HomeMy WebLinkAbout2012-09-11 Special Meeting MINUTES
SPECIAL MEETING
BOARD OF ALDERMEN
RIVERSIDE, MISSOURI
Tuesday, September 11, 2012
530 p.m.
The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board
of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday,
September 11, 2012.
Mayor Rose called the special meeting to order at 5:30 p.m. Those in attendance were Mayor
Kathy Rose, Aldermen Seth DeRose, Mike Fuller, Brad Cope, Art Homer, and Aaron
Thatcher.
Alderman Ron Super was absent.
Also present were Interim City Administrator Greg Mills, City Attorney Nancy Thompson, City
Clerk Robin Littrell, Community Development Director Mike Duffy, Capital Projects Engineer
Travis Hoover, Finance Director ponna Resz, Captain Chris Skinrood, and Community
Relations Director Meredith Hauck.
SPECIAL SESSION Mayor Rose announced that R-2012-126 would be removed from
the agenda with no action taken.
WORKSHOP SESSION Community Relations Director Meredith Hauck addressed the
Board regarding the Private Event Rental Policy. She explained
that she and City Attorney Nancy Thompson worked together to
revise some of the language identifying the categories of use.
There was a memo provided in the packet detailing the revisions.
We would like finalization on these details tonight and we will bring
a resolution to you on the October 2" meeting.
The other item we wish to discuss with you this evening is
regarding the Riverside Chamber. While reviewing this private
use policy we discovered that the Chamber has historically not
paid fees for rental of the Community Center for any of their
meetings. They also have office space here at city hall that they
have paid $100 a month. After analyzing the situation, it is our
recommendation to the Board that we enter into a contract with
the Chamber saying that in return for services provided to the City,
we will waive their fees for monthly meetings at the Community
Center and provide them o�ce space at city hall free of charge.
We want this all documented and formalized through a service
type contract as we do with other groups that provide services in
our City.
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NORTHPOINT WORKSHOP Brent Miles and Brad Haymond with NorthPoint presented a
PowerPoint of the landscaping and signage plans for the Horizons
area. This is a planning session to show the Board the
landscaping and irrigation plan, the signage plan, and the obelisk
plan drafts. This is all for Phase I infrastructure and there will be
the same for the other phases. There was exploration by
NorthPoint to see if the Board had any interest in landscaping the
median of Horizons Parkway and it then could be bid as an
alternate. Discussions were held by the Board and NorthPoint
regarding the number of trees, shrubs, the types of trees, site
lines, irrigation, and maintenance. Signage and the obelisk were
discussed. The Board would like to see options on the Elm trees,
the obelisk will not be decorated for specific holidays only with
lighting, and the city would like NorthPoint to explore the alternate
for the west side of the median, to keep our options open. An
update will be presented on September 25'
MOTION TO ENTER INTO Alderman Fuller moved that the meeting go into closed
CLOSED @ 6:13 P.M. session pursuant to RSMo 610.021 (1) Legal Action and
litigation, RSMo 610.021 (2) Leasing, Purchase or sale of real
estate, and RSMo 610.021(12) Sealed bids and
related documents, until the bids are opened; and sealed
proposals and related documents or any documents related to a
negotiated contract until a contact is executed, or all proposals are
rejected, second by Alderman DeRose.
Yes: Fuller, DeRose, Thatcher, Cope, and Homer.
Motion carried 5-0.
MOTION TO ADJOURN Alderman Thatcher moved at 7:04 p.m. to adjourn closed session
CLOSED @ 7:04 P.M. with no action taken, second by Alderman Cope.
Yes: Thatcher, Cope, Homer, Fuller, and DeRose.
Motion carried 5-0.
MOTION TO ADJOURN Alderman Thatcher moved to adjourn the meeting at 7:05 p.m.,
second by Alderman Homer.
Yes: Thatcher, Homer, Cope, Fuller, and DeRose.
Motions carried 5-0.
. � d ��.- ._
- . Robin Littrel , City Clerk
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