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HomeMy WebLinkAboutR-2012-135 Service Contract with Riverside Area Chamber of Commerce RESOLUTION NO. R — 2012-135 A RESOLUTION AUTHORIZING THE CITY OF RNERSIDE TO ENTER INTO A SERVICES CONTRACT WITH THE RIVERSIDE AREA CHAMBER OF COMMERCE WHEREAS, the Riverside Area Chamber of Commerce ("Service Provider") is a not-for-profit corporation providing economic development, business development and retention, and community promotion services ("Services"), to businesses and residents located in or near the City of Riverside (the "City"); and WHEREAS, Service Provider desires to continue to provide such Services and City desires to assist Service Provider by providing office and rental space for no charge; and WHEREAS, the Board of Aldermen find that the provision of the Services is a public purpose and the City has the capability and desire to assist Service Provider in continuing to provide Services to the public within the City; and WHEREAS, the Board of Aldermen find the City's best interests are promoted and aided by entering into an agreement with the Service Provider for the provision of the Services; and WHEREAS, The City and the Service Provider have negotiated and agreed upon the terms and conditions for provision of such Services; NOW, THEREFORE, BE IT RESOLVED, BY THE BOARD OF ALDERMEN OF RIVERSIDE, MISSOURI, AS FOLLOWS: THAT the provision of the Services are hereby found to contribute to the welfare of the City as well as the economic and social potential of the City, its business community and its residents, that the Services are important to the welfare of the City and that the provision of funds to assist in providing such Services are for a public purpose; FURTHER THAT the City of Riverside shall assist Service Provider in continuing to provide services to the businesses and residents of the City pursuant to a Services Agreement, in substantially the form attached as Exhibit A, which is hereby approved; FURTHER THAT the Mayor is authorized and directed to execute the Services Agreement in substantially the same form as set forth in Exhibit A attached hereto. The Mayor and city staff are authorized to perform all acts and execute any other documents necessary or desirable to effectuate the intent of this Resolution. PASSED AND ADOPTED by t e Board of Aldermen and APPROVED by the Mayor of the City of Riverside, Missouri, the � day of �t�. , 2012. Mayor Kathleen L. Rose ATTEST: �==� �iLepp, Robin Littrell, City �lerk Approv a o Form: � anc Th mpson, City A ney SERVICES AGREEMENT THIS SERVICES AGREEMENT entered into on this �° day of �, 2012, by and between the CITY OF RIVERSIDE, MISSOURI ("City"), and the Riverside Area Chamber of Commerce ("Service Provider"). WHEREAS, Service Provider provides economic development, business development and retention, and community promotion services ("Services") for citizens in the region, including the City; and WIIEREAS, the City desires that such Services be available to its businesses and residents, desires Service Provider to provide such Services, and desires to provide funding and office space to assist Service Provider in providing for the Services for the City's residents; and WHEREAS, the Ciry has found that the provision of the Services contributes to the welfaze of the City as well as the economic and social potential of the City and its residents, that the Services aze important to the welfare of the City and that the provision of funds to assist in providing such Services aze for a public purpose; NOW THEREFORE, IN CONSIDERATION of the mumal covenants and agreements set forth herein, the parties agree to the following: 1. That Service Provider shall provide the Services for the City pursuant to the terms of this Service Agreement for a term of one year commencing on July 1, 2012 and ended June 30, 2013. 2. That the City shall pay regular membership dues associated with being a member of Service Provider. 3. The City may provide space and access to all facilities to Service Provide at the Riverside Community Center for monthly membership meetings for no charge. The use of the Community Center for such meetings shall be contingent upon the availability of such space at the time such need azises. The City retains the right to deny the use of the space on any particular date, in its sole discretion, as determined by the City Adminishator. 4. Subject to availability from time to time, the City may provide office space for one employee of Service Provider at no charge. The right to utilize the office space may include the use of any phone and computer equipment available in such office; however, if no such equipment is available, City shall have no duty to purchase or provide such equipment. 5. That the Services provided by the Service Provider shall include, but not be limited to: economic development, business development and retention, and community promotion. 6. Service Provider will provide the City with a copy of Service Provider's annual program budget with a brief summary of the accounting controls used. Further expenditure reports including, but not limited to, the number of Riverside businesses and residents served, a detailed explanation of services provided, and a detailed explanation of program expenditures is required on an annual basis. 7. This agreement may be terminated in whole or in part by either party upon 30 days written notice to the other party. IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above written. CITY F RIVERSIDE, MISSOURI (the "City") � . _����,�.�' � ATTEST- Mayor Kathleen L. Rose li C Robi� Littrell, Ci Clerk RIVERSIDE AREA CHAMBER OF COMMERCE Signature: ��'V� d.ti � l C,�. \ Print ��� r� C� � + c.E Title: (� �aw�b¢,z�i�eec��2 CITY OF � R VE � Upstream from ordinary. 2950 NW Vivion Road Riverside, Missouri 64150 AGENDA DATE: 2012-10-02 TO: Mayor and Board of Aldermen FROM: Meredith Hauck, Director of Community Relations RE: Contract for Services — Riverside Chamber of Commerce Background During the process of reviewing the Special Event and Private Function Rental Policies, staff identified that the Chamber of Commerce has historically not paid any fees for its utilization of the Community Center for monthly membership meetings. The Chamber also currently pays $100 per month to the City in rent for its office in the Municipal Court area. As a means to address this issue and provide documentation of our partnership moving forward, staff recommends entering in a contrect for services with the Riverside Chamber of Commerce. Agreement Details In return for the services provided by the Riverside Chamber of Commerce to the City of Riverside, including economic development, businesses development and retention, and community promotion, the City will: - Waive the fees to utilize the Community Center for its monthly membership meeting - Provide office space in City Hall free of charge Both of these provisions will be contingent upon available space and the agreement will be renewed annually by the Board of Aldermen. The agreement can also be terminated with a 30 day notice. Budget Impact The estimated value of the rental fees covered under this agreement is $2,700. This amount is less than the sponsorship the City provides to the Northland Regional Chamber of Commerce ($5,500) and Platte County Economic Development Council ($10,000). Board Action The Board of Aldermen heard the details of this Agreement at the September 11, 2012 meeting and directed staff to move forward with preparing the agreement under the terms stated above and bring it back for consideration at the October 2, 2012 meeting.