esl 111,300
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Repla[efi[nwEqWpment Public Safety
iIPRE[oR ��._ �?� � Administration Summary
.....:. �...�...�....:v�... Sfa4MUM
�7ffd � Operating
""�� ^+`^^^ Cityvndetelcphoneservicerontract $12,000
�.w..�.. .��a.vn �..u�„
�p.r� ��� '"°:�'�`,' Incodemnintenancefeeincrease 1,857
..m� TM°.v°..��
e ��� .yp � ����m��, .�. Fuel cust incmase 40,500
�-,...,�.�,."�`�'.' TolalO�.reting 557,357
..nr�.. a �.
�cu�emunu�. rt .�.s.wo..�ia+.. m �, � a n
..�,mn � � , , ma Personnel
_ '" ` "� ' ` • Adjust Captaids 5alary 510,469
��..a�...e, m�.._. ro rvea� �,o Equipmen!
W° � q � "'" ReplaceFi�nessEquipmrnl S 9994
.. w. . , o . ��
P�opeM1yROOm Malntaln
Fvldm�eTeaFnialan
$i3,)fil
�OIICe DIVISIOI�I �Abouc900 leceso/
p propertyareaddedto[hePropertyPOOmperyear.
Pssuming the oroOeM �s submined wrreRty each plece reQUires about 30
nu�es ot prottning HTe.
I ➢ Must malnhln chain of curtody
➢ Murt pmvide for [Fe zafe prezervation af pmpeM and evidenre
➢ Murt ensure [he tlmeN and Iegai dlspoziNOn of properry and evidence
- Part pactice has been ta use oNi<en on overtlme m manage Pmoer[y Room
D WorkloaddemandstlonotallowthemnslIlen[mmmllmentne¢szary.
D Aboutllweekshehind.
D If workload would allow afficers to fulflll [his mle the eslimated wz[
wouid be $SJ,OOa.
� Uzing one part-Lme non sworn staff for 1,368 hours [his fiscal yearwould cort
$33)61(522,000 salary, $I)611n henef6).
D Allows us to ge� and Ray nugh� up for �MS Vear
, RIV D Givesus[heop0artunirytoevaluatepmgamneedsgoingforward.
' ..+��, .. _ ._. . . _ _
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i3.'.., ��,} '��" .�.« " r „ �v!iy: � � =r � __� . �.. ^+ ,j
� = ��1■ � ! u,� �6 e!'�i d � �'��`, .+..`3c "`E«x. :Ai
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'a� uoa
vomn�<..immr.uo.v.mu..mo��..onan�e,.TOe��.n���.n.¢n,vourow ..�. . . .. .. . .. ..
Tav�usAWOpuLeeln[ereeVkmvi�l�ep�feequiileolSE�>00(519�fi]511z��e��d$I500 IOOlFONf��[dillun,l�),96:�mi�rzusetlxsapmlvehi[Ir Evtrcmelypeo�
io�epulpmen�.la�alrn[e$]].1011. ondM1inn.PaittwnY<arsrepalr[natrlol�lx56.1011.Pepla��•witM1�lnur X-
� P'k"4A^J1�.�1li9E �e�vmk�rwnn.�.:nmoo-a.�n�.i�.,a.n��rm���.� E�9ASab�J�Y
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j e � _ � � Crime Scene Investigation
���y';i� '�. _ � Equi�mer�t
�. � �
� L, ��� �� e`�! e �� • 2 each D7000 Digi�al Cameras, AF-5 micm 60 mm lens, &
•" +e.N . 5B-700 AF $peed Light w/f.ens Kit 8,570
� ll
i' • Manfmtto Carbon Tripod 845
� '�+'--.�� � �r � • GlccUOSLiticUustPrintLifterKit F��
�-.4bR�- � i:�._ .—_. � — "'�,+�:.:
pp J V �M • WALS Light 2.500
� Total CSI Eq�ipment I?S35
�`,♦
. • •' �
anm we�� c�r,�.n �re,ca� mn.:.�a m o��m�m�o.. ini[ i., aoe� ��
..,an.....�.�rorw,w.., m�.,�...,m
.m�n..we.,.>n..a.imm�vmswe�.m�.eown�mnm��oa �}5df$AH'SG192
.o.aiuo�.nA sr,000 mu... ne a..nm �o,. n„� wa
�ou..m...n�n.uomm .rn�m..�.�u.��i�onbssao
tl32ooe..Mne�S�soo.awm.��1. �
Police Division Sumir��,i A
Fire Uivision
PersonnN
• Ymp�rty Room Technician $ 2? 761
Equipment
• Replace3Vehicles 598,200
• Cnme Sccnc Imestigalion Equipment 12,535
• 10 optic riflc sights (last replaced in 1998) 6 000
• Thermoimagingcamzra(rcplacinglof2first
generationnightvisioncameras) 5,500
• 9hullelresisfan[vests,(�0°agrantmalch) 7,200
• 3 Tasers 393� Lw�
Total Hquipment 3136,365 "—"-�'
Fire Division Summary
PCf50MCI t�perations Support
• MazterFirefighterFmgram 5 3,913
• Part-timefireinspecro� 17.088
7'otal Persnnncl 521 006
liquipment
• Fire Captzin & AssL Firc Marshal offwc
fumitwe (purehesed in 2008 for $250 each) $ 4,000
• Fire4ghtcrswurkarcafurni[ure
(dcicriuratingand ml funclionalJ 4,000
• Additiono(HolmavoExtricatinnEquipment 13,000
TotW Fquipmcnt 521,000 . RIVERSIDE
L�_
Operating �—^-°.
• AmbWanceService ?
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Operations Support Summary
Public Wori<s
Operating
• CamerasintheParksmaintenance(warranryexpired) 516,500
- CampussecuriNSystemmaintenanceincrease 5,000
• Travel&Training(addedLeadershipNurthixndffi
7'yler'fechnologies cunference, 3 lo National Emergency
Nucn6er Assoc. conkrcnce & 2 to hln. Police Chicfs
wnferencel 5,900
• Regis$ubscriptionlncrcazc 1450
• Overall decreue misc. accounls (235)
Total Opera�ing 528.615 � q� VE�F�
I'ublic Works Qvere�ieuc
�
�w`.�a2'ii�"J'kil�l�`l� � � ;� � 'Eat �
s�.� saw�.xrxie> '. � � i . q 4 _ 4 ��.
Bna9es 8 I ��' ti t�N TF �' �� I
RgM1I dWaY �PPmx ]OAavs i 1 /�� �� I � 1 . � � �a`�
PvNLv�E Q.1Aaes ��1 � �,.� t 1�y6: l^'��
WalerFeelmea 3 �� . � _� } ': : P� � �
8uildnpx 10 �
Tnb 5.6]Milm I ir��l�� ij . U� � f I .
Sorm Sewer Inlela 695 ;� I � t t J
baRc5i9mis 3 .1"Y . ��r �"�' I ��.`
SpeuaiEVm�s MVaa.�o r. � � i �'. �R4"q�'"' .
SWmmn9Pada 1 � R�1QF �.�, +� ! ,.A
v_.._..... �ri D'r
{'ublic 1rJc�rks
• Maintenance Worker I
• Expansion in Horizons area has increased �� -� 0
and will co�tinue to increase maintenance ""� ��� ,.
needs �
• Lane miles increased by 13 miles since 2010 � �
• Increase of 100 acres of mowingfmaintenance is .
forecasted in Horizons �.
• Salary $32,000 �nm���ve:,�re��ens'��F���no�,iti<kw�uneea���ev+awan.ia
B¢00fit5 C 21,866 sp.aaee�ma��.�i,r..��ny,�nee� F.omm���reas��oweiaeenoeamiemo�m
N wL�I�Jnln�i:ilAC^n ..nlc:-. nael�romourlarge�Iwide�OaMways
• Total $53,865 A� ���.,, �, . . �.,�.� ��"
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� ,�
, N . '' ,'
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, a ������.., �,.., M., i
�°ti' �
� :
j , �ee.e,a,,,ano, $
A.�,.�o=� . ,�,.w,.�
. .,, _ �.:. : , �... �,n��
Public Works Public 1�uurks
• Streetlights • Streetlights
• 48 new streetlights added in 2011-12 • 2011-12 Actual to 4/30 $137,435
• 50 new streetlights will be added in 2012-13 • 2011-12 Forecast $167,010
• Horizons/Northpoint Phase 7 15 • 2011-12 8udget $165,000
• Montebella 25
• 4a'" Street < • Request additional $ 40,000
• Gateway over Line Creek 2 . 2D12-13 Budget $205,000
• Mattox Road 4
• In addition, electrical rates are slated to
increase • Average streetlight cost =$28 per month
Public Wvrks - Fuel pubiic VYorks
� • � • Software Maintenance
zmi zxso zss a.�re+ � a�e • New Pub Works Sofiware Annuai
mu :ze� z.�o a,eu z.w Maintenance $4,700
Nvenge 3.R8] ],NB
Eslimaled Pn<e Po� Gellon / 00 100
�nnualCazl 8,1�1 15,1]4
TdalGae B.N]
To�al Qesel 15,05
Fslime�etlFUelNeeJS 1�619
20fl-40uEge1 �B,WO
nea��smai�va,:� �,000
xois-i3a�w=si zs,aoo
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Public Works Surnrraary Public Works Summ�ry
Operating • Equipment
• IncreaseStreetlights $40,000 • DumpTruck $'155,000
• Increase Fuel 7,000 • Excavator 9,000
• Software Maintenance 4,700 • Wheel Loader 22,000
Total Operating $51,700 • Tractor 5,000
• Current Bobcat Lease 6,500
Personnel • Total $197,500
• Add Maintenance Worker I $53,865
(salary $32,000 + benefits)
Parks & Aquatics
F'arlc5 �& Aguakir::
��� ' , : . .'. _. �
EHYawrg 10,6/B B,IBB tO,OW 13,000 2,OW
Renner9iennm Bfi6 90] 1.000 1000
Wticome%axa J,818 I,B01 3,000 3,000 -
WalerFealmes 13,9fifi 8�99 10,W0 1�000 1,000
ROW IMgatim - 321 - 600 500
Toltl 29,338 21 B91 ]� 000 l2,500 6.500
NWe' Finausllnp e 1]% nte Naeue bepmMrp In Jan.101�.
RwE��
Parks 8� Aquatics Parks ���,cy�.���ti�:� ti�.irrirnary
�� � Operating
• Increase Utilities $41,200
EHVawg �.Efi6 9.0'/B 4,000 6.000 1.000
Renner&unx 1�% 953 1 WO f]00 1.300
Hames�wJ 115 ]53 S00 504
Welcome%aza 3,829 I SBO 3,OW ] WO
WalttFealumx 1�,159 11,506 �000 I1,000 1],OW
ROW Ireigalion II]�3 11,330 16,000 3t,500 15,5�0
TWW 32,921 95,]SE 25.OW SB,R00 J1.100
Nole' Fwaoslin8a19°b �
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Building Utilities
Building Mainkenance ��ivision
_ -
..� _ �' ' .,. . . .
PWIICWwks 8,03] B,Y]5 9,300 11,300 �000
Ciry Hall 32,09 2),001 0Y,000 38,000 6,000
PuDlicSalely 2{.6N ]1]09 23,000 91.000 8.�00
CanmunilyCenler 1]]16 t�9]9 15,000 30,000 SWO
ddPUENCSaIaN �A59 1,W0 $100 Z,900 ]W
KMeiman S,JM 3,41] 8,000 9,D0�
lM SlaOan 5,2P k881 fi 000 fi 000
RatlioTOeer B19 !150 3.000 5,000 3.000
Tdal BT,689 &5,300 8l,�00 123,100 2{,]00
, �l NoteFwecaslin9al)%nleinoeaaeDeginninglnJan.
Building Utilities I�iaildinc� I�oainten�nce Givision
Operating
�� _ _ � • Increase Electricity $24,700
� wwi�waw 1,638 Lzoa tzoo Lew soo • Increase Water 14,600
c�yHmi naes zsm +o.00a 13500 a,soa • Decrease Kitterman Gas ( 4,000)
Public5aley 15,OOfi 13,135 10,000 18,000 8,004
comm��nyc�me� s.m i e�o zsoo s,000 a.wo • Propane for Generator at
OldPoblic6elely aaa zs+ �ao �oo RadioTower 1,000
wne„�„� s,eia ?aia isw sao n.ao� TotalOperating $36,300
�ms�a�ion - - �.00a ;oao
To�al 39,663 le2]3 P,J00 Q,300 1�,600
Nola Fomuslingal9X nleinaeaseCepinnlnBl^JU1y3012
Community Development
Cc�mrP7iaiiiYy I�evelop�»�i�t
Operating
• Decrease on-call engineering ($10,000)
• Overall increase misc. accounts $ 1,450
Total Operating ($ 8,550)
L���
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Buildinu t� Codes
E�uilding & Cottes �
Operating
• Overall decrease misc. accounts ($50)
�
Servers
i W� ...
IT Inventory
• 52 Fixed Work Stations
• 54 Mobile Systems
• 27 Servers
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