HomeMy WebLinkAbout2012-10-30 Special Meeting MINUTES
SPECIAL MEETING
BOARD OF ALDERMEN
RIVERSIDE, MISSOURI
Tuesday, October 30, 2012
6:00 p.m.
The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board
of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday,
October 30, 2012.
Mayor Rose called the special meeting to order at 6:00 p.m. Those in attendance were Mayor
Kathy Rose, Aldermen Seth DeRose, Mike Fuller, Brad Cope, Art Homer, and Ron Super.
Alderman Aaron Thatcher was absent.
Also present were Interim City Administrator Greg Mills, City Attorney Nancy Thompson, City
Clerk Robin Littrell, Community Development Director Mike Duffy, Capital Projects Engineer
Travis Hoover, Finance Director ponna Resz, and Public Works Director Tom Wooddell. Also
present were Nathaniel Hagedorn, Brent Miles, Brad Haymond, and Chad Meyer with
NorthPoint and Joe Bednar with Spencer Fane Britt and Browne.
MOTION TO ENTER INTO Alderman Super moved that the meeting go into closed
CLOSED @ 6:01 P.M. session pursuant to RSMo 610.021 (1) Legal Action and
litigation and RSMo 610.021 (12) Sealed bids and related
documents, until the bids are opened; and sealed proposals and
related documents or any documents related to a negotiated
contract until a contract is executed, or all proposals are
rejected, second by Alderman Cope.
Yes: Super, Cope, Fuller, DeRose, and Homer.
Motion carried 5-0.
MOTION TO ADJOURN Alderman Cope moved at 6:19 p.m. to adjourn closed session
CLOSED @ 6:79 P.M. with no action taken, second by Alderman DeRose.
Yes: Cope, DeRose, Homer, Fuller, and Super.
Motion carried 5-0.
LEGISLATIVE SESSION Mayor Rose called the Special Session Meeting to
order at 6:22 p.m.
Those in attendance were Mayor Kathy Rose, Aldermen Art Homer, Mike Fuller, Seth
DeRose, Brad Cope, and Ron Super.
Alderman Aaron Thatcher was absent.
Also present were Interim City Administrator Greg Mills, City Attorney Nancy Thompson, City
Clerk Robin Littrell, Community Development Director Mike Duffy, City Engineer Travis
Hoover, Public Works Director Tom Wooddell, Captain Chris Skinrood, Captain Gary
McMullin, and Finance Director ponna Resz.
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SPOT PURCHASE DIRT Special Counsel Joe Bednar with Spencer Fane Britt & Browne
explained to the Board of Aldermen that there are many
contractors and excavators wanting to bring dirt to the Horizons
site at a greatly reduced price. The city purchasing policy allows
for the City Administrator to approve sole source purchasing and
Counsel would like to bring an ordinance back to the Board
authorizing these dirt purchases at an amount not to exceed
$150,000 purchasing authority over the next nine months along
with process details and checks and balances. Discussion of
the Mayor, Board and staff was held. This ordinance will be
brought to the Board in a few weeks.
BILL NO. 2012-068 Community Relations Director Mike Duffy discussed the reason
Amended Specs Phase I the amendment is needed on this ordinance and that the project
Infrastructure - Horizons would go back out to bid tomorrow. Brief discussion was held.
City Clerk Robin Littrell gave first reading of Bill No. 2012-068,
Alderman Cope moved to accept first reading and place
Bill No. 2012-068 on second and final reading, second by
Alderman Super.
Yes: Cope, Super, DeRose, Homer, and Fuller.
Motion carried 5-0.
Alderman Cope moved to approve Bill 2012-068 and enact
said bill as ordinance, second by Alderman Homer.
Yes: Cope, Homer, Fuller, Super, and DeRose.
Motion carried 5-0.
RESOLUTION 2012-145 Brent Miles with NorthPoint reviewed the change orders this
Mattox Rd CO 1&2 resolution refers to and answered questions of the Board.
Alderman Cope moved to approve Resolution 2012-145 to
authorize, approve and ratify CO 1& 2 with VF Anderson Builders
for the construction of the Mattox Road Project, second by
Alderman DeRose.
Yes: Cope, DeRose, Fuller, Super, and Homer.
Motion carried 5-0.
PLATTE MEADOWS FENCE Public Works Director Tom Wooddell passed a map showing the
location of the fence to the Board and explained the decision to
use three rail fencing at a cost of $4,620 and install cost of $3,800.
If you decide to have Public Works install the fencing, it will have
to be done as fill-in work. There is a lead time of about three
weeks on the materials.
Alderman Super moved to approve the purchase of the fencing for
Platte Meadows Park area in an amount not to exceed $4,620,
second by Alderman Homer.
Yes: Super, Homer, Cope, Fuller, and DeRose.
Motion carried 5-0.
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wORKSHOP SESSION Finance Director ponna Resz showed a PowerPoint slide to
update and re-acquaint the Board with the format used at the last
Quarterly Update.
qTLY CAPITAL PROJECTS City Engineer Travis Hoover along with Matt Eblen and Jerry
Johnson with Shafer, Kline and Warren and Aaron Bressette with
HDR presented a PowerPoint to the Board. Community
Development Director Duffy shared with the Board information
from a meeting with Wes Minder, Capital Planner for Kansas City,
Missouri regarding three areas for annexation, the park and the
properties immediately south of that, the round-about itself and
Brenner's Ridge subdivision. They are reviewing numbers to
justify revenue loss with cost savings for the annexation
possibility.
City Attorney Nancy Thompson discussed the Northwood Road
light issue withKCMO and options we have at this point.
Hoover began a PowerPoint reviewing capital projects and
discussions were held regarding Northwood Road Phase 2(total
costs and additional anticipated), Platte County Road Tax,
Northwood Road and KCMO update with projected costs, Line
Creek Bridge being 98% complete, Line Creek Bridge (total costs
and additional anticipated), Horizons infrastructure, Mattox Road
(total costs and change order overview), Horizons Phase I
infrastructure, photos of progress were shared by NorthPoint,
Upper Line Creek Trail projected costs, Line Creek Trail
expenses, Route 9 Trail opportunities and costs, Interurban
Bridge bank stabilization costs and progress, photos of the 2012-
2013 Infrastructure Maintenance work to be done or completed,
facility improvements, and the overall capital improvements
budget.
QTLY FINANCIAL UPDATE Finance Director ponna Resz reviewed a PowerPoint presentation
highlighting the financial analysis as of September 30, 2012 and
comparing fund balances this fiscal year to the last three years.
Revenues collected to date, gaming breakdowns in various
comparisons and forecasts, tax revenue growth, TIF revenues,
development revenues, outstanding bonds, the waterfall
projections, debt service payments, first quarter expenditures, and
budget amendments were all included and explained with the
presentation.
Alderman DeRose and Travis Hoover have received concerns
from a resident on Florence Street regarding a retaining wall on
her private property. Pictures were shared with the Board and
discussion of the Board members was held. The Board
suggested further information is brought to the next meeting.
Hoover will explore and report back to the Board.
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MOTION To ADJOURN Alderman Fuller moved to adjourn the meeting at 8:21 p.m.,
second by Alderman DeRose.
Yes: Fuller, DeRose, Homer, Cope, and Super.
Motions carried 5-0.
Robin Littrel , City Clerk
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