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Home My WebLink About2012-10-02 Regular Meeting MINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, October 2, 2012 6:00 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, October 2, 2012. Mayor Rose called the meeting to order at 6:00 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Ron Super, Mike Fuller, Brad Cope, Seth DeRose, and Art Homer. Alderman Aaron Thatcher was absent. Also present were Interim City Administrator Greg Mills, City Attorney Nancy Thompson, City Clerk Robin Littrell, City Engineer Travis Hoover, Public Works Director Tom Wooddell, Community Development Director Mike Duffy, Community Development Assistant Sarah Wagner, and Finance Director ponna Resz. MOTION TO ENTER INTO Alderman Super moved that the meeting go into Gosed CLOSED @ 6:00 P.M. session pursuant to RSMo 610.021 (2) Leasing, Purchase or sale of real estate, RSMo 610.021(12) Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contact is executed, or all proposals are rejected, second by Alderman DeRose. Yes: Super, DeRose, Homer, Cope, and Fuller. Motion carried 5-0. MOTION TO ADJOURN Alderman DeRose moved at 6:22 p.m. to adjoum closed session CLOSED � 6:22 P.M. with action taken, second by Alderman Cope. Yes: DeRose, Cope, Super, Homer, and Fuller. Motion carried 5-0. WORKSHOP � 6:34P.M. Schafer, Kline and Warren were represented by Matt Eblen and Jerry Johnson. Interim City Administrator Greg Milis gave an ' overview of the events that SKW will speak about tonight and that City Engineer Hoover was available to add discussion. Engineer Matt Eblen passed out spreadsheets to the Board to view along with his discussion. Northwood Road and Line Creek Bridge were both discussed and Board was given opportunities to ask questions. Both change orders that will be voted on tonight were reviewed by each line item. The Board stated their concerns for the many issues with the projects that were not fast-track projects. Jerry Johnson stated, "At the end of the day, with the drawing, utilities, and storm sewers, we should have followed up." The street lights for Northwood Road were discussed at length. 1 Hoover added that if there were any more change orders they would be minimal. Alderman Cope asked that City Attorney review the contract on Northwood Road. REGULAR SESSION Mayor Rose called the Regular Session Meeting to order at 7:18 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Mike Fuller, 5eth DeRose, Ron Super, and Art Homer. Alderman Aaron Thatcher was absent. Also present were Interim City Administrator and Public Safety Director Greg Mills, City Attorney Nancy Thompson, City Clerk Robin Littrell, Community Development Director Mike DuHy, City Engineer Travis Hoover, Finance Director ponna Resz, Norman Buescher, Public Works Dept., Public Works Director Tom Wooddell, Community Development Assistant Sarah Wagner, Community Relations Director Meredith Hauck, Fire Chief Gordy Fowlston, Operations Support Director Mike Shelton, and Police Captain Chris Skinrood. PLEDGE OF ALLEGIANCE Mayor Rose led the Pledge of Allegiance. PueLIC COMMENT Wes Minder — 7422 N. Ameret Ave., KCMO. Thanked the Board for their participation and cooperation with the Line Creek Trail. The KCMO section was started about two weeks ago. Mayor Rose thanked Wes for being here and she is glad to get this trail to connect our communities. Tom Cuny — Indian Hills, Riverside, addressed the Board a6out fishing at the waterfall area. He said that there are bass, blue gill and ca�sh in the pond. He would like to know the reason why the city does not want fishing in the pond. Interim City Administrator Mills explained that this is on the agenda to be discussed later in the meeting, but he shared information that has been gathered to this point on how the fish got in the pond and that the recommendation would be not to allow fishing in any of these areas on city property. Mr. Cuny asked why the city is more concerned about a 58 year old man fishing when there is a skate park for kids. Mayor Rose thanked Mr. Cuny for coming and explained that the Board will look into this issue further. CONSENT AGENDA Alderman Cope moved to approve the consent agenda with Resolution R-2012-137 removed, second by Alderman Homer. Yes: Cope, Homer, Fuller, DeRose, and 5uper. Motion carried 5-0. Alderman Super asked what the legal difference between resolution and ordinance entailed, wanting to make sure the city was following state statutes. City Attorney responded with the 2 answer according to state statute and will email the state statute information to the Board. MINUTES OF 08-25-12 Alderman Cope moved to approve the minutes of the September 25, 2012 meeting, second by Alderman Homer. Yes: Cope, Homer, Fuller, DeRose, and Super. Motion carried 5-0. RESOLUTION 2012-134 Alderman Cope moved to approve Resolution 2012-134, Bill Pay authorizing the expenditure of funds for fiscal year 2012-2013, for weeks ending September 28th, in the amount of $79,490.13, second by Alderman Homer. Yes: Cope, Homer, Fuller, DeRose, and Super. Motion carried 5-0. RESOLU710N 2012-176 Alderman Cope moved to approve Resolution 2012-116, Private Function Rental approving the amendment to a private function rental policy for city owned facilities, second by Alderman Homer. Yes: Cope, Homer, Fuller, DeRose, and Super. Motion carried 5-0. RESOLUTION 2012-135 Alderman Cope moved to approve Resolution 2012-135, Riverside Chamber Contract authorizing the city to enter into a services contract with the Riverside Chamber of Commerce, second by Alderman Homer. Yes: Cope, Homer, Fuller, DeRose, and Super. Motion carried 5-0. RESOLUTION 2012-136 Alderman Cope moved to approve Resolution 2012-136, Ammunition Purchase authorizing and approving purchase of ammunition from Gulf States Distributors, second by Alderman Homer. Yes: Cope, Homer, Fuller, DeRose, and Super. Motion carried 5-0. RESOLUTION 2012-738 Alderman Cope moved to approve Resolution 2012-138, Agmnt KCPL — Vivion Bridge approving agreement with KCPL in connection with the Vivion Road Bridge over Line Creek Project, second by Alderman Homer. Yes: Cope, Homer, Fuller, DeRose, and Super. Motion carried 5-0. REGULAR AGENDA RESOLUTION 2012-737 Community Development Director Mike Duffy explained the Property Sale Horizons Ind III price paid per square foot. Brent Miles with NorthPoint also added support for pricing. Duffy read section 7.4 from the MDA. Alderman Cope moved to approve Resolution 2012-137, authorizing the sale and transfer of property by the city to Riverside Horizons, LLC, second by Alderman Super. Yes: Cope, Super, Homer, Fuller, and DeRose. Motion carried 5-0. 3 RESOLUTION 2012-139 Alderman Cope moved to approve Resolution 2012-139, CO 4 Max Reike Brothers approving and ratiTying change orcler 4 on Northwood Road Phase 2 agreement, second by Alderman DeRose. Yes: Cope, DeRose, Homer, Fuller, and Super. Motion carried 5-0. RESO�UTION 2072-14D Alderman Cope moved to approve Resolution 2012-140, CO 1& 2 Vivion Rd. Bridge approving and ratifying change order 1 and 2 on the agreement with L.G. Barcus for Vivion Road Bridge, second by Alderman DeRose. Yes: Cope, DeRose, Homer, and Fuller. No: Super. Motion carried 41. BILL NO. 2012-062 City Clerk Robin Littrell gave first reading of Bill No. 2012-062. Final Dev. Plan Horizons III Community Development Director Duffy showed PowerPoint pictures of the Final Development details. This was recommended for approval by the Planning Commission. Alderman Cope moved to accept first reading and place Bill No. 2012- 062 on second and final reading, second by Alderman DeRose. Yes: Cope, DeRose, Homer, Super, and Fuller. Motion carried 5-0. Alderman Cope moved to approve Bill 2012-062 and enact said bill as ordinance, second by Alderman DeRose. Yes: Cope, DeRose, Fuller, Homer, and Super. Motion carried 5-0. BILL NO. 2012-063 City Clerk Robin Littrell gave first reading of Bill No. 2012-063. Chapter 100 Bonds Horizons City Attorney Nancy Thompson stated that Rick McConnell with Ind. III Gilmore and Bell was here to answer questions of the Board. Alderman Cope moved to accept first reading and place Bill No. 2012- 063 on second and final reading, second 6y Alderman DeRose. Yes: Cope, DeRose, Super, Fuller, and Homer. Motion carried 60. Alderman Cope moved to approve Bill 2012-063 and enact said bill as ordinance, second by Alderman DeRose. Yes: Cope, DeRose, Homer, Fuller, and Super. Motion carried 5-0. BILL NO. 2012-064 City Clerk Robin Littrell gave first reading of Bill No. 2012-064. Extend MAST Contract Interim City Administrator Mills explained that the extension of this contract is of no extra cost and in April 2013 there will be negotiations. Based on conversation with them, the new contract will not have the substantial increase we were anticipating. Alderman Cope moved to accept first reading and place Bill No. 2012- 064 on second and final reading, second by Alderman DeRose. 4 Yes: Cope, DeRose, Super, Fuller, and Homer. Motion carcied 5-0. Alderman Cope moved to approve Bill 2012-064 and enact said bill as ordinance, second by Alderman DeRose. Yes: Cope, DeRose, Super, Fuller, and Homer. Motion carried 5-0. BILL NO. 2012-065 City Clerk Robin Littrell gave first reading of Bill No. 2012-065. Dispatch New Hire-Martin Alderman Cope moved to accept first reading and place Bill No. 2012-065 on second and final reading, second by Alderman DeRose. Yes: Cope, DeRose, Super, Fuller, and Homer. Motion carried 5-0. Alderman Cope moved to approve Bill 2012-065 and enact said bill as ordinance, second by Alderman DeRose. Yes: Cope, DeRose, Fuller, 5uper, and Homer. Motion carried 5-0. CITY ADMINIS7RATOR Interim City Administrator Milis stated that regarding the fishing issue that was discussed earlier this evening, our department would like to go ahead and continue our research of solutions and bring them back to you. The IDA and you have given me the authority to be the proxy or assign a proxy in my place for the Levee District Board election on October 10` I am going to be out of town on that date, so i do need to assign a proxy for this. We would like to know the direction the Board would like the proxy to vote. Alderman Cope moved that the Board supports Ron Super and Brent Miles of NorthPoint for Levee Board positions, second by Alderman DeRose. Yes: Cope, DeRose, Fuller, and Homer. No: none Abstain: Super. Motion carried 4-0-1. On August 31g�there was a closing on property in Horizons on the west side. There was a discrepancy on the assessments between two dates on two contracts. NorthPoint proceeded with the closing, with their word that this would be brought back to you as a Board for clarification. We would like to bring this $37,909 back to you as an ame�ded contract at the next regular meeting, to be consistent with other land sales for our City. ADMINISTRATION Nothing to report. COMMUNITY DEVELOPMENT Community Development Director Duffy along with the Mayor attended a presentation at MML Conference by the City of Harrisonville that had a Metro Cost of Living Study that was shared with everyone in attendance. We thought this was a useful tool for us as well. This PowerPoint is also available on 5 5harePoint. Duffy reviewed the survey with the Board. It is very positive for the City of Riverside. I received information from Burns & McDonnell today that they are starting an environmental phase for infrastructure improvements with MoDot and KDot. Information was handed out to the Board. ENGINEERING Nothing to report. FINANCE Nothing to report. PUBLIC SAFETY National Night Out was very nice this evening. PUBLIC WORKS Nothing to report. PARKS 8 RECREATION Nothing to report. LEVEE BOARD Alderman Super stated that the next meeting is Oct. 10"'. MAYOR�S nISCUSSION MML Westgate will be at the Elms Hotel on Oct. 25"'. BOARD OF ALDERMEN Alderman Fuller — Nothing to report. Alderman Cope — Nothing to report. Alderman DeRose — Nothing to report. Alderman Homer — Nothing to report. Alderman Super — Told of two new homes being built in the Indian Hills area. The family looked at several nearby areas, but they selected Riverside to build. MOTION TO ADJOURN Alderman Homer moved to adjourn the meeting at 8:09 p.m., second by Alderman Cope. Yes: Homer, Cope, DeRose, Fuller, and Super. Motions carried 5-Q : < ;f . . ` . � � . .� Robin Littrel , City Clerk .� , • . a .... . (.� :i! .. ' .. .. 6