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HomeMy WebLinkAbout2012-11-05 Regular Meeting MINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Monday, November 5, 2012 6:00 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Monday, November 5, 2012. Mayor Rose called the meeting to order at 6:01 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Ron Super, Mike Fuller, Brad Cope, Seth DeRose, Aaron Thatcher, and Art Homer. Also present were Interim City Administrator Greg Mills, City Attorney Nancy Thompson, City Clerk Robin Littrell, City Engineer Travis Hoover, Public Works Director Tom Wooddell, Community Development Director Mike Duffy, Community Development Assistant Sarah Wagner, Community Relations Director Meredith Hauck, and Finance Director ponna Resz. Also present was Paul Campo with Williams & Campo. MOTION TO ENTER INTO Alderman Thatcher moved that the meeting go into closed CLOSED @ 6:02 P.M. session pursuant to RSMo 610.021 (2) Leasing, Purchase or sale of real estate, RSMo 610.021(3)Hiring, firing, disciplining or promoting a particular employee, when personal information about the employee is discussed, RSMo 610.021(12) Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contact is executed, or all proposals are rejected, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, DeRose, Super, and Homer. Motion carried 6-0. MOTION TO ADJOURN Alderman DeRose moved at 6:35 p.m. to adjourn closed session CLOSED @ 6:35 P.M. with action taken, second by Alderman Cope. Yes: DeRose, Cope, Homer, Fuller, Thatcher, and Super. Motion carried 6-0. Mayor Rose called the workshop to order at 6:41 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Ron Super, Mike Fuller, Brad Cope, Seth DeRose, Aaron Thatcher, and Art Homer. Also present were Interim City Administrator Greg Mills, City Attorney Nancy Thompson, City Clerk Robin Littrell, City Engineer Travis Hoover, Public Works Director Tom Wooddell, Community Development Director Mike Duffy, Community Development Assistant Sarah Wagner, Community Relations Director Meredith Hauck, Finance Director ponna Resz, and Captain Mike Costanzo. 1 WORKSHOP @ 6:41 P.M. Mayor Rose introduced Tom Lally with Heartland Habitat for Humanity. Mr. Lally introduced a new service by Habitat for Humanity referred to as "Brush with Kindness", where repairs are made to existing homes to help people to stay in their homes and in their communities. There were several potential homes in Riverside that could be considered for this new program. Habitat is planning to resubmit an application for funding from Argosy. The Board gave general consensus that they would like Mr. Lally to pursue the funding from Argosy and that they would be willing to write letters of support as well. Finance Director ponna Resz introduced Kristen Hughes from McGladrey. Three reports were delivered to each Board member. Ms. Hughes reviewed the report to the Board of Aldermen. There were no significant issues found in this audit. The Compliance Report was then reviewed. It includes the summary of federal grant funding and expenditures. No significant deficiencies or material weaknesses noted. The third report was briefly reviewed. Time was allowed for questions and Ms. Hughes noted that she is available by phone to answer any questions that may arise following closer review by the Board and Mayor. Finance Director Resz had a few reports passed out to the Board and then discussed the purchasing policy in regards to issuing Friday checks and the estimated late fees discontinued. The Board gave general consensus that as long as there is a process and it is managed, they are ok with issuing of Friday checks. REGULAR SESSION Mayor Rose called the Regular Session Meeting to order at 7:02 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Mike Fuller, Seth DeRose, Ron Super, Aaron Thatcher, and Art Homer. Also present were Interim City Administrator Greg Mills, City Attorney Nancy Thompson, City Clerk Robin Littrell, City Engineer Travis Hoover, Public Works Director Tom Wooddell, Community Development Director Mike Duffy, Community Development Assistant Sarah Wagner, Community Relations Director Meredith Hauck, Finance Director ponna Resz, and Captain Mike Costanzo. Also present is Special Counsel Joe Bednar. PLEDGE OF ALLEGIANCE Mayor Rose led the Pledge of Allegiance. PUBLIC COMMENT None. PROCLAMATION Mayor Rose read the proclamation recognizing America Recycles Day - November 15, 2012. CONSENT AGENDA Alderman Cope moved to approve the consent agenda without Resolution R-2012-148, second by Alderman Fuller. Yes: Cope, Fuller, Thatcher, Homer, DeRose, and Super. Motion carried 6-0. 2 MINUTES OF 70-16-12 Alderman Cope moved to approve the minutes of the October 16, 2012 meeting, second by Alderman Fuller. Yes: Cope, Fuller, Thatcher, Homer, DeRose, and Super. Motion carried 6-0. MINUTES OF 10-30-12 Alderman Cope moved to approve the minutes of the October 30, 2012 meeting, second by Alderman Fuller. Yes: Cope, Fuller, Thatcher, Homer, DeRose, and Super. Motion carried 6-0. RESOLUTION 2012-746 Alderman Cope moved to approve Resolution 2012-146, Bill Pay authorizing the expenditure of funds for fiscal year 2012-2013, for weeks ending October 19'", October 28�", and November 2" in the amount of $1,803,366.97, second by Alderman Fuller. Yes: Cope, Fuller, Thatcher, Homer, DeRose, and Super. Motion carried 6-0. RESOLUTION 2012-147 Alderman Cope moved to approve Resolution 2012-147, Holmatro Extrication Equip. authorizing the purchase of Holmatro Extrication Equipment for the Public Safety Department, second by Alderman Fuller. Yes: Cope, Fuller, Thatcher, Homer, DeRose, and Super. Motion carried 6-0. RESOLUTION 2072-149 Alderman Cope moved to approve Resolution 2012-149, Riddle Tract Amendment authorizing, ratifying and confirming execution of an amendment to the agreement, second by Alderman Fuller. Yes: Cope, Fuller, Thatcher, Homer, DeRose, and Super. Motion carried 6-0. RESOLUTION 2072-150 Alderman Cope moved to approve Resolution 2012-150, Riss & Edwards Amendment authorizing, ratifying and confirming execution of an amendment to the agreement, second by Alderman Fuller. Yes: Cope, Fuller, Thatcher, Homer, DeRose, and Super. Motion carried 6-0. RESOLUTION 2012-151 Alderman Cope moved to approve Resolution 2012-151, Consent to Lease-Velociti authorizing execution and delivery of consent to lease with Velociti, Inc., second by Alderman Fuller. Yes: Cope, Fuller, Thatcher, Homer, DeRose, and Super. Motion carried 6-0. REGULAR AGENDA RESOLUTION 2072-748 Alderman Super asked questions regarding this resolution. CO 5— Northwood Rd Ph. 2 City Engineer Travis Hoover explained the reason for this resolution and that it is only for the contractor to do the work not any settlement issues, other concerns of the Board were answered, and explained that this is needed for safety purposes. Alderman Super asked that it be documented, that there is a big difference from what the City budgeted for a project once it is bid, and what a project is to be done for. When a project is let, that should be the cost of the project. 3 Alderman Cope moved to approve Resolution 2012-148, Authorizing, ratifying and confirming execution of an amendment to the agreement, second by Alderman Fuller. Yes: Cope, Fuller, Thatcher, Homer, DeRose, and Super. Motion carried 6-0. RESOLUTION 2012-752 Alderman Thatcher moved to approve Substitute Resolution KCPL Perm. Utility Easement 2012-152, authorizing the granting of a permanent utility easement for the transmission and distribution of electric energy to KCPL Co., second by Alderman Cope. Yes: Thatcher, Cope, Fuller, Homer, DeRose, and Super. Motion carried 6-0. BILL NO. 2012-os9 City Clerk Robin Littrell gave first reading of Bill No. 2012-069. New Hire Anderson Community Relations Director Meredith Hauck introduced Larissa Anderson to the Mayor and Board of Aldermen. Alderman Cope moved to accept first reading and place Bill No. 2012-069 on second and final reading, second by Alderman Thatcher. Yes: Cope, Thatcher, Super, DeRose, Fuller, and Homer. Motion carried 6-0. Alderman Thatcher moved to approve Bill 2012-069 and enact said bill as ordinance, second by Alderman Cope. Yes: Thatcher, Cope, Homer, Super, DeRose, and Fuller. Motion carried 6-0. BILL NO. 2072-070 This ordinance was removed from the agenda until a later date. BILL NO. 2072-077 City Clerk Robin Littrell gave first reading of Bill No. 2012-071. Final Plat Briarciiff Hills 3r Community Development Director Mike Duffy explained that a revised plat with a few corrections had been passed to each Board member and he explained the reason for the re-plat. Alderman Thatcher moved to accept first reading and place Bill No.2012- 067 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, DeRose, Homer, Super, and Fuller. Motion carried 6-0. Alderman Cope moved to approve Bill 2012-071 and enact said bill as ordinance, second by Alderman Thatcher. Yes: Cope, Thatcher, Homer, Fuller, Super, and DeRose,. Motion carried 6-0. 4 BILL NO. 2012-072 City Clerk Robin Littrell gave first reading of Bill No. 2012-072. Developer Incentive Agmt Special Counsel Joe Bednar reviewed details of the Developer Incentive Agreement and add that it has been finalized by all parties. NorthPoint is the only developer that we have an agreement with at this point, but it will be open to any eligible developer. Alderman Cope moved to accept first reading and place Bill No.2012- 072 on second and final reading, second by Alderman Thatcher. Yes: Cope, Thatcher, Super, Fuller, DeRose, and Homer. Motion carried 6-0. Alderman Thatcher moved to approve Bill 2012-072 and enact said bill as ordinance, second by Alderman Cope. Yes: Thatcher, Cope, Homer, Fuller, DeRose, and Super. Motion carried 6-0. Mayor Rose congratulated all those involved that worked to get this incentive accomplished. Thank you and this is going to be a great partnership. CITY ADMINISTRATOR Interim City Administrator Mills stated that at times we get used to having the exceptional done and we need not to forget to give kudos to the Finance Department for the work being done and it is evidenced in the audit report. There is a memorandum in your packet regarding legal services. Work load has been reviewed and the city attorney's work load is astronomical. Following lengthy discussions with her, it has been decided that the best thing to do, is separate legal services by giving complete responsibility for Horizons to Spencer Fane Britt and Browne and all non-Horizons work remain the complete responsibility of the City Attorney. Mills added that legal fees will be reviewed quarterly. Bednar stated that he appreciates the opportunity to do more work for the city and will work with Administrator Mills on a daily basis. He also looks forward to showing the City at quarterly meetings that SFBB will save costs as well. Alderman Thatcher moved to accept the guidance and to delegate appropriate authority for legal services, second by Alderman Homer. Yes: Thatcher, Homer, Super, Cope, Fuller, and DeRose. Motion carried 6-0. ADMINISTRATION Community Relations Director Meredith Hauck stated that she provided a copy of the Compensation Philosophy in your packet, it is the same information that was reviewed at a meeting a few weeks ago, and a motion is needed from the Board for approval. Alderman Thatcher commented how important it is that employees meet expectations and the importance of properly trained management to incorporate the philosophy. Alderman Cope moved to approve the Compensation Philosophy, second by Alderman Thatcher. 5 Yes: Cope, Thatcher, Super, DeRose, Fuller, and Homer. Motion carried 6-0. COMMUNITY DEVELOPMENT Nothing to report. ENGINEERING City Engineer Travis Hoover explained that a motion for the Mattox Road CO 3 will be visited at a future meeting rather than this evening. We brought to the Board at the last meeting a concern at 3005 Florence Street and said that we would find more information if possible and bring back to the Board. We located plan documents. The retaining wall is within our right-of-way. This leaves the city liable for the section that is in the right-of-way. The home owner has asked for the entire wall to be replaced, but the city will review and further advise the Board of our options at our next regular meeting. FINANCE Nothing to report. PUBLIC SAFETY Nothing to report. PUBLIC WORKS Nothing to report. PARKS 8 RECREATION Community Development Director Meredith Hauck had a meeting today with the YMCA and they are interested in hosting a summer camp at our community center. They are gathering information and wish to bring a presentation to the Board in January 2013. LEVEE BOARD Alderman Super stated that he has instituted the availability of all documented information that comes to him regarding the Levee Board will be on SharePoint for the aldermen and staff to review as they wish. MAYOR'S DISCUSSION Mayor Rose really appreciated what the Chief said about the Finance Department and the work you have done on the audit. Your work has not gone unnoticed, we certainly appreciate that and we do expect you to keep it up. I went through Montebella this weekend and they are getting their signage in place and it is going to look gorgeous. The model home is beautiful and they said that they have sold six more lots in that subdivision. I also want to thank the Board for the vision meeting we had last Saturday. It was a great meeting and we will be developing a strategic plan for our citizens and be able to sustain that. I signed the business license for Bernie Zarda and Premium Waters today. We hope they will have an open house soon so we can see the operation of the bottling company. I attended the most prestigious event since I have been mayor, at the Park Hill South High School marching band invitation. They o�cially received an invitation to be in the January 1, 2014, New Year's Day Parade in London. It was a wonderful ceremony at the 6 school and they have asked me to attend and be a part of the parade as well. It will be a huge fundraising event for them and it is a big deal for our City of Riverside. We will do a proclamation on January 1, 2014. The Lord Mayor of Westminster gave gifts to Mayor Rose. Go vote tomorrow! BOARD OF ALDERMEN Alderman DeRose — Last week we had Trunk or Treat and it was a huge draw for the City of Riverside. Alderman Cope you did a great job with the back of your truck. Alderman Cope — Kristy and I had a great time with the Trunk or Treat, seeing all the little children out there was a lot of fun. Alderman Fuller— No comments this evening. Alderman Super— I have kudos to Public Safety for the work they do on Halloween. They did an excellent job in the neighborhoods again this year. It is appreciated by all the residents. We want to thank Captain Costanzo for all his work. The squad cars and the four wheelers showed that there was a great presence in the city and was a comfort to all of us. Alderman Thatcher — Our neighborhood, children and adults, greatly appreciated the Public Safety presence in our city on Halloween as well. I missed Trunk or Treat, but I am really glad to hear it went well. Alderman Homer— Just like to echo the Mayor's thoughts on tomorrow being a very important day for our country and go vote! MOTION TO ADJOURN Alderman Thatcher moved to adjourn the meeting at 7:53 p.m., second by Alderman Cope. Yes: Thatcher, Cope, Fuller, Super, Homer, and DeRose. Motions carried 6-0. ,.'.�:.. � ,� �� , • - Robin Littr II, City Clerk r . , � . 7