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Home My WebLink About2012-11-20 Regular Meeting MINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, November 20, 2012 5:45 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, November 20, 2012. Mayor Rose called the meeting to order at 5:45 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Ron Super, Mike Fuller, Brad Cope, Seth DeRose, Aaron Thatcher, and Art Homer. Also present were Interim City Administrator Greg Mills, City Attorney Nancy Thompson, City Clerk Robin Littrell, and Community Relations Director Meredith Hauck. Niki Howell from Ogletree Deakins and Mike Tracey with Omni were also in attendance. MOTION TO ENTER INTO Alderman Cope moved that the meeting go into closed CLOSED @ 5:46 P.M. session pursuant to RSMo 610.021 (1) Legal Action and litigation, RSMo 610.021 (2) Leasing, Purchase or sale of real estate, RSMo 610.021(3)Hiring, firing, disciplining or promoting a particular employee, when personal information about the employee is discussed, RSMo 610.021(12) Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected, and RSMo 610.021(13) Individually identifiable personnel records, performance ratings or records pertaining to employees, second by Alderman DeRose. Yes: Cope, DeRose, Thatcher, Super, Fuller, and Homer. Motion carried 6-0. MOTION TO ADJOURN Alderman Super moved at 7:02 p.m. to adjourn closed session CLOSED @ 7:02 P.M. with action taken, second by Alderman DeRose. Yes: Super, DeRose, Thatcher, Cope, Fuller, and Homer. Motion carried 6-0. WORKSHOP @ 6:30 P.M. The building codes workshop was not held due to closed session continuing longer than expected. This will be reviewed during the Community Development item on the agenda during regular session. REGULAR SESSION Mayor Rose called the Regular Session Meeting to order at 7:06 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Mike Fuller, Seth DeRose, Ron Super, Aaron Thatcher, and Art Homer. 1 Also present were Interim City Administrator and Public Safety Director Greg Mills, City Attorney Nancy Thompson, City Clerk Robin Littrell, Community Development Director Mike Duffy, City Engineer Travis Hoover, Public Works Director Tom Wooddell, Community Development Assistant Sarah Wagner, Community Relations Director Meredith Hauck, Fire Chief Gordy Fowlston, Police Captain Gary McMullin, Finance Director ponna Resz, Building Inspector James Fuller, and Police Captain Mike Costanzo. PLEDGE OF ALLEGIANCE Mayor Rose led the Pledge of Allegiance. PUBLIC COMMENT None. CONSENT AGENDA Alderman Cope moved to approve the consent agenda as amended with the Bill Pay R-2012-153 removed, second by Alderman Thatcher. Yes: Cope, Thatcher, Homer, Fuller, DeRose, and Super. Motion carried 6-0. MINUTES OF 77-03-72 Alderman Cope moved to approve the minutes of the November 3, 2012 meeting, second by Alderman Thatcher. Yes: Cope, Thatcher, Homer, Fuller, DeRose, and Super. Motion carried 6-0. MINUTES OF 77-05-12 Alderman Cope moved to approve the minutes of the November 5, 2012 meeting, second by Alderman Thatcher. Yes: Cope, Thatcher, Homer, Fuller, DeRose, and Super. Motion carried 6-0. MINUTES OF 11-09-12 Alderman Cope moved to approve the minutes of the November 9, 2012 meeting, second by Alderman Thatcher. Yes: Cope, Thatcher, Homer, Fuller, DeRose, and Super. Motion carried 6-0. MINUTES OF 11-13-12 Alderman Cope moved to approve the minutes of the November 13, 2012 meeting, second by Alderman Thatcher. Yes: Cope, Thatcher, Homer, Fuller, DeRose, and Super. Motion carried 6-0. OCTOBER COURT REPORT Alderman Cope moved to approve the October 2012 Court Report, second by Alderman Thatcher. Yes: Cope, Thatcher, DeRose, Fuller, Homer, and Super. Motion carried 6-0. 2 REGULAR AGENDA RESOLUTION 2072-154 Interim City Administrator Greg Mills explained the change staff CO 6 Northwood Road Ph2 is implementing on all change orders presented to the Board. City Engineer Travis Hoover reviewed the details of change order #6 presented with this resolution. Alderman Thatcher moved to approve Resolution 2012-154, approving change order 6 to the agreement with Max Rieke Brothers, Inc., second by Alderman Cope. Yes: Thatcher, Cope, Homer, Fuller, DeRose, and Super. Motion carried 6-0. RESOLUTION 2072-155 Interim City Administrator Greg Mills explained the change order CO 3& 4 Vivion Road Bridge that approved the early completion incentive and this evening, over Line Creek change order #3 puts a dollar amount of $77,828 to the incentive to L.G. Barcus and that check is on the bill pay tonight, which is why it was pulled until after approval of this resolution. City Engineer Travis Hoover reviewed the details of change order 4 presented with this resolution. Dave Grossman with Barcus answered questions of the Board regarding the completion of the bridge. Alderman Thatcher moved to approve Resolution 2012-155, approving change orders 3& 4 to the agreement with L.G. Barcus & Sons, Inc., second by Alderman Cope. Yes: Thatcher, Cope, Homer, DeRose, Super, and Fuller. Motion carried 6-0. RESOLUTION 2012-753 Alderman Super inquired of the work that Tom Kimes with HDR Bill Pay is providing for the City regarding the levee meetings. Community Development Director Mike Duffy responded to the questions. Alderman Thatcher moved to approve Resolution 2012-153, authorizing the expenditure of funds for fiscal year 2012-2013, for weeks ending November 9� and November 16�", in the amount of $641,399.97, second byAlderman Cope. Yes: Thatcher, Cope, Super, Homer, Fuller, and DeRose,. Motion carried 6-0. NorthPoint Discussion Brent Miles with NorthPoint presented a review of "clean-up" items in regards to Riverside and Horizons. The manner in which change orders are done has been addressed and will be done from this point on as a formal resolution according to the MDA. We will have the Shaw and Kissick change orders in the form of resolutions for you at the December 4'" meeting. Copies of the change orders were handed to the Board for viewing. Finance Director ponna Resz requested a motion from the Board to allow Finance to issue checks tomorrow and then a resolution will come to the Board on December 4' Alderman Thatcher moved to authorize and approve payment to Shaw and Kissick based on the change order information 3 presented at the meeting this evening, second by Alderman Homer. Yes: Thatcher, Homer, DeRose, Cope, Fuller, and Super. Motion carried 6-0. Miles with NorthPoint noted that a change order on Mattox road will be presented as a resolution for the December 4 meeting in the amount of $3,700. BILL NO. 2012-073 Mayor Rose removed this bill from the agenda for further review. City Treasurer Code CITY ADMINISTRATOR Interim City Administrator Mills notified the Board that the April 2013 Election filing will begin on December 11�'. Mills began to walk through the human resources topics that were presented to the Board at the workshop on November 20 It was discussed by the Board and recommended by them that there be a great deal more time for discussion, open and closed sessions, prior to decisions being made. City Attorney Nancy Thompson explained a request for a taxing abatement that will come before the Board on Dec. 18'" from Premium Waters, Inc. for their project. COMMUNITY DEVELOPMENT Community Development Director Mike Duffy informed the Board the results of the Landscape and Signage Bid for Horizons. Gunter is the low bid. We have reviewed all this information and will bring an ordinance to you on the December 4�' meeting to hire Gunter for the landscaping project. They did the welcome plaza project and were good to work with on that project. Duffy showed a quick PowerPoint presentation that was prepared for the Codes Workshop. We will bring an ordinance for approval at the December 18� meeting to be effective on January 1, 2013. The passage of the updated codes will help with our ISO ratings. There will be additional costs with these updates. Our surrounding jurisdictions will be adopting the 2012 codes as well. Fees and fee schedules were discussed by Board and staff and determined fees should remain the same. ENGINEERING Community Development Director Duffy announced that TW Telecom would like to provide fiber into the Horizons area as a secondary fiber provider. He showed on a PowerPoint slide,the easements they will be using. There will be temporary and permanent easements needed. Alderman Thatcher moved to authorize the City's approval of the plans by TW Telecom for the fiber cable constructed in the Horizons area, second by Alderman Homer. Yes: Thatcher, Homer, Cope, DeRose, Super, and Fuller. Motion Carried 6-0. 4 FINANCE Nothing to report. PUBLIC SAFETY Nothing to report. PUBLIC WORKS Nothing to report. PARKS & RECREATION Nothing to report. LEVEE BOARD Alderman Super stated that FM Global was at the last levee board meeting and discussed the high quality of the levee maintenance. He also gave an update on the overall meeting. Intercon trail closure was discussed. MAYOR'S DISCUSSION Mayor Rose met with Michael Gunn and Commissioner Dusenbery regarding annexation of the park land. Mr. Gunn stated that he would contribute $25,000 toward development of the park. On November 13' MoDot and Burns and McDonald held a purposes and needs assessment on the US 69 bridge over the Missouri River, which is known to us as the Platte Purchase and Fairfax Bridges. Input and feedback is due by Nov. 28 t ". I will be writing a letter about what we feel the bridge should resemble and that letter will also be shared with the you, the Board of Aldermen. I met with Deana Winter and Sonya Garrett to discuss using tourism funds to support displaying some art projects throughout our city. We will be getting a committee together for this project to work with Brick Owen from NSPJ. The Metropolitan Mayors Caucus met last Friday at William Jewell College. All the State Representatives in our region were present and discussed the regional economic tools strategy. The mayors will prepare a plan to be presented on November 26` The Metro Sheriff and Police Chiefs awards for valor was held last Friday at Argosy. It was a huge event and a class event. Development strategies were discussed with Superintendent Scott Springston regarding personal property abatement and he wanted input and feedback on the plan of a student industry career path model for the students of the Park Hill School District. I also discussed the possibility of an elementary school in Riverside. I met with Vintage Tech Recyclers and they are very pleased with the response in this region and they are already looking to expand after only being here six months. I want to congratulate everyone in the city that participated in the Steps Challenge. Team Stepenators would like to donate their third place winnings to F-Pal. Happy Thanksgiving to everyone, we still have a lot to do, but we have accomplished a lot as well. BOARD OF ALDERMEN Alderman Super— Three people on our team made our team win third place. It was a great activity for everyone to participate and it was a great idea from Cerner Health. 5 Alderman Thatcher — I want to wish everyone a safe and happy holiday. We have a lot going on, but I hope everyone has an opportunity to be with family. I have found information that there is around 230 students in Riverside that go to elementary school and over 200 of them go to English Landing Elelmentary, 15 go to SouthEast , and 8 to Line Creek. There are a few that go other places for special needs. It would be great for our elementary children in Riverside to attend the same school. Alderman Homer — Nothing to report. Alderman DeRose — Nothing to report. Alderman Cope — I wish to echo Happy Thanksgiving to everyone and be safe. Alderman Fuller— Nothing to report. MOTION TO ADJOURN Alderman Cope moved to adjourn the meeting at 8:56p.m., second by Alderman DeRose. Yes: Cope, DeRose, Fuller, Homer, Super, and Thatcher. a+. r �. Motions carried 6-0. � , _ : . •�' . � w . - ,� . ; . , . • . � c. ' - , ! � — ..,.. ✓ . „ � . ' Robin Littrell, ity Clerk 'r .... + 6