HomeMy WebLinkAbout2012-02-13 Tourism Packet (2)CITY OF
RIVERS
MISSOURI
Upstream from ordinary.
TOURISM COMMISSION MEETING
RIVERSIDE CITY HALL
2950 NW VIVION ROAD
RIVERSIDE, MISS URi 64150
TENTATIVE AGENDA
EBR1RY , 201 2
6:00 P.M.
Call to order
2. Roll call
3. Update Contact Information
4. Motion to approve minutes of December 12, 2011
5. _ FY 2011 -2012 Tourism Fund Budget
6 Summer Festivals Update
7. Tourism Grants
8. Adjournment
L! 1-- k
Meredith Hauck
Director of Community Relations
ATT
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ested 02/09/2012 at 3:30 p.m.
TOURISM COMMISSION
RIVERSIDE, MISSOURI
Monday, December 12, 2011
6:00 p.m.
The Tourism Commission for the City of Riverside, Missouri, met in the Board of Aldermen Conference
Room at City Hall, 2950 NW Vivion Road, Riverside, Missouri on December 12, 2011 at 6:00 p.m.
Answering roll call was Deana Winter, Dirk van der Linde, Jerry Pietsch and Alderman Aaron Thatcher.
Also present was Meredith Hauck, Director of Community Relations (recorder).
Motion to approve Deana Winter moved to approve the minutes of September 12, 2011. Jerry
minutes of September Pietsch seconded the motion. All voted in favor. Motion carried.
12, 2011
Tourism Fund Update Hauck provided the Commission with a copy of the FY12 budget and a copy
of the 2011 Project Overview, which provided a summary of all projects
funded during the calendar year 2011 and the dollars spent per attendee.
Summer Festival Update The Board of Aldermen has elected to move forward with a summer event
series instead of a single summer event like BLAST. Hauck is working on
planning this series and will bring back details to the Commission in
February. She took an informal poll of the Board to confirm that they
wanted to move forward with a $60,000 budget for the entire project.
Girls on the Run 5K Hauck updated the Board of the Girls on the Run 5K, which is scheduled for
May 19 in Riverside. Girls on the Run of Johnson County and Girls on the
Run Serving Kansas City, Missouri are currently in the process of merging
their councils. If they elect to move forward with a combined 5K in the
spring, this will mean approximately 3,000 runners at the event. Hauck
updated the budget estimate to $5,000 from the marketing budget. The
Commission agreed with this budget figure. Hauck will bring back a formal
request in February once more details are available about the route and the
event.
Trail Signage Hauck presented three options for trail signs to the Commission. The
Commissioners elected to move forward with a 24 "x36" angled sign. Each
sign will cost approximately $2,500, installed. In the project's first phase, it
is anticipated that six signs will be installed.
Deana Winter made a motion to approve $20,000 for this project from the
marketing budget. Dirk van der Linde seconded the motion. All
commissioners voted in favor. Motion carried.
Commissioner Pietsch added that he thought this project was very
worthwhile and was a creative way to meet the goals of the Tourism
Commission. Alderman Thatcher agreed and added that it gave people a
reason to come to Riverside, and provided the City with a unique way to
market the trail system. He added that he thought the Commission should
consider working with Briarcliff to put signs in the Horizons area as it is
being developed. The Commission agreed and said it would explore funding
that project out of its fund balance in the next budget year.
Adjournment — 6:35 p.m. Commission was adjourned. There will be no meeting in Janaury.
Riverside Tourism Commission
FY 11/12 Fund Update
Fund Overview
Reserve Fund $100,000
Fund Balance $227,918
1 2011/2012 Budget 1 $180 000
Approved Projects
Percent
Budget
Committed
(Over) /Under
City Marketing
20%
$36,000
$33,500
$2,500
City Events
35%
$63,000
$60,000
$3,000
Other Events
45%
$81,000
$18,985
$62,015
I Total
1 100%1
$180,0001
112,485
$112,485F
$67,515
Approved Projects
Project
Marketing
City
Other
Highland Games
$17,500
Northland Ethnic Fest
$1,485
Trail Signage
$20,000
2012 Summer Festival (s)
$60,000
Summer Advertising Camp.
$8,500
Girls on the Run 5K
$5,000
Total
$33,500
$60,000
$18,985
Italiziced = not approved
Updated 02/09/2012