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Home My WebLink About2012-11-19 Tourism PacketCITY OF RIVERS MISSOURI UpStreOrn rrom ordinary. TOURISM COMMISSI N MEETING RIVERSIDE RSIDE CITY HALL 2950 NW VIVION ROAD RIVERSIDE, MISSOUf 1 64150 TENTATIVE AGENDA NOVEMBER 1, 2 01 P.m. I . Call to order 2. Roll call 3. lotion to approve the minutes of October 15, 2012 4. FY 2012 -2013 Tourism f=und Budget 5. Review Final- Reports: Riverfest and Midwest All Truck National 6. Motion to approve funding for Team Shakespeare _ $10 7. Adjournment Meredith Hauck Director of Community Relations ATTEST: o Posted I 1115/2012 at 10415 a.m. TOURISM COMMISSION RIVERSIDE, MISSOURI, Monday, October 15,,2012,,6:00 p.m. At 6:00 p.m. on October 15, 2012, the Tourism Commission for the City of Riverside, Missouri, met in the Board of Aldermen Conference Room at City Hall, 2950 NW Vivion Road, Riverside, Missouri. Answering roll call was Jason Rule Dirk van der Linde, Deana Winter, and Alderman Aaron Thatcher. Meredith Hauck, Director of Community Relations, was also present and served as recorder. Jerry Pietsch was absent. Motion to approve the Commissioner Dirk van der Linde made a motion to approve the minutes of minutes of September September 10, 2012. Chair Jason Rule seconded the motion. All voted in 10, 2012 favor. Motion carried. Tourism Fund Update Hauck provided the Commission with the FY13 Tourism Budget for review. Motion to approve the Chair Rule made a motion to approve funding in the amount of $1,450 for Boss Cross Sponsorship the Boss Cross event at EH Young Park in October. Commissioner Winter seconded the motion. All voted in favor. Motion carried. Motion to approve the The Commission reviewed the Highland Games 2013 grant application and Highland Games Grant compared it to the 2012 application. They noted that the new grant projected increased revenues and decreased expenditures but the requested amount stayed the same. Commissioner Winter made a motion to approve grant funding in the amount of $17,500 for the 2013 Highland Games. Commissioner van der Linde seconded the motion. All voted in favor. Motion carried. Review of the September Hauck handed out the notes from the September 25 BOA /Tourism Joint 25, 2012 BOA /Tourism Workshop for review. The Commission discussed how a potential Workshop sponsorship program would work. Aldermen Thatcher suggested having set sponsorship levels that people could apply for. He also suggested that the Tourism Commission put out an RFP for projects. The Commission liked that idea and indicated they were interested in moving forward in that direction this spring. Hauck explained that the Commission should also factor a staffing cost into their budget. This would be necessary if the Commission wants to seek out projects instead of just approving funding requests. The Commission discussed the advantages and disadvantages of funding part of a position and wants to explore whether that position should be part of the City or part of the Chamber. Commissioner Winter said she would draft a funding philosophy for the Commission to review at its next meeting as a starting point. Commissioner Rule also asked Hauck to find a list of how much it would cost to bring in larger bands to the City's festivals. The Commission would also like to be included in the EH Young Park Master Planning process and would consider providing some funds to that project. Adjournment — 7:05 p.m. Commission was adjourned. Notes from September 25, 2012 BOA /Tourism Workshop (provided to the Tourism Commission) Questions What is the Commission's Role in administering the Tourism Tax? Is the grant process the right process? Should the Tourism Commission go out and actively pursue projects or wait for them to come to us? Tourism Draws: Parks, Trails, Corner Cafe, Red X, Argosy How do you drive tourism where there is no tourism? Businesses don't need /want help with promotion Consider hiring a person to assist with creating, coordinating, and pursuing tourism opportunities Maybe part -time Maybe share a full -time position with the City Look at creating or attracting creative and fun events - Dinosaurs on the MRT - Glo Run type events - Fire Dance on the Lake - Arts initiatives (sculptures, etc.) Moving Forward: BOA is open to looking at grants vs. sponsorships - BOA encourages pursuing creative ideas BOA and Tourism will work together to see if City capital projects are a good fit for Tourism Fund FY 2012 -2013 Tourism Fund Fund Overview Reserve Fund $100,000 Fund Balance $249,186 2012/2013 Budget $180,000 Approved Projects Percent Budget Committed (Over) /Under City Marketing 20% $36,000 $3,500 $32,500 City Events 35% $63,000 $10,000 $53,000 Other Events 45% $81,000 $73,800 $7,200 Total 1 100% $180,0001 $87,3001 $92,700 Approved Projects Project Marketing City Other 2013 Highland Games $17,500 2013 Riverside Riverfest $44,500 2013 Midwest All Truck Nationals $10,400 2013 Northland Ethnic Fest $1,400 Trails Map $3,500 2013 Team Shakespeare $10,000 Total $3,500 $10,000 $73 800 Italiziced = not approved Updated 11/15/2012 :Cit* T-ouri nir Ott ................ ............................... . ........:...:..:.. M.�th.aut of:�rsid ...... ............................... Lion :oadreri ': H :'...'::: .:' ....: ........ .. '..:...:..:..........: '.::.:...::..:.. .. .... .... .. ... .. ..:': ... '.'. .. ...... .. R ecipients of City of Riverside Tourism funds are required to submit a final report for the project within 3 days of the close of the project or event date. Completion and submission of this report is required to be considered for future funding from the City ofF Riverside. e 1'7"� ran �. �'::' �..: �:' ........:..:.'.:......'.:..:.... �..: �'..:..: �.'::. �..:. �.:: �... �.::: �.. � :.�.:'.�:��::�.:.�..�.�.:..:�.. ��:. �. �.' �..:. �. �...'..: �' ��: �. ��: �:'::: �.:. �. �� :��'�..�:.�::�.�.:'....�.��::� ..�.. ��:. .. ��'.....:...�. ..... .....'..:.............:�'. "�... �:...::..................::...... ...............:............... Midwest All Truck Nationals o 00.0 Project Name Genuine Chevy G it C Truck Cl o i Grant Amount Organization September 7-9., 2012 EFL Young i iverfront Farb 400 Dates (if event) Location (if event) Total Estimate Atten ............... . o to t irifr .. ....... ...... ' Gal eenJacl son Contact Name 'act ah00.c0M Email Address 816- 535 -4591 Phone (home and cell) 10505 N Malin Kansas City, MO 54155 Address +City /State /zip ' Pr eat va ate On an attached sheet of paper, please respond to the following. Please do not incorporate into a narrative — answer each separately. I. Provide a brief project overview. 2 . Do you consider the project to be a success? please provide both quantitative number of first-time/return visitors to Riverside, resulting hotel stays, impact to iversiide /Northland businesses, etc.) and qualitative results. How did you promote this p Please provide a list of all marketing efforts and the estimated impressions that resulted from each component. Feel free to include samples of ads, brochures, etc. Did your project receive media coverage? if so, provide a summary and attach any press clippings or other representative material. 5. Do you plan on doing this project a gain next year? ..................... . . iral et i ". .... ............................... . d . Please complete the attached budget sheet and return it with this report. Riverside Tourism Commission Final Report .'.. . .'. .. ::i na Root .................................................................................. ............................... :fro t Ihforrr Midwest All Truck N ationals 10,300.00 Project Name Grant Amount s use a t€� iiot es i a Gr ant pe�fr �rerall Proje Staff Salary Contracted or ether) Salary 1,695.00 E ntertainment 400.00 Leg 1/1 ns u ra n a ao ki n S upplies/Materials 352.47 Postage 200.00 Equipment Recital 798.52 1 Space Recita 11350.00 Trave Utilities Advertising /Marke /Design 6,204.00 Pr 955.24 107.31 Oth er (please speci tro phies 835.82 2,252.15 Other (please specify). cup and plaques 1,505.42 Oth er (pl ease spec t-- s dash plaq ues, b ats 3 Other (please specify), Other (please specify): Tota Exp enses 10,300.00 11,549.71 *Gra Specific: indicate items paid for using R iverside T ourism Funds. A list of eligible expenses is included in the Funding Guidelines packet. The City of Riverside will also retain a copy of all invoices submitted for payment. Riverside Tourism Commission Final Report 2 Pro vide a b rie f pro ect over vie w. The Midwest All `truck Nationals is a truck show for all makes and models of trucks. The shor, gam vendors, an auction, a concert, and fun for the entire family keep all entertained for the weekend. All proceeds of the event are donated to local children charities; Do you cOnS der the project to he a success? Yes, this year's show was successful. Having the park available this year and movin back to use it was a plus for the shove. All the participants and the spectators love the park setting and were happy to once again be able to use it. *Please pro vide both quarrftatl a (niim b er of ft, s t- tim elre turn visitors to Riverside reSUltb7g hotel stars., impact to RiversidelNorthland businesse etc.) and qualitative results. We had 211 registered participants in the show and 60 club trucks. 20 of the trucks were first time participants as well as first time caning to Riverside, the majority of those coring fr out of state and staring in the local area; Man} of the past participants are fr out of town and stag locally also. We had a participant drive his truck from Baltimore, MD for the event for his I visit and he plans to return in 2013: *How did you promote this project? please provide a list of all marketin efforts and the a tImated impressions that resulted from each component. ent. Feel free to include samples of ads, brochures, etc. The show was promoted in several ways. 1. Distribution of 6000 full color professionally printed friars Internet coverage on 6-8 vebsites 3. Radio spas, 30 and 15 sec spas running on 4 different radio stations. 4. Failing to past participants list and word of mouth 5. Lire remote on Saturday morning from the show on the radio. id our project rece ve r redia coverage? If so, provide a summary and attach any press clippings or other representative material, There were l ive interviews on radio and participants comments on websites. Do you plan m7 doing this project again next year? The show is scheduled in E H Young Riverfront Park. September 6-8. 2013, a p tember -7 5 2014, and September 11-13,, 2015. City of Riverside Tourism Commission f i. na l..R e port Submit to: Meredith Hauck, City of Riverside, 2 950 NW Vivion Road, Riverside, MO 41SO. Recipients of City of Riverside Tourism funds are required to submit a final report for the project within 30 days of the close of the projector event date. Completion and submission of this report is required to be considered for future funding from the City of Riverside. Project Information Riverside i iverfest 2012 $44,347.50 Project flame Grant Amount Riverside Riverfest Development Corporation Organization Sept. 10 -15 ", 2012 EH Young Park SOO - 4000 Dates (if event ) Location (if event) Total Estimated Attendance Contact Information Holler Phillips Contact Flame hphillips @riversidemo.com 816-372-9110/Cell: 816-918-7666 Email Address Phone (home and cell) 2950 NWVivion Rd., Riverside, MO 64150 Address + City /State /Zip Project Evaluation O an attached sheet of paper, please respond to the following. Please do not incorporate into a narrative — answer each separately. 1. Provide a brief project overview. 2. Do you consider the project to be a success? Please provide both quantitative (number of first - time /return visitors to Riverside, resulting hotel stays, impact to Riverside/Northland businesses, etc.) and qualitative results. 3. How did you promote this project? Please provide a list of all marketing efforts and the estimated impressions that resulted from each component. Feel free to include samples of ads, brochures, etc. 4. Did your project receive media coverage if so, provide a summary and attach any press clippings or other representative material. 5. Do you plan on doing this project again next gear? Final Budget Please complete the attached budget sheet and return it with this report, Riverside Tourism Commission Final Report 1 ...City oieie.i Commission Final Report.- Budget Project Information R iverside Riverfest 2012 Project Name $44,347.50 G rant Amou Revenue e Overall Project Admission Fees Staff Salary Concession /Souvenir Sales $5317.25 Fundraising Memberships Entertainment Busi /Corporate Cont ributions $43,200.00 Foundation $1,098,35 In dividual Contributions Supplies /Materials Other Governmental Contributions $1,489.93 Other (please specify): Bingo $315.00 Other (please specify): Interest $7.34 Other (please specify): Unclaimed Prize Money From Run 2012 $80.0 Riverside Tourism Grant $44,347.50 Total Income $93,267.99 E xpenses ( use actual not estimated) Grant Specific overall Project Staff Salary $500,00 $500.90 Contracted or other) Salary $14,510.71 Entertainment $26,222.94 $41,622.94 i_.egal insuran a Banking $1,098,35 $1,098.35 Supplies /Materials $1,439,93 $1,489.93 Postage $351.25 $351.25 Equipment Rental $6,116. $5,116.88 Space Rental $900.09 Trave utilities ve rt is ing M a retain /Design $7,384.00 $7, Printing Other (please specify): volunteer Organizations $925.00 $2,625.00 Other (please specify): Scholarships $1,000.00 Other (please specify): Donation to Benefit NAWS $2,064.25 Other (please spec ify): 2011 T ax Filing Fee $225.00 $225.00 O ther (please specify): Total'Expenses $44,263.35 $79,885.31 *Grant Specific: indicate items that were paid for using Riverside Tourism Funds. A list of eligible expenses is included in the Funding Guidelines packet. The City of Riverside will also retain a copy of all invoices submitted for payment. Riv Touris Commi r� F'n l R I \/M �� t t oe lye"q u o o � Report VVD��W 2 l �- 1+ Riverfest Overview Riverside Riverfest, formerly known as the Riverside Fall Festival, was organized in 1976 by several community volunteers and funded by the City in the amount of $2500 in order to provide a quality, fun - filled family event that appeals to all ages at little or no cost to its guests and to showcase the beauty of Riverside and its parks to its residents and the visiting public. This remains our mission today, more than 30 years later, as Riverfest has expanded to a two-day event, drawing crowds of more than 8,000 from around the region. The event is held Friday night and all day Saturday the third weekend of September of each year. Major attractions include a 5K /10K run and fin walk, parade, themed games and events, bingo, children's blow up carnival, live music, fireworks s and much more. Riverfest Development Corporation The Riverside Riverfest Development Corporation was established In 1997 to provide oversight and control of the event and allow funds from outside businesses and companies to be contributed. The Riverfest Planning Committee is comprised of Chamber representatives, business members, , city employees and volunteer citizens, Tourlsin Commission Goals Riverfest directly addresses two goals of the Tourism Commission. Riverfest increases both the number of first -time and return visitors to the City. Although our survey results shoved that almost % of the attendees at the 2012 event were from the KC Metro Area (15% were from Riverside), 0% were attending Riverfest for the first titre. Riverfest provides a return on investment for Riverside residents and businesses. Not only does the Riverfest planning committee have many representatives froin Riverside businesses, but a number of Riverside's business s have trade donations to help support the event, which is a testament of their support. Additionally, although the majority of Riverfest events are in EIS Young Park, the parade component ofRiverfest tales people through the heart of the City Saturday morning, which benefits retailers and restaurants that are open for business then. Project Evaluation In 2008, volunteers administered a gate survey to gauge where attendees were coning from and how they heard about the event. The 2012 Results Summary is attached. We will perform this gate survey again in 2013 with the help of volunteers and provide the results in a final report; Additionally, we will provide the details of our adveftising plan, including placement information and the number of impressions. Riverfest 2012 Results Survey Summary — 848 Surveys Administered - Counted 1864 Adults and 1378 children attending the event - 96 zip codes, and 38 cities represented 10 different states — Missouri, K ansas, Georgia, I owa, California, V irginia, Florida, Minnesota, Illinois, and Colorado different Countries - Unite St ates an A ustralia Location �v R iverside 15% KC MO 30% KC Metro 0% O ther 15 % Platte Count 55% Clay County 20 Jackson Coup 1 % W y andotte Count 3% Johnson Count 0 % Other 21 oho had attended Riverfest in the past; 40 Nvere attending for the first tine. - 848 surveys asked "How You Heard About Riverfest" o 505 beard about it through word of mouth 2 o 82 saw newspaper advertisements 9% o 88 saw Riverfest s�gnage 9 "0 o 87 saw flyers 9 o 97 heard about it on the radio 10% o 109 Indicated "Other" to include the Internet an Facebook (I I - 848 surveys asked "What Do You Dike Best About Riverfest" o 351 liked the inflatable carnival (21% o 330 liked the entertainment 19% o 205 liked the fireworks (18% o 310 liked the parade 18°o o 77 liked the Children's Beauty Contest 5 o 74 liked Bingo % o 70 liked the run 4% o 51 liked `other" (comments life "food, crafts, vendors & location" ) (11% fiver est 2012 Named Sponsors Platinum Members City of Riverside Holliday Sand & Gravel Argosy Casino Motel & Spa Riverside Red -X NorthPolnt Development Gold Members Corner Cafd Briarcliff Development Silver Members Gilmore & Bell Patriots Bank Town & Country Disposal Bronze Members Industrial Spring Corporation M.B. Roofing, Inc. Bank f Kansas City Park Universit Oppenheimer Missouri American Water Other Members (Less than $500) Blue Ridge Bank I Meredith Hauck City of Riverside 2950 NW Vivion Road Riverside, MO 64150 Meredith: Enclosed you will find the Heart of America Shakespeare Festival's application for the City of Riverside Tourism Enhancement Grant. I have requested more funding than last year to significantly enhance the quality of the program we present in Riverside. Coming into at park setting and performing outdoors creates specific challenges and the requested funds detailed in this proposal, if provided, will mitigate some of these challenges. I have requested additional funds to improve the sound system used for the performances. This enhances the visitor experience and allows audience members to hear the performance clearly and much better than last year. l am asking for monies to purchase a curtain to provide a wind barrier to the high winds that come off the river in E. H. Young Park. The proposal budget includes a request for funds to provide enhanced advertising to reach more people. The remainder of the requested funds will go toward improving the quality of the scenery and costumes raking the p erformance elements more professional. We are capable of mounting our production at the previously granted funding level, this larger budget will allover us to meet standard of production that is associated with the heart of America Shakespeare Festival's programs. Thank you for y consideration! Ashlea Christopher Director of Education, NASD Marilyn Strauss, Founder Co-Chairman Shirley Bush Helzberg Co-Chairman Si onie Garrett Executive Artistic Director BOARD OF DIRECTORS Dan Bu ova , President Chris Gramlin V.P. Cindy Pratt-Stokes, V.P. Special Events Patricia Davison, slice- President Education Charles McCann, Treasurer Linda Word, Secretary Steve CWck Immediate Fast President City of Riverside Tourism. En Gram . lic tion Cover Sheep Project Information Proje Name V f J k c 0-C n 4 Organization Park- Dates {if e ent; MOLL, . Location of even Contact Information nsillcoo" Contact Name uo \)rY- CLC h r i s t 11 9.-r' CQ KC,:S� . v �--�___ G C 13.4& 3 "1q t - 109 Email Address Phone (home and cell) "xtj a 1 v-6u, 6 -4 % <,_as C4- Address + City /State /Zip Funding Request Z -25p" Amount Requested Total Project Cost I her by certify that, to the best of my knowledge, the information submitted In this packet Is truer IA Contact Signature Date Submission Deadlines: The City of Riverside Tourism Enhancement Grant process has two funding cycles each year. Funding can b awarded up to one ca lendar year before an event. Fall Cycle Deadline: 12 p.m. on August 1, 2012 Spring Cycle Deadline: dline: 1 . . on February 1, 2013 Riverside Tourism Enhancement Grant Application � City of R Tourism E ment Grant Application Component - Project Budget : Proj ecte d R Overall Project Admission Fees Staff Salary Concession /Souvenir Sales Fundraising -} Memberships C r Business /Corporate Contributions Foundation Individual Contributions Supplies /Materials Other Governmental Contributions Other (please specify: Other (please specify): Equipment Rental . . Other (please specify): Req uested R iverside Tourism Grant 00 OD Tota Income 1 5' Expenses Grant SP eclf1c* overall Project Staff Salary Contracted or other) Salary -} Entertainment Lega Il n s u ra n ceBa n ki ng Supplies /Materials Postage Equipment Rental . . Space Rental Travel Utilities Advertising /Marketing /Design �Y Printing . ........... �� Other (please specify): �ck f 0 Other (pl ease speci --" r Other (please s pecify): -? 50 Other (please specify): Other (please specify): Tota Expenses If *Grant Specific: indicate items that will be paid for usi Riverside T ourism Funds. A list of eligible expenses is included ire the Funding Guidelines packet. Riverside Tourisrn Enhan ement Grant Application The Heart of America Shakespeare Festival respectfully requests $10,000 in education program support from the City of Riverside Tourism Commission for our Team Shakespeare performance workshop at E.H. Young Park in Riverside, May 2013. We ask for this support to provide substantive infrastructure and provide for professional personnel for the public performances. Team Shakespeare Performs Hamlet 1. Prit Narrative . The Heart of America Shakespeare Festival's teen performance troupe, Team Shakespeare, annually performs an abbreviated version of Shakespearean play for public performance. The purpose of this production is to produce a professional quality performance and teach our students by to work in a professional theatrical environment. The show is fully produced with sound, costumes and lire music. W strive to give each student a well-rounded theatrical experience during their tenure with Team Shakespeare. Students are encouraged to perform roles of all types and sizes as well as participate In other aspects of the performance such as music, props, costumes and stage managbment. . Our production addresses Tourism Commission goals in many ways. First, by bringing students and their families and friends from throughout the Kansas City Metropolitan area to the City of Riverside these visitors will be able to witness firsthand ghat Riverside has to offer. Many of these students and those who cone to enjoy the performance will be returning from last year, while others will be new to s The families also spend a significant amount of time in the area while we are rehearsing. During that time, parents often choose to stay in the area rather than driving hone. As a result, they will patronize local businesses. In addition, many of our families participated when Team Shakespeare performed at Briarcliff village and are well aware of the amenities provided by the City of Riverside. Our audience members enjoy the lovely bathrooms, the vier of the ruler, the playground at the park and the accessibility of the stage. They also enjoy the picnic tables and food truer, The overall experience at E. H. young Parr was significantly better than at Briarcliff village. Our parents convey this to their friends and family members who come to the show. Our performance shows visitors that the city of Riverside supports the arts and is culturally rich. c. The mission of the Heart of America Shakespeare Festival is to make Shakespeare's works accessible to a diverse audience through free professions) theater and educational programs. s. Throu h outreach and learning activities presented in the park during the Festival's summer production, our signature camp Shakespeare re program, a city- wide sonnet and poster contest for young people, The Shakespeare Studio, and workshops, performances and residencies presented in schools throughout the city, education programs are part of the vision and gear -round work of the Festival. Raising the bar for young people by asking them to understand and delight in Shakespeare espeare is not an unreal expectation. It is our mission. d. The target audience for our project are f milles, fans of Shakespeare and those who wduld like to experience Shakespeare but feel threatened or overwhelmed by the prospect of viewing afull- length Shakespearean play. We hope to reach our target audience by putting up signs, advertising in area libraries and other businesses in the metropolitan area, e- blasts (reaching 10,000) and the Festival's website, Facebook pages and Twitter (reaching 50,000). We will anticipate 500 to 1,500 visitors (audience members.) 2. Project Evaluation We evaluate the success of the project through attendance counts and patrons who participate in the drawing at the performance. We also evaluate our success through visitor commends after the performance. We may obtain these comments at a later dale when the patron attends the Festiva[ or enrolls a student in Camp Shakespeare. 3. Project Bud e - ICED indicates Riverside Tourism Funds e. Personnel 1. Erika Baker- DIRECTOR- 13 weeks @ 100 per week 1200 2. Matt Rapport -- DIRECTOR - 7 weeks @ loo per week $700 3. Nutt Rapport- music rehearsals Soo 4. Sarah cooper -STAGE MANAGER o 5, Steven Rentaria-SOUND DESIGNER $600 6. COSTUME DESIGNER $500 b. Production 1. Harvest Pr oductions -Sound Equipment $4000 2. Costume Rental $750 3 . Props, set Pieces 4. Tent Rental-for d backsta 5. Snacks, cks, Water 1 1 Ice 6, Backdrop Curtain 7. Rehearsal space Rental 8. scripts - copying and folders c. Advertising 1. Printing 2. Design and display Budget Explanation -1 Erika Baker Overall Project Expense: $1200 $750 $400 X100 $750 X1050 $150 $750 $750 Explanation: C - director and movement ment coach for the production. --2 Matt rapport Overall Project Expense: $700 Explanation: Co-director o f the production. a -3 Matt Rapport Overall Project Expense; $300 Explanation: Outside music rehearsals and music direction of the prod utin . a -4 Sarah Cooper Grant Specific Expense: $750 Explanation: Stage manager for the production. Assists backstage, tracks actors and blocking and ensures smooth running of the performance. -5 Steven Rent Grant specific Expense: $600 Explanation: Designs sound plat and runs all sound equipment for the production. Nightly set up and strife of all equi a- Costume Designer Grant Specific Expense: $500 Explanation: Designs and rents all costumes for the production. The costume designer makes the pr du tlbn look polished and professional. b-1 Harvest Productions Grant specific Expense: $4000 Explanation: Speakers, M icrophones, sound Board and other related equipment for amplification of sound to the audience. b-2 Costume Rental Grant specific Expense: $750 Explanation: Rental o costumes fog= the productiont b-3 Props, Set Pieces Grant specific Expense: $750 Explanation: Rental or purchase of set pieces and props for the production. This includes the tapestry where P l n i us hides nd the grave that is being dug by the cloven characters. b-4 Tent Rental Grant specific Expense: $300 Explanation: Tents that are erected in the backstage area for actors to dress. b -5 Snacks plater and Ice Overall Project Expense: $100 Explanation: For actors backstage during rehearsal and performance. b-6 Backdr Curtain -- suoplies Grant Specific Expense:, $750 Explanation: This will be thr -proof curtain to be hung at the back of the amphitheater to block some of the wind. It is hoped that this will make the actors easier to hear or understand. This is a one- time expense, We will use the backdrop for all future years f performance. b -7 rehearsal Space Rental Overall Project Expense. $].050 Explanation: This fee is to pay for rehearsal space up until moving to the stage during production week. b-8 Scripts- Copyina and Folders Overall Project Expense; $i50 Explanation: For copying of scripts and folders for the scripts. -1 Pri tl Grant Specific Expense:. $750 Explanation: Printing of flyers, posters and signs to dv rtl the p -2 Adv Design and Dis la Grant Specific Expense,: $750 Explanation: To design advertising materials and purchase other supplies to effectively distribute and display materials. Total Budget: $13500 Other Funding: $3500 Total Requested for riverside Tourism Great: $10000 HEART OF RMERICA 5HRKESPERRE FESTIVfiL BOARD OF DIRECTORS zotz - 2.013 Officers: Shirley Bush Helzberg, Co- Chairman - Community Volunteer Marilyn Strauss, Founder, Co- Chairman - Community Volunteer Dan Bukovac, President- Stinson, Morrison Hecker LLP Chris Gramling — V.P., President Elect - Shook, Hardy &Bacon LLP Patricia Davison, Vice - President, Education - Community Volunteer Cindy Pratt - Stokes, V.P., Special Events - Princess Jasmine Perfect Persians Charles McCann, Treasurer - McCann Business Group Linda Word, Secretary - Spurges Word Communications Steve Chick, Immediate Past President w Community Volunteer R. Crosby Kemper I I1, Past President - Kansas City Public Library Don Dagenais, Past President - Lathrop &Gage, L.L.C. Directors: Scott Ashcraft, M.D. - Midwest Anesthesia Associates Karen Holland - Community Volunteer Timothy Holmes - Overland Park Regional Medical Center Lauren Muriel - Marion LaPointe - Community Volunteer Sherrill Mulhern - George W. Miller Co. Pad O'Neill - O'Neill Communications Susan Porter, M.D. - K.U. Medical Center Joe Privitera -Mark -One Electric, Inc. Ex-Officio: Sieve Lampone — Kansas City Missouri, Parks &Recreation Department Sidonie Garrett -- Executive Artistic Director O'IRS Devariltxew or mo lr �� sir f ]nternal Roven o vii %ice P,D. BoX 250$ Cincinnati 0 H c45 1 HEART OF AMERICA SHAKESPEARE FESTIVAL ;..., 361 BROADWAY ST STE KANSAS CITY NO 64111 -2305 015544 In reply refer to; 02AB667561 Sep. 18 2009 LTR 41680 EO 43 -1583401 000000 0 00015021 BD; TE Employer I dentification Number; 43 Person to Contact* Ms. Schadler~ Tall Free Telephone Number; - 877 - 829 -5500 Dear Ta This is in response to your request of Sep, 0 ) 2009 regarding your t ax - exem s tatus* Our records indicate that a determination letter was issued in Jan uary 1992, that recognized you as exempt from Federal income t ax) and discloses that you are currently exempt under section 501 (c) of th Inttrnal Revenue Code Our records also indicate you are not a private foundation within the meaning of s ection 509(x) of the Code because you are described in section(s) 509(a)(1) and 170( ) (1) (A) (vi) , Donors may deduct contributions to you as provided in section 170 of the Code. B equests j legacies, eyri e � transfers) or Difts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2 .06, and 2522 of the Code, if you h ave any questions please call us at the telephone number shown in the heading of this letter* Sincerely yours, *&,L- '� A4%3� Michele M,, Sullivan* Oper* Mgr. ,accounts Management Operations 1