HomeMy WebLinkAbout2012-12-18 Regular Meeting MinutesMINUTES
REGULAR MEETING
BOARD OF ALDERMEN
RIVERSIDE, MISSOURI
Tuesday, December 18, 2012
5:45 p.m.
The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board
of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday,
December 18, 2012.
Mayor Rose called the meeting to order at 5:45 p.m. Those in attendance were Mayor Kathy
Rose, Aldermen Ron Super, Mike Fuller, Brad Cope, Seth DeRose, Aaron Thatcher, and Art
Homer.
Also present were Interim City Administrator Greg Mills, City Clerk Robin Littrell, Community
Development Director Mike Duffy, Finance Director Donna Resz, Capital Projects Engineer
Travis Hoover, Public Works Director Tom Wooddell, Captain Chris Skinrood, and Community
Relations Director Meredith Hauck.
MOTION TO ENTER INTO Alderman Thatcher moved that the meeting go into closed
CLOSED @ 5:48 P.M. session pursuant to RSMo 610.021 (1) Legal Action and
litigation, RSMo 610.021 (2) Leasing, Purchase or sale of real
estate, RSMo 610.021(3)Hiring, firing, disciplining or promoting
a particular employee, when personal information about the
employee is discussed, RSMo 610.021(12) Sealed bids and
related documents, until the bids are opened; and sealed
proposals and related documents or any documents related to a
negotiated contract until a contact is executed, or all proposals
are rejected, and RSMo 610.021(13) Individually identifiable
personnel records, performance ratings or records pertaining to
employees, second by Alderman Homer.
Yes: Cope, Thatcher, Fuller, DeRose, Super, and Homer.
Motion carried 6 -0.
MOTION TO ADJOURN Alderman Thatcher moved at 6:53 p.m. to adjourn closed session
CLOSED @ 6:53P.M. with action taken, second by Alderman Thatcher.
Yes: Thatcher DeRose, Super, Cope, Homer, and Fuller.
Motion carried 6 -0.
REGULAR SESSION Mayor Rose called the Regular Session Meeting to order at 7:02
p.m.
Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Mike Fuller, Seth DeRose,
Ron Super, Aaron Thatcher, and Art Homer.
Also present were Interim City Administrator Greg Mills, City Attorney Nancy Thompson, City
Clerk Robin Littrell, City Engineer Travis Hoover, Public Works Director Tom Wooddell,
Community Development Director Mike Duffy, Community Development Assistant Sarah
Wagner, Finance Director Donna Resz, Fire Chief Gordy Fowlston, Building Inspector James
Fuller, Operations Support Director Mike Shelton, Capital Projects Assistant Larissa
Anderson, Community Relations Director Meredith Hauck, and Captain Chris Skinrood.
PLEDGE OF ALLEGIANCE Mayor Rose led the Pledge of Allegiance.
PUBLIC COMMENT None.
CONSENT AGENDA Alderman Cope moved to approve the consent agenda with the
Bill Pay Resolution R- 2012 -162 removed for discussion, second
by Alderman Fuller.
Yes: Cope, Fuller, DeRose, Thatcher, Homer, and Super.
Motion carried 6 -0.
MINUTES OF 12 -04 -12 Alderman Cope moved to approve the minutes of the December
04, 2012 meeting, second by Alderman Fuller.
Yes: Cope, Fuller, DeRose, Thatcher, Homer, and Super.
Motion carried 6 -0.
RESOLUTION 2012 -159 Alderman Cope moved to approve Resolution 2012 -159,
Barcus & Sons CO 5 & Final authorizing, approving and ratifying change order 5 with L.G.
Barcus & sons, Inc. along with final payment, second by Alderman
Fuller.
Yes: Cope, Fuller, DeRose, Thatcher, Homer, and Super.
Motion carried 6 -0.
RESOLUTION 2012 -160 Alderman Cope moved to approve Resolution 2012 -160,
VF Anderson CO 3 —Mattox Rd authorizing, approving, and ratifying change order 3 to V.F.
Anderson builders for the construction of the Mattox Road Project,
second by Alderman Fuller.
Yes: Cope, Fuller, DeRose, Thatcher, Homer, and Super.
Motion carried 6 -0.
RESOLUTION 2012 -163 Alderman Cope moved to approve Resolution 2012 -163,
MoPerm Annual Renewal authorizing the purchase of Auto and Liability Insurance from
MoPerm for the annual renewal, second by Alderman Fuller.
Yes: Cope, Fuller, DeRose, Thatcher, Homer, and Super.
Motion carried 6 -0.
RESOLUTION 2012 -164 Alderman Cope moved to approve Resolution 2012 -164,
QuitClaim Deed - MoDot accepting a quitclaim deed from the Missouri Highways and
Transportation Commission, second by Alderman Fuller.
Yes: Cope, Fuller, DeRose, Thatcher, Homer, and Super.
Motion carried 6-0.
RESOLUTION 2012 -165 Alderman Cope moved to approve Resolution 2012 -165,
Perm Utility Easement - KCPL authorizing the granting of the permanent utility easement for
KCP &L for Gallagher /Cardax Systems Project, second by
Alderman Fuller.
Yes: Cope, Fuller, DeRose, Thatcher, Homer, and Super.
Motion carried 6 -0.
RESOLUTION 2012 -166 Alderman Cope moved to approve Resolution 2012 -166,
Perm Utility Easement -KCPL authorizing the granting of a permanent utility easement for
KCP &L and the IDA for the Horizons Industrial I Project, second
by Alderman Fuller.
Yes: Cope, Fuller, DeRose, Thatcher, Homer, and Super.
Motion carried 6 -0.
REGULAR AGENDA
RESOLUTION 2012 -162 Alderman Super inquired about the HDR payment and Community
Bill Pay Development Director Duffy responded.
Alderman Thatcher moved to approve Resolution 2012 -162,
authorizing the expenditure of funds for fiscal year 2012 -2013, for
weeks ending December 7 th and December 14`" in the amount of
$1,178,776.62, second by Alderman Cope.
Yes: Thatcher, Cope, DeRose, Fuller, Homer, and Super.
Motion carried 6 -0.
PUBLIC HEARING @ Mayor Rose opened the Public Hearing to consider a plan for an
7:05 PM Industrial Development Project for Premium Waters, Inc. which, if
approved, consists of acquiring, purchasing, equipping and
installing additional machinery and equipment for the Company's
facility generally located at 4301 NW Mattox Road in the City of
Riverside, Missouri, for industrial development purposes at 7:05
p. M.
City Attorney Nancy Thompson introduced Gary Anderson with
Gilmore and Bell to explain the purpose for the public hearing and
ordinance presented to the Board. The taxing jurisdictions were all
notified and given an opportunity to come to the hearing this
evening.
Having no comments from the public, Mayor Rose closed the
public hearing at 7:07p.m.
BILL NO. 2012-078 City Clerk Robin Littrell gave first reading of Bill No. 2012 -078.
Premium Waters Dev. Proj. Alderman Cope moved to accept first reading and place
Bill No. 2012 -078 on second and final reading, second by
Alderman Thatcher.
Yes: Cope, Thatcher, Super, DeRose, Fuller, and Homer.
Motion carried 6 -0.
Alderman Thatcher moved to approve Bill 2012 -078 and enact
said bill as ordinance, second by Alderman Cope.
Yes: Thatcher, Cope, DeRose, Super, Homer, and Fuller.
Motion carried 6 -0.
PUBLIC HEARING @ Mayor Rose opened the Public Hearing to consider approval of a
7:08 PM Preliminary Development Plan and Preliminary Plat generally
located at the northwest corner of NW Vivion Road and NW
Gateway in the City of Riverside, Missouri at 7:08 p.m.
Community Development Director explained this ordnance and
purpose for the public hearing. It was heard before the Planning
Commission last Thursday evening and was recommended
unanimously. They will still be required to submit a plan for final
approval for a development plat and plan. By the end of 2013 they
should be fully operational.
The Quik Trip applicants, Patricia Jenson and Matt Brookes were
here on behalf of the corporation to answer any questions the
Board might have and explained many highlights of the new
Generation 3 store.
Having no comments from the public, Mayor Rose closed the
public hearing at 7:19 p.m.
BILL NO. 2012-079 City Clerk Robin Littrell gave first reading of Bill No. 2012 -079.
Prelim. Plat and Dev. Plan Alderman Thatcher moved to accept first reading and place
Bill No. 2012 -079 on second and final reading, second by
Alderman Cope.
Yes: Thatcher, Cope, Super, DeRose, Fuller, and Homer.
Motion carried 6 -0.
Alderman Cope moved to approve Bill 2012 -079 and enact
said bill as ordinance, second by Alderman Thatcher.
Yes: Cope, Thatcher, DeRose, Super, Homer, and Fuller.
Motion carried 6 -0.
PUBLIC HEARING @ Mayor Rose opened the Public Hearing to consider vacating right -
7:20 PM of -way generally located at the northwest corner of the
intersection of NW Vivion Road and NW Gateway Road in the City
of Riverside, Missouri at 7:20 p.m.
Community Development Director explained this ordnance and
purpose for this public hearing. Staff recommends a permanent
easement for the utilities on this area, upon completion.
Having no comments from the public, Mayor Rose closed the
public hearing at 7:21 p.m.
BILL NO. 2012-080 City Clerk Robin Littrell gave first reading of Bill No. 2012 -080.
Vacation of ROW — Quik Trip Alderman Cope moved to accept first reading and place
Bill No. 2012 -080 on second and final reading, second by
Alderman Fuller.
Yes: Cope, Fuller, DeRose, Super, Homer, and Thatcher.
Motion carried 6 -0.
Alderman Cope moved to approve Bill 2012 -080 and enact
said bill as ordinance, second by Alderman DeRose.
Yes: Cope, DeRose, Homer, Super, Thatcher, and Fuller.
Motion carried 6 -0.
BILL NO. 2012-081 City Clerk Robin Littrell gave first reading of Bill No. 2012 -081.
New Hire - McBrayer Alderman Thatcher moved to accept first reading and place
Bill No. 2012 -081 on second and final reading, second by
Alderman Cope.
Yes: Thatcher, Cope, Super, DeRose, Fuller, and Homer.
Motion carried 6 -0.
Alderman Cope moved to approve Bill 2012 -081 and enact
said bill as ordinance, second by Alderman Thatcher.
Yes: Cope, Thatcher, Homer, Super, DeRose, and Fuller.
Motion carried 6 -0.
BILL NO. 2012-082 City Clerk Robin Littrell gave first reading of Bill No. 2012 -082.
Terpening to Police Officer Alderman Thatcher moved to accept first reading and place Bill
No.2012- 082 on second and final reading, second by Alderman
Cope.
Yes: Thatcher, Cope, DeRose, Homer, Fuller, and Super.
Motion carried 6-0.
Alderman Cope moved to approve Bill 2012 -082 and enact
said bill as ordinance, second by Alderman Thatcher.
Yes: Cope, Thatcher, Fuller, DeRose, Homer, and Super.
Motion carried 6 -0.
BILL NO. 2012-083 City Clerk Robin Littrell gave first reading of Bill No. 2012 -083.
KCATA Annual Renewal Interim City Administrator Greg Mills reviewed the route for the
KCATA services and informed the Board the annual contract did
increase by $600.
Alderman Thatcher moved to accept first reading and place Bill
No.2012- 083 on second and final reading, second by Alderman
Cope.
Yes: Thatcher, Cope, DeRose, Super, Fuller, and Homer.
Motion carried 6 -0.
Alderman Cope moved to approve Bill 2012 -083 and enact
said bill as ordinance, second by Alderman Thatcher.
Yes: Cope, Thatcher, Homer, Fuller, DeRose, and Super.
Motion carried 6 -0.
BILL NO. 2012-084 City Clerk Robin Littrell gave first reading of Bill No. 2012 -084.
Amend Building Codes Community Development Director Mike Duffy explained that this
was brought to the Board a few meetings ago. He told of a
request for an amendment regarding Section 106.1. Alderman
Homer further explained the need for this amendment.
Alderman Homer moved to amend Bill 2012 -084 with the following
exception to be added to Section 106.1: The Board of Aldermen
is authorized to wave the submission of construction documents
by a registered design professional upon good cause shown,
second by Alderman Thatcher.
Yes: Homer, Thatcher, Cope, DeRose, Fuller, and Super.
Alderman Thatcher moved to accept first reading and place
amended Bill No.2012- 084 on second and final reading, second
by Alderman Super.
Yes: Thatcher, Super, Cope, Fuller, Homer, and DeRose.
Motion carried 6 -0.
Alderman Cope moved to approve Bill 2012 -084 as amended and
enact said bill as ordinance, second by Alderman Thatcher.
Yes: Cope, Thatcher, Fuller, DeRose, Homer, and Super.
Motion carried 6 -0.
BILL NO. 2012-085 City Clerk Robin Littrell gave first reading of Bill No. 2012 -085.
Repeal 1168 and Approve Special Counsel Joe Bednar reviewed the purpose and process
Landscape Bid Award for Bill No. 2012 -085. It was also noted that this contract is for the
landscape, signage and obelisk only.
Alderman Thatcher moved to accept first reading and place Bill
No.2012- 085 on second and final reading, second by Alderman
Cope.
Yes: Thatcher, Cope, Fuller, Super, DeRose, and Homer.
Motion carried 6 -0.
Alderman Cope moved to approve Bill 2012 -085 and enact
said bill as ordinance, second by Alderman Thatcher.
Yes: Cope, Thatcher, Fuller, DeRose, Homer, and Super.
Motion carried 6 -0.
CITY ADMINISTRATOR Interim City Administrator Mills gave a reminder that the filings for
the April 2 nd Municipal Election closes on January 15 and that the
January regular meetings will be held on the 8` and 22
The Northland Regional Chamber Annual Meeting is going to be
held on January 19P, we normally reserve two tables for elected
officials and Department Heads. Robin will send out an email to
see how many wish to attend.
There is a memo in your packet regarding presentations and
information from previous meetings concerning staffing issues,
specifically approving the organization chart, a change for the
building inspector to have the code enforcement included with his
job, and a couple title changes for department heads. If there are
no further questions regarding these issues, we need a motion
made by the Board.
Alderman Thatcher moved to approve the recommendations from
staff regarding staffing changes per the memo included in the
packet, second by Alderman Cope.
Yes: Thatcher, Cope, Homer, Super, Fuller, and DeRose.
Motion carried 6 -0.
ADMINISTRATION Community Relations Director Meredith Hauck stated that last
December Omni conducted an HR Audit for us. Omni just
completed an updated audit that is in your packet detailing results
found after working with us for the past year.
COMMUNITY DEVELOPMENT Nothing to report
ENGINEERING City Engineer Travis Hoover informed the Board that the Lower
Line Creek Trail Project is finally on the move. We have the pre -
bid meeting on December 27'" and bid opening on January 8'".
Brent Miles with NorthPoint gave an update on Mattox Road.
FINANCE Finance Director Donna Resz gave the Board a handout that
explained an update through Paycor for processing payroll.
Donna explained the present process for payroll and reviewed the
new option by computer application for each employee to input
time individually. The cost is very minimal at about $307 a month.
We wondered if the Board would like us to proceed with this prior
to budget time. Following discussion by the Board, Alderman
Fuller made the motion for the Finance Department to move
forward with the upgrade for payroll, second by Alderman
Thatcher.
Yes: Fuller, Thatcher, Super, Homer, Cope, and DeRose.
Motion carried 6 -0.
PUBLIC SAFETY Nothing to report.
PUBLIC WORKS Nothing to report.
PARKS & RECREATION Nothing to report
LEVEE BOARD Alderman Super stated that there is a date set by the Corp for
inspection on February 26 to fix most defaults that they had
shown. The Corp is trying to get the inspection complete so they
may turn the levee over to the Levee District.
MAYOR'S DISCUSSION Mayor Rose said that the Shop With a Cop event was a great
success. All the volunteers that helped with this event was a
wonderful success. We have wrapped up all of our events for this
year and I am very proud of everyone and what we have
accomplished. I want to wish all of you a very Merry Christmas!
The next meeting is not scheduled until January 8 We have a
very exciting 2013 scheduled and together we are going to do
great things.
BOARD OF ALDERMEN Alderman DeRose — Ditto on everything the Mayor just said.
Alderman Cope— I would just echo the Mayor's comments. Shop
With a Cop was a wonderful event and thanks to all those that got
that together. Have a wonderful Holiday.
Alderman Fuller — I agree and echo all the points just mentioned.
Alderman Super — Healthy and Happy Christmas!
Alderman Thatcher — I was disappointed to miss the Shop With a
Cop, but I am really happy to hear it went well. Merry Christmas
and Happy New Year.
Alderman Homer — Merry Christmas and Happy New Year.
MOTION TO ADJOURN Alderman Homer moved to adjourn the meeting at 7:55 p.m.,
second by Alderman Super.
Yes: Homer, Super, Thatcher, Cope, Fuller, and DeRose.
Motions carried 6 -0.
r
Robin Littrell, City Clerk
I