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HomeMy WebLinkAbout2006-05-02 Park Board MinutesRiverside Parks and Recreation Board Meeting May 2, 2006 Riverside City Hall 6:00 pm Attending: Sarah Thatcher, Ron Carlson, Jim Frakes, Kathy Rose, Lori Rardeen, Julie Rule Absent: Jerry Hackenberg The meeting was called to order at 6:30 pm by Chairman Jim Frakes. review and approval. No minutes from April were available for 1. Community Center Update Lori Rardeen reported that there had been a lot of use of the Community Center over the last month. About 100 people attended the Town Hall Meeting, about 200 people attended a storm spotter class, about 40 people attended the senior dance and about 200 people attended Betty Burch's mayoral reception. Upcoming events include the City Wide Garage Sale (May 6), the Town Hall Meeting Results (May 8), the employee recognition banquet (May 19), and children's theater (May 21). In June, planned events include Trails Day, the Highland Games and a benefit by Harley Davidson. 2. Old Business Skatepark a. Overall -The concrete pad was poured in April and will be cured toward the end of May. The equipment will arrive on May 17"' and assembly will happen on Saturday, May 20th at 9 am. More learning on the assembly process has indicated there are a lot of parts to be assembled so Brent has agreed with the supplier to trade our unassembled version of the half pipe and picnic table for an assembled version that has been used for about 3 hours. The Board agreed this was a good idea. In addition, by having the equipment arrive a fe;w days early, it will give Public Works a few days to organize all the pieces so that assembly is quicker and smoother. A representative from the city's insurance company will arrive on Monday, May 22"d to provide the final inspection to enable the skatepark to be covered under the city's insurance policy. b. Dailv Inspection Form -Brent reported that both Larry from Public Works and the city's insurance company had reviewed the inspection form and approved. c. SiQnaQe -Brent indicated that he would order the signage for the park so that it co~zld be put up on similar timing to the equipment assembly. d. Assembly Volunteers -Kathy Rose had contacted the Northpointe Fellowship church and they agreed to have their volunteers ready for assembly on May 20`h. Also, Public Works and Park Board members would be available to help. Kathy reported that volunteers less than 18 years old would need to have a waiver signed by their parents to participate in the assembly. Kathy indicated that donuts and lunch would be provided for the volunteers. A list of tools that the volunteers need to bring will be provided. As a backup plan, the Park Board agreed that any overflow volunteers would be directed to work on the plantings at the entrance of E.H. Young Park. e. Grand Opening -There was discussion about whether to have an official grand opening in June, however, there were a lot of other events that were already planned. The Park Board agreed that no grand opening ceremony was necessary unless the Board of Aldermen desired it. Kathy Rose will follow up with the Board of Aldermen. • Homestead Fencing -Brent reported that the additional fencing for Homestead Park was being sent out to bid and was being combined with a bid for fencing in the cul-de-sac which will be used to prevent dumping of trash. • Baseball Field at E.H. Young -Lori Rardeen reported that Lany from Public Works could not make it to the meeting. Lori provided an update based on a conversation with Larry. a. Gradin -Lori indicated that the laser grading of the field was complete. There was some discussion on the topic because Jim Frakes had observed that the field appeared to h~we been graded flat while the Park Board had recommended that it be graded to the specifications that were provided to Public Works in October. Julie Rule will follow up with Larry to obtain more information. b. Benches -Lori indicated that the benches and bleachers had been ordered and were ~~bout 3 weeks from arriving. The Park Board expressed a desire to have the benches and bleaches installed prior to the softball event in June. c. Home Plate -Home plate has not yet been installed which is key to determining whf;re to install the sleeves for the bases. The Park Board expressed a desire to have home pl;~te installed prior to the softball event in June. • E H Young Restrooms -Brent reported that John Jackson is putting together a proposal for the heating of the restrooms. This will help better define if the building should be heated with lamps, solar, etc. Heat is the key element that allows the restrooms to be open in the winter without danger of the pipes freezing. The plan to move the restroom onto sewer from septic is being pursuE;d in parallel. • Easter Egg Hunt -The group reviewed a list of potential improvement ideas for next year's hunt (attached). No decisions were made. • Line Creek Connector Trail from E H Young to Renner Brenner -Brent Miles reported th<<t review by the Core of Engineers was in progress. Brent is currently working on the bid specifications so that when the core finishes review, the trail will be ready to bid. • Event Planning Flowchart- Julie Rule reviewed an early draft of a flow chart to help folks wanting to do events in the parks. There was discussion on the subject since some folks felt that there was already a clear process. Julie will do more investigating to determine if it is needed or if it is lack of knowledge of the current process. • Updated priority list -The group reviewed the updated priority list from the April 15`h meeting. One change was made to remove the "E.H. Young" portion of the Spray Park description so that it could be considered in other locations. Key items that we would like to pursue for funding in the 2006/2007 fiscal include (1) E.H. Young year-round restroom facility (2) signage portion of the streetscape master plan and (3) design of the next section of trail defined by the Master Plan. Separately, it was discussed that a resident in Indian Hills maybe able to help us better define parks maintenance standards which are also on our high priority list. 3. New Business • Recreational Trails Grant -David Blackburn, City Administrator, dropped off a Recreatio~ial Trails Grant through the State of Missouri. The group discussed that this was a good grant for us to apply for in the future since it provides up to 80% funding for projects up to $100,000. The plan is to apply for the grant on the next section of trail that is identified through the master planning; process since a design will need to be submitted with the grant. • Need for New Park Board Members -With Kathy Rose vacating her position on the Park :Board to take on duties as mayor, the Board is at 5 members (versus 7). In addition, one member h~~s had to take a 6 month leave. Kathy reported that she has several interested candidates from each ward and would expect new members to be appointed soon. • Bylaws -There was discussion on exactly how many Park Board members were required to constitute a quorum. Julie Rule will follow up to obtain a copy of the bylaws to clarify. • Street Signage -Brent reported that he was investigating signage for the Streetscape. The first priority is signage at the entry and exit points to Riverside, along with changing the signage 1:o Indian Hills to match the overall. Second priority is to develop the signage for the intersection of Gateway and Vivion. Since this is expected to be a larger sign, Brent mentioned that he was planning to go to SKW for design help on this. • Holiday Decor -Kathy Rose indicated there was interest in selecting holiday decor for our streets given the Gateway Road project is almost complete. • Additional Events -Kathy Rose indicated there was interest in adding a summertime event. The group discussed the possibility of a movie in E.H. Young Park. Lori Rardeen will investigate. There was also interest in expanding the holiday events in December. The group discussed if a tree could be put up in the City Complex. Further investigation is needed. 4. Upcoming meetings Jim Frakes made a motion to have the next Park Board meeting at E.H. Young Park on June 6, 2006, at 5:30 pm. Ron Carlson seconded and the motion was approved. Ron Carlson made a motion to adjourn at 8 pm. Jim Frakes seconded and the motion was approved. 5. Followu List Res onsible Due Date Item • Provide the group a list of tools that volunteers will need to Brent Miles Ma;~ 12 brin for skate ark assembl Brent Miles Mary 20 • • Order skate ark si a e Have copies of skatepark assembly waiver available for Brent Miles May 20 volunteers less than 18 years of a e Kath Rose Y May 20 • Coordinate donuts and lunch for skatepark assembly volunteers on May 20th ith Board of Aldermen to determine if grand Kath Rose Y Jury 6 • Follow up w o enin for skate ark is desired Kathy Rose Jun 06 • Need 2 new Park Board members Lori Rardeen Juii 6 • Investi ate the o tion of movie in the ark tion of putting up a tree in the City Complex the o t i Lori Rardeen Jwi 06 • p e ga Invest in December. Julie Rule M;iy 12 • Determine status of skate ark ant determine details of Trails Da on June 3 ll t 'D Julie Rule May 12 • • o e Call Mike O Follow up with Larry in Public Works to obtain more Julie Rule Jun 6 information on the baseball field laser adin Julie Rule Jun 6 • • Event lannin flowchart investi ation Obtain a copy of the Park Board bylaws to determine how Julie Rule Jun 6 man members are re uired fora uorum Park is in tip-top maintenance condition Youn H E Me er I-an'Y Y M.a 31 Y • g . . Ensure weeded, mowed, etc.) before ma'or events start in June M ' 31 N[a and home plate installed before June bleachers hes B e er La Y Y n y • , , enc events Boasd Aug 06 • Identif holida decor o tions ovement ideas that should be i Board 2~J06 • mpr Decide Easter Egg Hunt