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HomeMy WebLinkAbout2006-06-06MINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, June 06, 2006 7:30 P.M. The regular meeting of the Board of Aldermen of the City of Riverside, Missouri, was held at City Hall, in Riverside, Missouri, on Tuesday, June 6, 2006, at 7:30 p.m. Mayor Kathy Rose called the meeting to order. Those in attendance were Mayor Rose and Aldermen Pamela Darata, Ray Beard, Linda Jonas, Ron Super, Bernie Bruns and David Hurt. Also present were David Blackburn, City Administrator, Jane Henry, Administration Assistant, Public Safety Chief Gregory Mills, Brent Miles, Director of Planning, Donna Resz, Finance Director, John McClelland, City Attorney and John Jackson, City Engineer. Comments by Visitors Mark Jansen, Chevy Duty, addressed the board to ask them to make an exception to then fireworks ordinance and allow him and his partners to sell fireworks, even though they missed the deadline for submitting their paperwork. If the board would approve his request, Jansen offered to create a college scholarship fund with his share of the profits, approximately $7,000. Mayor Rose asked for discussion by the board. She cautioned about setting an example for other applicants by making an exception. Jansen replied that the board made an exception a few weeks ago about filing late for an election. Super said, "So you are asking us to make an exception for you:' Miles told the board that even though Jansen filed late on April 17, his insurance was still not incompliance with the ordinance. Beard said that there are "14 other vendors out there that would have to be considered," if we made an exception for you. Darata asked, "Did you see the packet like everybody else?" Jansen responded, "Yes, I did." Bruns said, "Everyone had an equal chance " Rose said, after looking to the board for then reaction, "Decision stands." Skip Clinton, manager of River Roll Skate, said that damage was done to his property during the construction of Gateway. Fahey Construction has denied his claim that construction crews, e.g. asphalt trucks, water trucks, back hoes, etc., using his parking lot caused a lot of wear and damaged the parking lot. Clinton said the city never asked for usage. Rose asked that staff look at the damage. Super asked for more details from Skip to the staff so they can offer help. Blackburn said that the SKW engineer that was involved would evaluate the parking lot. Minutes of May 16, 2006 and May 23, 2006 Approved as amended Public Hearing Continued from May 18m meeting- To consider a request for a "Special Use Permit" for the "Sale of Used Motor Vehicles" at 4403 NW Gateway Public Hearing to be Continued until the June 20'~ meeting KCPL representative, Pam Cook, asked to be moved up on the agenda and permission was granted. Cook presented the costs for putting the electrical services underground during the Gateway construction project. The total installation cost was $28,271.14. The board unanimously approved the expenditure. Alderman Jones moved to approve the minutes of May 16, 2006 and May 23, 2006 as orally amended. Alderman Super seconded. The vote was: Yes: Aldermen Super, Darata, Hurt, Jones, Bruns and Beard. Motion carried. Alderman Bruns moved to table the public hearing to June 20 meeting. Alderman Darata seconded. The vote was: Yes: Aldermen Super, Darata, Hurt, Beard, Bruns, and Jones. Motion carried. Motion to approve a Alderman Darata made a motion to approve the temporary temporary catering license catering license for the Greater KC Hog Chapter subject to for the Greater KC Hog insurance approval. Alderman Beard seconded. Chapter The vote was: Yes: Aldermen Jones, Super, Darata, Hurt, Bruns and Beard. Motion carried. Finance Director's Finance Director Resz gave a presentation outlining details of a presentation on purchasing purchasing card program. Resz said stronger controls are needed cards on purchasing procedures and assigning purchasing cards could alleviate some of the current problems. She said there would be transaction limits on each card according to department and usage. The limits could be set up to be both daily and monthly. She also said that no fees are charged for the service and the city would earn rebates from the credit provider for all purchases. Mayor Rose asked if each department could have a card that could be checked out. Resz said she is not in favor of a department card concept because it is hard to administer and hard to track the usage, which is the problem we have under the current procedures. Resz asked the board to authorize her to issue an RFP to 3 companies. Rose said it seemed the board was in agreement to authorize Resz to issue the RFP's. City Administrator City Administrator Blackburn explained that he has been asked to sit on the board of MoSip and, if authorized by the board, will attend quarterly board meetings in Columbia. The board approved his selection. Parks Report Brent Miles talked about the successful opening of the Skate Park at Renner Brenner. He also reviewed the park board's priority list for the coming fiscal year. City Engineer John Jackson recommended that the board accept the low bid for demolition of the property on Gateway. Alderman Beard made a motion to accept the low bid. Alderman Jones seconded. The vote was: Yes: Aldermen Jones, Super, Darata, Hurt, Beard and Bruns. Motion carried. Jackson presented the bids for striping various city parking lots and collector streets, excluding the new construction and 52°d Street. Jackson recommended accepting the low bid of $13,967 from N2 Markings LLC. Alderman Super asked for more specifics, i.e., where the striping would be done and how many linear feet. The board agreed to take up this issue at the next regular meeting when Jackson could provide more details. The board also asked Jackson to present more specifics on the Homestead drainage improvements. Alderman Beard asked Jackson for the status of the drainage ditch on Merrimac. Jackson said they had looked at putting an inlet at the upper end of the ditch or across the driveway and running it into the existing pipe. Beard asked, "When will you have it ready and who said you couldn't fill the ditch?" Jackson responded, "T'he engineer who looked at it. SKW." Pubiic Safety No action was taken. Motion to approve the May court report Request for motion to Mike Duffy, SKW Engineering, presented 2 options for Change approve the West Platte Order #1. The only difference between the 2 change orders is the Bridge Change Order # 1 design of a 1 p foot sidewalk vs. a 5 foot sidewalk on the West Platte Bridge. The proposed 10 foot sidewalk would necessitate widening the bridge to accommodate the extra sidewalk width and would add over $200,000 to the project costs. Rose advocated being visionary and approving the 10 ft. sidewalk saying it would add only 5.5% to the overall expense of the project. Alderman Beard commented that the pavers proposed for the sidewalk cost more that concrete and Alderman Super asked about the size of the sidewalk leading up to the bridge. Duffy answered, "Five feet but there are no impediments: ' Alderman Jones reminded the board that the master plan survey indicated Riverside citizens want the city to look more pleasing. Bill No.2006-71 An ordinance approving the Agreement for Grading Permit, Conditions on Work, and Surety by and between the City of Riverside, Missouri, and Briarcliff Development Company Alderman Bruns moved to approve the West Platte Bridge Change Order # 1 that stipulates a 5 foot sidewalk and Alderman Darata seconded. The vote was: Yes: Aldermen Jones, Super, Darata, Hurt, Beard, and Bruns. Motion tamed. Alderman Super made a motion to table Bill No. 2006-71. Alderman Jones seconded. The vote was: Yes: Aldermen Jones, Super, Darata, Hurt, Bruns and Beard. Motion carried. Bill No. 2006-72 Alderman Beard moved to place Bill No. 2006-72 on its first Disbursements to pay reading, an ordinance providing for payment of certain certain indebtedness indebtedness totaling $343,567.35. Alderman Jones seconded. The vote was: Yes: Aldermen Hurt, Beard, Bruns, Jones, Super, Darata. Motion carried. Ordinance No. 2006-72 Alderman Darata moved to place Bill No. 2006-72 on its second Approved reading. Alderman Super seconded. The vote was: Yes: Aldermen Super, Darata, Hurt, Beard, Bruns and Jones. Motion carried. Ordinance No. 2006-73 Alderman Jones moved to place Bill No. 2006-73 on its second Approved reading. Alderman Bruns seconded. The vote was: Yes: Aldermen Beard, Jones, Hurt, Super, Bruns, Darata. Motion carved. Bill No. 2006-74 An ordinance ratifying the appointment of Stephen King as a member of the Planning and Zoning Commission and setting the term thereof Ordinance No. 2006-74 Approved Bill No. 2006-75 An ordinance approving and authorizing the execution of a construction contract for parking lot & street striping of various City parking lots and collector streets in the City of Riverside. Alderman Darata moved to place Bill No. 2006-74 on its first reading, said bill ratifying the appointment of Stephen King as a member of the Planning and Zoning Commission and setting the term thereof. Alderman Bruns seconded. The vote was: Yes: Aldermen Beard, Jones, Hurt, Super, Bruns, Darata. Motion carried. Alderman Jones moved to place Bill No. 2006-74 on its second reading. Alderman Darata seconded. The vote was: Yes: Aldermen Super, Darata, Hurt, Beard, Bruns and Jones. Motion carried. Alderman Beard made a motion to table Bill No. 2006-75, said bill approving and authorizing the execution of a construction contract for parking lot & street striping of various City parking lots and collector streets in the City of Riverside. Alderman Super seconded. The vote was: Yes: Aldermen Hurt, Beard, Bruns, Jones, Super, Darata. Motion carried. Bill No. 2006-76 Alderman Super made a motion to table Bill No. 2006-76, said An ordinance approving bill approving and authorizing the execution of a construction and authorizing the contract for Homestead drainage improvements in the City of execution of a construction Riverside. Alderman Beard seconded. contract for Homestead drainage improvements in The vote was: the City of Riverside Yes: Aldermen Beard, Hurt, Bruns, Jones, Super, Darata. Motion carried. Bill No. 2006-77 An ordinance adopting the recommendation of the Gateway Grant and Loan Revitalization Program Revitalization Committee and approving the application of Rick Turner Alderman Beard made a motion to place Bill No. 2006-77 on its first reading, said bill adopting the recommendation of the Gateway Grant and Loan Revitalization Program Revitalization Committee and approving the application of Rick Turner. Alderman Super seconded. The vote was: Yes: Aldermen Beard, Hurt, Bruns, Jones, Super, Darata. Motion carried. Ordinance No. 2006-77 Alderman Bruns made a motion to place Bill No. 2006-77 on its Approved second reading. Alderman Hurt seconded. Bill No. 2006-78 An ordinance adopting the recommendation of the Gateway Grant and Loan Revitalization Program Revitalization Committee and approving the application of Edward Moore The vote was: Yes: Aldermen Beard, Hurt, Bruns, Jones, Super, Darata. Motion carried. Alderman Beard asked if the proposed signage was for a sign 6' by 8'. Miles responded that it was. Alderman Darata questioned the color of the building. Miles explained the concerns about the color and noted that the color was subject to staff approval, which was included as Section III of said ordinance. Alderman Beard made a motion to place Bill No. 2006-78 on its first reading, said bill adopting the recommendation of the Gateway Grant and Loan Revitalization Program Revitalization Committee and approving the application of Edward Moore. Alderman Darata seconded, and the vote was: Yes: Aldermen Super, Darata, Hurt, Beard, Bruns and Jones. Motion carried. Ordinance No. 2006-78 Alderman Jones moved to place Bill No. 2006-78 on its second Approved reading. It was seconded by Alderman Bruns, and the vote was: Yes: Aldermen Super, Darata, Hurt, Beard, Bruns and Jones. Motion carried. Bill No. 2006-79 Alderman Jones moved to place Bill No. 2006-79 on its first An ordinance authorizing reading, said bill authorizing the City of Riverside, Missouri, to the City of Riverside, employ Elizabeth A. Simms as a reserved dispatcher in the Missouri, to employ Department of Public Safely, setting a salary and start date the Elizabeth A. Simms as a same. The motion was seconded by Alderman Bruns, and the reserved dispatcher in the vote was: Department of Public Safety, setting a salary and Yes: Aldermen Super, Darata, Hurt, Beard, Bruns and Jones. start date the same Motion carried. Ordinance No. 2006-79 Alderman Bruns made a motion to place Bill No. 2006-79 on its Approved second reading. Alderman Super seconded, and the vote was: Yes: Aldermen Super, Darata, Hurt, Beard, Bnms and Jones. Motion carried. General Discussion Alderman Super asked about progress on city signage. Miles responded that plans will be presented in the CIP budget meeting. Alderman Darata asked about the condition of the sod planted during the roads construction project. Blackburn said that some landowners have watered and the city has consistently watered. Alderman Beard said the hydro seeding is not working. Jackson said it has been too hot and dry for the seed to germinate and they may have to re-seed. Alderman Super said that, if they re-seed, they need to "put down lime and some decent seed." Alderman Beard said he "wants to see the mix that was used " Motion for Closed Session Alderman Jones made a motion to enter into Closed Session pursuant to RSMo 610.021(1) for discussion of legal issues, RSMo 610.021(2) real estate and 610.021(3) personnel issues with the City Attorney and Alderman Darata seconded. The vote was: Yes: Aldermen Hurt, Beard, Bruns, Jones, Super, Darata. Motion carried. Closed Session Legal issues regarding the Rinker property were discussed. Motion to enter into Open Alderman Darata moved to enter i~o Open Session and Session Alderman Bruns seconded. The vote was: Yes: Aldermen Hurt, Beard, Bruns, Jones, Super, Darata. Motion carved. Motion to Adjourn Alderman Jones made a motion to adjourn, seconded by Alderman Bruns. The vote was: Yes: Aldermen Hurt, Beard, Bruns, Jones, Super, Darata. Motion passed and the meeting was adjourned. Jana eery xecutive Admini on Assistant