HomeMy WebLinkAbout2012-09-25 Regular Minutes MINUTES
REGULAR MEETING
BOARD OF ALDERMEN
RIVERSIDE, MISSOURI
Tuesday, September 25, 2012
5:30 p.m.
The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board
of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday,
September 25, 2012.
Mayor Rose called the meeting to order at 5:31 p.m. Those in attendance were Mayor Kathy
Rose, Aldermen Ron Super, Mike Fuller, Brad Cope, Seth DeRose, Art Homer, and Aaron
Thatcher.
Also present were Interim City Administrator Greg Mills, City Attorney Nancy Thompson, City
Clerk Robin Littrell, and Community Relations Director Meredith Hauck.
MOTION TO ENTER INTO Alderman Thatcher moved that the meeting go into closed
CLOSED @ 5:31 P.M. session pursuant to RSMo 610.021 (1) Legal Action and
litigation, RSMo 610.021 (2) Leasing, Purchase or sale of real
estate, RSMo 610.021(3)Hiring, firing, disciplining or promoting a
particular employee, when personal information about the
employee is discussed, RSMo 610.021(12) Sealed bids and
related documents, until the bids are opened; and sealed
proposals and related documents or any documents related to a
negotiated contract until a contact is executed, or all proposals are
rejected, and RSMo 610.021(13) Individually identifiable
personnel records, performance ratings or records pertaining to
employees, second by Alderman Homer.
Yes: Thatcher, Homer, Cope, Super, DeRose, and Fuller.
Motion carried 6-0.
MOTION TO ADJOURN Alderman Thatcher moved at 5:50 p.m. to adjourn closed session
CLOSED @ 5:50 P.M. with action taken, second by Alderman Cope.
Yes: Thatcher, Cope, Super, Homer, Fuller, and DeRose.
Motion carried 6-0.
WORKSHOP @ 6:00 P.M. Tourism Commission and BOA Joint Workshop — Jason Rule,
Deana Winter, and Dirk van der Linde were present from the
Tourism Commission. Community Relations Director Meredith
Hauck explained what was provided in the packet for the Board to
review about the Tourism Commission. There was an opportunity
for the Board of Aldermen and the Tourism Commission to
discuss the budget for the Commission, their goals for the
Commission, and the direction the Board and Commission want
to work toward. The funding guidelines will be reviewed
and the Commission will look at possible capital project planning,
and creative planning to possibly realize more of a benefit from
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the funds being spent. The Commission wants to know if the
Board wants them to go out and look for events, wait for the
events to come to us, or is the Board open to the Commission
going out further for new endeavors. It was agreed that this
meeting was very beneficial for all involved by opening
communication among the Board and Commission. The two
boards will meet together again after the Tourism Commission
has time to work on the direction given by the Board.
REGULAR SESSION Mayor Rose called the Regular Session Meeting to order at 7:00
p.m.
Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Mike Fuller, Seth DeRose,
Ron Super, Art Homer, and Aaron Thatcher.
Also present were Interim City Administrator and Public Safety Director Greg Mills, City Attorney
Nancy Thompson, City Clerk Robin Littrell, Community Development Director Mike Duffy,
Capital Projects Engineer Travis Hoover, Finance Director ponna Resz, Norman Buescher,
Public Works Dept., Community Relations Director Meredith Hauck, Fire Chief Gordy Fowlston,
Police Captain Gary McMullin, and Police Captain Chris Skinrood.
PLEDGE OF ALLEGIANCE Mayor Rose led the Pledge of Allegiance.
PUBLIC COMMENT None.
CONSENT AGENDA Alderman Thatcher moved to approve the Consent Agenda
without the September 11, 2012 Minutes, second by Alderman
Cope.
Yes: Thatcher, Cope, Fuller, Homer, DeRose, and Super.
Motion carried 6-0.
MINUTES OF 09-04-72 Alderman Thatcher moved to approve the minutes of the
September 04, 2012 meeting, second by Alderman Cope.
Yes: Thatcher, Cope, Fuller, Homer, DeRose, and Super.
Motion carried 6-0.
RESOLUTION 2072-127 Alderman Thatcher moved to approve Resolution 2012-127,
Bill Pay authorizing the expenditure of funds for fiscal year 2012-2013, for
weeks ending September 7�", September 14'�, and September
21 in the amount of $1,077, 229.74, second by Alderman Cope.
Yes: Thatcher, Cope, Fuller, Homer, DeRose, and Super.
Motion carried 6-0.
RESOLUTION 2012-128 Alderman Thatcher moved to approve Resolution 2012-128,
Proxy for Levee District approving a proxy for the annual meeting of landowners of
Riverside — Quindaro Bend Levee District, second by Alderman
Cope.
Yes: Thatcher, Cope, Fuller, Homer, DeRose, and Super.
Motion carried 6-0.
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RESOLUTION 2012-129 Alderman Thatcher moved to approve Resolution 2012-129,
HHW with MARC authorizing and approving participation in the MARC solid waste
management household hazardous waste program, second by
Alderman Cope.
Yes: Thatcher, Cope, Fuller, Homer, DeRose, and Super.
Motion carried 6-0.
RESOLUTION 2012-730 Alderman Thatcher moved to approve Resolution 2012-130,
MAWC Phase 3& 4 approving a company install water main extension agreement with
Missouri-American Water Company for installation of a new water
main for the Horizons Development Project, Phase III and IV,
second by Alderman Cope.
Yes: Thatcher, Cope, Fuller, Homer, DeRose, and Super.
Motion carried 6-0.
REGULAR AGENDA
MINUTES OP 09-11-12 Alderman Super asked that the minutes of 9-11-2012 be removed
from the consent agenda so he would not vote on minutes for a
meeting he had not attended.
Alderman DeRose moved to approve the minutes of the
September 11, 2012 meeting, second by Alderman Cope.
Yes: DeRose, Cope, Thatcher, Fuller, and Homer.
Abstain: Super.
Motion carried 6-0-1.
BILL NO. 2072-060 City Clerk Robin Littrell gave first reading of Bill No. 2012-060.
Horizons Ind. III Final Plat Brent Miles from NorthPoint explained ordinance and location of
the lots to accommodate Horizons Industrial III. Alderman
Thatcher moved to accept first reading and place Bill No. 2012-
060 on second and final reading, second by Alderman Cope.
Yes: Thatcher, Cope, Super, Fuller, DeRose, and Homer.
Motion carried 6-0.
Alderman Cope moved to approve Bill 2012-060 and enact
said bill as ordinance, second by Alderman Thatcher.
Yes: Cope, Thatcher, Homer, DeRose, Fuller, and Super.
Motion carried 6-0.
BILL NO. 2012-061 City Clerk Robin Littrell gave first reading of Bill No. 2012-061.
Landscape,Signage & Obelisk Community Development Director Mike Duffy reported the
modifications made to the plans following the directions given by
the Board after the presentation by NorthPoint at the last meeting.
Bid opening for this project will be on October 16 Following
questions of the Board, Alderman Thatcher moved to accept first
reading and place Bill No. 2012-061 on second and final reading,
second by Alderman Cope.
Yes: Thatcher, Cope, DeRose, Super, Fuller, and Homer.
Motion carried 6-0.
Alderman Cope moved to approve Bill 2012-061 and enact said
bill as ordinance, second by Alderman Thatcher.
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Yes: Cope, Thatcher, Homer, Fuller, Super, and DeRose.
Motion carried 6-0.
RESOLUTION 2072-137 City Attorney Thompson explained the purpose of this resolution.
Purchase of Lot 1 Horizons Alderman Thatcher moved to approve Resolution 2012-131,
Industrial III East from IDA authorizing purchase of Lot 1 of riverside Horizons Industrial III
East from the IDA and authorizing the IDA to transfer and sell
such property to the City, second by Alderman Cope.
Yes: Thatcher, Cope, Super, Homer, Fuller, and DeRose.
Motion carried 6-0.
RESOLUTION 2012-132 City Attorney Thompson explained that this resolution is
Consent to Lease Horizons a requirement of Marlen International, LLC.
Industrial I and Marlen Int. Alderman Thatcher moved to approve Resolution 2012-132,
authorizing execution of consent to lease between the City,
Horizons Industrial I, LLC and Marlen International, Inc., second
by Alderman Cope.
Yes: Thatcher, Cope, DeRose, Homer, Fuller, and Super.
Motion carried 6-0.
RESOLUTION 2012-733 City Engineer Hoover stated this resolution is to formalize the
Cobra Contractors Bid Award discussion held at the last meeting and that this will be a 60 day
For the Interurban Bridge projeCt.
Alderman Homer moved to approve Resolution 2012-133,
awarding the bid for construction of the Interurban Bridge and trail
bank stabilization project, second by Alderman Fuller.
Yes: Homer, Fuller, Cope, DeRose, Super, and Thatcher.
Motion carried 6-0.
CITY ADMINISTRATOR Interim City Administrator Mills stated that the
Riss/Riddle/Edwards Expense Reimbursement Discussion is
removed from the agenda for this evening.
Mills then explained that a LAGERS Employee Representative for
the City was selected by vote of the employees and that
representative at the annual meeting will be Officer William Moore.
The Capital Projects Coordinator position was explained to the
Board. There was information included in the packet and staff
feels it is a critical issue that needs to be discussed and moving
forward on as soon as possible. Possible salary and needs of this
position was discussed. The Board asked if this was a long term
or short term position. It was explained that this is a long term
issue that will help with the back office work with the contracts, go
to meetings, and assist Travis. Alderman Thatcher moved to
approve the job description and authorize advertising for this
position, second by Alderman DeRose.
Yes: Thatcher, DeRose, Cope, Homer, Fuller, and Super.
Motion carried 6-0.
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ADMINISTRATION Nothing to report.
COMMUNITY DEVELOPMENT Nothing to report.
ENGINEERING Capital Project Engineer Travis Hoover stated that SKW will come
to the next regular meeting and give the Board an update. We will
have our quarterly update at the end of October also. The Vivion
Road Bridge over Line Creek update included picture updates and
they continue to be on schedule for an early to mid October
completion date. There will be some change orders coming to the
Board from the contractor for the additional work they pertormed
due to errors in design. It has been beneficial that MoDot is
managing this project. The change orders and work done was
discussed by the Board and staff. STP funding for this project
was reviewed. Barcus has done good job.
FINANCE Finance Director ponna Resz presented a concern to the Board
about policy for the use of personal vehicles for City travel and the
use of city vehicles. Following discussion of the issue, direction
was given by the Board to have a more specific written policy that
would include requiring prior approval for personal vehicle use and
that approval be given by the Administrator. This will come back
to the Board in a few weeks.
PUBLIC SAFETY Public Safety Director Chief Mills reviewed the memo in the
packet of the request from Northmoor for any surplus computer
equipment. The city is declaring surplus property and would like
to dispose of such property to Northmoor.
Alderman Thatcher moved to approve disposition of surplus
property to the City of Northmoor, second by Alderman Fuller.
Yes: Thatcher, Fuller, DeRose, Cope, Super, and Homer.
PUBLIC WORKS Norman Buescher with Public Works gave an update on Mattox
Road. Things seem to be moving along well.
PARKS & RECREATION Community Relations Director Meredith Hauck has been
contacted for a second Boss Cross event on October 27 and 28 in
the E.H. Young Park. Alderman Thatcher moved to approve the
second Boss Cross event on October 27'� and 28 at E.H. Young
Park, second by Alderman Cope.
Yes: Thatcher, Cope, Homer, Super, DeRose, and Fuller.
Motion carried 6-0.
LEVEE BOARD Alderman Super remarked that Levee Assessments will be out
soon.
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MAYOR'S DISCUSSION Last week at MML Annual Conference I attended the Home Docks
meeting. There was discussion of Intemet Caf� Gambling. All
Home Dock Cities are talking with their gamers to see if this is
something they support.
Last week I attended the SIOR Show that NorthPoint had a booth
at this show. It was greatly attended and Riverside Horizons and
NorthPoint was the "big talk" of the show.
BOARD OF ALDERMEN Alderman Homer — Nothing to report.
Alderman Thatcher — I have information on the Gatewoods HOA.
There is a proposal by GG Realty that includes the fact that they
would like to convey the trail property to the City. We just want
the Board to be aware of this information and ask if the Board
would be amenable to this proposal. There are more steps to be
taken, but I just want the Board to be kept updated on the
process. City Attorney Thompson added some information
regarding the covenants. I also was able to attend the Northland
Regional Chamber luncheon and Gov. Nixon spoke. He
highlighted the City of Riverside as a great example of
development in the state.
Alderman Super — Asked what the result of the tax sale?
Community Development Director Duffy reported that all lots were
paid except two and that we did not bid on any lots. The
information that was supplied at MML was very useful information.
Alderman Fuller — I would like to suggest that Meredith and the
Tourism Commission work with the Boss Cross event in the park
as we discussed in the workshop earlier, to use funds to do
anything that might help make it even better.
Alderman Cope — Nothing to report.
Alderman DeRose — Nothing to report.
MOTION TO ADJOURN Alderman Super moved to adjourn the meeting at 8:11 p.m.,
second by Alderman Homer.
Yes: Super, Homer, Fuller, Cope, DeRose, and Thatcher.
Motions carried 6-0.
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, ' Robin Lit� ell, City Clerk
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