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Home My WebLink About2012-07-17 Regular Meeting MINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, July 17, 2012 5:30 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, July 17, 2012. Mayor Rose called the workshop to order at 5:31 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Ron Super, Aaron Thatcher, Mike Fuller, Brad Cope, and Seth DeRose. Alderman Art Homer — Absent Also present were City Attorney Nancy Thompson, City Clerk Robin Littrell, Community Development Assistant Sarah Wagner, Public Safety Director Greg Mills, Capital Projects Engineer Travis Hoover, Finance Director ponna Resz, and Community Relations Director Meredith Hauck. MOTION TO ENTER INTO Alderman Thatcher moved that the meeting go into closed CLOSED @ 5:32 P.M. session pursuant to RSMo 610.021 (1) Legal Action and litigation, RSMo 610.021 (2) Leasing, Purchase or sale of real estate, RSMo 610.021(3)Hiring, firing, disciplining or promoting a particular employee, when personal information about the employee is discussed, and RSMo 610.021(12) Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contact is executed, or all proposals are rejected, second by Alderman Cope. Yes: Thatcher, Cope, Super, Fuller, and DeRose. Motion carried 5-0. MOTION TO ADJOURN Alderman Thatcher moved at 622 p.m. for closed session to be CLOSED @ 6:22 P.M. continued after open session, second by Alderman Cope. Yes: Thatcher, Cope, DeRose, Fuller, and Super. Motion carried 5-0. WORKSHOP SESSION Mayor Rose called the Workshop Session to order at 6:32 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Mike fuller, Seth DeRose, Aaron Thatcher, and Ron Super. Alderman Art Homer — Absent. 1 Also present were City Attorney Nancy Thompson, City Clerk Robin Littrell, Community Development Assistant Sarah Wagner, Public Safety Director Greg Milis, Capital Projects Engineer Travis Hoover, Finance Director ponna Resz, Public Works Director Tom Wooddell, Fire Chief Gordy Fowlston, and Operations Support Director Mike Shelton. HORIZONS UPDATE Nathaniel Hagedorn and Brent Miles with NorthPoint gave a Power Point presentation update on all current projects and prospective projects. Future Broker Events will be announced in the fall. Lining work will begin on the canals soon. BREAK @ 6:51 P.M. Alderman DeRose moved to take a break at 6:51 p.m., second by Alderman Cope. Yes: DeRose, Cope, Super, Thatcher, and Fuller. Motion carried 5-0. REGULAR SESSION Mayor Rose called the Regular Session Meeting to order at 7:00 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Mike fuller, Ron Super, Aaron Thatcher, and Seth DeRose. Alderman Art Homer - Absent Also present were City Attorney Nancy Thompson, City Clerk Robin Littrell, Community Development Assistant Sarah Wagner, Capital Projects Engineer Travis Hoover, Finance Director ponna Resz, Public Safety Director Greg Mills, Public Works Director Tom Wooddell, Community Relations Director Meredith Hauck, Captain Gary McMullin, Police Officer Andrew Marr, Operations Support Director Mike Shelton, and Fire Chief Gordy Fowlston. PLEDGE OF ALLEGIANCE Mayor Rose led the Pledge of Allegiance. PUBLIC COMMENT None. PROCLAMATION Mayor Rose read the proclamation recognizing Responsible Gaming Education Week — July 30 — August 3 2012. Members from Argosy Casino came forward to accept the Proclamation and shake hands with the Board of Aldermen. CONSENT AGENDA Alderman Thatcher moved to approve the Consent Agenda, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, DeRose, and Super. Motion carried 5-0. MINUTES OF 07-02-12 Alderman Thatcher moved to approve the minutes of the July 2, 2012 meeting, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, DeRose, and Super. Motion carried 5-0. 2 JUNE COURT REPORT Alderman Thatcher moved to approve the June 2012 Court Report, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, DeRose, and Super. Motion carried 5-0. RESOLUTION 2012-095 Alderman Thatcher moved to approve Resolution 2012-095, Bill Pay authorizing the expenditure of funds for fiscal year 2012-2013, for weeks ending July 6'" and July 13�" in the amount of $536,686.56, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, DeRose, and Super. Motion carried 5-0. RESOLUTION 2012-096 Alderman Thatcher moved to approve Resolution 2012-096, Service Agmnt — Platte Co. authorizing the City to enter a services agreement with the Platte Health Dept. County Health Department, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, DeRose, and Super. Motion carried 5-0. RESOLUTION 2012-097 Alderman Thatcher moved to approve Resolution 2012-097, Service Agmnt—Platte Co. EDC authorizing City to enter a services agreement with Platte County Economic Development Dept., second by Alderman Cope. Yes: Thatcher, Cope, Fuller, DeRose, and Super. Motion carried 5-0. RESOLUTION 2012-098 Alderman Thatcher moved to approve Resolution 2012-098, Tyler Tech. — Court Upgrade authorizing City to enter an agreement to upgrade existing court case management system, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, DeRose, and Super. Motion carried 5-0. RESOLUTION 2012-099 Alderman Thatcher moved to approve Resolution 2012-099, Purchase Police Vehicle authorizing purchase of one police vehicle from a licensed auto auction, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, DeRose, and Super. Motion carried 5-0. RESOLUTION 2012-100 Alderman Thatcher moved to approve Resolution 2012-100, Purchase two Police Vehicles authorizing City to purchase two police vehicles from Shawnee Mission Ford, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, DeRose, and Super. Motion carried 5-0. RESOLUTION 2012-101 Alderman Thatcher moved to approve Resolution 2012-101, Purchase Emergency Equip. authorizing City to purchase emergency equipment for two new police vehicles from Whelen Engineering Co., second by Alderman Cope. Yes: Thatcher, Cope, Fuller, DeRose, and Super. Motion carried 5-0. 3 REGULAR AGENDA TEMP. LI4UOR LICENSE Alderman Thatcher moved to approve the temporary liquor license Battle of the Bands 2012 contingent upon State of Missouri approval for the Battle of the Bands on August 11 �" — Cindi Rice — Chamber of Commerce, second by Alderman Cope. Yes: Thatcher, Cope, Super, DeRose, and Fuller. Motion carried 5-0. TEMP. L14UOR LICENSE Alderman Cope moved to approve the temporary liquor license Riverfest 2012 contingent upon State of Missouri approval for the Riverfest on September 14'" & 15�" — Cindi Rice — Chamber of Commerce, second by Alderman Thatcher. Yes: Cope, Thatcher, Super, Fuller, and DeRose. Motion carried 5-0. BILL NO. 2012-039 City Clerk Robin Littrell gave first reading of Bill No. 2012-039. Intergov. Agmnt. Northmoor City Attorney answered question regarding termination clause. Alderman Thatcher moved to accept first reading and place Bill No. 2012-039 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, Super, Fuller, and DeRose. Motion carried 5-0. Alderman Cope moved to approve Bill 2012-039 and enact said bill as ordinance, second by Alderman Thatcher. Yes: Cope, Thatcher, Super, DeRose, and Fuller. Motion carried 5-0. BILL No. 2o12-Oa2 City Clerk Robin Littrell gave first reading of Bill No. 2012-042. ROw & Maint. Agreement City Attorney Thompson explained the agreement for this ordinance. Alderman Thatcher moved to accept first reading and place Bill No. 2012-042 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, Super, Fuller, and DeRose. Motion carried 5-0. Alderman Cope moved to approve Bill 2012-042 and enact said bill as ordinance, second by Alderman Thatcher. Yes: Cope, Thatcher, DeRose, Fuller, and Super. Motion carried 5-0. 4 BILL NO. 2012-043 City Clerk Robin Littrell gave first reading of Bill No. 2012-043. New Hire — Reilly — PW Alderman Thatcher moved to accept first reading and place Bill No. 2012-043 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, DeRose, Fuller, and Super. Motion carried 5-0. Alderman Cope moved to approve Bill 2012-043 and enact said bill as ordinance, second by Alderman Thatcher. Yes: Cope, Thatcher, Fuller, Super, and DeRose. Motion carried 5-0. BILL NO. 2012-044 City Clerk Robin Littrell gave first reading of Bill No. 2012-044. Final Plat Dream Acres City Attorney Thompson explained the agreement for this ordinance. Alderman Thatcher moved to accept first reading and place Bill No. 2012-044 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, DeRose, Super, and Fuller. Motion carried 5-0. Alderman Cope moved to approve Bill 2012-044 and enact said bill as ordinance, second by Alderman Thatcher. Yes: Cope, Thatcher, DeRose, Fuller, and Super. Motion carried 5-0. CITY ADMINISTRATOR No Report. ADMINISTRATION Capital Projects Engineer Travis Hoover introduced Jeremy Stretz from Olsson Associates who passed out an updated map of road closures and placement of detour signage. He asked that Olsson be notified if areas that need further signage are discovered. Community Relations Director Meredith Hauck gave update on the ETC Survey second mailing and will update the Board again after the second survey has been sent. On August 4` we are hosting a field day for elected officials called Rivalry on The River. Other cities are invited to participate. This is a fund raiser for Special Olympics. COMMUNITY DEVELOPMENT No Report. ENGINEERING Capital Project Engineer Travis Hoover explained that the utility delays on Northwood Road have reached the point that an August 10 completion is not possible. Max Rieke has made up some of the lost time and we should have a more definite completion date following a meeting next week. Vivion Road Bridge over Line Creek update will be given by Matt Eblen with SKW. He reported 5 on the utilities and scheduling delays with this project. They have decided to work with MGE to keep costs as minimal as possible for the changes necessary. We are trying to get everything ready prior to the road closure, which will now be mid to late August. The road will still be closed for a 60 day period for construction. Mayor Rose wants to make sure that the businesses are being informed of delays and closure times. The Board questioned SKW on avenues to prevent these situations and added redesign costs from happening on future projects. Jerzy Johnson with SKW responded to these questions. FINANCE Finance Director ponna Resz updated the Board on gaming revenues for June. A spreadsheet was shared with the Board. It is also necessary to inform you that we did not budget for Cardinal Point for the 2012-2013 year, a letter was sent to them to cancel this commitment, but we will be required by a 30-day notification clause in the contract, to pay them for July and August. PUBLIC SAFETY No Report. PUBLIC WORKS No Report. PARKS & RECREATION Community Relations Director Meredith Hauck reminded everyone of the Blast event for Saturday, July 21 from 11 a.m. to 4 p.m. LEVEE BOARD No Report. MAYOR�S DISCUSSION Mayor Rose asked Hoover how the Corp of Engineers' work at E.H. Young Park is going and he replied that the work is on track. Riverfest will be Sept. 14` and 15`". Little Texas will be the band on Saturday evening. The MML Westgate dinner will be Thursday evening where Kristy Cope will be honored as the City of Riverside Civic Service Award Winner. She was a huge supporter and worked with the girls for our Girls on the Run. BOARD OF ALDERMEN Alderman Thatcher — I want to thank Public Safety for all the work they did through the holiday. Things went very smooth. Alderman Super — Nothing to report. Alderman Fuller — Nothing to report. Alderman Cope — I echo Alderman Thatcher's comments. Alderman DeRose — Nothing to report. BREAK @ 7:40 P.M. Alderman Cope moved to take a break at 7:40 p.m., second by Alderman Super. Yes: Cope, Super, DeRose, Thatcher, and Fuller. Motion carried 5-0. 6 MOTION TO RECONVENE Alderman Thatcher moved that the meeting go into closed CLOSED @ 8:06 P.M. session pursuant to RSMo 610.021 (1) Legal Action and litigation, RSMo 610.021 (2) Leasing, Purchase or sale of real estate, RSMo 610.021(3)Hiring, firing, disciplining or promoting a particular employee, when personal information about the employee is discussed, and RSMo 610.021(12) Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contact is executed, or all proposals are rejected, second by Alderman Fuller. Yes: Thatcher, Fuller, Cope, Super, and DeRose. Motion carried 5-0. Also present was Nikki Howell of Ogletree Deakins. MOTION TO ADJOURN Alderman Thatcher moved at 8:53 p.m. to adjourn closed session, to be CLOSED @ 8:53 P.M. second by Alderman Cope. Yes: Thatcher, Cope, DeRose, Fuller, and Super. Motion carried 5-0. MOTION TO ADJOURN Alderman Cope moved to adjourn the meeting at 8:54 p.m., second by Alderman Thatcher. Yes: Cope, Thatcher, Super, DeRose, and Fuller. Motions carried 5-0. � � � nn � � ,� . v . �Z�.�C_� ` Robin Littre , City Clerk 7