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HomeMy WebLinkAbout2012-08-13 Tourism PacketCITY OF 0 KR` I VV E R IS MISSOURI Upstream from ordinary. TOURISM COMMISSION MEETING RIVERSIDE CITY HALL 2950 NW VIVION ROAD RIVERSIDE, MISSOURI 54150 TENTATIVE AGENDA AUGUST 1 3, 201 2 5:00 P. Mx Gall to order 2. Roll call I FY 2012 -2013 Tourism Fund Budget 4. Tourism Grants a. Motion to approve 2013 highland Games Grant b. Motion to approve 2013 Ethnic Fest Grant 5. 2013 summer Event Discussion 5. Tourism Commission Guidelines Discussion 7. Adjournment ATTEST: Posted 08 -08 -2012 at 2:00 p.m. Riverside Tourism Commission FY 11/12 Fund Update Fund Overview Reserve Fund $100,000 Fund Balance $227,918 1 2011/2012 Budget 1 $180 000 Approved Projects Percent Budget Committed (Over) /Under City Marketing 20% $36,000 $25,000 $11,000 City Events 35% $63,000 $60,000 $3,000 Other Events 45% $81,000 $73,733 $7,268 Total 1 100% $180,0001 $158,733F $21,268 Approved Projects Project Marketing City Other Highland Games $17,500 Northland Ethnic Fest $1,485 Riverside Riverfest $44,348 Midwest All Truck Nationals $10,400 2012 Summer Festival (s) $60,000 Trail Signage $20,000 Girls on the Run 5K $5,000 Total 1 $25,0001 $60,0001 $73,733 Italiziced = not approved Updated 06/30/2012 FY 2012 -2013 Tourism Fund Fund Overview Reserve Fund $100,000 Fund Balance $249,186 2012/2013 Budget $180,000 Approved Projects Percent Budget Committed (Over) /lender City Marketing 20% $36,000 $0 $36,000 City Events 35% $63,000 $0 $63,000 Other Events 45% $81,000 $73,800 $7,200 Total 1 100 % $180,0001 $73,800 $106 200 Approved Projects Project Marketing City Other Highland Games $17,500 Riverside Riverfest $44,500 Midwest All Truck Nationals $10,400 Northland Ethnic Fest $1,400 Total 1 $0 $0 $73,800 Italiziced = not approved Updated 08/08/2012 :.City of Riverside Tourism Enhancement grant aA. ligation .Covear Sheet . ..... .. . Project Information Kansas City Scottish Highland Games Festival Project Name Highland Games, Inc. Organization June 7 -9 2013 Dates (if event) E. H. Young Park - Entire Park Location (if event) Contact v tact Information Sherri Grant Contact Name sherri3 1 2693Qvaho,o.com Email Address 91 3- 634 -3648 Phone (home and cell) 9993 Nieman Rd, overland Park, KS 66214, P.G. Box 13366, Overland Park, IBS 66282 ................. Address + City /State/Zip Funding Request $17 Amount Requested Total Project Cost I hereby certify that, to the best of my knowledge, the information submitted in this packet is true. Contact Signature Date Submission Deadlines: The City of Riverside Tourism Enhancement Grant process has two funding cycles each year. Funding can be awarded up to one calendar year before an event. Fall Cycle Deadline: 12 p.m. on August 1, 2012 Spring Cycle Deadline: 12 p.m. on February 1, 2013 Riverside Tourism Enhancement Grant Application 1 Cit of Riverside Tourism Enhancement Grant A. licatiou Com ouent. - Pro ect Budget jV Projected Revenue Overall Project Admission Fees $41,000.00 Concession/Souvenir Sales $12 Fundraising $5000.00 Memberships $2000.00 Business /Corporate Contributions $10,000.00 Foundation 0 Individual Contributions $5000.00 Other Governmental Contributions $9 Other (please specify). Competition Fee - dance & Athletic $5,200.00 Other (please specify): Vendor, & Clan Fees & Whiskey Tat $9500.00 Other (please specify: Program Ads $750.00 Requested Riverside Tourism Grant $17 Total Income $108, 450 Expenses Grant Specific* overall Project Staff Salary 0 Contracted (or other) Salary $11,000.00 Entertainment Legal/Insurance/Banking $2300.00 $73500.00 Supplies /Materials $9 Postage $1 Equipment Rental $7700.00 $3,800.00 Space Rental $1800.00 Travel 0 Utilities 0 Advertising/Marketing/Design 10,500.00 5000.00 Printing $4000.00 Other (please specify }: Comp etitions -- Dance & Athletic $17 Other {please specify}: $5000.00 Other (please specify): Concession & Vending $°10,000.00 Other (please specify }: Other {please specify }: Total Expenses 17,500 4i88 *Grant Specific: indicate items that Will be paid for using Riverside Tourism Funds. A list of eligible expenses is included in the Funding Guidelines packet. Riverside Tourism Enhancement Grant Application . El .o f Riverside 'Tourism E nh ancement G A lication Component.... Budget Ex lanation ... ... Fill out a budget explanation table below for each category from the "Expenses" table on the Project Budget sheet where tourism funds are planned to be used. Make sure you are only planning to use grant funds to cover eligible ................................................................................................................................... ............................... expenses Category should match what's listed on the "Expenses" table �.. .................... ............................... Ex ample le Expense Category: Equipment Rental Grant Specific Expenses: $1,500 overall Project Expenses: $1,500 ............................................................................................... ................................ Explanation , Grant Specific Expenses only include expenses ............................... ............................... 4 10 x 10 tents: $1,000 Itemize ex pen r s you plan to pay for from Tourism Funds. Your p to 3 large spot lights: $400 and p rovide any overall project expenses in this category may p 2 portable hand washing stations: $100 be more if not all expenditures are being other relevant covered b rant funds. Make sure these details. Y g match Project Budget. ...... . . ...................... ............................... J* Expense Category Advertising Grant Specific Expenses $1 0 3 500 Overall Project Expenses: $'15,000 Explanation For Print & Radio Publicity Options. For Print -- Advertise in Pitch Magazine, iFamilykc and other various print media. For Radio- with various Entercomm radio Stations Expense Category Administration - Insurance & Equip Grant Sp ecific Exp enses : $ 7000 overall P roject Expenses: $1 1 p p J Explanation Example of Cost, Insurance & liquor Liability is $2300.00, Generators are $3300.00 and 2 Light Towers of $700.00. Expense Category: Grant Specific Expenses: Overall Project Expenses: Explanation: Riverside Tourism Enhancement Grant Application 4 City of Riverside Tourism Enhancement Grant Application for the Kansas City Scottish Highland Games and Celtic Festival - 2013 Project Narrative The Kansas City Scottish Highland Games & Celtic Festival is a not for profit organization entirely run and managed by volunteers. We host our annual event each year on the second weekend in June, presently located at EH Young Park in Riverside since 2005. We have just completed our 3 5th year. Competitors and guests travel from over all over the United States and Scotland to attend our Scottish Heritage event. They are able to discover with activities that range from genealogy, history, clans, dance, pipes and drums, athletics and children's events. They can also enjoy authentic Scottish and favorite local foods, Celtic merchandise vendors and our colorful Scottish livestock display -- sheepdogs in action, giant Clydesdale horses and picturesque Hielan' Coos (Highland cattle) . We have an entertainment stage with live Irish and Scottish Music throughout the weekend, featuring favorite regional entertainers as well as nationally known headliners. Our Festival is an inclusive, family and cultural event held where people can come and learn about their Scottish heritage. We strive to reach families of all ages interested in learning about another culture. our motto has always been, "Come be a Scot, even if you're not ". Each year we work to increase our activities to give the audience something new to watch or do to insure they will want to return the next year. our success each year is solely dependent upon attendance and sponsorship. Adverse weather conditions affect the gate which then can also affect future sponsorships. Our fiscal year ends Aug 31 St of each year. Sponsors, members, and donors all have to be confirmed for the next year. Contact has to be made to all returning competitors, vendors, exhibitors, entertainers and contracts written. Prices have to be adjusted to account for the economy at present time and to offer optimal value. We expanded our audience participation events with the Scottish Wrestling, Kid's events, Pipes and Drums competition our Entertainment bands also invited wide audience participation. We feel that the more events we have that stimulate the audience the more they feel welcome and involved. Ultimately this would lead to their return in the future. For 2013, we will be looking to further this direction while still keeping to our Celtic heritage and roots. With the wonderful weather and lack of rain we had a great Start to the highland Games. We had wonderful entertainment throughout the weekend from Bands from Michigan to Famous Local Artist. Our top band — The Toss Pints are a featured band with the Famous Drop Kick Murphy's had had a share of fame this year by winning the Killians Red new Irish band competition. We continue to use social media as a form of advertising and have been able to increase our awareness on Facebook to almost 38000 'friends'. We had record number Dancers and Athletes compete throughout the weekend. Our hopes and expectations of having a descent crowd on Saturday was met and exceeded with the below average temperatures. Parking has become an unexpected issue with most people not wanting to park so far away from their cars. We increased our buses and decreased the size of buses so that we could offer them air conditioned ride. We will be looking to the City of Riverside for ideas and thoughts on parking for the 2013 Highland Games. We can not say thank you enough to Mike Shelton of the City of Riverside, and the Command Center in keeping our group in the loop all weekend long. Our hats off to Mike and his crew l, The Fire Department and their Crew were great to work with and easy to get a hold of when we needed them Thank YOU!! Currently we are still seeing an influx of people from the Lawrence and Topeka communities, as well as outstate Missouri, Iowa, Illinois, Nebraska, Oklahoma and Texas. We continue to have success in keeping our many sponsors, vendors, competitors and volunteers as well as their willingness to stay involved for the future. The economy is still effecting the games as the cost of fun activities are still hard to plan for a family of four. The Highland Games is looking at ways to increase the number of families into the park by creating family packs that will be a discount over regular gate admission. We are looking at increasing our Children's activities so that parents can continue to find new and fun things for their Children. We are expanding our advertising and discount to Military families and will continue to work with those organizations for additional resources. We saw some losses of Sponsors this season, but work has begun for 2013 fundraising.. We continue to receive compliments from all involved that the quality of our Games that we present are on par with, or exceed, those of other Highland Games around the country. Our volunteer base continues to grow as does our involvement with companies such as Walgreens that furnish volunteers for the front gate. We continue to enjoy a long standing relationship with Riverside Sponsors, many since 2006. In uncertain economic times, it is imperative to be creative in ways that can lend each other to prosperity down the road. Please see attached list of active Sponsors for 2412 and what they contribute. Our website at www.kcseotti*sUyames.oria continues to remain No. #1 for Google search and for the 2010 season we experienced 153,000 hits; over 6 during Game's week. 2 Oz Highland Farms $800 St Andrew Society Trust Fund $1,500 Schlafly Brewery $1,000 William Grant Distillery $1,000 Foley Construction $1,000 Balmoral Pipes &Drums $500 Total $5 ■ • T im A U Y T7 A 10'a r. Ic Drysdale,. Judith K KS $ $100 P Powell, Scot & Rosanne M MG $ $75 Hollis, Brooke K KS $ $25 Duncan, Carol M MO $ $170 D Dyer, Don & Fran K KS $ $50 Genesis Plastic Surgery M MG $ $200 B Bruce, L.D. K KS $ $100 Total $3225 E AU I: / ■ ................. ........... . . ......... ..... .... .... ................. .... . . .... .......................... . ........... ... ....... ................ ... ........ . .. President: Sherri Grant 1 't VP -- Doug McDonald 2 nd VP -- Kathy Cole Treasurer — Open Financial Secretary -- Steve Grant Recording Secretary -- Katie Haerich Councilors -- Kevin Gilstrap, Paul Peterman & Marls Milliken The above list of officers plan to continue to stay on in some capacity for 2013. we hold elections each September as the officers all serve a 1 year term. The open style that we adopted this year will continue to lead this group well into the future. 3 City of Riverside Tourism Enhancement Grant Anniieation Cover sheet Project Information Northland Ethnic Festival Project Name University of Missouri Extension Council Organization March 23, 2013 Park Hill South High School Location (if event) Dates (if event) Contact Information Sharen Hunt Contact Name hunts @missouri.edu Email Address 11724 NW Plaza Circle Suite 300 Address +City /State /Zip Funding Request $1,400.00 Amount Requested 270 -2141 878 -29 Phone (home and cell) Kansas City, MO 64153 $3,350.00 Total Project Cost i hereVcerti,,f that, to the best of knowledge, the information submitted in this packet is true. Contact Signature Date Submission Deadlines: The City of Riverside Tourism Enhancement Grant process has two funding cycles each year. Funding can be awarded up to one calendar year before an event. Fall Cycle Deadline: 12 p.m. on August 1, 2012 Spring Cycle Deadline: 12 p.m. on February 1, 2013 Please submit this coversheet and the application components to: Meredith Hauck City of Riverside 2950 NW Vivion Road Riverside, MO 64150 Riverside Tourism Enhancement Grant Application 1 City of Riverside 'Tourism Enhancement Grant Application Component - Project Budget Projected Revenue Overall Project Admission Fees Staff Salary Concession /So uvenir' Sa les Fundraising Memberships Entertainment Business /Corporate Contributions 1,500 Foundation Individual Contributions Supplies /Materials Other Governmental Contributions 1,5 Other (please specify): Other (please specify ):` VX 450 Other (please specify): Requested Riverside Tourism Grant 1,400 Total Income 3,350 Expenses Grant Specific* Overall Project Staff Salary Contracted (or other) Salary Entertainment 500 1,500 Legal/Insurance/Banking Supplies /Materials Postage Equipment Rental Space Rental 400 60 Travel Utilities Advertising /Marketing/Design 500 850 Printing 200 Other (please specify): Other (please specify): Other (please specify): Other (please specify): Other (please specify): e kx_do r (4 .I i A. e c..t � 2 00 Total Expenses 1,4 3,350 *Grant Specific: indicate items that will be paid for using Riverside Tourism Funds. A list of eligible expenses is included in the Funding Guidelines packet. Riverside Tourism Enhancement Grant Application City of Riverside 'Tourism Enhancement Grant Application Component - Budget Explanation Fill out a budget explanation table below for each category from the "Expenses" table on the Project Budget sheet where tourism funds are planned to be used. Make sure you are only planning to use grant funds to cover eligible expenses. .......... ... ......... ... ..............................' . ....... I ............. I................. ..................... .................... Category should match what's listed on the Expenses table Example Expense Category: Equipment Rental Grant Specific Expenses: $1,500 Overall Project Expenses: $1,500 ............................................ ............................... . ........ Explanan: , Grant Specific Expenses only include expenses .... ...,.......................... 4 ---1U x 10 tents: $1,000 you plan to pay for from Tourism Funds. Your Itemize expenditures 3 large spot lights: $400 overall project expenses in this category may and provide any 2 portable hand washing stations: $100 be more if not all expenditures are being other relevant covered by grant funds. Make sure these details. match Project Budget. Expense Category: Entertainme Grant Specific Expenses: $ 500 Overall Project Expenses: $17500 Explanation: Stipend for Ethnic Enrichment Commission to provide 20 booths with crafts, displays activities, and food, as well as Ethnic and Cultural presentations on stage from 11 :00 am to 3:30 pm, including the finale International Fashion Show. A wide range and variety of ethnic groups will participate to be more globally representation. This voluntary, nonprofit group will help performing groups with some of their mileage to the festival. Platte County Parks & Recreation Grant will pay the other part of their fee. Expense Category. Space Rental Grant Specific Expenses: 400 Explanation: The space for this event: foyer, commons area, dining space, kitchen, and changing rooms are all provided by Park Hill School District in addition to the labor to move tables from other schools to meet our need. This is for the staff that must be present for facility use during the weekend and includes cost of kitchen staff. This allows food vendors to use the kitchen, cooking and cooling equipment as well as serving space. Expense cate Advertising /Marketing /Design Grant Specific Expenses. 500 Explanation: 50 -75 road signs, dual sided will be ordered and placed throughout the northland. r Posters for public and governmental buildings will be printed (including address of the school as suggested by visitor last year). This is also where the Sponsors will be listed, with their logos. Other costs will be the printing of program flyers, signs, youth passports and banners as well as maps for vendors to locate their country. Overall Project Expenses: 600 Overall Project Expenses: 850 Riverside Tourism Enhancement Grant Application 4 Northland Ethnic Festival #10 11724 NW Plaza Circle; Suite 300 Kansas City, MO 54153 PROJECT OVERVIEW FOR NORTHLAND ETHNIC FESTIVAL 2013 "To increase awareness of and appreciation for cultural and ethnic diversity in our community" is the mission and goal of Northland Ethnic Festival. The goal will be met for the anticipated and hoped for 1,500 -1,750 people that attend the March 23rd 2013 Northland Ethnic Festival. They will be able to interact with approximately 30 different ethnic groups and commissions. The continued diversity of our county and region make this Northland Event even more relevant than our first one in 2003. At a family friendly festival in an ADA facility, people will learn about music, dance, costumes, history, arts, and natural resources from traditional costumed representatives. The Northland Ethnic Festival has no admission charge so attendance is not an economic barrier. The schedule of stage performances, arts and crafts and food will be posted (web pages and Face Book) prior to the event so people can plan to be there for specific groups. Families of all ages, adoptive families, youth and adult groups, Board of Services for Developmentally Delayed Adults, home school families and social services agencies are some target audiences for our publicity along with senior service organizations and retirement centers. Parties or agencies involved and responsible; Platte County University of Missouri Extension, Park Hill School District, Maple Woods Community College, Family Support Program with Ft Leavenworth, Mid -- Continent Public Library & North Kansas City Systems RIVERSIDE TOURISM GOALS This is a one day event which has typically about 50% first time visitors and presenters, with several comments from those from KCMG and Kansas, pleasantly surprised how easy it was to get here. This has become an annual tradition and community standard for many, with accompanying awareness and appreciation for the sponsoring Platte County University of Missouri Extension is a community partner and leader in many noncredit learning experiences for people all over the county and in all demographic aspects. Our mission is to extend the resources and services of MU, the Land Grant Institution for citizens to Live. And Learn. The original idea for the Northland Ethnic Festival was from Platte Extension as a way to increase sense of community and make it more convenient for Platte county /Northland area, to interact and learn from the many cultural groups that are part of the Ethnic Enrichment Commission as well as to highlight local ethnic businesses and groups. The Platte County Extension Council has 17 elected and appointed volunteers to oversee all programs, fiscal and personnel issues of Platte County Extension programs, according to state statute. Bonding and other best management fiscal practices are in place, and the Specialist coordinating the NEF has over 30 years of experience working with Platte County youth, school, agencies, organizations, and corporations. In addition the Planning committee consists of members who have served for 3--10 years, so the event operates very efficiently. TARGET AUDIENCE Families of all ages, youth groups, home school groups, military families at Ft Leavenworth, Group homes, Assisted Living and other Senior sites, visitors staying at ICI area hotels that weekend, and of course the "general public'. As stated earlier, we hope and are striving for 1 at this NEF #10 Means of informing, promoting will include, but not be limited to: 0 50 two sided road signs 0 Flyers to all Park Hill It -s students and a notices to NKC School system • Posters and signs and announcements at Platte County R3, North Platte, West Platte, and private schools, plus daycare and afterschool programs • Church bulletin inserts /notes • Posters at community sites, such as libraries, stores, offices, community centers • E notices to Northland Regional Chamber of Commerce, Home School Associations, and Ethnic Enrichment Commission to forward to members ir 0 Numbers will be determined by pre counted stickers that will be given to everyone as they arrive; they can choose to wear or not. A random survey of visitors as they leave will be continued with plans to increase the number, by insuring we have people by each door throughout the day. The survey will include the number in group, their zip code, favorite part of festival and would you recommend to others. We will also announce occasionally that their comments are wanted and welcome and to be `sure to visit' with the survey person as they leave. Comments will be solicited from each of the vendors as well regarding space, support and of course their view of the number, interest and level of interaction with the visitors. UNIVE RSITY OF MI Extension August 5, 2012 Meredith Hauck City of Riverside Riverside Tourism Enhancement Grant 2950 NW Vivion Road Riverside, MO 54150 11724 NW Plaza Circle, Suite 300 Kansas City, MO 64153 PHONE 816- 270 -2141 FAx 816 -270 -2512 E -MAIL platteco @missouri.edu WEB http://extension.missouri.edu/platte Northlan�Ethn+c Festival #10 is scheduled for March 23, 2013 at Park Hill South High School, in Riverside. This year's festival is earlier than last year, because of suggestions by both presenters and the general public. Platte County University of Missouri Extension Council is pleased to again endorse the community outreach and provide time and resources to make it the best yet. As a community development and outreach, the Northland Ethnic Festival fulfills its mission; "to increase awareness of and appreciation for cultural and ethnic diversity in our community' Our council will help with promoting and implementing this program along with Park Hill School District, Mid - Continent Library, and Metropolitan Community College -Maple Woods. Thank you for your consideration of this unique & special Platte County event; we look forward to having you join us at Park Hill South High School between 11 am and 3:30 pm on March 231 Sincerely, University of Missouri, Lincoln University, U.S. Department of Agriculture and Local Extension Councils Cooperating EQUAL ❑PPORTUNiTY /ADA INSTITUTIONS Joyce Angelos 160 1. 0 Wilkerson Rd. Weston, MO 64098 C: 816- 809 -5760 Joyce.angelos@gmail.com West Platte 2013 Ethan Ball 20885 Ball Knob Rd Camden Point, MC) 64018 H: 816- 365 -3712 F: 816 -280 -3523 elb93@yahoo.com North Platte 2014 Pam Barker 9215 NW Hwy N Kansas City, MO 64153 C: 816 --284 -7465 Pkba rker45 a@yahoo.com Platte County R--3 201-4 Brian Chadwick-Ro bins on 6911 N.W. Blair Rd. Parkville, MCA 64152 H&W: 913 -302 --4234 br'lchadwick@brichadwick.com Park Hill 2014 Wesley Elkins 3650 NW 64th St. Kansas City, MC) 64151 Welkins72kc.rr.com H: 816- 741 -0817 City of Kansas City 2014 Christian Fuller 17990 N.W. River Rd. Waldron, MC) 64092 H: 816 -769 -2997 W: 816 -587 -4419 F: 816 -587 -4467 chriscowel l ins.com Park Hill 2014 Cheryl Hartell 1 1 115 Buena Vista Rd. Camden Point, MO 64018 H: 816- 450-8585 C: 816- 797 -6928 cherylhartell @gmail.com North Platte 2013 Chris Hershey 12425 45 Hwy. Kansas City, MCA 64152 H: 816- 591 -2863 W: 816 - 858 -3352 ch ris.hersheygma i Isom Park Hill 2014 Wanda Jackson 9280 N.W. Moore Rd. Kansas City, MCA 64153 H: 816- 330 -3840 C: 816- 651 -4734 wandahentonicickson@hotmail.com Platte County R3 2013 Aaron Jung 14650 Fore Court Smithville, MCA 64089 H: 816- 873 -0386 C. 816 - 392 -7538 F: 816 - 858 -3886 iscapes@msn.com County Commission Proxy 2011-2013 Tarra McGee 24388 NW Kisker Rd Platte City, MCA 64079 H: 816- 546 -3048 to rra b 213 yahoo.com West Platte Timothy ,McDowell 7305 N.W. Tomahawk Lane Platte Woods, MCA 64151 - 1423 H: 816- 741 -1673 nt.mcdowell@prodigy.net Park Hill 2014 UNIVERSITY OF MISSOURIPlatte County 2012 Extension Council Members &Officers Eitei iSlul 1 0 11724 N.W. Plaza Circle, Suite 300 I(C, MO 64153 816- 270 -2141 Fax: 816- 210 -2512 Email: platteconmissouri.edu Updated: 7/17/2012 Web Site: www .extension.missouri.edu /platte Mary Beth ogle 8611 N. Beaman Ave. Kansas City, MCA 64154 H: 816 - 569 -2575 C: 704 -839 -1036 marybethogle@msn.com Park Hill 2014 Jiro Plunkett Platte County Commission, 415 Third St., Suite 105 Platte City, MCA 64079 H: 816- 858 -5470 1111: 816 -858 -3330 iplunkett@co.platte.mo.us County Commission 2013 Christopher K. Porter 6130 N.W. Hickory Pl. Parkville, MCA 64152 H: 816 -880 -0868 christopherkporter@msn.com Park Hill 2014 Kevin Rawlings 19550 State Rd. 371 Platte City, MO 64079 Bosshog 172 C@yahoo.com Appointed by Farm Bureau 2013 Dori Thomas 7215 NW Hampton Rd. Parkville, MCA 64152 C: 816- 590 -6349 dorim- o -m.ws Park Hill 2014 EXEMPTION FROM MISSOURI SALES AND USE TAX ON PURCHASE Issued too. Missouri. Tax ID Number: 126 1 4874 PLATTE CTY UNIV OF MO E T COUNCIL II72 RW PLAZA CIRCLE 30G Effective date: KANSAS CITY MG 641 -55 07/11/2UG2 Your apRlic.Ation fo: -r sa -.Jas use. tax, exempt.. status has _.bee.n ap-pra "A Pursuant to Section 144.- G30. I s PSM.cy * This l.e'tter is issued as documentat i o -n of your exempt status* Purchases by Your Agency .are not subd4ct to sales or use. tax if within the conduct of. your ' AEgency -, .s d 'e functions and activities.. When P- urchasing W 1 1tb this a e :ptian i , fu al..l sellers ar v endors a copy of this 16tter, , This exemption -ay not be used by ,individuals a in.g perso =nal A contractor may purch-ase an-d pay fi=r co-nstru- cti:an nateri.als exempt from sales tax when fulfil-ling' a contract atb your Agency anl if your Agency issues *a prdiect exe ritivn certificate and t.b.e contractor makes purcb -as0s in COM la with the provisions of Section 144,v 062, RS o is - Sales by your Agency are subiect to.: t11 applicable state and local sales , taxes. If vau engage in t1ve b= usimess of sel:l.in tangible persontil property or taxable services at retail t you must obtain a Kissouri Retail Sales Tax License and cu-Ilect and remit sales tax. . Thi's is a Continuing e)eamption subject to legistatiVe changes and review by the Director of RevFenue $ If your Agency ceases to qualify as an exempt entity this exert -ption will cease to be valid, This a amption is not assignable or transfera4l.ew It is an exempti ®n from sales and use taxes only and is net an exe - tion f-rom real or Personal property tax Any to th -is e e ptian letter renders 1" invalid. If you have any questions regarding the use of this letter, Tease antact the Taxation bureau P ox 3300t Cityt 65105 -33091 phane 573 - 751 -2836. P Count w.,. Recre !-*:arks Pro .............. ...... Project Sponsor: Platte County Univ. of Missouri Extension Name of Project: 2013 Northland Ethnic Festival Approved Grant Reimbursement: Special Conditions for Award: $1,500 Platte County and the project sponsor mutually agree to perform this agreement in accordance with the terms outlined herein and as proposed in the grant guidelines and sponsor's application submission which are specifically incorporated into this agreement. 1. The project sponsor shall operate and maintain the project named in this Agreement in such a manner as to be open and available for use by the general public during regularly scheduled hours. The project sponsor shall also regularly advertise the availability of the project for use by the general public. If this project involves land acquisition, the project sponsor shall make the property available for- public use in perpetuity. If the project involves capital improvements, the project sponsor shall make those capital improvements available for public use during the standard expected lifetime of the improvements, generally considered to be not less than 25 years, 2. The project sponsor shall comply with all applicable local, state, and federal laws including the Americans with Disabilities Act, the guidelines of the Consumer Product Safety Commission (CPSC) and American Society of Testing Materials (ASTM) and Missouri Prevailing wage Lags for Platte County. 3. The project sponsor agrees to submit a final accounting report and copies of all invoices incurred for the project to the County and to provide program participation information as requested. 4. If during development the project sponsor finds that it is necessary to make changes to the approved project, the project sponsor agrees to notify the County in writing of any proposed changes prior to execution of said changes. 5. The project sponsor shall permit access by the County to the project site for inspection purposes for compliance with this agreement. 6. The project sponsor agrees to include reference to Platte County and the Outreach Grant program on project signage and/or promotional literature produced by the sponsor and to accept any additional identification signage from the County to be placed at the project site. Upon completion and inspection as outlined herein, the County shall reimburse the project sponsor for costs incurred up to the approved grant amount. Sp nsor Signature Jason Mwn Presiding Com issioner, Platte County y� /L Title 6 7 Date ■g PLA C Y CL RK JOAN HARMS F � r Appr as t Form and Legality: Robert H. Shag County Counse� Pursuant to Section 50.660 and 55.160 RSMo., I hereby certify that there 1.1 unencumbered to the credit of the appropriation to which the foregoing ex�, anticipated revenue) otherwise unenc!0b in the treasury to the credit sufficient to meet the obligati o y incurred.� ,4 q Kevin Robinson County Auditor )alb r` 'r itu" 'is to enue) otherwise - ka cash balance (or is to be made, each r C �q r C Northland Ethnic Festival #9 Park Hill South High School March 31, 2012 , i f` I 1. Provide a brief proiect overview 2012 Northland Ethnic Festival featured music, dance, displays, activities, information, and food from 11 am to 3:30 pm at Park Hill South High School, with 1,000 stickers given at doors. We know we missed many, since both presenters and visitors used 4 different doors. The event was free to the public, with food, art, and crafts available for purchase. The signs were changed this year to say Free Admission, rather than just Free. There were a few people last year who commented they thought food was free too. This was the 0 year for the event and the same community partners continue to be committed: Platte County University of Missouri Extension, Park Hill School District, Metropolitan Community College - Maple Woods, and Mid Continent Library. North Kansas City Library also participated in the planning and promotion process. 2. Do you consider the p roject to be a success? Please provide both quantitative (number of first -- time /return visitors to Riverside, resulting hotel stays, impact to Riverside /Northland businesses, etc.) and qualitative resu Its. I think the ATTACHED SUMMARY that gives responses from the random sample of exiting visitors provides resounding yes. The question "what did you learn ?" was new this year. Vendors were happy that we planned for more space for their display areas and want to return in 2013. In addition, several said they know their way around Riverside and northland due to this event being held here. 3. How did you promote this ro'ect? Please provide a list of all marketing efforts and the estimated impressions that resulted from each component. Feel free to include samples of ads, brochures, etc. 120 signs were set up throughout the county & northland area 7 -10 days before the festival Flyers distributed to Park Hill students, email notices and posters to North Kansas City, Platte County R3, North Platte, West Platte, home school association, Extension Councils, 4-H. clubs and members, churches and 2 private northland schools, Nursing homes, health departments, Mid Continent libraries, plus Face Book, County buildings and at the January Platte County Extension Council polling sites. Special e mail and invitations sent to Platte Pet Power volunteers, Board of Services, and through Visitors Bureau to KCI corridor hotels. Links, photos and info on web pages of Platte County University of Missouri Extension, Park Hill School District, and Platte County Parks & Recreation. 4. Did your project receive media covers � e? If so pr vide a summary attach any Press cli pings or other representative material. 2012 Ethnic Festival Survey Survey Tallies: 84 First Ethnic Festival: Zip Codes: Yes? 55 No? 28 64019 -1 64029 -1 64079 -3 64089 -2 64115 -2 64116 -8 64128 -1 64150 -1 64439 -1 66061 -1 64034 --1 641051 64117-2 64151-4 66209 -1 64048 -2 64055 --1 64068 -2 64108 -1 64109 --1 64114 -1 64118 -4 64119-3 64127 -1 64152 -17 64153 -6 64154 --8 66215 -2 52550 --1 Holt -1 Kansas City --1 Favorite Part of the Festival: Food :19 Performances: 1 Booths :9 Fashion Show :1 Entertainment,--2 Germany:2 Columbia:1 Would you recommend Festival to others: Yes? 76 No? 2 Maybe? 4 What did you learn? Germany, 2- Hawaii has 8 islands, 1 of which is "forbidden ", Learned about the dancing,7- a lot, stuff, different dances, rare food, the different tastes and texture of foods,3- ethnic dancing, Mt. Everest is in Nepal, 5- all about different countries, You can eat Yucca!, Food was greatl, history, how different people from different countries interact, jewelry, fashion of India, Bollywood, seeing the program, how to have fun, Germany makes great fudge, countries have different clothes, little kids from Mexico can really dance!, 2 -Nepal and Israel are in Asia, not all Hawaiian skirts are made from grass, Ecuador is a natural landmark, diversity of different cultures, pained eggs, Czech architecture, paper folding, some beans grow on trees, geography Nepal Crafts:2 Dancing: 13 Different Countries:2 A11:3 Bracelets: 1 Talking to people born in othercountries:1 Recommendations: Greatly publicized but need to have address on promo., not as many countries.