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HomeMy WebLinkAbout2012-10-16 Regular Meeting MINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, October 16, 2012 6:00 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, October 16, 2012. Mayor Rose called the meeting to order at 6:01 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Ron Super, Mike Fuller, Brad Cope, Seth DeRose, Aaron Thatcher, and Art Homer. Also present were Interim City Administrator Greg Mills, City Attorney Nancy Thompson, City Clerk Robin Littrell, City Engineer Travis Hoover, Public Works Director Tom Wooddell, Community Development Director Mike Duffy, Community Development Assistant Sarah Wagner, Community Relations Director Meredith Hauck, and Police Captain Chris Skinrood. WoRKSHOP @ 6:00 P.M. Performance Management and Compensation Study was presented by Interim City Administrator Greg Milis and Community Relations Director Meredith Hauck. Compensation philosophy will be explained in detail. Mills explained that staff has two primary responsibilities, one is Horizons and the second is keeping all other duties current as well. Discussion of performance management, compensation philosophy, pay per performance, online evaluation system, facilitator for the Board, strategic planning, and brain storming was all held. Hauck then gave a review of the Compensation Philosophy and added that Liberty, North Kansas City and Gladstone were used as comparable cities. This information will be presented to the Board for a vote in a few weeks. The board also decided to set a planning meeting for them to brain storm and have general discussion of a vision for the city. MOTION FOR BREAK Alderman Super moved to take a break at 7:02 p.m., second by Alderman DeRose. Yes: Super, DeRose, Homer, Cope, Fuller, and Thatcher. Motions carried 6-0. REGULAR SESSION Mayor Rose called the Regular Session Meeting to order at 7:04 p. m. Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Mike Fuller, Seth DeRose, Ron Super, Aaron Thatcher, and Art Homer. Also present were Interim City Administrator and Public Safety Director Greg Milis, City Attorney Nancy Thompson, City Clerk Robin Littrell, Community Development Director Mike Duffy, City 1 Engineer Travis Hoover, Public Works Director Tom Wooddell, Community Development Assistant Sarah Wagner, Community Relations Director Meredith Hauck, Fire Chief Gordy Fowlston, Police Captain Gary McMullin, and Police Captain Chris Skinrood. PLEDGE OF ALLEGIANCE Mayor Rose led the Pledge of Allegiance. PUBLIC COMMENT None. PROCLAMATION Mayor Rose read the proclamation recognizing Food Day - October 24, 2012. PRESENTATION Community Relations Director Meredith Hauck introduced Karen ETC Survey Results Falk with the ETC Institute presented a PowerPoint of the results of the city survey for 2012 from residents and businesses in Riverside. The results were very positive for our city staff and services. CONSENT AGENDA Alderman Thatcher moved to approve the consent agenda, second by Alderman Cope. Yes: Thatcher, Cope, Homer, Fuller, DeRose, and Super. Motion carried 6-0. MINUTES OF 10-02-12 Alderman Thatcher moved to approve the minutes of the October 2, 2012 meeting, second by Alderman Cope. Yes: Thatcher, Cope, Homer, Fuller, DeRose, and Super. Motion carried 6-0. MINUTES OF 10-08-72 Alderman Thatcher moved to approve the minutes of the October 8, 2012 meeting, second by Alderman Cope. Yes: Thatcher, Cope, Homer, Fuller, DeRose, and Super. Motion carried 6-0. SEPT COURT REPORT Alderman Thatcher moved to approve the September 2012 Court Report, second by Alderman Cope. Yes: Thatcher, Cope, DeRose, Fuller, Homer, and Super. Motion carried 6-0. RESOLUTION 2012-143 Alderman Thatcher moved to approve Resolution 2012-143, Bill Pay authorizing the expenditure of funds for fiscal year 2012-2013, for weeks ending October 5�' and October 12` in the amount of $1,580,799.72, second by Alderman Cope. Yes: Thatcher, Cope, Homer, Fuller, DeRose, and Super. Motion carried 6-0. RESOLUTION 2012-144 Alderman Thatcher moved to approve Resolution 2012-144, Amend Dump Truck Reso approving the amendment to Resolution R-2012-102 for purchase of a 2013 Diamond International Dump Truck and equipment from American Equipment Company, second by Alderman Cope. Yes: Thatcher, Cope, Homer, Fuller, DeRose, and Super. Motion carried 6-0. 2 REGULAR AGENDA PUBLIC HEARING @ Mayor Rose opened the Public Hearing to consider vacating right- 7:47 PM of-way generally located at 504 NW Pawnee in the City of Riverside, Missouri, and consideration of an ordinance to approve the vacating of a certain portion of a drainage easement at 504 NW Pawnee, Riverside, Missouri at 7:47 p.m. Community Development Director Mike Duffy reported that this was presented to the Planning Commission last week. He showed a PowerPoint picture for the Board to view the need for this vacation of 10 feet of Right-of-way. The Planning Commission voted unanimously for this vacation. Having no comments from the public, Mayor Rose closed the public hearing at 7:49 p.m. BILL No. 2012-oss City Clerk Robin Littrell gave first reading of Bill No. 2012-066. Vacate Drainage Easement Alderman Cope moved to accept first reading and place Bill No. 2012-066 on second and final reading, second by Alderman Super. Yes: Cope, Super, Thatcher, DeRose, Fuller, and Homer. Motion carried 6-0. Alderman Thatcher moved to approve Bill 2012-066 and enact said bill as ordinance, second by Alderman Cope. Yes: Thatcher, Cope, Super, DeRose, Homer, and Fuller. Motion carried 6-0. BILL NO. 2012-067 City Clerk Robin Littrell gave first reading of Bill No. 2012-067. Condemnation Proceedings City Engineer Travis Hoover explained that this ordinance is part of the process that was discussed earlier with the Board.details. Alderman Cope moved to accept first reading and place Bill No. 2012- 067 on second and final reading, second by Alderman Thatcher. Yes: Cope, Thatcher, DeRose, Homer, Super, and Fuller. Motion carried 6-0. Alderman Thatcher moved to approve Bill 2012-067 and enact said bill as ordinance, second by Alderman Homer. Yes: Thatcher, Homer, Cope, DeRose, Fuller, and Super. Motion carried 6-0. CITY ADMINISTRATOR Interim City Administrator Mills stated that November 6�" is the next scheduled meeting and it is also Election day. General consensus of the Board gave approval of moving the meeting to Monday, November 5'�. In October of 2010 we issued a contract with eNET, LLC for IT services and we have exercised the renewal extension until October of next year. Cook, Flatt, and Strobel billing statements were addressed and the projects they relate too were explained. Staff believes that 3 these items are due CF&S. The Board stated that they understand these are more clean-up issues and wish for staff to move forward. Milis shared a letter with the Board directed to NorthPoint that outline invoices submitted to the city that fall outside of the MDA. This will be discussed with NorthPoint after they review the information, if they so desire. Discussion regarding dirt and the availability that is being offered to NorthPoint was shared with the Board. This may be an opportunity for cost savings in Horizons. This will be brought back to the Board in November. ADMINISTRATION Community Relations Director Meredith Hauck asked the Board to help support the ICMA Conference when it is in Kansas City, Missouri in 2016. She explained that many cities are donating funds for this event and she would like for our city to do the same. Alderman Thatcher moved to support the ICMA Conference in 2016 with a contribution of $2,500, second by Alderman Cope. Yes: Thatcher, Cope, Super, DeRose, Fuller, and Homer. Motion carried 6-0. COMMUNITY DEVELOPMENT Community Development Director Mike Duffy informed the Board that the Landscape and Signage Bid for Horizons did come in today, but at about $100,000 over the estimated amount. Staff will bring a recommendation back to the Board at the next meeting. We received a request from TW Telecom, a fiber supplier in the metro area. They would like to supply fiber to the Horizons development. We are asking that staff be allowed to work with them to get this project done. Alderman Thatcher moved to allow staff to work with TW Telecom to provide the necessary easements for the fiber project, second by Alderman Cope. Yes: Thatcher, Cope, DeRose, Fuller, Super, and Homer. Motion carried 6-0. Discussion of the Fairfax Bridge and the Argosy Parkway West extension was held. MoDot will hold public meetings on this bridge build project. We could have conversations with MoDot in the future about this issue. ENGINEERING Nothing to report. FINANCE Nothing to report. PUBLIC SAFETY Nothing to report. PUBLIC WORKS Nothing to report. PARKS & RECREATION Trunk or Treat is on October 23` 4 LEVEE BOARD Alderman Super stated that the election was held. Kudos to NorthPoint, everything worked out well. Coleman retained his seat and is President of the Levee Board. We will have a class on Oct. 24'� for the new board members to attend. MAYOR'S DISCUSSION Mayor Rose welcomed Representative Ron Shieber to the meeting and thanked him for coming to our meeting. SIOR study results gave us great press from the article in the Kansas City Star. I want to thank staff, the Board, all our Boards for how much I appreciate everyone working together and moving forward on all the things we need to do to achieve what was described in the article. Then tonight to receive the results from the ETC Survey that we did, speaks to everyone involved. We need to celebrate these accomplishments and keep moving forward. BOARD OF ALDERMEN Alderman Homer — Nothing to report. Alderman Thatcher — Invited Rep. Shieber to come and share comments with those in attendance. Representative Shieber thanked the Board and Mayor for allowing him to speak. Me is honored to work with Riverside and is very proud of them and the City for setting such high standards. Legislatively there is still a lot of work to be done and I will remember Riverside as well when decisions are being made. It is great to be in your community and I look forward to a successful election in a couple weeks. Alderman Thatcher also added, congratulations to Mayor Rose for the award she received at the APA Conference that is state wide award. I also have been asked when the curbside clean-up is scheduled. Public Works Director Tom Wooddell responded that this event is usually in December, but we may schedule one sooner and put it in the newsletter. Alderman Super — Nothing to report. Alderman Cope — Nothing to report. Alderman Fuller — Nothing to report. Alderman DeRose — Echoed Aaron's comments and I just wanted to mention that I have a 4 year old that is very anxious for the Trunk or Treat Mayor Rose thanked everyone for a great meeting this evening. MOTION TO ADJOURN Alderman Homer moved to adjourn the meeting at 8:27p.m., second by Alderman DeRose. Yes: Homer, DeRose, Cope, Fuller, Super, and Thatcher. Motions carried 6-0. � '_. �:�D��r , Robin Lit ell, City Clerk 5