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Home My WebLink About2012-09-04 Regular Meeting MINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, September4, 2012 5:30 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, September 4, 2012. Mayor Rose called the meeting to order at 5:32 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Ron Super, Mike Fuller, Brad Cope, Art Homer, and Aaron Thatcher. Alderman Seth DeRose was absent. Also present were Interim City Administrator Greg Mills, City Attorney Nancy Thompson, City Clerk Robin Littrell, Community Development Director Mike Duffy, Capital Projects Engineer Travis Hoover, Finance Director ponna Resz, and Community Relations Director Meredith Hauck. MOTION TO ENTER INTO Alderman Thatcher moved that the meeting go into closed CLOSED @ 5:33 P.M. session pursuant to RSMo 610.021 (1) Legal Action and litigation, RSMo 610.021 (2) Leasing, Purchase or sale of real estate, RSMo 610.021(3)Hiring, firing, disciplining or promoting a particular employee, when personal information about the employee is discussed, RSMo 610.021(12) Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contact is executed, or all proposals are rejected, and RSMo 610.021(13) Individually identifiable personnel records, performance ratings or records pertaining to employees, second by Alderman Cope. Yes: Thatcher, Cope, Super, Homer, and Fuller. Motion carried 5-0. MOTION TO ADJOURN Alderman Super moved at 6:49 p.m. to adjourn closed session CLOSED @ 6:49 P.M. with no action taken, second by Alderman Homer. Yes: Super, Homer, Fuller, Cope, and Thatcher. Motion carried 5-0. REGULAR SESSION Mayor Rose called the Regular Session Meeting to order at 7:00 p. m. Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Mike Fuller, Ron Super, Art Homer, and Aaron Thatcher. Alderman Seth DeRose — Absent 1 Also present were Interim City Administrator and Public Safety Director Greg Mills, City Attorney Nancy Thompson, City Clerk Robin Littrell, Community Development Director Mike Duffy, Capital Projects Engineer Travis Hoover, Finance Director ponna Resz, Public Works Director Tom Wooddell, Community Relations Director Meredith Hauck, Operations Support Director Mike Shelton, Police Captain Mike Costanzo, and Community Development Assistant Sarah Wagner. PLEDGE OF ALLEGIANCE Mayor Rose led the Pledge of Allegiance. PUBLIC COMMENT None. PROCLAMATION Mayor Rose read the National Preparedness Month — September 2012 proclamation to the audience and presented to Operations Support Director Mike Shelton. CONSENT AGENDA Alderman Thatcher moved to approve the Consent Agenda, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, Homer, and Super. Motion carried 5-0. MINUTES OF 08-27-72 Alderman Thatcher moved to approve the minutes of the August 21, 2012 meeting, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, Homer, and Super. Motion carried 5-0. MINUTES OF 08-28-12 Alderman Thatcher moved to approve the minutes of the August 28, 2012 meeting, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, Homer, and Super. Motion carried 5-0. RESOLUTION 2072-118 Alderman Thatcher moved to approve Resolution 2012-118, Bill Pay authorizing the expenditure of funds for fiscal year 2012-2013, for weeks ending August 24�', and August 31 in the amount of $775,694.26, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, Homer, and Super. Motion carried 5-0. RESOLUTION 2012-719 Alderman Thatcher moved to approve Resolution 2012-119, Hartford Flood Insurance authorizing the city to purchase flood insurance from Hartford Insurance Co. for 1001 Argosy Parkway, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, Homer, and Super. Motion carried 5-0. RESOLUTION 2012-120 Alderman Thatcher moved to approve Resolution 2012-120, 2001 Dodge as Surplus declaring a 2001 Dodge Caravan as surplus and authorizing disposition, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, Homer, and Super. Motion carried 5-0. 2 RESOLUTION 2012-121 Alderman Thatcher moved to approve Resolution 2012-121, Agreement Purchase & Sale authorizing, ratifying, and confirming purchase and sale between the city and BR NorthPoint, LLC for certain property, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, Homer, and Super. Motion carried 5-0. RESOLUTION 2012-122 Alderman Thatcher moved to approve Resolution 2012-122, Agreement Purchase & Sale authorizing, ratifying, and confirming purchase and sale between the city and BR NorthPoint, LLC for certain property, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, Homer, and Super. Motion carried 5-0. RESOLUTION 2012-723 Alderman Thatcher moved to approve Resolution 2012-123, Release of Easement approving a termination and release of easements, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, Homer, and Super. Motion carried 5-0. RESOLUTION 2012-124 Alderman Thatcher moved to approve Resolution 2012-124, License & Indemnity Agmt authorizing, ratifying, and confirming execution of a license and indemnity agreement with APAC-Kansas, Inc., second by Alderman Cope. Yes: Thatcher, Cope, Fuller, Homer, and Super. Motion carried 5-0. RESOLUTION 2012-125 Alderman Thatcher moved to approve Resolution 2012-125, Easement Conveyance SWB approving an easement conveyance for an equipment station and underground Southwestern Bell Telephone Co., second by Alderman Cope. Yes: Thatcher, Cope, Fuller, Homer, and Super. Motion carried 5-0. REGULAR AGENDA BILL NO. 2012-059 City Clerk Robin Littrell gave first reading of Bill No. 2012-059. Amend HDR Scope Services Interim City Administrator Mills gave overview of the ordinance, stating that this is a clean-up of another situation where work has been done without the amendment to a scope of services. Alderman Thatcher moved to accept first reading and place Bill No. 2012-059 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, Super, Fuller, and Homer. Motion carried 5-0. 3 Alderman Cope moved to approve Bill 2012-059 and enact said bill as ordinance, second by Alderman Thatcher. Yes: Cope, Thatcher, Homer, Fuller, and Super. Motion carried 5-0. BILL NO. 2012-058 City Clerk Robin Littrell gave first reading of Bill No. 2012-058. MAWC Water Main Extension Attorney Joe Bednar explained that the Horizons Business Park Development Phase I was approved a couple weeks ago. This is the agreement for Phase II of the Horizons Business Paric Development for the Water Main Extension Agreement. He also explained that there were a couple typos that he would have to correct following the meeting and he also walked the Board through specific details of this agreement. He also noted that these costs are estimated. Alderman Thatcher moved to accept first reading and place Bill No. 2012-058 as amended on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, Super, Fuller, and Homer. Motion carried 5-0. Alderman Cope moved to approve Bill 2012-058 as amended and enact said bill as ordinance, second by Alderman Homer. Yes: Cope, Homer, Fuller, Super, and Thatcher. Motion carried 5-0. CITY ADMINISTRATOR Interim City Administrator Milis explained that a LAGERS Employer Representative for the City must be selected by the board to be voting representative at the annual meeting. Alderman Thatcher moved that Finance Director ponna Resz be the Employer Representative for the City of Riverside at the 2012 Annual Meeting, second by Alderman Cope. Yes: Thatcher, Cope, Homer, Super, and Fuller. Motion carried 5-0. Milis further explained that Omni suggested that we send Meredith Hauck to some HR training in Texas that was not in the annual budget, therefore needing Board approval. Alderman Thatcher moved to approve the two day HR training in Texas for Meredith Hauck, second by Alderman Cope. Yes: Thatcher, Cope, Super, Homer, and Fuller. Motion carried 5-0. ADMINISTRATION Nothing to report. COMMUNITY DEVELOPMENT Nothing to report. 4 ENGINEERING Capital Project Engineer Travis Hoover showed some power point pictures along with his report. Northwood Road is still ahead of schedule, but still looking at the middle of October now. Progression pictures were shared. Vivion Road Bridge over Line Creek is coming right along and they are on track. The Interurban Bridge had the bid opening last week. We had five bidders and low bid was Cobra Contractors, HDR has called references and they were very good. We need a motion from the Board to proceed with contract documents. Following a brief discussion with the Board, Alderman Thatcher moved to have HDR proceed with contract documents for the Interurban Bridge project with the low bidders, Cobra Contractors, second by Alderman Homer. Yes: Thatcher, Homer, Cope, Super, and Fuller. Motion carried 5-0. Lower Line Creek Trail, scheduled completion date is December 3' They will have everything cleaned up and locked up for the Riverfest event. Hoover shared pictures of this project and explained the remaining portion to the Board. Lower Line Creek Bank Stabilization is back in Corp review. HDR will make necessary changes and then go out for bid on the project. FINANCE Finance Director ponna Resz reported that the candidate for City Treasurer will not be able to accept this position, so we are back to square one on this issue. I would like to visit with our auditors for any other suggestions they might want us to consider. PUBLIC SAFETY Nothing to report. PUBLIC WORKS Nothing to report. PARKS & RECREATION Community Relations Director Meredith Hauck announced that the report from our YMCA indicated that our numbers in July and August were over 1,000 people utilizing the program. The Senior Fair is Sept. 13`" and it is in the Newsletter on the correct date. LEVEE BOARD There have been no meetings. MAYOR'S DISCUSSION Nothing to report. BOARD OF ALDERMEN Alderman Homer — Nothing to report. Alderman Thatcher — Nothing to report. Alderman Fuller— Nothing to report. Alderman Cope — At the last meeting we said that the last event of the year for our parks would be Rivertest. I have been asked by the person that puts on the Cycle Cross Event, if we would allow 5 them to have this event at the park again this year. I wondered ff the Board would like to consider this or if we should just tell them no. Community Relations Director Hauck added that she had received information on dates in October, November and December and we also have the Jeff Taylor Run in October. That was the only event taking place after Riverfest. The Board gave no objections to the cycle event. Alderman Fuller moved to allow the Cycle Cross Event to be held in our park, second by Alderman Homer. Yes: Fuller, Homer, Super, Thatcher, and Cope. Motion carried 5-0. MOTION TO ADJOURN Alderman Thatcher moved to adjourn the meeting at 7:35 p.m., second by Alderman Cope. Yes: Thatcher, Cope, Super, Fuller, and Homer. Motions carried 5-0. . ��1 „ � °�� ze� Robin Li rell, City Clerk 6