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HomeMy WebLinkAbout2012-08-21 Regular Meeting MINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Monday, August 21, 2012 6:00 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, August 21, 2012. Mayor Rose called the meeting to order at 6:05 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Ron Super, Mike Fuller, Brad Cope, Art Homer, and Seth DeRose. Alderman Aaron Thatcher was absent. Also present were City Attomey Nancy Thompson, City Clerk Robin Littrell, Community Development Director Mike Duffy, Interim City Administrator and Public Safety Director Greg Mills, Capital Projects Engineer Travis Hoover, Finance Director ponna Resz, Community Relations Director Meredith Hauck, and Public Works Director Tom Wooddell. MOTION TO ENTER INTO Alderman Super moved that the meeting go into closed CLOSED @ 6:05 P.M. session pursuant to RSMo 610.021 (1) Legal Action and litigation, RSMo 610.021 (2) Leasing, Purchase or sale of real estate, and RSMo 610.021(12) Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contact is executed, or all proposals are rejected, second by Alderman DeRose. Yes: Super, DeRose, Cope, Homer, and Fuller. Motion carried 5-0. MOTION TO CONTINUE Alderman Cope moved at 6:59 p.m. for closed session to CLOSED @ 6:59 P.M. continue after open session, second by Alderman Fuller. Yes: Cope, Fuller, DeRose, Homer, and Super. Motion carried 5-0. REGULAR SESSION Mayor Rose called the Regular Session Meeting to order at 7:01 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Mike Fuller, Ron Super, Art Homer, and Seth DeRose. Alderman Aaron Thatcher — Absent Also present were Interim City Administrator and Public Safety Director Greg Mills, City Attomey Nancy Thompson, City Clerk Robin Littrell, Community Development Director Mike Duffy, Capital Projects Engineer Travis Hoover, Finance Director ponna Resz, Public Works Director Tom Wooddell, Community Relations Director Meredith Hauck, Fire Chief Gordon Fowlston. 1 PLEDGE OF ALLEGIANCE Mayor Rose led the Pledge of Allegiance. PUBLIC COMMENT None. WORKSHOP SESSION Mayor Rose asked NorthPoint to give their presentation that was scheduled for the workshop session. HORIZONS UPDATE Brent Miles with NorthPoint gave update on Horizons Industrial I, Gallagher building, pad is ready to go for Horizons Industrial II and a pad for potentially Horizons III. Premium Waters is taking shape and Mattox Road is progressing well. Office leads are picking up. Nathaniel Hagedorn presented potential opportunity in the market that NorthPoint has been watching and they wanted to talk with the BOA to get their input on the investment of some ground, to make sure the BOA has no problem with this heavy manufacturing ground potential. it will be complimentary to the City projects. The Mayor and Board saw no issues. VIVION ROAD BRIDGE Interim City Administrator Greg Mills gave an overview of the OVER LINE CREEK Barcus contractor and MoDot issues the last few days. Capital Projects Engineer Travis Hoover explained details of delays and investigations that led to the negotiations with Barcus. MoDot representative Greg Stervinou addressed working days and schedules. Alderman Cope moved to approve Change Order 1 on the Barcus contract, second by Alderman DeRose. Yes: Cope, DeRose, Fuller, Homer, and Super. Motion carried 5-0. CONSENT AGENDA Alderman Cope moved to approve the Consent Agenda, second by Alderman DeRose. Yes: Cope, DeRose, Fuller, Homer, and Super. Motion carried 5-0. MINUTES OF 08-06-72 Alderman Cope moved to approve the minutes of the August 6, 2012 meeting, second by Alderman DeRose. Yes: Cope, DeRose, Fuller, Homer, and Super. Motion carried 5-0. MINUTES OF 08-73-12 Alderman Cope moved to approve the minutes of the August 13, 2012 meeting, second by Alderman DeRose. Yes: Cope, DeRose, Fuller, Homer, and Super. Motion carried 5-0. JULY COURT REPORT Alderman Cope moved to approve the July 2012 Court Report, second by Alderman DeRose. Yes: Cope, DeRose, Fuller, Homer, and Super. Motion carried 5-0. 2 RESOLUTION 2012-772 Alderman Cope moved to approve Resolution 2012-112, Bill Pay authorizing the expenditure of funds for fiscal year 2012-2013, for weeks ending August 10"', and August 17'" in the amount of $944,817.13, second by Alderman DeRose. Yes: Cope, DeRose, Fuller, Homer, and Super. Motion carried 5-0. RESOLUTION 2072-113 Alderman Cope moved to approve Resolution 2012-113, Mo. Law Enforcement Funeral authorizing the city to enter into a service agreement with Missouri Assistance Team Law Enforcement Funeral Assistance Team, second by Alderman DeRose. Yes: Cope, DeRose, Fuller, Homer, and Super. Motion carried 5-0. RESOLUTION 2072-114 Alderman Cope moved to approve Resolution 2012-114, Bobcat Mini Excavator Lease approving lease with Berry Companies, Inc. for lease of 2012 mini excavator, second by Alderman DeRose. Yes: Cope, DeRose, Fuller, Homer, and Super. Motion carried 5-0. RESOLUTION 2012-715 Alderman Cope moved to approve Resolution 2012-115, Bobcat Skid Steer Lease approving lease with Berry Companies, Inc. for lease of 2012 skid steer, second by Alderman DeRose. Yes: Cope, DeRose, Fuller, Homer, and Super. Motion carried 5-0. REGULAR AGENDA RESOLUTION 2012-116 Following discussion by Board and Community Relations Director Amend Private Function Policy Meredith Hauck, this resolution is postponed and will be reviewed before presenting at a future date. RESOLUTION 2072-117 Alderman Cope moved to approve Resolution 2012-117, Amend Special Event Policy approving amendment to the special events policy held on public or private property within the city, second by Alderman DeRose. Yes: Cope, DeRose, Super, Homer, and Fuller. Motion carried 5-0. BILL NO. 2072-049 City Clerk Robin Littrell gave first reading of Bill No. 2012-049. Final Development Plan Community Development Director Mike Duffy gave overview of the ordinance and stated that the Planning and Zoning Commission recommended approval. Alderman Cope moved to accept first reading and place Bill No. 2012-049 on second and final reading, second by Alderman DeRose. Yes: Cope, DeRose, Super, Fuller, and Homer. Motion carried 5-0. Alderman Cope moved to approve Bill 2012-049 and enact said bill as ordinance, second by Alderman Homer. Yes: Cope, Homer, Fuller, DeRose, and Super. Motion carried 5-0. 3 BILL NO. 2012-05o City Clerk Robin Littrell gave first reading of Bill No. 2012-050. Chapter 100 Bonds City Attorney Nancy Thompson explained the Chapter 100 Bonds and that Gary Anderson with Gilmore and Bell is present to answer any questions as well. Alderman Cope moved to accept first reading and place Bill No. 2012-050 on second and final reading, second by Alderman DeRose. Yes: Cope, DeRose, Super, Fuller, and Homer. Motion carried 5-0. Alderman Cope moved to approve Bill 2012-050 and enact said bill as ordinance, second by Alderman DeRose. Yes: Cope, DeRose, Homer, Fuller, and Super. Motion carried 5-0. BILL NO. 2012-051 City Clerk Robin Littrell gave first reading of Bill No. 2012-051. Electrical Bid Award Chad Lamer with Spencer Fane gave overview of the contract that is attached to this ordinance. Alderman Cope moved to accept first reading and place Bill No. 2012-051 on second and final reading, second by Alderman DeRose. Yes: Cope, DeRose, Super, Fuller, and Homer. Motion carried 5-0. Alderman Cope moved to approve Bill 2012-051 and enact said bill as ordinance, second by Alderman Homer. Yes: Cope, Homer, Fuller, DeRose, and Super. Motion carried 5-0. BILL NO. 2012-057 City Clerk Robin Littrell gave first reading of Bill No. 2012-057. Amend the MDA Chad Lamer with Spencer Fane gave overview of the contract that is attached to this ordinance. Alderman Cope moved to accept first reading and place Bill No. 2012-057 on second and final reading, second by Alderman DeRose. Yes: Cope, DeRose, Fuller, Super, and Homer. Motion carried 5-0. Alderman Cope moved to approve Bill 2012-057 and enact said bill as ordinance, second by Alderman DeRose. Yes: Cope, DeRose, Homer, Fuller, and Super. Motion carried 5-0. BILL NO. 2012-052 City Clerk Robin Littrell gave first reading of Bill No. 2012-052. Appoint Interim CA Alderman Cope moved to accept first reading and place Bill No. 2012-052 on second and final reading, second by Alderman Super. Yes: Cope, Super, DeRose, Fuller, and Homer. Motion carried 5-0. 4 Alderman Super moved to approve Bill 2012-052 and enact said bill as ordinance, second by Alderman Cope. Yes: Super Cope, Homer, Fuller, and DeRose. Motion carried 5-0. BILL NO. 2012-053 City Clerk Robin Littrell gave first reading of Bill No. 2012-053. Accept Motorola Project Public Safety Director Milis explained this project is complete and under budget by $76,000. He described couple camera items that the department would like to purchase for the tower with the remaining funds. These will be brought to the Board at a later date. Alderman Cope moved to accept first reading and place Bill No. 2012-053 on second and final reading, second by Alderman DeRose. Yes: Cope, DeRose, Super, Fuller, and Homer. Motion carried 5-0. Alderman Cope moved to approve Bill 2012-053 and enact said bill as ordinance, second by Alderman DeRose. Yes: Cope, DeRose, Super, Homer, and Fuller. Motion carried 5-0. BILL NO. 2012-054 City Clerk Robin Littrell gave first reading of Bill No. 2012-054. Amend HDR Agreement Interim City Administrator gave a review of the purchasing policy, a flowchart of engineering processes and processes from this point forward. Alderman Cope moved to accept first reading and place Bill No. 2012-054 on second and final reading, second by Alderman DeRose. Yes: Cope, DeRose, Super, Fuller, and Homer. Motion carried 5-0. Alderman Cope moved to approve Bill 2012-054 and enact said bill as ordinance, second by Alderman DeRose. Yes: Cope, DeRose, Super, Homer, and Fuller. Motion carried 5-0. BILL NO. 2012-055 City Clerk Robin Littrell gave first reading of Bill No. 2012-055. Amend CFS Agreement Interim City Administrator explained that this ordinance is much like the last one. Alderman Cope moved to accept first reading and place Bill No. 2012-055 on second and final reading, second by Alderman DeRose. Yes: Cope, DeRose, Super, Homer, and Fuller. Motion carried 5-0. Alderman Cope moved to approve Bill 2012-055 and enact said bill as ordinance, second by Alderman DeRose. Yes: Cope, DeRose, Super, Homer, and Fuller. Motion carried 5-0. 5 BILL NO. 2012-056 City Clerk Robin Littrell gave first reading of Bill No. 2012-056. Ogeltree, Deakins Alderman Cope moved to accept first reading and place Bill No. 2012-056 on second and final reading, second by Alderman DeRose. Yes: Cope, DeRose, Super, Fuller, and Homer. Motion carried 5-0 Alderman Super moved to approve Bill 2012-056 and enact said bill as ordinance, second by Alderman Cope. Yes: Super, Cope, DeRose, Fuller, and Homer. Motion carried 5-0. CITY ADMINISTRATOR Interim City Administrator Mills explained a situation back in 2011 regarding dirt work and construction of a detention pond for the JCI project which resulted in an expenditure of funds in the amount of $357,363.74. This situation is an example of conflicting understandings of the MDA. At the time, staff believed that the city was authorized to utilize contractors who were performing work under contract with Briarcliff Realty under the MDA. Houston Excavating was a contractor approved by Briarcliff Realty pursuant to a bid process and performed the work to complete the detention pond following removal of Greenfield and Hill Brothers from the project. Staff wanted the Board to be aware of this issue and to know additional checks and balances have been put in place and that MDA training will be held to avoid this happening again. Mills offered to answer any questions the Board might have regarding the situation or solution. ADMINISTRATION The Sept. 18�' meeting date conflict was discussed and decided that the second regular meeting in September will be on Thursday, September 20�'. Mills also shared a letter from the Riverside Chamber of Commerce stating that they will no longer be applying for the River Roll Temporary Liquor Licenses. COMMUNITY DEVELOPMENT Community Development Director Mike Duffy reviewed details of the MARC meetings and explained the process they used to delegate funding. Riverside did not receive any funding this year for the trail project requested. There will be an opportunity to apply for TEP funding, but it is a 50% match. We might be able to get some help with our 50% from the County Trails budget. Duffy also updated the Board on code issue progress with Randy Robb. ENGINEERING Capital Project Engineer Travis Hoover discussed that APAC has approached the City to put a temporary concrete mixing plant at the Seyller property. Following discussion the Board requested that a lease agreement be formulated and a swap of services between the City and APAC. 6 Alderman Homer moved to authorize Hoover to initiate an agreement with APAC for a temporary concrete mixing plant on the Seyller property that will include site to be cleaned at end of agreement, damages to be repaired, and grading of the detention pond, second by Alderman DeRose. Yes: Homer, DeRose, Super, Fuller, and Cope. Motion carried 5-0. Northwood Road is moving forward, progress pictures by power point were shared. Vivion Road Bridge over Line Creek pictures were shown. Interurban Bridge pre-bid meeting was held. We hope to open bids on Thursday, August 30�' and hope to bring the recommendation to the Board on the Sept. 4`" meeting. Lower Line Creek Trail is back in review stage and I will let Board know when that is out of review and ready for bid. Public Works Director Tom Wooddell reported on the crosswalk lights and children at play signage in response to Alderman Fuller's inquiry. FINANCE No Report. PUBLIC SAFETY Chief Greg Mills explained situation for the request of a temporary salary adjustment for a temporary sergeant while a full-time sergeant is not at work. Alderman Cope moved to approve the temporary salary adjustment while the officer fulfills the duties of a sergeant that is on leave, second by Alderman Fuller. Yes: Cope, Fuller, Super, Homer, and DeRose. Motion carried 5-0. PUBLIC WORKS No Report. PARKS & RECREATION No Report. LEVEE BOARD A meeting was held on Wednesday, Aug. 8�'. Alderman Super was appointed to the Levee Board. Mike Duffy also attended the meeting. Levee Board asked Super if he would contact KC Water Services to pay a bill due to the Levee Board. MAYOR'S DISCUSSION Riverfest is September 14 and 15. The parade will be the the morning of the 15'". The parade theme is "Get FiY'. Board members are to pick something to go along with that theme and bring it to the parade. The Riverfest parade is combined with the Homecoming parade for Park Hill South High School. John Tesser has been submitted for the City Treasurer and I have contacted a lady in Montabella, but i have not had an opportunity to visit with either one of them yet. Our ordinances with governance need to be inline. City Attomey Thompson added that we have a total re-codification process started and are working to clean up many of our codes. BOARD OF ALDERMEN Alderman DeRose — Nothing to report. 7 Alderman Cope — Nothing to report. Alderman Fuller — Nothing to report. Alderman Super — Are there any extra charges coming to us because SKW did not design the project properly. Hoover commented that we have received a bill on this issue and there will not be any funds paid to SKW related to the change order related activities. Interim City Administrator Mills commented that he is aware of all invoices and SKW has been informed that these invoices will not be paid without review of all the issues. Alderman Homer— I have had a concern by a resident on the spraying for mosquitoes this season. Wooddell commented that the dry weather has not required spraying in the normal fashion. BREAK � 8:52 P.M. Alderman Cope moved to take a break at 8:52 p.m., second by Alderman Fuller. Yes: Cope, Fuller, DeRose, Homer, and Super. Motion carried 5-0. MOTION TO RECONVENE Alderman Fuller moved that the meeting go into closed CLOSED @ 9:03P.M. session pursuant to RSMo 610.021 (1) Legal Action and litigation, RSMo 610.021 (2) Leasing, Purchase or sale of real estate, and RSMo 610.021(12) Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contact is executed, or all proposals are rejected, second by Alderman Cope. Yes: Fuller, Cope, DeRose, Homer, and Super. Motion carried 5-0. MOTION TO ADJOURN Alderman Fuller moved at 9:17 p.m. to adjourn closed session CLOSED @ 9:17 P.M. with action taken, second by Alderman Cope. Yes: Fuller, Cope, Homer, DeRose, and Super. Motion carried 5-0. MOTION TO ADJOURN Alderman Super moved to adjoum the meeting at 9:17 p.m., second by Alderman Cope. Yes: Super, Cope, DeRose, Homer, and Fuller. Motions carried 5-0. . _ w . �='�� ' Robin Littre , City Clerk 8