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Home My WebLink About2012-12-04 Regular Meeting MINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, December 4, 2012 6:00 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, December 4, 2012. Mayor Rose called the meeting to order at 6:00 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Ron Super, Mike Fuller, Brad Cope, Seth DeRose, Aaron Thatcher, and Art Homer. Also present were Interim City Administrator Greg Mills, City Attorney Nancy Thompson, City Clerk Robin Littreil, Community Development Director Mike Duffy, Community Relations Director Meredith Hauck. MOTION TO ENTER INTO Alderman Cope moved that the meeting go into closed CLOSED @ 6:07 P.M. session pursuant to RSMo 610.021 (1) Legal Action and litigation, RSMo 610.021 (2) Leasing, Purchase or sale of real estate, RSMo 610.021(3)Hiring, firing, disciplining or promoting a particular employee, when personal information about the employee is discussed, RSMo 610.021(12) Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contact is executed, or all proposals are rejected, and RSMo 610.021(13) Individually identifiable personnel records, performance ratings or records pertaining to employees, second by Aiderman Thatcher. Yes: Cope, Thatcher, Fuller, DeRose, Super, and Homer. Motion carried 6-0. MOTION TO CONTINUE Alderman Super moved at 6:58 p.m. to continue closed session CLOSED @ 6:58 P.M. following open session, second by Alderman Thatcher. Yes: Super, Thatcher, Cope, DeRose, Homer, and Fuller. Motion carried 6-0. REGULAR SESSION Mayor Rose called the Regular Session Meeting to order at 7:00 p. m. Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Mike Fuller, Seth DeRose, Ron Super, Aaron Thatcher, and Art Homer. 1 Also present were Interim City Administrator Greg Milis, City Attorney Nancy Thompson, City Clerk Robin Littrell, City Engineer Travis Hoover, Public Works Director Tom Wooddell, Community Development Director Mike Duffy, Community Development Assistant Sarah Wagner, Community Relations Director Meredith Hauck, and Captain Chris Skinrood. Also present is Special Counsel Michael McKinley. PLEDGE OF ALLEGIANCE Mayor Rose led the Pledge of Allegiance. PUBLIC COMMENT None. PROCLAMATION Mayor Rose read the proclamation recognizing Shen Yun Performing Arts in Kansas City on January 22 & 23, 2013. Barbara Gay accepted the proclamation and thanked the Mayor and Board for their support. CONSENT AGENDA Alderman Cope moved to approve the consent agenda as presented, second by Alderman DeRose. Yes: Cope, DeRose, Fuller, Thatcher, Homer, and Super. Motion carried 6-0. MINUTES OF 11-20-72 Alderman Cope moved to approve the minutes of the November 20, 2012 meeting, second by Alderman DeRose. Yes: Cope, DeRose, Fulier, Thatcher, Homer, and Super. Motion carried 6-0. RESOLUTION 2012-156 Alderman Cope moved to approve Resolution 2012-156, Bill Pay authorizing the expenditure of funds for fiscal year 2012-2013, for weeks ending November 23 and November 30 in the amount of $335,294.77, second by Alderman DeRose. Yes: Cope, DeRose, Fuller, Thatcher, Homer, and Super. Motion carried 6-0. RESOLUTION 2012-157 Alderman Cope moved to approve Resolution 2012-157, Kissick 8 Shaw CO authorizing, approving and ratifying change orders 1-4 with Kissick Construction Co. for a revised contract amount of $1,172,400.85 and George J. Shaw Construction Co. for a revised contract amount of $8,961,715.39, second by Alderman DeRose. Yes: Cope, DeRose, Fuller, Thatcher, Homer, and Super. Motion carried 6-0. RESOLUTION 2012-158 Alderman Cope moved to approve Resolution 2012-158, Purchase 2013 Police Tahoe authorizing purchase of a 2013 Chevrolet Police Tahoe, second by Alderman DeRose. Yes: Cope, DeRose, Fuller, Thatcher, Homer, and Super. Motion carried 6-0. 2 REGULAR AGENDA BILL NO. 2012-074 City Clerk Robin Littrell gave first reading of Bill No. 2012-074. Gieseke Pasturage Lease Alderman Cope moved to accept first reading and place Bill No. 2012-074 on second and final reading, second by Alderman Thatcher. Yes: Cope, Thatcher, Super, DeRose, Fuller, and Homer. Motion carried 6-0. Alderman Thatcher moved to approve Bill 2012-074 and enact said bill as ordinance, second by Alderman Cope. Yes: Thatcher, Cope, Homer, Super, DeRose, and Fuller. Motion carried 6-0. BILL NO. 2012-075 City Clerk Robin Littrell gave first reading of Biil No. 2012-075. IDA & Gieseke Lease Alderman Thatcher moved to accept first reading and place Bill No.2012- 075 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, DeRose, Homer, Super, and Fuller. Motion carried 6-0. Alderman Cope moved to approve Bill 2012-075 and enact said bill as ordinance, second by Alderman DeRose. Yes: Cope, DeRose, Thatcher, Homer, Fuller, and Super. Motion carried 6-0. BILL NO. 2012-076 City Clerk Robin Littrell gave first reading of Bill No. 2012-076. NorthPoint & Gunter Agmt Community Development Director Mike Duffy explained that the amount in the ordinance includes the alternative that has the landscaping down the center of Horizons Parkway and the west side, if the Board wished to delete the alternate at a later date, it could be done. It is simpler to delete than to add something at a later date. The alternate amount is $55,000. Alderman Thatcher moved to accept first reading and place Bill No.2012- 076 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, Super, Fuller, DeRose, and Homer. Motion carried 6-0. Alderman Cope moved to approve Bill 2012-076 and enact said bill as ordinance, second by Alderman Thatcher. Yes: Cope, Thatcher, Homer, Fuller, DeRose, and Super. Motion carried 6-0. 3 BILL NO. 2072-077 City Clerk Robin Littrell gave first reading of Bill No. 2012-077. TCE TW Telecom Community Development Director Mike Duffy explained that this was brought to the Board a few meetings ago. TW Telecom is putting fiber line from Briarcliff and will be serving Gallagher and Marlin. They wiil have two tenants and will be the second provider in the park. He explained where the easements were located. Alderman Cope moved to accept first reading and place Bill No.2012- 077 on second and final reading, second by Alderman Thatcher. Yes: Cope, Thatcher, Super, Fuller, DeRose, and Homer. Motion carried 6-0. Alderman Thatcher moved to approve Bill 2012-077 and enact said bill as ordinance, second by Alderman Cope. Yes: Thatcher, Cope, Homer, Fuller, DeRose, and Super. Motion carried 6-0. CI7Y ADMINISTRATOR Interim City Administrator Mills gave a reminder that the filings for the April 2" Election opens on December 11� The holiday schedule for city hall and meetings was discussed. Alderman Thatcher moved that City Hall will be closed at noon on both Christmas Eve and New Year's Eve, second by Alderman Cope. Yes: Thatcher, Cope, Super, Fuller, DeRose, and Homer. Motion carried 6-0. On November 13� salary banding was discussed within the workshop held for human resources which gives a more thorough description of job classifications. Alderman Cope moved to approve the Salary Banding guidelines as presented to the Board for the job classifications of city employees, second by Alderman Thatcher. Yes: Cope, Thatcher, Homer, DeRose, Fuller, and Super. Motion carried &0. The final thing to discuss this evening is the Line Creek Bridge has been completed and there is a paperwork timinq� concern that will not allow a final payment until the December 18 meeting, which is in two weeks. We are requesting that you approve issuing a check this Friday for the final pay of $66,559.75, less a $5,000 retainage amount until the final pay is officially passed by resolution. Alderman Thatcher moved to approve a payment of $66,559.75 to L.G. Barcus and Sons less a$5,000 retainage fee on Friday, December 7`", second by Alderman Cope. Yes: Thatcher, Cope, DeRose, Homer, Fuller, and Super. 4 ADMINISTRATION Community Relations Director Meredith Hauck stated that she provided a copy of the Tourism Commission quarterly update for you to review. COMMUNITY DEVELOPMENT Community Development Director Duffy explained that Brent Miles with NorthPoint and Mike along with a few other Northland community development directors will be attending a dinner sponsored by KCADC for prospective businesses in our area. ENGINEERING Nothing to report. FINANCE Nothing to report. PUBLIC SAFETY Nothing to report. PUBLIC WORKS Nothing to report. PARKS & RECREATION Nothing to report. LEVEE BOARD Alderman Super stated that there will be a meeting in the near future. MAYOR'S DISCUSSION Mayor Rose has seen the Galiagher building, it is phenomenal and beautiful. The Montabella signage is fabulous, if you have not seen it, you need to drive down and take a look. Kudos to staff and everyone that participated in the tree lighting, the Christmas party Sunday evening, and the Senior Event today. Thursday I will be going to Jefferson City with Chief Mills and he will be receiving the Police Chief of the Year Award, which is remarkable! A round of applause was given for the Chiefs accomplishments. BOARD OF ALDERMEN Alderman Thatcher — I want to echo the comments that the lighting ceremony was great and the Christmas dinner was great as well. Some good news to share that hopefully is a sign of things to come, about six months ago a three bedroom house sold for $170,000 and this week we had one sell for $250,000 that is very similar. Alderman Homer — I thought all the activities went very well. Today's luncheon was very well attended. Aiderman DeRose — The tree lighting ceremony was great. My four year old got to help turn on the lights, so she now thinks that is her Christmas tree. The event was enjoyed by the entire family. Alderman Cope — I continue to echo the accolades. The tree lighting and the holiday party were greatly enjoyed. Alderman Fuller — I was not able to attend the lighting, but I could see from my home and it was beautifui. The party for the 5 employees and the senior's event today were wonderful and it was a great experience. Alderman Super — Same echoes as everyone else. I did have a question on the earth moving work that Briarcliff is doing behind the Jones' house. Community Development Director Duffy explained the project. MOTION TO BREAK Alderman Thatcher moved to take a short break at 7:29 p.m., second by Alderman Cope. Yes: Thatcher, Cope, Fuller, Super, Homer, and DeRose. Motions carried 6-0. MOTION TO RECONVENE Alderman Super moved to reconvene the closed CLOSED @ 7:35 P.M. session pursuant to RSMo 610.021 (1) Legal Action and litigation, RSMo 610.021 (2) Leasing, Purchase or sale of real estate, RSMo 610.021(3)Hiring, firing, disciplining or promoting a particular employee, when personal information about the employee is discussed, RSMo 610.021(12) Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contact is executed, or all proposals are rejected, and RSMo 610.021(13) Individually identifiable personnel records, performance ratings or records pertaining to employees, second by Alderman Homer. Yes: Super, Homer, Cope, Fuller, DeRose, and Thatcher. Motion carried 6-0. MOTION TO ADJOURN Alderman Super moved at 8:29 p.m. to adjourn closed session, CLOSED @ 8:29 P.M. second by Alderman Thatcher. Yes: Super, Thatcher, Cope, DeRose, Homer, and Fuller. Motion carried 6-0. MOTION TO ADJOURN Alderman Super moved to adjourn the meeting at 8:30 p.m., second by Alderman Homer. Yes: Super, Homer, Thatcher, Cope, Fuiler, and DeRose. Motions carried 6-0. , „ . c ��// _ ' � .C-C> • . . . Robin Littrell, ity Clerk . 6