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HomeMy WebLinkAbout2008-08-19Minutes of Regular Meeting of Board of Aldermen of City of Riverside, Missouri August 19, 2008 A regular meeting of the Board of Aldermen of the City of Riverside, Missouri, was held in the City Hall of Riverside, Missouri, on August 19, 2009 at 7:00 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Fuller, Dazata, Bruns, Hurt, Salyer and Super. Also present were David Blackburn, City Administrator, Mike Duffy, Director of Community Development, Louise Rusick, City Clerk, Jane Henry, Executive Administration Assistant, Captain Gary McMullin, Public Safety, Meredith Hauck, Coordinator of Communications and External Affairs and John McClelland, City Attorney. Pledge of Allegiance Mayor Rose started the recital of the Pledge of Allegiance with the audience joining in. Mayor Rose asked for any comments from the public and there were none. Proclamation Mayor Rose read the proclamation claiming October as Senior Citizen's Month. The proclamation was presented to John Gwin with Platte Senior services. Mayor Rose announced the Senior Health Fair October 30s' including flu shots and thanked the City officials for grants and use of the building for the fair. Minutes of Aug. Ss' Aldennan Darata moved to approve the minutes of August 5, 2008, seconded by Approved Alderman Fuller, the vote was: Aye: Aldermen Hurt, Darata, Fuller, Bruns, Super and Salyer. Motion carries. City Administrator David gave a brief summary of the report as follows: Report On August 6a' the City website was hacked into. Staff worked with Creative Minds and Eddie Seaholtz (the City's Information Technology person) to take the site offline immediately and start "hardening" the site to stop the spread of the virus. The site is back up and running. Staff is working with the web design firm to do the annual update of the web site. In addition to depamnental changes, a new "Contact Us" section will be created that will provide contact information for each City department as well as an a-mail form where residents can send in comments/complaints related to each department and top city issues. Work has started on this redesign and is expected to be completed by the erid of August. Sarah Wagner won the Employee Summer Wellness Challenge. Linda Morrison and Betty Naylor were also honored for turning in a tracking sheet each week of the challenge. Between July 26`h and August 15`s, 1,717 people attended 38 activities at the Community Center, including the Project Go! Boot Camp and National Night Out on August 5ih. The new flooring will be installed and the Community Center will be closed August 15~' through August 22nd Staff trainings for August are scheduled for Jeff Rupp and Larry Meyer at the APWA Annual Congress in New Orleans, Louise Rusick and Sazah Wagner, City Clerk's Mins. 8/19/08 meeting, Donna Resz, The Other Side of Economic Development and, Meredith Hauck and Mike Duffy, Leadership Northland Facilities Maintenance included right-of--way mowing, street patching, repairs and maintenance, mosquito spraying, street sign repair, street sweeping, special operations, Park Maintenance, Building Maintenance and General Maintenance. For the Northwood Road Phase 1 project, continued landscaping, installing waterfall and pool, installing conduit for underground power repaired the damaged section of the ros~d and is now open and the roadway project is 99% complete. All that is left is the removal of the fence for the Rinker project and it is 99% complete. The silt fence was removed and temporary slope drains and graded ditches for seeding occurred at the Horizons Parkway South project and the project is 99% complete. Continued decking occurred on the Line Creek Bridge and approximately 43% of the pay estimate has been completed. The project is ahead of schedule and completion is February or March 2009. The silt and construction fence, grading and meeting with KCPL occurred at the Welcome Plaza project. The clock tower will be between 54' and 60' high, the tower being 4' higher than the existing grade level. Having the foundation on the existing grade level is better than excavating. Mike said there will be a flow mechanism to regulate the water feature so there won't be a lot of water use as it circulates. Conduit is being installed for underground power at Montebella, setting retaining walls and building houses. We're awaiting easements. Grading continues, building structures, installing storm sewer and paving the tum lanes. on W. Platte occurred at the Briarcliff project. A new bridge layout will be given to Magellan for review of the N. Argosy Parkway project and Magellan is examining fill over the south crossing. Today, Mayor Rose, David, Deborah Polk, Donna and Mike met with T.E. Woods over some issues and in about 2 weeks we will have a report. This is the `Miles of Smiles' at Staley Farms event. Next Monday Argosy is hosting an event and banquet at 3:00 p.m. and the board is invited. Bill No. 2008-92a . Alderman Fuller moved to place Bill No. 2008-92a on its first reading, said Bill Approving Payment of authorizing the payment of certain indebtedness listed therein, seconded by Alderman Indebtedness Darata, the vote was: Aye: Aldermen Super, Salyer, Bruns, Hurt, Fuller and Darata. Motion carries. Ordinance No. 2008-92a Alderman Fuller moved to place Bill No. 2008-92a on its second reading, and upon Approved passage of same become Ordinance no. 2008-92a, seconded by Alderman Bruns, the vote was: Aye: Aldermen Bruns, Fuller, Darata, Hurt, Salyer and Super. Mins. 8/19/08 Motion carries. Bill No. 2008-93 Alderman Super moved to table Bill No. 2009-93 authorizing and approving the City Of Entering Into Agree- Riverside, Missouri, To Enter Into An Agreement With Highland Games, Inc. Amending ment with Highland the Park Use and Event Sponsorship Agreement, seconded by Alderman Fuller, the vote Games, Inc. tabled was: Aye: Aldermen Bruns, Darata, Hurt, Fuller, Super and Salyer. Motion carries. Bill No. 2008-94 Alderman Hurt moved to place Bill No. 2008-94 on its first reading, said Bill Approving Execute Releases of The City of Riverside, Missouri, To Execute Releases of Easements relating to certain Easements street improvements, seconded by Alderman Super, the vote was: Aye: Aldermen Fuller, Bruns, Hurt, Darata, Super and Salyer. Motion carries. Ordinance No. 2008-94 Alderman Darata moved to place Bill No. 2008-94 on its second reading, and upon Approved passage of same become Ordinance No. 2008-94, seconded by Alderman Fuller, the vote was: Aye: Aldermen Super, Fuller, Bruns, Hurt, Salyer and Darata. Motion carries. Meredith's presentation Meredith gave a presentation to the board on the ICMA Measurements Results. for ICMA The overview of this it was analyzed in 2006-2007 fiscal year, Riverside sub- mitted four templates to the ICMA Center for Performance Measurement in October 2007, one of the 160 cities who submitted data and Riverside is the second smallest city participating. The templates were Code Enforcement, Facilities Management, Fire &EMS, Fleet Management, Highway and Road Maintenance, Housing, Human Resources, Infor- mation Technology, Parks and Recreation, Police Services, Purchasing, Refuse & Recycling, Risk Management and Youth Services. Every city operates their Parks and Recreation at a loss. Each of the 14 templates contain more than 100 sepazate measures. Core measures are identified to help jurisdictions identify the most critical pieces of information, core measures are typically the questions with the highest response rates among participants, contain a citizen response component. Comparison data was done with the Kansas City Consortium, St. Louis Consortium, under 10,000 population, Police Services with 22 core measures (citizen response) and nine applicable. This is pretty much a base line this year as it's the first yeaz and not able to compare ourselves to other people. Community Develop- Mike gave the board an update on the utility relocations as follows: ment Presentation West Platte Road -When the road plans were changed to construct the up and over at the levee, the City was responsible for placing conduit for KCPL, AT&T and Time Warner. This conduit was placed on the south side of West Platte Road and was to go in the three (3) feet of cover over the levee. During construction of Briazcliff Professional Offices, it was discovered that the conduit was placed lower than approved and was located in the impervious portion of the levee itself. These lines have been Minn. 8/19/08 moved to the correct location by the utilities. AT&T and Time Warner have submitted invoices to the City totaling $25,540.20. Because the utilities were installed by the City rather than the utility companies, staff recommends payment of these charges from the: Infrastructure Maintenance Fund. Alderman Super asked if the contractor placed the conduit where the plans (specs.) called for or did he now place it where the plans (specs.) called for. Mike said it is the horizontal alignment where the plans called for, but the depth seemed to be deeper than what the plans called for because they had to be placed in the top 3' of fill for the levee because that's the portion that we allow for utilities to be located and to be any lower than approved and located would be in the impervious portion of the levee. Mike said the staff is trying to figure out (justify) what other recourse there is beyond just paying the $25,540 charge. Alderman Super said the question is whether it was a design or contractor mistake and Mike this is what they're trying to Mike says it seems to be cleaz the design was pretty clear as to where the location was and then the question became how was it installed and how was it installed and this is what is trying to be figured out. Welcome Plaza -Welcome Plaza requires two (2) utility improvements as part of the overall project. There is a six (6) inch conduit carrying electrical power between the two boxes located on the property (one on Vivion and one on Gateway). This conduit cuts across the site and is located under a portion of the clock tower. KCPL will put a new line through relocated conduit approximately twenty (20) feet to the west of the current location. The second improvement is the placement of a new water meter on tt~e property to serve the fountain and irrigation systems. The water main is located on the north side of Vivion and a service line must be extended under Vivion to the site. The City budgeted $1,400,000 for the project and has a contract with MEGA Industries for 1,179,492.00. This leaves $220,508 for construction observation, change orders and utilities. Cost for the water meter is $13,859.20. Cost of the electric line relocation is riot known at this time. West Platte Bridges - As part of the West Platte Bridge project, the City is continuing its efforts to relocate KCPL power lines underground. While this project is underway, we have asked KCPL to design and price the relocation of three (3) poles along West Plam; Road to underground service. These poles are currently located along the north side of West Platte Road and start at the east edge of the Pazsons property (brick house at the northwest corner of the intersection of West Platte and Gateway). The last pole is located on property just purchased by Service Master (formerly Crazy Harry's). The City budgeted $4,000,000 for the project and has a contract with R.A.Knapp for 3,050,000.00. This leaves $950,000 for construction observation, change orders and utilities. Total cost of the relocation is not known at this time. Campus Lawn Mike said when the City Hall, Community Center and Public Safety building were Maintenance constructed ,there was a substantial amount of capital costs putting an irrigation system. into place and over the years there has been issues of crabgrass, herbicides, weed control, fertilization, pruning shrubs and trees and looking at some overgrowth and maybe removing some of that. Several contractors have been contacted asking for 2 things: getting us prepared for this winter, oversee the site, aerate, verticut and to give a longer term maintenance bid. Bid update Two projects are out for bid now, one is the annual street maintenance program and 50`h Street storm water project (bio retention basin) reconstructing behind the Northpointe Church on NW SOw Street. Mins. 8/19/08 Code Enforcement Log The log does track everything that Linda has been doing as Codes Enforcement Officer. It states the results and each month there maybe some cases going to court. We will lie meeting with the Judge and Prosecuting Attorney for the City to make sure we aze providing information they need to make decisions. City Engineer Comments Sabin said the fence was torn out at the Rinker site and it was part of the demolition contract at 9 Highway behind the Rinker building and to allow McAnich to park their equipment and it is the last order of business to take the rest of the fence out. The office building at that site will remain there. Sabin said the plans went out for bid for the Argosy Parkway project on August 4th and a pre-bid meeting was held at City Hall on August 14th. Ten contractors were present grid eighteen contractors picked up plans. The bids will be opened August 26'h at 10:00 a.m. at City Hall. The northbound lanes on 9 Highway have been under construction and the work is to lie completed within the next few weeks then work will shift to the other side (southbound lanes) of the highway and complete the work of 9 highway connection to Horizons Parkway. Fill will be placed as building, widening 9 highway and when that takes place, the contractor will be moving traffic to the north side. December 2008 is the projected completion date for this project. Utility relocations are being done, MGE for an easement along 9 Highway, KCPL and KCMG Water Services for a force main along 9 Highway. It will be 2 more weeks before the northbound ramp out of the City to I-29 is opened. Alderman Bruns asked if some signs could be placed indicating the ramp is open. Mayor's comments Mayor Rose said she visited the Clydesdale horses at Red-X and there is 10 there until Thursday then there will be two. They are out from 3 p.m-7 p.m. and 400 kids had visited today. Last night the information input transit meeting was held and about 30 citizens came. There was good dialogue and questions and said she was very pleased how the meetin€; went and was very beneficial for our regional transportation discussions. On Thursday at the Chamber of Commerce meeting/luncheon, Katen Falk with ETC Institute explained the survey sent out. Invitations were sent out for the Missouri Levee Trail for August 29'h, Friday morning. The Riverfest schedules are out and volunteers are needed. Mayor Rose said this is a good time to be looking for expanding a volunteer program for trail and pazk rangers. The Briarcliff Office Building Ribbon Cutting will be Wednesday, September 3`s at 3:30 p.m. The Platte County Economic Development Council brought in a group of the Industrial Development Community, sponsored by Mr. Block and they gave a presentation of their site on the south side of 9 Highway. There were about twenty-five people present and the presentation was about the Horizons Development and Platte County. Aldermen comments Alderman Hurt said everyone is glad Northwood Road is open again. Alderman Super asked that building permits be included on the City Administrator Minn. 8/19/08 Alderman Super said statutes are needed for rental property. Mike Duffy said he would get with Linda Morrison in Codes to get together a recommended program regarding this matter. Recess A brief recess was called at 8:22 p.m. Reconvened The Mayor and all Aldermen responded to roll call and the meeting reconvened at 8:35 p.m. Motion for Alderman Darata moved that the meeting go into closed session, pursuant to Closed Session RSMo 610.021(1) Legal Issues, seconded by Alderman Bruns, the vote was: 8:35 p.m. Aye: Aldermen Salyer, Darata, Fuller, Bruns, Super and Hurt. Motion carries. Motion for Alderman Darata moved that the meeting go into open session, seconded by Open Session Alderman Bruns, the vote was: at 8:55: p.m. Aye: Aldermen, Darata, Fuller, Salyer, Bruns, Hurt and Super. Motion carries.