HomeMy WebLinkAbout2008-09-02Minutes of Regular Meeting of
Board of Aldermen of City of Riverside, Missouri
September 2, 2008
A regulaz meeting of the Boazd of Aldermen of the City of Riverside, Missouri, was held in the City Hall of
Riverside, Missouri, on September 2, 2008 at 7:00 p.m.
Those in attendance were Mayor Kathy Rose, Aldermen Fuller, Darata, Bruns, Hurt, Salyer and Super.
Also present were David Blackburn, City Administrator, Mike Duffy, Director of Community Development,
Louise Rusick, City Clerk, Jane Henry, Executive Administration Assistant, Chief Greg Mills, Public Safety, Meredith
Hauck, Coordinator of Communications and External Affairs and John McClelland, City Attorney.
Pledge of Allegiance Mayor Rose started the recital of the Pledge of Allegiance with the everyone else joining in.
Mayor Rose announced a visitor, Jacob with the Boy Scouts in the audience here to observe
the meeting to earn a scout badge.
Mayor Rose asked for any comments from the public and there were none.
Minutes of Aug. 19a' Alderman Super moved to approve the minutes of August 19, 2008, seconded by
Approved Alderman Hurt, the vote was:
Aye: Aldermen Darata, Fuller, Salyer, Bruns, Super and Hurt.
Motion carries.
City Administrator David gave this summary of the report:
The floor installation and bleacher repairs at the Community Center are complete.
YMCA Fall Leagues (adult basketball and volleyball) start September 7a' and will
run through November. Riverfest planning is going one and fall programs being
worked on such as the upcoming City-Wide Garage Sale and Project Go! Trunk or T;-eat
(both in October).
For the fiscal year '07-'08, 912 total runs were done in by the fire division, 365
inspections, 101 plan reviews or re-submittals and 25 public education events reached
735 adults and 1,964 children.
The Fire Division recently revised and updated the EMS medical protocols.
Fire Division Chief Gordon Fowlston and Fire Inspector Keith Payne have both accepted
to attend the National Fire Academy in Emmetsburg, Maryland in 2009.
On Saturday, August 23`d, Public Safety hosted the spouses and significant others of
Department members for a daylong program that began at 8:00 a.m. and ended about.
5:00 p.m. A briefing was given by Jane Henry about employee benefits; and introduction
to Yoga and the various classes available at the Community Center by Lori Rardeen;
learning the purpose of and how to shoot the trier and pepper spray; fire extinguisher
training; working with and spraying a charged fire hose and; climbing the 75' aerial
ladder. Following was a catered lunch and the group was bused to the firing range where
they saw a K-9 demonstration and received instruction on and was then able to fire the
.40 caliber glock pistol, ar15 automatic patrol rifle and the 12 gauge shotgun.
Mins. 9/2/08
Facilities maintenance that occurred was right-of--way mowing, street patching & repair:;,
mosquito spraying, street sign repair, street sweeping and other special operations.
The Pazks Maintenance Program included grounds maintenance, mowing and trimming.
Building Maintenance included electrical repairs and general maintenance.
Landscaping work, installing waterfall and pool, conduit for underground power and thc;
gas line for the Northwood Road Phase 1 project are going on and the project is 99%
complete.
The only thing remaining at the Rinker site is the removal of the fence and the project
is 99% complete.
At the Horizons Pazkway South Project ditch grading, sodding, seeding, working on a
punch list to finalize the project and 99% of the pay estimate has been completed.
At the Horizons Parkway North Project, asphalt was laid for the lane addition to 9 Hgy,
installing storm sewer, poured concrete for the north abutment, began installing conduit
for sprinkler system, placed riprap on abutment slopes, preparing for the 9 Hgy, traffic
switch and phase 2 of the project, KCPL has completed the relocation of the distribution
lines, KCMG Water Services force main is being encased and MGE has completed the
relocation of the gas main.
For the Line Creek Bridges, continued decking, set girders for the Oxbow Bridge and
approximately 47% of the pay estimate has been completed. One of the workers fell
from the bridge, but is doing fine now.
For the Welcome Plaza, footings were poured for the clock tower and the fountain,
began setting forms for the fountain wall and 5% of the pay estimate has been completed.
At the Montebella project, conduit for the underground power and installing gas service
lines and building houses occurred.
At the Briarcliff project, continued grading, building structures, installing storm sewer,
installing curb and gutter and completed the turn lanes on W. Platte.
At the N. Argosy Parkway project, a new bridge layout will be given to Magellan for
review and Magellan is examining a fill over the south crossing.
This past week notice to proceed was given to the contractor on the Horizons Lift Station
and apre-construction meeting was held.
Public Safety is establishing a committee to talk with the Pazks Department, Platte
County Parks, our Public Works Deparhnent and the Levee District regarding discussion
of the safety of the new trail.
Public Safety has taken over `animal control' now as Brian Anderson is out with health
issues. Chief Mills talked to the Chief at NKC; they can help if needed. An officer from here
or Public Works will respond to calls. This information will be put on our City website so
the public is informed.
The City's (IT) person has one more thing to complete on the website before the
residential contact information is ready.
Mins. 9/2/08
Training schedules for the staff for September is Mike Duffy and Meredith Hauck will t•e
s
at Leadership Northland, Meredith will be at the International City/County Manager
y
ration Enforcement Liabilit
Immi
t th
b
d
g
e
e a
Association Conference, Jane Henry will
Shayla Jones will be at the WACA Annual Meeting and October Is` and 2"
Seminar
,
staff project management training will occur with various attendees.
Parkhill South High School wants to have a parade on October l la' and Chief Mills and
ld let the board know how this
Meredith aze working on this. David said they wou
transpires.
All board members names have been placed on the Northland Regional Chamber's mailing
MNI Bank at Briarcliff from 5-7 p.m. and the
list to be invited to a business after hours at
Leadership 2009 class will be announced at this gathering.
David distributed a calendar (workshop schedule for the boards, review). One of the
is moving the meeting of November 4 ,Tuesday
i
ew
things he asked the board to rev
to Monday November 3`a since November is a national election day.
There is an event honoring Sheila Tracy (15 years with the Northland Regional Chamt~er
l0a'
.
of Commerce) at the Embassy Suites, Wednesday, September
Meredith Hauck, Meredith gave a power point presentation to the board regarding `Tourism Overview"
Coordinator of Comm. as follows:
and External Affairs
Enabling legislation for Riverside's Bed Tax specifies that "The revenue receive o~n
"
i
presentation sm.
the tax shall be deposited into a special fund and used solely to promote tour
T'he amount budgeted for this tourism fund was $300,000 in the account and about
rthland Symphony Orchestra, $35,000
N
h
o
e
$42,000 has been spent for $2,000 to t
000 to the Platte County Area Marketing Partnership.
nd about $5
t
f
,
a
es
for River
The 2008-09 categories are:
Budget YTD Spent Balance
Category
Short-term projects $ 67,200 $ 2,000.00 $ 65,200
036
00 40
.90
10 1
.
,
Long-Term/Capital projects 168,0
1009800
Tourism Enhancement Grant 100,800 0
The commission goals are to increase the number of first-time visitors to Riverside,
the number of return visitors to Riverside and the length of visitors to stay.
Smith Travel Research did a survey with various cities and counties in the United States
and Platte County is doing pretty well with a 69.1 occupancy rate.
The commission goals is to expand the public's awareness of Riverside's unique history,
events, activities and amenities. For example, the Clydesdale Horses at Red-X rece~rtly
the City received a lot of coverage and the flood coverage during the 2008 Highland.
Games.
It is also the cornrnission's goal to disperse funds to enable Riverside residents and
businesses to receive the most benefit possible for the expenditures. This promotes
Economic Growth.
The Tourism Commission process is (1) Funding Request (2) Staff (3) Tourism
Commission (4) Board of Aldermen and finally to the Tourism Grant Board.
Mins. 9/2/08
During the Highland Games, the Super 8 motel has been completely booked the past two
years during the games. Staff will work with the games to measure occupancy rates and
other KPI's related to hotel stays in 2009. Nineteen thousand four hundred forty-seven
dollars was spent on local, regional and national advertising and public relations. The
KC Scottish Highland Games is the largest festival of this type in the Midwest and one of
the few remaining. Staff will work with the games to measure key performance
indicators related to sales tax and other return-on-investment measures for the 2009
games. The total expenditures at the event was $125,373, total sponsorships, $52,265,
Total Revenue, $32,816 with a balance of $40,292. The City's contribution is $15,000.
The proposed contract amendment calls for HGI to provide a list of names of all vendors
to be used at the 2009 event and each vendor's Mo. Tax ID number and audited financial
statements starting after the 2009 games and to provide an attendance count for the
2009 games. HGI will continue to provide electricity through generators for the event,
but will not be charged for electricity used from the outlets due to the city's inability
to collect usage data.
Aldermen comments Alderman Fuller said he would like to see the Highland Games come to the City without
the City funding them (stand on their own). His suggestion is to provide $7,500 and
have them start gathering the data needed. Alderman Bruns thinks we should help fur..d
these organizations to get them to come to the City. He would like to see different
organizations that could have four to six major events and small events at the Community
Center to divide up the funding that the City provides.
Meredith said HGI will not receive approval for the $10,000 grant until after January because
they must go through a process. Alderman Darata thinks we should only provide secrrrity and
port-a pots and Alderman Super agrees also stating they need to stand on their own.
Alderman Super suggested this year we provide the short term part of it and they can go
through the grant process and next year we'll have a lot more information and see what
the grant provides. Alderman Salyer said he has a problem with the City being the largest
contributor and this is too much of a `give-a-way". Alderman Fuller suggested we fu~:id them
with $7,500.
This will be discussed more at the next regular meeting.
City Engineer comments $31 36,822. 0 with sevren other b'ddersrl sted belowting the engineer's estimate was
J.M. Fahey Const. Co. $2,998,451.88
ClarksonConst. Co. 3,197,689.04
Radmacher Brothers 3,335,369.10
Amino Brothers Co. 3,466,826.16
Emercy Sapp & Sons 3,660,825.18
Damon Pursell Const. 3,701,727.77
Cook, Flatt & Strobel recommends the low bidder, J.M. Fahey Construction Company.
Alderman Super said we have done business with this company before and asked David
Blackburn if we feel comfortable that we have the right "checks and balances" in p lace so we
don't have another `cluster jam' like we had last time. David said it was `twofold', the design
went through several different changes and coordinating with utilities cutting lines and
coordinating with the businesses along the constrnction area. This new project is green area
and there isn't a utility issue with Shafer, Kline and Warren(if approved) being the+
Minn. 9/2/08 construction managers.
Sabin said he has been working very closely with J.M. Fahey on this project and we're
dealing with only one property owner. Alderman Super asked if we can do our portion
of the project in the proper manner to make sure we can follow through. Sabin said
we are going to move quickly to apre-construction meeting, possibly Friday.
Mayor Rose asked why there was such a disparity in the bid amounts and Sabin said it is
how the contractors interpret the bids in the different categories.
Task Order Approved Alderman Super moved to approve the task order within the City Engineering Contract
with Shafer, Kline & Warren for construction observation services for the Argosy
Casino Parkway-West Improvements, seconded by Alderman Darata, the vote was:
Aye: Aldermen Bruns, Super, Darata, Hurt, Salyer and Fuller.
Motion carries.
Sabin gave the boazd a brief overview of the Horizons/Argosy projects. For the force tnain/
lift station, last week notice was given to proceed to the contractor and May 2009 is th~~
tentative completion date. It would make good sense to take over a certain section of the
outer road because this is a rarely used road and it would save the city cost because wkcen
shoring and excavating takes place for the lift station, the road must be put back in good
condition and permits would be required from MoDot. Obtaining this east road for City
ownership would also be for future access control. The process to obtain ownership would
begin with MoDot.
The Missouri Riverfront Trail currently dead ends at the Argosy Casino along the east outer
road to 69 Highway. MoDot has approved to extend the trail (connect) to where it dead ends
to the side walk in front of Argosy Casino. The completion date for this is September 2009.
There is some nice property in the Swale that can be utilized for a trail and to get multi-use out
of and have better control of some of the City land. Possibly, the City maybe looking at
taking over the responsibility of Tullison Road, but issues must be resolved first.
The other project is the Argosy Casino Parkway west road that goes under the Fairfas;Bridge,
depending on the boards approval of the bids, notice to proceed on this Phase 1 on the outer
road can begin in September 2008 and completion by the end of this year. There are some
advantages for Riverside to take responsibility of this road as well. Once the ultimate con-
figuration of Argosy Pazkway is built, this is seen as an advantage of leaving this open as a
private service road because MGE and the Southern Staz Pipeline uses it and Argosy utilizes
this road for deliveries.
50`s Street Drainage Matt Eblin, Shafer, Kline and Warren explained there were 3 bidders for the SOS' Street
Presentation Maintenance Program. Seal-O-Matic Paving, $496,100.03, Metro Asphalt, $499,62G.60
and McAnany Construction, $469,006.20 and McAnany is recommended by the Ciro
Engineer at a total cost of $469,006.20. The streets included for improvement are (and some
sidewalks) Merrimac, Klamm, Navajo, Pawnee, Apache, South, Hillside, 45`s Terrace, 45`"
Street and 45`s Court. McAnany was the contractor for last year's Street and Sidewalk
Maintenance Project and worked very well with the City.
The next project was the SOu' Street Stormwater Project (Bio-Retention Basin). Two bids were
received, WMI $196,522.94 and George Shaw Construction, $129,070.69 and Shafi;r, Kline &
Warren recommends George Shaw Construction with a total cost of the project being
$129,070.69. The bids were higher than the City Engineer estimate due to the unique nature of
the project and the need for a specific phasing approach to ensure effectiveness of the bio-
retentionbasin.
Mike Duffy said there are 3 property owners involved. The Home Owner's Association
and Gatewoods has the land that the detention basis sits on. This detention basin does n.ot
serve the Home Owner's Association, it actually serves drainage that's coming from the:
Northpointe Church just east of it and drainage is coming off of upper Gateway and SOh Street
coming through a storm box system and south just above the stream system. This will correct
the erosion and improve water quality, especially at Jumping Branch Creek.
Public Works Jeff Rupp gave the board a brief overview of his and Larry Meyer's trip to the APWA :'.008
Presentation Congress in New Orleans recently. The theme of the congress was `renewal'. There is an
ongoing `St. Bernard's Project rebuilding program to rebuild homes for senior citizens,
people with disabilities and families with children who cannot afford to have their homes
rebuilt by contractors. For clients, who cannot afford supplies, the St. Bernard Project buys
the supplies and provides the labor with a typical project taking about 12 weeks and costs
about $12,000 worth of building supplies to complete. More than 200 APWA colleagues
assisted in a rebuild project.
Key areas they visited were the 17'~ Street Canal, London Avenue, Canal North on east
side, London Avenue Canal North on west side and the Industrial Canal East Side, South
Breach 9~' ward. This all much of the area flooded. Jeff had several slides to show the board
of flooded structures. The flood wall didn't fail, it just pushed the entire ground over causing
the wall to float away. The new walls being build are 40-50' deep instead of 30 feet deep.
That's what has taken so long, they only 20% of it build back.
Information Topics Obtained from the APWA Congress were as follows:
-Connecting Public Works with Your Community
-Sidewalk Distress and Identification
-Making the Transition from Manager to Leader
-Concrete Overlays on Asphalt
-Japan's Revolution in Public Works
-Limit multi-tasking use Critical Chain Mgmt.
-Developing and Effective Winter Operations Plan/Manual
-Empowered Leadership through Personal Vision
-Public Works Role in Evacuation
-Roadmap to Greening Your Buildings
-Minnesota I-35 Bridge Failure (NMIS) Discussion
-Leadership as a Habit of Mind
-Successful Sidewalk Strategies
-Strategic Thinking and Planning in Public Works
-Maximizing Your Full Potential
Jeff distributed a report on the `High Water Project Status Report' updating the board
on these meetings that have taken place. Accomplishments are:
-Surveying of 21 sites for elevations for interpreting water levels is complete
-Necessary Map[ for this study have been created
-Automated/advance remote road closure warning equipment information has been
received and is under review
-Rain event Real Time Data for the July 2, 2008 storm has been received and reviewed
-An Initial flooding matrix is to be developed using the combination of Missouri River
stage level, Line Creek stream levels and rain gauge information, by date.
-It is envisioned this matrix may help forecast problem areas with enough timelines:a
to afford accurate community-based alerts to an impending high water problem.
Minn. 9/2/08 The next meeting is scheduled for Wednesday, September 24, 2008.
Bill No. 2008-93 Alderman Hurt moved to table Bill No. 2009-93 authorizing and approving the City Of
Inc. Amending
hland Games
t With Hi
Entering Into Agree- ,
g
Riverside, Missouri, To Enter Into An Agreemen
nd Event Sponsorship Agreement, seconded by Alderman Super, the vote .
k U
P
ment with Highland se a
ar
the
Games, Inc. tabled was:
Aye: Aldermen Bruns, Darata, Hurt, Fuller, Super and Salyer.
Motion carries.
Bill No. 2008-95 Alderman Hurt moved to place Bill No. 2008-95 on its first reading, said Bill Approving
seconded by Alderman
listed therein
d
b
Payment of ,
ness
te
authorizing the payment of certain inde
Indebtedness Salyer, the vote was:
Aye: Aldermen Super, Salyer, Bruns, Hurt, Fuller and Darata.
Motion carries.
Ordinance No. 2008-95 Aad arena fD
2 08o959seconded by Alderman~Fulerpthe vote
cern
Approved o.
ame become Ordinan
P g
was:
Aye: Aldermen Bruns, Fuller, Darata, Hurt, Salyer and Super.
Motion carries.
Bill No. 2008-96 Alderman Salyer moved to place Bill No. 2008-96 on its first reading, said Bill Authorizing
t For Construction services with J.M. ]whey
Author. the City to the City of Riverside To Execute An Agreemen
any For The Argosy Casino Project for a total cost of $2,998,451.ki8,
tion Com
t
enter into agreement
with J.M. Fahey Const. p
ruc
Cons
seconded by Alderman Bruns, the vote was:
Aye: Aldermen Fuller, Bruns, Hurt, Darata, Super and Salyer.
Motion carries.
No. 2008-96
rd 2008 96 se onded by Aldedrman Fullerp, the vote
pads g B
metOrdina Be no
b
ron
A
oved
pP .
eco
e
a
was:
Aye: Aldermen Super, Fuller, Bruns, Hurt, Salyer and Darata.
Motion carries.
Bill No. 2008-97 Alderman Bruns moved to place Bill No. 2008-97 on its first reading, said Bill Authorizing
t With And Pay a total cost of $129,070.69 to George J.
Author. the City to The City To Enter Into A Contrac
Shaw Construction For The 50`s Street Stormwater Project (Bio-Retention Basin), seconded
enter into a contract
with George J. Shaw by Alderman Darata, the vote was:
Const.
Aye: Aldermen Darata, Bruns, Hurt, Super, Salyer and Fuller.
Motion carries.
Mins. 9/2/08
Ordinance No. 2008-97 Alderman Fuller moved to place Bill No. 2008-97 on its second reading, and upon
Approved passage of same become Ordinance no. 2008-97, seconded by Alderman Super, the votc:
was:
Aye: Aldermen Bruns, Fuller, Darata, Hurt, Salyer and Super.
Motion carries.
Bill No. 2008-98 Alderman Super moved to place Bill No. 2008-98 on its first reading, said Bill Author-
Author. the City To izing The City To Enter Into A Contract With, And Pay a total cost of $469,006.20 To
Enter Into A Contract McAnany Construction, Inc. For The 2008 Street And Sidewalk Maintenance Project,
With McAnany Const. seconded by Alderman Darata, the vote was:
Aye: Aldermen Hurt, Bruns, Darata, Fuller, Salyer and Super.
Motion carries.
Ordinance No. 2008-98 Alderman Bruns moved to place Bill No. 2008-98 on its second reading, and upon
Approved passage of same become Ordinance no. 2008-98, seconded by Alderman Hurt, the vote
was:
Aye: Aldermen Bruns, Darata, Super, Fuller, Hurt and Salyer.
Motion carries.
Bill No. 2008-99 Died for lack of motion.
Mayor's Discussion Mayor Rose, Alderman Hurt and City Administrator, David Blackburn will be attending
the Missouri Municipal League Conference in Springfield next week.
There is going to be a water rate increase hearing and someone from the board of
aldermen needs to attend and anyone from the public is invited to attend next Tuesday
evening at the Park University.
On Friday, we had the trail dedication and it was a wonderful event, a lot of stake holders
in the project and a lot of people to thank and be praised for getting the project completed.
Mayor Rose said it is so much more than she thought it would ever be. This will be a great
attraction to this community.
Board of Aldermen Alderman Hurt said the trail system was a spectacular event for us. The trail is 3.4 miles
Comments long from one end to the other.
Recess A brief recess was called at 8:45 p.m
Reconvened The Mayor and all Aldermen responded to roll call and the meeting reconvened
at 9:00 p.m.
Motion for Alderman Fuller moved that the meeting go into closed session, pursuant to
Closed Session RSMo 610.021(1) Legal Issues, seconded by Alderman Bruns, the vote was:
8:35 p.m.
Aye: Aldermen Salyer, Darata, Fuller, Bruns, Super and Hurt.
Motion carries.
Motion for
Open Session
at 9:07 p.m.
Adjournrnent
at 9:07 p.m.
Alderman Salyer moved that the meeting go into open session, seconded by
Alderman Fuller, the vote was:
Aye: Aldermen Darata, Fuller, Salyer, Bruns, Hurt and Super.
Motion carries.
Alderman Bruns moved to adjourn the meeting, seconded by Alderman Fuller,
the vote was:
Aye: Aldermen Fuller, Bruns, Darata, Salyer, Hurt and Super.
Motion carries.
City Clerk
Mins. 9/2/08