The URL can be used to link to this page

Home My WebLink About2008-09-15 Tourism Enhancement Grant Committee PacketTOURISM GRANT ENHANCEMENT COMMITTEE 2950 NW VIVION ROAD, RIVERSIDE, MO 64150 AGENDA September 15, 2008 6:00 P.M. 1. Call to order 2. Roll call 3. Introductions 4. Tourism Enhancement Grant Process Discussion a. Tom~ism Commission Overview b. Review FY09 Grant Guidelines a Set Futwe Meeting Dates 5. Grant Application Discussion 6. Motion to certify Platte County Arts Council Grant Application 7. Motion to certify Northland Symphony Orchesha Grant Application 8. Motion to certify Bell Road Barn Players Grant Application 9. Motion to certify Highland Games, Inc. Grant Application 10. Adjournment Vv Meredith Hauck, Coordinator of Communications and External Affairs ATTEST: City of 2950 NW ~vion Road Riverside, Missouri 64150 816-741-399$ or FAX 816-746-8349 www.riversidemo.com July z4, z4as ~: 6rantl`unds Avallable for Tour4sm-Relatod Projects In Riverside The City of Riverside invites you to submit a grant proposal related~to expanding and enhancing the tourism industry in iiverside. The grantprogram presents an opportunity for non-profit organizations or government divisions to startup arexpand a tourism-related event or program. Etiglble initiatives will: Increase o The number of first-time visitors to Riverside • o . The number of returnvisitors to Riverside o The lengthofvisftorstays Generate significant research-based return-an-investmentfor Riverside's residents and . businesses Expand the Visiting public's awareness of Riverside's unique history,'events, activities and amenities Atl events must take place within tlxe Gity of Riverside. The Tourism Enhancement Grant Program is the primary method for organizations to receive funding from the Riverside Tourism Commission. To be considered for the grant, Certification forms are due by August 31•and tho final application is due by October 31. Organizationswho receive funding will be notified bythe end of January. Limited fimding opportunities outside of the grant: process are also available for private organizations. , We hope you will take advantage of those funds. Please contact Meredith Hauck at 816/372-9023 or at mhauck(u~riversidemo.com for more information or assistance with your project ideas. Sincot•oly, V~ Meredith Hauck Riverside Coordinator of Communirakiops/R?ctornalAffairs.:'::; "' ... .... • Missouri FY09 City of Riverside Tourism Enhancement Grant (TEG) Application for Certification Information Packet Contents: / Tourism Enhancement Grant (TEG) FY09 Program Guidelines / TEG Application for Certification DEADLINE Completed Application for Certification Form and all required attachments must be received by the City of Riverside Communication Coordinator's office no later than August 31 2008 Faxed or emailed documents will NOT be considered. City of Riverside, Missouri Tourism Enhancement Grant Program FY09 Program Guidelines Approved : 07J01/OS Page 1 of 8 City of Riverside, Missouri Tourism Enhancement Grant Program FYO9 Program Guidelines Table of Contents Chapter Title Page 1. Background: Tourism Tax Fund and the Tourism Enhancement Grant Program 3 2. Program Objectives 4 3. Available Funding 4 4. Applicant Eligibility 5 5. Applicant Certification 5 6. Application Process 6 7. Eligible Expenses ~ 8. Ineligible Expenses, Exceptions and Exclusions 7 9. Reimbursement Procedures $ Approved :07/01/08 ~ Page 2 of 8 Guidelines 1. Background: Tourism Tax Fund and the Tourism Enhancement Grant Program a. Tourism Tax Fund The enabling legislation for Riverside's bed tax specifies what a bed tax is and how it shall be levied. But the legislation is not specific on how funds will be used; only specifying that, "There is a separate Tourism Tax Fund Commission into which all tourism tax revenues shall be deposited and from which only eligible expenditures for promoting tourism shall be made." From State Statute RSMo 67.1363: "The revenue received from the tax shall be deposited in a special fund and used solely to promote tourism. b. Tourism Tax Commission Upon adoption of the tourism sales tax, there shall be established a Tourism Tax Fund Commission to consist of five members appointed by the governing body of the city. Of these members, one shall be a representative of the hotel and motel industry and two shall be active in the tourism industry; the remaining members of the commission will be members of local general business interests of the city. All members shall be residents of the city. The Board of Aldermen shall also appoint a liaison to the governing body, who will serve in anon-voting capacity. c. Tourism Enhancement Grant Program A portion of the Tourism Tax Fund will be utilized to establish and operate a reimbursement program created by the City of Riverside, Missouri to support development and marketing of events, activities and projects that will increase direct visitor expenditures within the City of Riverside. d. Tourism Enhancement Grant Committee The City of Riverside Tourism Enhancement Grant Committee members shall be comprised of the following seven (7) areas of expertise: 1) The Committee Chair will be a member of the Tourism Commission by majority vote of the Tourism Commission 2) A representative of the lodging ihdustry 3) A representative of the attraction industry 4) A representative of the retail industry 5) A representative of the dining or catering industry 6) A representative of the City of Riverside Park Board 7) A Riverside citizen-at-large Members of the Tourism Enhancement Grant Committee will be appointed for a term of three years; but, of the members first appointed, two shall be appointed for a term of one year, two shall be appointed for a term of two years, and three shall be appointed for a term of three years. Members of the commission may serve no more than two consecutive te_ rms. The members will serve without compensation. Approved :07/01/08 Page 3 of 8 2. Program Objectives a. Mission Statement The mission of the Riverside, Missouri Tourism Commission shall be to expand and enhance the tourism industry to make the City of Riverside one of the region's premier destinations through the use of the Tourism Tax Fund b. Goals Through disbursement of Tourism Tax monies, the Riverside, Missouri Tourism Commission will: • Increase / the number offirst-time visitors to Riverside / the number of return trips of current visitors / the length ofvisitorstays e Generate significant research-based return-on-investment for Riverside's residents and businesses • Expand the visiting public's awareness of Riverside's unique history, events, activities and amenities. • Consistently track and report Key Performance Indicators (KPIs) [lodging indicators such as occupancy rates, average daily rates, revenue per available rooms, retail sales tax collection and event attendance]. 3. Available Funding a. Fundine Pools The City of Riverside's fiscal year is July 1-June 30. The City of Riverside will determine the amount of Tourism Tax Funding available for distribution no later than July 31 of each year. Annual Tourism Tax Fund revenue will be allotted to three funding pools: 1) 30% will fund the Tourism Enhancement Grant Program 2) 20%will fund short-term (less than one-year) special projects at the discretion of the Tourism Commission 3) 50% will fund long-term (more than one-year) special and/or capital projects at the discretion of the Tourism Commission b. UnawardedFunds Any Tourism Tax Fund revenue not awarded in categories 1j and 2) in Item 3.a. above will NOT be carried over in their specific categories, but will, instead, be rolled into category 3) of Item 3.a. c. Reserve Funds 10%of each year's Tourism Tax Fund revenue will be held in escrow as an emergency reserve. The total of reserve funds shall not exceed $100,000. d. Minimum and Maximum Fundine Requests Requests for grant funding must be a minimum of $1,000 and a maximum of $10,000. Approved :07/01/08 Page 4 of 8 4. Applicant Eligibility Eligible applicants must be: • not-for-profit • non-religious • non-political organizations • divisions of government located in the service area (defined as the City of Riverside or the County of Platte). 5. Applicant Certification Prior to completing and submitting an application for funding, potential applicants shall submit an Applicant Certification Request. a. The followine documents are required for Applicant Certification: • Completed Applicant Certification Form e List of all officers and board members including employer information • Dated and signed copy of Board By-Laws e Organization Goal Statement e Organization's organizational chart • Current Certificate of Corporate Good Standing from the Missouri Secretary of State (not required of units of government) o Documentation of matching funds from other sources (award letters, letter of donation or credit from source, etc.) Additional documentation maybe required at the discretion of the Tourism Tax Evaluation Committee. • CPA letter of certification and most recent year annual financial statement • Copies of Summary Reports from projects previously awarded funding from the City of Riverside Tourism Tax Fund • A summary (not to exceed one page) of the intended project.application ® Proof of ability to obtain event liability insurance (letter from insurance company) in an amount of at least $2,000,000. (NOTE: A Certificate of Insurance naming the City of Riverside as "additional insured" in an amount of at least $2,000,000) b. Applicant Certification Submission Deadline Completed Applicant Certification Request forms and all required attachments must be received by the City of Riverside Communication Coordinator's office no later than August 31 of each year. Faxed or emailed documents will not be considered. c. Certification Approval or Disapproval Submitted Applicant Certification Request documents will be evaluated for completeness and eligibility by the City of Riverside Communication Coordinator's office. Results will be reported to the Tourism Enhancement Grant Committee no later than September 15 of each year. The Tourism Enhancement Grant Committee will: • Review the Communication Coordinator's evaluation and recommendations • Approve orrecommend re-consideration of Applicant Certification Requests Mail approval or disapproval letters to potential applicants no later than September 30 of each year Approved : 07/Ol/OS Page 5 of 8 6. Application Process a. Application Deadline Approved applicants must complete the Tourism Enhancement Grant Application and prepare all required support documentation. Those completed applications and documents must be received by the Riverside Communication Coordinator's office no later than October 31 of each year. • The Tourism Enhancement Grant Committee will report its completed evaluation to the Tourism Commission for submission to the Riverside Board of Aldermen no later than November 30 of each year. • The Riverside Board of Aldermen will vote to approve or disapprove of the Tourism Commission's recommendations no later than the third Tuesday in January of the following year. b. Scored Applications Applications will be ranked from highest to lowest score. Full funding will be awarded beginning with the highest scoring application, second-highest next, etc. In the event approved applications requests exceed funds available, the first approved application for which full funding is not available, will have the option to revise their project to match available funds or may withdraw their application without penalty. :'Scoring Component Points Possible Supports goals of the Tourism Commission 20 Documented potential for positive return on investment 20 The project is clearly explained 20 Key Performance Indicators are clearly identified and goals are measurable 10 Project is a new or expanded project 10 Project Manager(s) is/are identified and demonstrate the potential to successfully complete the project 10 Project casts are reasonable and well- . researched OS Matching funds are clearly identified and availability of funds are well-documented OS Total Potential Points 100 A minimum of 70 points must be earned for funding consideration. *The Tourism Enhancement Grant Committee reserves the right to deduct a maximum of 10 points for funding requests from applicants who have not demonstrated the ability to successfully complete or fund previous project. Approved :07/01/08 Page 6 of 8 7. Eligible Expenses • Advertising e Collateral Material Design (limited to original work not to exceed 25% of production costs) • Printing • Facility Rental • Equipment Rental • Security • Permits • Eventlnsurance • Exhibit Rentals • Costume Rental • Entertainment e CPA Expenses • Research • Trophies/Awards • Publicity 8. Ineligible Expenses, Exceptions and Exclusions • Postage • Equipment Purchase • Catering • Telephone/Long Distance • Office Supplies • Travel Expenses (transportation, lodging, meals, toll and fees • Administrative Costs (in-house orout-of-house) e Clerical Activities • Consultant Fees • Advance Payments of Any Kind • Alcoholic Beverages of Any Kind • Capital Improvement Costs • Contracted Labor Costs • Cost of Promotional Items for Resale • Costs for otherwise eligible materials that contain (or appear to contain) paid advertising • Lobbying Expenses o Membership Fees or Dues • Activities of homes associations or organizations • Projects not open to the public Approved : 07J01/08 Page 7 of 8 9. Reimbursement Procedures The Tourism Enhancement Grant Program is a REIMBURSEMENT program. The Applicant is responsible for incurring 100% of project costs. a. Vendor Invoices • Vendor invoices must be billed to the applicant. • Vendor invoices must be paid by check from the applicant's bank account. • Vendor invoices must be paid within the annual Tourism Enhancement Grant Program year (January 1 thru December 31). • Vendor invoices must be paid for services/products of an approved project occurring within the Tourism Enhancement Grant Program year (January 1 thru December 31). b. Proof of Pavment • Reimbursements will be processed by the Riverside Communication Coordinator's office and presented to the Tourism Enhancement Grant Committee for approval or disapproval of payment. The applicant must provide a copy of each paid invoice PLUS a copy of the front and back of the accompanying CANCELLED check. In addition, samples of completed components of the approved project (when applicable) such as original ads, photos of billboard, media releases, etc. must accompany the invoice and cancelled check copies. c. Final Pavment Final payment will be processed ONLY upon completion of the approved project AND submission of the Project Summary Report. Approved :07/01/08 - Page 8 of 8 TOURISM ENHANCEMENT GRANT APPLICATION FOR CERTIFICATION 1.Organization Formal Name ' 2. Mailing Address State Zip 3. Street Address (if different from line above State Zip 4. Project Contact Person Title , 5. Daytime Phone (work) Daytime Phone (cell) Daytime FAX 6. Email Address #1 Email Address #2 7/ Attachment #1 List of all officers and including 8lAttachment #2 Copy of organization's bylaws (must be signed & dated). 9lAttachment #3 Copy of organization's goal or mission statement. #4 Copy of m•ganizatiou's orgauizational chart. 11/Attachment #5 Copy of Current Certificate of Corporate Good Standing from the Missouri Secretary of State (not required of units of government). 12/Attachment #6 Documentation of matching funds from other sources (copies of award letters, letter of donation or from source, etc. (Additional documentation may be required at the discretion of the Tourism Tax Grant Evaluation Committee.) 13/Attachment #7 CPA Audit Letter ~1PD most recent year annual financial statement. 14/Attachment #8 Copies of Summary Reports of previous projects awarded funds from this program. (Not applicable to the FYOS-09 applicants.) 15/Attachment #9 Project summary of the intended application. (Not to exceed one page -single spaced - no smaller than 12 pt, font) 16/Attachment #10 Letter fi~mn event insurance company verifying organization's ability to obtain a Certificate of Iusurance in an amount of at least $2,OD0,000.00 naming the City of Riverside as "additional insm•ed". (Actual Certificate will be required only if the project is approved for funding.) 17. I, the authorizing official, attest that this Application for Certification is made with the approval of those individuals who can authm•ize the necessary expenditures for completion of any funded project. I agree to meet all administrative obligations of any funded project and that, if funded, no City of Riverside funds will be used to match City of Riverside TEG awarded funds. President/CEO of Applicant Organization (Print) Mailing Address (Signature) Date Phone # Fax # Email Address 2008 Tourism Enhancement Grant Certification Checklist organization: ~~~.~}-~ CoUV~~ ¢~/~ (,b~.i1Y)U Attachment 1: List of all officers and board members + employer information Attachment 2: Organization Bylaws (~ Attachment 3: Organization's Goal or Mission Statement Attachment 4: Organizational Chart Attachment 5: Current Certificate of Corporate Good Standing Attachment 6: Matching Fund Documentation No mafiur~~-t~~ ~~~s ~ ~ i s ~~~ Attachment 7: CPA Audit Letter + Most Recent Year Financial Statement Attachment 8: Summary Reports from previous years (not applicable in 2008) Attachment 9: Project Summary ao~~ ~--l~~~ns ~ne~r-Iz~ Attachment 10: $2,000,000 Liability Insurance Letter C~~hfi e~ ay ~t~ Reviewed By: ',/~,~~U(~ Dater ~1~3/Q~ TOURISM ENHANCEMENT GRANT APPLICATION FOR CERTIFICATION 1.Organization Formal Name t~tR~rrr/ ~~~Ty a~•s.~o,.1ct J 2. Mailing Address P ~ Bo 2065 kQN3g5 Ct $tate,AA Zip (ac~19.s 3. Street Address (if different from line above ~ fate Zip 4. Project Contact Person \ Title ~ LJONALp ROW NtN i ~SIDfNT 5. Daytime Phone (work) Daytime Phone (cell) Daytime FAX $Ib-$41-3vf50 6. Email Address #1 Email Addr s #2 1NFo 1~~a-~•Je.eooa ~,r~s• o d rou~i,t E1)2~o.JC tv/4S.cc • t t• t t ® t 71 Attachment #1 List of all officers and board members including each person's employer information. 8/Attachment #2 Copy of organization's bylaws (must be signed & dated). 9/Attachment #3 Copy of organization's goal or mission statement. 10/Attachment #4 Copy of organization's organizational chart. J 11/Attachment #5 Copy of Current Certificate of Corporate Good Standing from the Missouri Secretary of State (not required of units of government). J 12/Attachment #6 Documentation of matching funds from other sources (copies of award letters, letter of donation m• credit from source, etc. (Additional documentation may be required at the discretion of the Tourism Tax Grant Evaluation Committee.) 13/Attachment #7'CPA Audit Letter AND most recent year annual financial statement. 14/Attachment #8 Copies of Summary Reports of previous projects awarded funds from this program. (Not applicable to the FY08-09 applicants.) 15/Attachment #9 Project summary of the intended application. (Not to exceed one page- single spaced - no smaller than 12 pt. font) 16/Attachment #10 Letter From event insurance company verifying organization's abllity to obtain a Certificate of Insurance in an amount of at least $2,000,000.00 naming the City of Riverside as "additional insured". (Actual CertiScate will be . required only if the project is approved for funding.) 17. I, the authorizing official, attest that this Application for Certification is made with the approval of those individuals who can authorize the necessary expenditures for completion of any funded project. I agree to meet all administrative obligations of any funded project and that, if funded, no City of Riverside funds will b used to match City of Riverside TEG awarded funds. l~~ ~•p pROt.~~7/aa 1 ~ ~ 2,~ 2.a~fs' President/CEO of Applicant Organization (Print) (Signature) Date p O, ~ox aobs~~ ~ANSa~~/~o ~~t4s 8'!i,-84t3~E8o Mailing Address II'' Phone # Fax # Email Address 11JFoCe~ D ~4,'Yt2CDtJn~_br Qoes-vioa #k7~AT'r~~Nm~..~T ~i Platte County Arts Council Plate PO Box 20652 Kansas City, MO 64195-0652 infoC~plattecountyarts.org www. plattecountyarts.org Board Members Don Browning - President Employer: Self Employed Artist, Owner -Weston Art House 621 Washington St Weston, MO 64098 816.841.3480 Karla Martinez - Vtce President Employer: Northland Regional Chamber of Commerce 634 NW Englewood Road Kansas City, MO 64118 816.455.9911 Kris Smithey - Treasurer Employer: Park Hill School District 7703 NW Barry Rd KC MO 64152 816.359.4000 Pam Marticke - Secretary Employer: Zona Rosa 8640 N. Dixson Ave Kansas City, MO 64153 816.587.8180 Rosemary Salerno - Board Member Employer: Zona Rosa 8640 N. Dixson Ave Kansas City, MO b4153 816.587.8180 Carolyn Henry - Board Member Employer: Concerned Care, Inc 320 Armour Rd, Ste 101 North Kansas City, MO 64116 816.474.3026 Cheryl Thorp - Board Member Employer: Platte County Convention and Visitors Bureau 11724 NW Plaza Circle, #200 Kansas City, MO 64153 816.270.3979 Sara Breedlove - Board Member Employer: Self Employed - Pilates Instructor 400 Armour Road Suite 260 North Kansas City, MO, 64116 816.726.4305 a Platte County Arts Council: The Arts Happen Here! QJesTr~ fl'`d/Ar-rAcMmerrrsk62 Platte County Arts Council PD Box 2Db52 Kansas City, Ma b4~~5-Ob52 `l~ info~plattecountyarts.org L\ www.plattecountyarts.org BYLAWS OF PLATTE-.COUNTY ARTS COUNGiL; INC. ARTICLE 1 -NAME AND PURPOSE Section 1: Name: The name of the organization shall be Platte County Arts Council, Inc., herein after called PCAC. Section 2: Purpose: PCAC is organized exclusively for charitable and educational purposes. The purpose of this organization is to strengthen and enrich the community through the arts by .developing visibility, participation, support, information, education and partnerships, including the sponsoring, organizing and encouraging of community arts activities in the Platte County area. ARTICLE II -MEMBERSHIP Section 1: Eligibility for membership: Application for voting membership shall be open to any individual, family, or organization that supports the purpose statement in Article I, Section 2. Membership is granted after completion and receipt of a membership application and annual dues. Section 2: Annual dues: Membership dues are paid in a calendar year, and are owed in January. The membership levels and dues paid can be changed by a majority vote of the members at an annual meeting of the full membership. Continued membership is contingent. upon being up-to-date on membershp dues The-following membership categories and fees have been voted on: • Individual: $10 Family: $13 • Arts Organization: $25 • Business AfHNate: $100 • Sponsor: anything over $100 Section 3: Rights of members: Each membership category shall be eligible to appoint one voting representative to cast the member's vote in PCAC elections. Sponsors will also get one vote. Section 4: Honorary members: Honorary memberships, on an annual basis, shall be granted to an individual or organization at the discretion of the Board of Directors for recognition or service to the Council through the donation of in-kind services and beyond regular in- kind support. ARTICLE III -BOARD OF DIRECTORS Section 1: Board duties: The governing body of the PCAC is the Board of Directors, herein after called the Board, and elected by the general membership. The Board is responsible for overall policy and direction of the Council. The Board shall have the power to vote on Platte County Arts Council: The Arts Happen Herel Bylaws of Platte County Arts Council, Mc. all Council business, with each Board member allowed one vote. Board members must serve on at least one (1) committee. Section 2: Board composition size: The Board shall consist of no less than six (b) and no more than twenty-four (24} persons. No more than two (2) members that represent any one specific incorporated arts organization shall serve as members of the Board at any one time. There shalt be an effort to maintain a balanced representation of alt segments of the Platte County community. A board member shall be a member in good standing. The board can be increased/decreased at the time of board elections and must be voted on by a majority of the current board members. Section 3: Board elections: The Board shall be elected by the general membership at the annual meeting. Directors will be elected by a simple majority of members present at the annual meeting. The election shall occur as the first item of business at the annual board meeting. Written notice of scheduled elections must be made to alt current members two weeks in advance of the annual meeting. Section 4: Term of office: All directors shall be elected for a term of three (3) years, with the terms of one-tfiifd (1/3) of the board members expiring each year. Vacancies occurring in the board of directors, including vacancies due to an increase in the number of directors, may be filled by the directors then in office. Any director may succeed himself or herself indefinitely. Should term limits be desired at a future time, it can be voted on by a simple majority of the current members/sponsors. Section 5: Removal or resignation: Any director may resign at any time by giving written notice to the board of directors, the president, or the secretary of the Council. Any director may be removed, with or without cause, by the affirmative vote of a majority of the members of the board of directors at a meeting of the board at which a quorum is present; provided, however, that a director may be removed by the board only at a meeting called for the purpose of removing a director and the notice of such meeting shall state 'that one of the purposes of the meeting is removal of the director. ARTICLE IV -OFFICERS Section 1: Officer elections:l"he officers shall be elected annually by the Board at the annual meeting by a majority of board members present. Said officers shall hold office for a term of one (1) year, until the next annual meeting and until their successors shalt have been elected and qualified. Section 2: Additional officers: The Board shalt have the power to create any additional offices the Board deems necessary or advisable. Such positions shall exist for one (1) year and may be renewed annually. Section 3: Removal, resignation, or replacement: Removal or resignation of Officers follows the same procedure as Article III, Section 5. If the replacement of any Officer becomes necessary during his or her term of office, the Board shall have the power to appoint a candidate to fill the vacancy for the remainder of the unexpired term. Section 4: Duties of officers: In addition to the duties prescribed herein, the duties of the Officers of the Council shall be those that usually pertain to their respective offices, or as assigned to them by the Executive Committee and/or the Board of the Council. Heading is President: The president shall be the chief executive officer of the Council. The president shall preside at all meetings of the Board and the members, shalt have the power to transact alt the usual, necessary, Platte County Arts Council: The Arts Happen Here! Bylaws of Platte County Arts Council, Inc. and regular business oftfie Council, andwitfi prior autfiorizatfon oftfie Board may execute such contracts, deeds, notes, leases, and other documents that shall be required by the Council, and in general perform all other duties incident to the office of president, including the power to cast deciding votes in case of a tie and other such duties as may from time to time be prescribed by the Board. Heading if: Vice Presiilent:Tfie vice president shall act as cfifefexecutfve officer in the absence of the president and, when so acting, shall have alt the power and authority of the president. In addition, the vice president shall have such other duties as may from time to time be prescribed by the Board. Heading iii: Secretary: The secretary shall record and' preserve the mihutes of the meetings of the Board and the members, shall be responsible for authenticating records of the Council, shalt cause notices of all meetings of the Board and the members to be given to the members thereof and shall perform all other duties incident to the office of secretary and such other duties as may from time to time be prescribed by the Board. Heading iv: Treasurer: The treasurer shall be responsible for all funds of the Council, shall direct that such funds be deposited in such bank or banks as the Board may from time to time determine, and shall make reports to the Board as requested. In addition, the treasurer shall perform such other duties incident to the office of treasurer and such other duties as may from time to time be prescribed by the Board. Heading v: Ex-officios: The past president of the board, should the expiration of his or her term of office coincide with the expiration of the term as director, may remain an ex-officio member of the Board and/or the EXecutive Committee for one (1) year at the request oftfie President. ARTICLE V -COMMITTEES Section 1: Committee formation: The Board shalt create such committees as it deems appropriate, either as a standing committee or a special committee. Members of committees need not be members of the Council. Section 3: Committee chairs: Chairs are appointed by the president. Their term of office shall continue as such until the next annual meeting of the Board and until their successor is appointed, unless the committee shall be sooner terminated. If no chair is appointed, it becomes the first order of business of the committee to elect its own cfiair. Heading is Responsibility: The chair of each committee is responsible for scheduling and directing meetings and business of the committee as welt as planning a budget where necessary. They are responsible for reporting the work of the committee to the Board and to interpret appropriate Board action back tb appropriate committee personnel. He or she is also responsible for providing written reports for organizational files. Platte County Arts Council: The Arts Happen Herel Bylaws of Platte County Arts Council, Inca ARTICLE VI -MEETINGS Section 1: General membership meetings: The general membership of the Council shall be invited to attend an annual general membership meeting to be held in January for the purpose of electing Board members, in accordance with the provision of these bylaws, and transacting other business as necessary. Meeting will be held at a time and location to be specified by the president and will be preceded by adequate notice to the membership. Heading is Special meetings of the membership: Special meetings of the general membership may be called at any time and for any purpose by the president. Heading ii; Participation through electronic communication: Members may participate in a general membership meeting by means of conference telephone or similar communications equipment whereby all persons participating in the meeting can hear each other, and participation in a meeting in this manner shall constitute presence in person at the meeting. Heading iii: Notice of general membership meetings: Written or printed notice stating the place, Bay, and hour of each meeting, and in the case of a special meeting the purpose or purposes for which the meeting is called, shall be given to all members in good standing not less than two weeks before the date of the meeting, or otherwise shall be announced at the immediately preceding meeting of the members. Heading iv: Quorum: If the provisions of these bylaws regarding notice of meetings have been carried out, a quorum shall be defined as a simple majority of the members in good standing in attendance and those voting by proxy. Voting for the Board can be done by proxy by mailing or e- mailing in a ballot if the member-knows he or she will be absent from the annual meeting. Section 2: Board meetings: The Board shall meet quarterly or whenever necessary to conduct Council business. Such meetings are to be attended by directors, officers, and chairs of committees, and are open to the general membership. All individuals attending said meetings may present reports, make recommendations, and enter into discussion matters brought before the Board. Only directors may offer or second motions, or vote on matters brought before the Board. Heading is Organizational meeting of the board: The annual organizational meeting of the Board shall be held immediately following the annual meeting of the general membership for the purpose of electing officers for the upcoming year. No other business shall be conducted unless notice is given in accordance with special meeting requirements. Heading ii: Special meetings of the board: Special meetings of the Board may be called by or at the request of the president or any three (3) directors. Heading iii: Participation through electronic communication: Directors may participate in meetings of the Board or any committee of the Board by means of conference telephone or similar communications equipment whereby all persons participating in the meeting can hear each other, Platte County Acts Council: the Arts Happen Here! Bylaws of Platte County Arts Council, Ine. and participation in a meeting in this manner shall constitute presence in person at the meeting. Neadingiv: Notice of regular Board meetings: Written or printed notice stating the place, day, and hour of each Board meeting, and in the case of a special meeting the purpose or purposes for which the meeting is called, shall be given to all members in good standing not less than ten (10) days before the date. of the. meeting, or otherwise shalt be announced at the immediately preceding meeting of the members. Heading v: Quorum: A quorum for the transaction of business at Board meetings shall consist of a simple majority of the Board. Section 3: Committee meetings: Meetings may be called by the chair or a majority of the members of a committee, at any time and for any purpose, providing sufficient notice of said meeting is given to each committee member. ARTICLE VII -GENERAL Section 1: Execution of contracts: The Board may authorize any officers} or agent(s) to enter into any contractor execute and deliver any instrument in the name of and on behalf of the Council, and such authority may be general or confined to specific instances. Unless so authorized, no officer, agent, or employee shall have any power or authority to bind the Council by any contract or engagement or to pledge its credit or to render it liable for any purposes or in any amount. Section 2: Indemnification: The Council shall indemnify any director who was wholly successful, on the merits or otherwise, in the defense of any proceeding to which the director was a party because he or she is or was a director of the Council against reasonable expenses actually incurred by the director in connection with the proceeding. Section 3: Distribution upon dissolution: Upon dissolution of the Council, the assets shall be distributed'forone ormore exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code as set forth in the Articles of Incorporation of this Council. ARTICLE Vlll - AMENDfJIEI~T$ Any amendments to the Articles of Incorporation or the Bylaws of the Council must be approved by a majority of the Board. The language of any proposed amendment shall be included with the meeting notice of any meeting at which the amendment is to be considered. 5 ~etary Date Reviewed and/or Amended: 3/25/04, 11 /14/04, 10/24/06 Platte County Arts Council: The Arts Happen Heret Qva.STroN dk o//grrA~H~+tear #3 Platte Platte County Arts Council " ' PO Box 20652 Kansas City, MO 64195-0652 info@plattecountyarts.org www.plattecountyarts.org Mission Statement With the understanding that the arts improve the quality of life in our community for all its citizens, the mission of the Platte County Arts Council is to strengthen and enrich the community through the arts by developing the visibility of the arts, participation in the arts, support for artists and arts organizations, information about the arts and arts events, arts education and partnerships to assist (including the sponsoring, organizing and encouraging of community arts activities) in bringing the arts to the citizens of Platte County. Platte County Arts Council: The Arts Happen Heret QI~~S?lob-#~~/rfjTTAcNMe~~ #'y 'O n O C a 0 ~_ O IV p1 O 3 t7 Qut-s'~'io,a ~ tt ~ ArrficHMf~-r ~5 Missouri Secretary of State Missouri Secretary of State, Robin Carnahan SOS Homo :: Business Services :: Business Entity Search Important Notice: Pale 1 of t We will be performing maintenance upgrades to our Business Services' applications and will not be able to accept online filings, including: Uniform Commercial Code (UCC}, Notary Search, Notary Training, Fictitious Name Registration, LLC Registration, and Annual Reporting, between the hours of 8:00 p.m. and 11:59 p.m. Thursday, August 28, 2008. We apologize for any inconvenience this may cause. Search gBy Business Name ®ey Charter Number ~By Registered Rgent DFor New Corporeuons Verity ~Vedfy Certification Annual Report File Online File Fictltious Namo Registration ®Flle Online File LLC Registration ®File Online Online Orders ®Reglster for Online Orders ®Order Good Standing Order Certified Documents Filed Documents Date: $127/2008 (Click above to view filed documents that ere available.) Business Name History Name Name Type Platte County Arts Goundl, Inc. Legal Nan-Profit Corporation -Domestic -information Charter Number: N00582159 Status: Gcod Standing Entity Creation Date: 417/2004 State of Business.: MO Expiration Date: ~ Perpetual Last Annual Report Filed 7/15Y1008 Date: Last Annual Report Filed: 2008 Registered Agent Agent Name; Office Address: Mailing Address: ROBERT H. SHAW Platte County Arts Council PO Box 20652 Kansas city MO 84195 hops://wwwsos.mo.gov/BusiuessEntity/soskblCorp.asp?1320378 8127!2008 Platte County Arts Council PO Box 20652 Plate Kansas City, MO 64195-0652 ~~~,~ ~ info@plattecountyarts.org ~~ www.plattecountyarts.org The Children's Theatre program has not received any matching funds from other sources at this time. Platte County Arts Council: The Arts Happen Here! a~-r,o~r ~ j3/ R-n-Act4~t:~k `t ~On~~~~~~~~o ~ ~~° w ~3 ~~ 537' ~~ .O.r tU 0(O (') O O O O O O O O C ~ ~ W (~ ~ ~j '~ C ~ N O O~ ~ ~ N N "d C=] o V3 a m ~. Q o o m co c a~~ ao ~.~a~ N a .~ ~ N N ~ `~ ~ ~ ~ ffl p ~ N O N ~ O ~ O ~ 777///=lll w t0 N w 3 N .p (O ~` OO f7~OO O OfNTtO W w w {a OOOOOOOOOOOOO.P ~ ~ ~ N N -~ N -~ W -~ V N OOU Ui 00 O OOOO(W3~ A ~ O O] 0 0 0 0 0 0 0 0 0 0 0 m -i-iaon~cn K o y m ~j ~ N ?~ a to O O ~ O y y ~ n O O N .. i w w ~v w W V A W 0 W 0 0 0 O V f3~ BOO OD W O O O cncnoooo 5 N O N O V N O O O v N n O n "ft ~~ n '~~'7• N N O D ~_ rt (~ moues-noa ~ /S/ A~rrAcHM~v,- at 9 Platte County Arts Council PO Box 20652 !\ ~ Kansas City, MO 64195-0652 info@plattecountyarts.org www. plattecountyarts.org Program Summary Children's theatre was developed by the Platte County Arts Council in 2006 to be a ree summer program, running 6 to 8 weeks in length, where Platte County children are given the opportunity to actin and direct plays. Volunteers from the Platte County Arts Council and the community mentor-the children throughout the program. The program, in partnership with the City of Riverside Parks and Recreation, is held at the Riverside Community Center and attracts families from Platte County into Riverside. Many of the parents end up visiting local businesses during and after rehearsals. The program works as follows: 1. Auditions are held in May to cast the roles for this year's plays. Plays are chosen by adult mentors prior to auditions. Auditions are used to match the child to the role. No chid is ever turned away. Auditions are.conducted by the director, usually a high school student, and an adult mentor. 2. Rehearsals begin after school has let out for the year, generally running 3 or 4 days a week for 6 to 8 weeks. 3. At the end of the program, the children put on 2 performances at the Riverside Community Center for friends, family and invited guests. Performances are open to the public and also draw day visitors into Riverside. In 2008 the performances drew over 200 people per performance. 4. In 2008, 46 Platte County children-(ages 5 to 18) participated in the program. 2009 Plans: 1. Children's Theatre saw the number of children participating almost double in 2008 and we expect it to continue to grow in 2009. 2. 2009 will also see an exciting expansion of the program to include: a) a playwriting workshop b) a play writing contest (middle school and high school children will have the opportunity to write a play) c) Children's Theatre will then perform the play. Platte County Arts Council: The Arts Happen Here! C~J~aGtoN ~ I ~0 1 A~'rACNYn~NV- ~ /O Olin Miller Insurance, Inc. 233 Main Street ~~~~~ Telephone Numbers: P.O. Box 800 krsurance 816-858-3000 Platte City, Missouri 64079 m 816-858-3798 (FAX) www.olinmillerins.com August 29, 2008 City of Riverside Attn: Meredith Hauck 2950 NW VivionRd Riverside,-MO 64150 RE: Platte County Arts Council Policy # 75829576-08 Dear Ms. Hauck: The Platte County Arts Council has advised us that they are applying for a grant with the City of Riverside. The coverage under their current insurance policy written with Auto- Owners Insurance Company will provide a certificate of insurance which will meet the normal insurance specifications for general liability. It is our understanding that municipal entities have a statutory obligation which you are requiring that the Platte County Arts Council certificate of insurance meet. This letter will guarantee that the Platte County Arts Council policy will comply with the statutory obligations of the City of Riverside should the insured be awarded the grant applied for. /Very truly yours, ,~ Olin L. Miller, CIC 2008 Tourism Enhancement Grant Certification Checklist Organization: Na~~-h ~G1-/I(a ~y -mpl~bYly D~/C.l~l~~`jl/Gl. C~ Attachment 1: List of all officers and board. members + employer information Attachment 2: Organization Bylaws Attachmennt,3~: ,O'rganization's Goal or Mission Statement '~Q Attachment 4: Organizational Chart Attachment 5: Current Certificate of Corporate Good Standing f~ Attachment 6: Matching Fund Documentation Attachment 7: CPA Audit Letter+ Most Recent Year Financial Statement Attachment 8: Summary Reports from previous years (not applicable in 2008) Attachment 9: Project Summary ~~,~~d ~pYil -~ c~a~cev~ ~-f'eU~V-`~~ h 19V- ~c,~- o of "Gom pe-i~rl-i ~ W ~~~ ~' Attachment 10: $2,000,000 Liability Insurance Letter ~ 1 I DD D, DD(~ = L6Y-•~iYY-'I ~ d yVl`~ GI~ ~t1ta~-~-~y a~~rnou~-t ih fire ~~v-~~i ~ >~y ~~i-f-F Reviewed By: ~ , Date: OI ~~~ pg TOURISM ENHANCEMENT GRANT APPLICATION FOR CERTIFICATION 1.Organization Formal Name NORTHLAND SYMPHONY ORCHESTRA 2. Mailing Address P.O. BOX 12255, KANSAS CITY State MO Zip 64152 3. Street Address (if different from line above State Zip 4. Project Contact Person KEELEY WAUGH Title VICE PRESIDENT 5. Daytime Phone (work) 816-932-1050 Daytime Phone (cell) 816-674-5097 Daytime FAX 816-932-1484 6. Email Address #1 Email Address #2 NORTHLANDSYMPHONYORCHESTRA@YAHOO.COM BLUESAIL34@HOTMAIL.COM .i i i i ~~ .i ~ ~ 1 i i 7/Attachment #1 Lisf of all officers and board members including each person's employer information. 8/Attachment #2 Copy of organization's bylaws (must be signed & dated}. 9/Attachment #3 Copy of organization's goal or mission statement. 10/Attachment #4 Copy of organization's organizational chart. N/A -SEE ATTACHMENT #1 & #3 11/Attachment #5 Copy of Current Certificate of Corporate Good Standing from the Missouri Secretary of State (not required of units of government). 12/Attachment #6 Documentation of matching funds from other sources (copies of award letters, letter of donation or credit from source, etc. (Additional documentation maybe required at the discretion of the Tourism Tax Grant Evaluation Committee.) NONE RECEIVED FOR FY09; SEE ATTACHMENT #6 FOR LIST OF PLANNED REQUESTS 13/Attachment #7 CPA Audit Letter AND most recent year annual financial statement. NO AUDIT PERFORMED; SEE FY07 FORM 990 PREPARED BY CPA AND FY08 DRAFTED FINANCIALS 14/Attachment #8 Copies of Sgmmary Reports of previous projects awarded funds from this program. (Not applicable to the FY08-09 applicants.) NJ/r~jj 15/Attachment #9 Project summary of the intended application. (Not to exceed one page -single spaced - no smaller than 12 pt, font) 16/Attachment #10 Letter from event insurance company verifying organization's ability to obtain a Certificate of Insurance in an amount of at least $2,000,000.00 naming the City of Riverside as "additional insured". (Actual Certificate will be required only if the project is approved for funding.)CAN PROVIDE $2,000,000 IF REORUIED; SEE $1,000,000 CURRENT POLIC 17. I, the authorizing official, attest that this Application for Certification is made with the approval of those individuals who can authorize the necessary expenditures for completion of any funded project. I agree to meet all administrative obligations of any funded project and that,.if funded, no City of Riverside funds will be used to match City of Riverside TEG awarded funds. ~] /]/'I /[ CASEY A. WILLIAMSON T~~'11.tW~GL12~'1N 8/28/08 - President/CE0 of Applicant Organization (Print) (Signature) Date 10608 NE 102ND TERR, KANSAS CITY, MO 64157 816-674-3771 816-512-4790 Mailing Address Phone # Fax # Email Address CASERS1977@HOTMAIL.COM - Q ~sd~~# 7 ~I~.~~~-~~ Y O ~ N .~ , v ~ ~ p N O N Q- U d N ~ ~ O ~a 'C o O m Z N C O . ~ C Y N ~ ~ ~ ~ Q O y o E ~ o U _ ~' °- is m r o ~ ° m d ~ ~ .U N O YO U ~ N ~ O C ~ ~ ~ c o in . O m ~ Q ~ c ~ '- i a N ~ n, ~ ~ o a ~ ~ cd a f o CU ca m ~ `o p c m c~ N o O x o N ~ d ~ U a~ o~ ~ ° ~ ~ o tp N U ~ j j O Y ~ U a ~ ~ ~ X 0 0 a ~~ a E U .O O O ~ m N o ~ ~ ~~ '~ ~ ~ ~ N O Q N o ~ ~ O U J J ~C ~ ~' L U ~ V ° ~ t tl p ~ (U N U a E •~ a y y O ~ N U N L f/1 w C y Q o U ~ m ° co m ¢ ~ y U a E m c 2 v c ° Y ~ ° U ~ c d °o = N BC ~ c a ~ ~ E U o m Y ~o a m ~~ m o c mo 2 2S ° ~ o aci c d m m m - I o d °- ~ m o 0 Z ~ Y U C7 ~ U O 2 Q Z [C Q ti ~ U c E L N y d) 61 O O O O) O d) W d) m O F- - O O O r O O O O O O O 0 -a C ro W O N O N O N O N O N O N O N O N O N O N O N O N N N N N N N N N N N N N ° C G C C C C C C C C G C ~ (~ > > > J 3 7 > > > ' > 7 ' ~ '~ -J ~ '~ ~ '~ ~ 7 ~ ~ 7 C L T > Q ~ U ~ N ~ E u to N > > ¢ > ~ ~ ~ . U Y o m ~ O ~ ~ n. tL n. U ~ i L ro - ~ lA ~' Y O, Y ~ C N d U ~ ~ ~ W ~ ~ ~ 3 N - ~ of N L N °. O .c ( t 6 ~.+ C J ~ ~ ~ 2 2 ~] m m U LL ~ d Cn ~ O (~ C y ~. ~ L d ~.. w ~ d ~ y o O O O o O O O Q ~ y y d U U N ~ i ~ ~ ~ i i N ~ V d a s > in F- o 0 0 0 0 0 0 0 ~ O3 N (~ 0.. _ Quest-ia~# J' ~"~I''~cl~uett7'#~ - BYLAWS OF THE NORTHLAND SYMPHONY ORCHESTRA ASSOCIATION ARTICLEI Offices Section 1. Name The official name of the organization shall be the Northland Symphony Orchestra Association, hereto abbreviated as NSOA or NSO. Section 2. Address The principal office of the NSOA will be in Platte County at Box 12255, Kansas City, MO 64152-2255. ARTICLE II Purpose Section 1. Mission Statement The purpose of the NSOA shall be to promote musical activities in the community as described in the Articles of Incorporation. ARTICLE III Board of Directors Section 1. General Powers The property and business of the NSOA shall be controlled and managed by its Board of Directors. The Board of Directors shall make all the rules and regulations which it deems necessary for the management of the NSOA and for the orderly conduct of the NSOA's affairs, not inconsistent with the articles of incorporation and the bylaws of the NSOA. Section 2. Number and Term The Board of Directors shall beself-sustaining and shall consist of not more than twenty-five (25) directors to be elected by the members of the Board of Directors to serve a term of (2) ttvo years. The terms for all board members will be from July ls` to June 30'h. Section 3. Vacancies The Board of Directors shall fill any vacancy occurring in the Board of Directors. Nominations for membership on the Board of Directors may be made at any time by any member of the Board of Directors. Any candidate for Board of Director membership can be voted on after their nomination. Section 4. Compensation Directors shall not receive compensation for services rendered to the Board. Directors shall receive reimbursement upon furnishing a receipt for goods or services purchased on behalf of and used by the NSO. Section 5. Removal Any director elected to the Board of Directors maybe removed by a vote of hvo-thirds (2/3) majority of the Board of Directors whenever in its judgement the best interests of the NSOA would be served. . Section 6. Advisory Board The Board of Directors may establish an Advisory Board consisting of persons requested to assist the endeavors of the association. There will be no set limit to the number of members. Members of the Advisory Board will not hold voting privileges. Section 7. Donors of Record Each Board Member is expected to be a donor of record during each fiscal year they serve on the Board of Directors. ARTICLE IV Officers Section 1. Officers The Executive Committee of the Board of Drrectors shall consist of a President, Vice President, Secretary and Treasurer. They shall be elected at the annual board meeting to serve a term of one (1) year or until their successors are duly elected and qualified. Officers may be re-elected. Section 2. Removal Any officer elected may be removed by a vote oftwo-thirds (2/3) majority of the Board of Directors whenever in its judgement the best interests of the NSOA would be served. Section 3. President The President shall be the principal executive officer of the NSOA and shall in general supervise and control all of the business affairs of the NSOA. The President shall preside at all meetings of the NSOA and the Executive Committee plus any specially called meetings. Additional responsibilities include the annual contract with the Music Director, and maintaining the NSO's good standing with the state of Missouri. Should the President leave the NSO Board of Directors after their term expires, they still agree to be `on call' to the Board of Directors to help preserve organizational memory and continuity. Section 4. Vice President In the absence of the President or in the event of the inability of the President to act, the Vice President shall perform the duties of the President, and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. The Vice President shall perform other duties as assigned by the President or the Board of Directors. Section 5. Treasurer The Treasurer shall handle all funds and securities of the NSOA, and make monthly reports to the Board of Directors. Any financial matter that impacts the NSO shall be brought to the immediate attention of the President. The Treasurer is also responsible for ensuring the appropriate state and federal income tax forms are filed in a timely fashion. The Treasurer will serve on the committee for any NSO fund raiser. Section 6. Secretary The Secretary shall keep the minutes of all board meetings; keep records of attendance at board meetings; give notice of all board meetings and other notices as required by law or these bylaws; be the custodian of all books, correspondence and papers relating to the business of the NSOA, except those of the Treasurer, Grant Committee chair, and NSO Librarian. ARTICLE V Meetines Section 1. Meetines The Board of Directors shall have no less than (6) board meetings a year including the annual meeting. Section 2. Annual Meeting The Board of Directors shall meet annually at a time convenient for the Board. Section 3. Special Meetines Special meetings of the Board of Directors may be called by the President as deemed necessary, or by written request of at least four (4) board members. Notice of special meetings must be communicated to the directors at least five (5) days prior to the meeting. Section 4. Ouomm A quomm shall be one-third (1/3) of the number of board members, but can be no less than five (5) board members, or the Executive Committee acting unanimously. Business shall be transacted by majority vote of the directors present, and any action taken shall be deemed to be the action of the whole board. A member may call for a secret vote on any action by the Board of Directors. Section 5. Nonce All Board members of the NSOA shall be notified of board meetings by mail via the U.S. Postal Service, a-mail or telephone at least 5 days prior to the meeting. All applicable laws of the state of Missouri shall apply to meetings of the NSOA. Section 6. Conduct The conduct of the board meetings, of committee meetings and of any other procedure not covered by these bylaws shall be handled in the manner prescribed by Robert's Rules of Order, Newly Released. Matters handled by the Board of Directors or the Executive Committee via e-mail are considered as valid and binding as business conducted in regular board meetings. ARTICLE VI Committees Sectionl. Executive Committee The Executive Committee shall consist of the elected officers of the Board. The purpose of this committee is to advise the President on matters pertaining to that office. Additionaily, the Executive Committee is responsible for preparing a prospective annual budget and making any revisions to the bylaws or other official documents prior to the annual meeting. Section 2. Nominatine Committee The Nominating Committee shall consist of three (3) members of the Board who shall be appointed by the President at least hvo (2) months before the annual board meeting. The Nominating Committee shall prepare a slate of officers and board members and present it at the annual board meeting. Nominations from the floor maybe made at that time. Voting maybe by secret ballet should there be more than one candidate for any office or upon the request of a board member. Section 3. Special Committees The Board of Directors may establish other committees and may appoint individuals to those committees for the purpose of advising the board and forwarding the work of the NSOA. These committees include but are not limited to the following: Advisory, Grants, Public Relations, Concert Operations, and Annual Fundraiser. The duties of these committees are as follows: Advisory: Responsible for long-term strategic planning for the NSO; also provides direction to the board regarding legal, financial, or other matters as needed. This committee shall meet no less than twice per year, and shall make a report at each annual meeting. Annual Fundraiser: Serve on the larger NSO fundraiser committee as the Board of Directors' representatives. Make regular reports to the board of directors regarding the event's progress or matters that require the Board's input. Concert Operations: Provide post-concert treat; plan any post-concert receptions; plan Musician Appreciation Luncheon; serve as ushers. Grants: Writes, submits and provides follow-up for grants; searches out new grant possibilities. Public Relations: Writes and distributes press and a-mail releases; monitors NSO voicemail and e-mail; produces and distributes programs, reminder postcards, and season brochures; updates online listings; and is responsible for the NSO's website. ARTICLE VII Reports and Fiscal Year Section 1. Reports: President At each annual meeting, the President shall review the year just past and offer guidance for the upcoming season. Section 2. Reports: Treasurer The Treasurer shall make a financial report at the annual board meeting covering the entire fiscal year, and a copy shall be provided to each board member. The financial records shall be audited (person or organization) through purchase or donation. Section 3 Reports Advisory Committee The Advisory Committee shall make a report at the annual meeting covering steps taken in the past year toward the NSO's growth, as well as any other matters that required their expertise. Section 4. Fiscal Year The fiscal year shall be from July 1~` to June 30`h. ARTICLE VIII Contracted Services Section 1. Music Director The services of the NSOA Music Director shall be contracted. The Music Director will be responsible for season planning, orchestra development, and assist in fundraising and other duties as designated in the annual contract. The Music Director shall also serve as an ex officio member of the Board of Directors and all committees. Section 2. Other Services The Board of Directors may contract for other services as deemed necessary. ARTICLE IX Restricted Funds Section 1. Restricted Funds Funds designated for a specific purpose shall be expended only for said purpose. ARTICLE X Bvlaws Section 1. Amendments The Board of Directors may amend these bylaws at any meeting, provided that the proposed changes are submitted to the Board of Directors in writing. Section 2. Adoption Adoption of amendments and revisions shall require a hvo-thirds (2/3) majority vote of those directors present. Section 3. Review These bylaws shall be reviewed on an as needed basis but no less than every hvo (2) years. ARTICLE XI Dissolution Section 1. Dissolution In the case of the dissolution of the NSOA, all funds and assets remaining aRer the payment of authorized expenses shall be distributed. In accordance with the Articles of Incorporation, all funds and assets shall go to non-for-profit organizations with a preference given to those which support the performing arts, and no part shall be distributed to any private individual. Approved and adopted by the Board of Directors: January 26, 1993 Reviewed and adopted by the Board of Directors: May 21, 1996 Revised and adopted by the Board of Directors: January 19, 1999 Revised and adopted by the Board of Directors: October 1, 2002 Revised and adopted by the Board of Directors: Juty 23, 2004 Revised and adopted by the Board of Directors: August 5, 2007 Howard Behr, Jr., President Ken Richcreek, Sr., President John Leisenring, President J. Craig Sherry, President Ken Richcreek, Sr., President David Ramsey, President al~~~~~°~~`- ~~z~lo~ F ~9 PP-~~~ oEr~" Northland Symphony Orchestra Association Mission Statement The Northland Symphony Orchestra is a community orchestra with a threefold mission: • to make classical music accessible to all people in the metropolitan Kansas City area; • to provide student, community and professional musicians with an opportunity to perform and improve their musicianship; and to promote the arts through collaboration with other community arts organizations. Description of Organization The Northland Symphony Orchestra (NSO) has been providing quality classical music to the Northland free of charge for 41 years. Our orchestra is composed of approximately 70 musicians. One third are students (high school or college age), one third community volunteers, and one third are paid professional musicians, as mandated in the organization's bylaws. Our student musicians are able to hone their craft alongside professional musicians who are selected for their mentoring abilities as well as their performing talent. In fact, many of our professional players are music educators in the Northland's school system and have played with us for over ten years. Our community musicians axe also singularly loyal and enjoy having a place to continue to play. The NSO has never charged for a concert; additionally, we have no staff. All donations received directly fund our concerts. Each concert costs approximately $7,000-$7,600 to produce. The funds are used to pay our Musical Director, the professional musicians, a lighting technician, insurance fees, as well as the cost of any paid advertising. The NSO has a true working board: all board members contribute financially as well as generously give their time to provide whatever services the NSO requires to have a successful season. We have been operating with stable financial security for the past nine years. In fact, the NSO continues to see an increase in the Friends of the NSO donations and concert attendance which both indicators of audience satisfaction. For the past three years, the Northland Symphony Orchestra has hosted a fundraiser entitled A Taste of Zona Rosa. This event features one-of-kind violins decorated by local artists, which are placed on display at Zona Rosa and then auctioned off to benefit the orchestra. This event has been great success and we are currently planning our fourth annual A Taste of Zona Rosa fundraiser. STATE OF MISSOURI CORPORATION DIVISION CERTIFICATE OF GOOD STANDING I, ROBIN CARNAHAN, Secretary of the State of Missouri, do hereby certify that the records in my office and in my care and custody reveal that NORTHLAND SYMPHONY ORCHESTRA ASSOCIATION N00016766 was created under the laws of this State on the 18th day of July, 1975, and is ul good standing, having fully complied with all requirements of this office. IN TESTIMONY WHEREOF, I have set my hand and imprinted the GREAT SEAL of the State of Missouri, on this, the 29th day of August, 2008 ~~ Secretary of State Certification Number: 11056518-5 Reference: Verify this certificate online at http:/hvww.sce.mo_gov/businessentiTy/verification Robin Carnahan Secretary of State 2008-2009 Grant Schedule When What Status How Much Jttne 2008 • Geraldine & R.A. Barrows Foundation Letter New $3,500.00 • Richazd J. Stem Foundation for the Arts Full Proposal New $1,500.00 • Mary Elizabeth Martin Scholarship Trust Proposal New $1,000.00 Juiy 2008 • North Kansas City Hospital Letter New $2,000.00 • Union Pacific Raihoad Online Application 2"a try $? • Kansas City Southern Proposal New $? • Ingram Family Foundation Letter New $2,000.00 August 2008 • Francis Family Foundation Online Application Received 06 $3,700.00 • Ralph L. Smith Foundation Letter/Call Foundation New $2,500.00 • Nordstrom Corporate Contribution Program Proposal New $? September 2008 • Curry Family Foundation Online Letter of Intent Received 06 $? • City of Riverside Letter Received 07 $2,000.00 • Kauffman Proposal Received OS $7,000.00 • Platte County Eleemosynary Society Proposal Received 06 $? October 2008 • Neighborhood Tourism Development Fund Proposal Received 08 $5,000.00 • Linda T. Watson Family Foundation Letter New $1,000.00 Noven:ber2008 • Harrah's Proposal Received 06 $1,000.00 • J.B. Reynolds Foundation Letter of Intent New $? December 2008 • Nearly New Shop Proposal Received 06 $? • Smoliaz Foundation Letter of Intent New $? January 2009 (All proposals for 2009-2020 season) • ArtsKC Fund Online Application New $? • Harvest Ball Check online New $? • Platte County Parks & Rec Proposal Received 08 $1,500.00 February 2009 • Martha Lee Cain Tranby Proposal Received 08 $1,500.00 • Ford Motor Company Letter Received 07 $2,500.00 March 2009 • Richard & Maureen Durwood Foundation Letter New $1,000.00 • Blue CrossBlue Shield Proposal New $1,500.00 April 2009 • Carol Swanson Price Foundation Letter New $1,000.00 May 2009 • Target Online Application Received 07 $1,000.00 -QuessH~x~ is/~~-~~~-~7_ NORTHLAND SYh1PHONY ORCHE$TRAASSOCIATION Statement of Revenue and Expenses Juty 1,2007 thru June 30, 2008 Revenues Expenses Totals Beginning Balance 7Ml2007 DDA 8022411 $13,555.08 MMDA 5802972 S 2,707.67 Certifcates of Deposes $ 6,401.71 TOTAL BEGINNING BALANCES $21,064.46 Revenues: Corporate Ford Motor Comparry HalMarkVIP $ 400.00 Nearty New Shop Target $ 1,000.00 ParlNille Rotary $ 5,000.00 Foundation Plane County Eleemosynary Harrah'sMOnh Koreas Cdy Trust Kansas City Neighborhood Tourist Fund $ 5,000.00 Muriel Mcerien Kauffman $ 7,(x)0.00 Platle County PaR6 & Rec. $ 1,500.00 FfanCLS Family Foundation Curry Foundation NKC Hospital MarOm LCa!n Trantry PAUSic Ennchmen[Ftl $ 3,000.00 Government City of RiversWe S 2,000.00 Otherincome Friends of N50 $ 7,843.16 Conran Donations $ 289.00 C.O.F,A. Coalition $ 454.62 Platte County ARS DOUnaI $ 100.00 Interest $ 242.59 Zona Rosa Fundraiser S 990.00 Other Income $ 483.00 HS competiL'on Total Revenues $ 36,102.37 Expenses: Operating Expenses Insurance $ 451.00 Annual RegfstrationFee $ 15.00 PO BOx Rental $ 40.00 Atlmin. ExpereeNolcema0 $ 293.75 Vocemail AdveRising Printing/Posta9e $ 101.71 Postage Young Artists Judge Websfte ONer Fundraiser Expenses Postage Printlng Beverages EnteRalnment Instnanent stands/cases Weceae maintenance Cred'R Card Expenses Concert Expenses Conductor $ 8,275.00 Musblare $24,635.00 Facility Rental $ 811.25 Music RentaVLMznsing $ 2,711.74 L'wens6lg concen Receptions Printirx3/POStage S 3,159.12 Postage flecordirg S 199.00 MLSceI!aneous Total Expenses $40,792.57 Beginning Balance+Revenues-Expenses $15,374.26 Entling Balance as of 6r302008 DDA x((#241 $13,256.07 MMDA 8802972 $ 2,118.19 Change name to °IndNldual Donations' TOTAL ENDING BALANCES $16,374.26 - Qu~s~;~-~/3~t~~f~-#7 - Short Form Form 9g0-EZ Return of Organization Exempt From Income Tax Under section 501(c), 527, or 4947(ax1) ofthe Internal Revenue Code '(except black lung benefit trust or private foundation) ~ SporSOr"u,g w9anizaUons, and conlroiring wgaNxations az defned In section 512(b)(13) must tits Fwm 990. NI oUur DeparMent of ll>e Treasury wOanBaUOre with gross reeeipls less Ihan $100,000 arM total assets less Ulan $250,000 at the eM of the year may use this f Internal Revemre Service ~ The wgani:aGOn may have to useacopya/IDrs ralwn to seesrysfefe repwling regpDwnanls. A For the 2006 c+ B Check li applicable: Atldress change Name change Initial retwn Final return ear, or tax year beg C Name o(wganizaUon °; ~ Number and sUeet (or P.O. OMB No. 15451150 2006 aen to Publ tnSpeGtlOn 30 Employer Idenliacation number 51-0172524 Telephone ,camber ptlL1` Cily or teen, state w comUy, and 21P t 4 Amerrtlea retwn fns1NC' F Group Exemption . tons, ~ Application panain PARKVILLI; MO 69152 Number ........... • Secflon 507(c~'9) organ/zat/ons and4947(aX1) nonexempt charitable trusts G Accounting method: X Cash Accrual mustattachacom lefedSchedu/e:d Form 990or990-EZ, Other s eclf ~ H Check ~ if the organization is not Website: ~ N/A reqquired to attach Schedule B (Form 990, J Organization type check onl one) - X 501(c) ( 3) ~ (insert no.} g9g7(a)(1) or 527 990~EZ, or 990•PF). K Check ~ if the organization is not a section 509(a)(3) supporting organization and its gross receipts are normally not more than $25,000. A return is not required, but if the organization chooses to file a return, ba sure to file a complete return. L Add lines 56, 6b, and 7b, to line 9 to determine gross receipts; if $100,000 or more, file Form 990 instead of Form 990•EZ ............................ .................................... - $ 47, 513 Parr I Riavercue. Fvnanaec. anrf Chances in Net Assets or Fund Balances (See the instructions.) and similar amounts received ............................................. grants 1 Contributions gifts 1 47, 332. , , , 2 Program service revenue including government fees and contracts ..................................... 2 3 Membership dues and assessments ................................................................. 3 4 Investment income ................................................................................. 4 181 . 5a Gross amount from sale of assets other than inventory ..................... 5a b Less: cost or other basis and sales expenses .......... . .................. 5 b n c Gain or (loss) from sale of assets other than inventory {line 5a less tine Sb) (attach schedule) .............................. 5c Y 6 Special events and activities (attach schedule). It any amount is from gaming, check here ... ~^ N e a Gross revenue (not including $ S ~y~-~~~~~ ~ ... . reported on tine 1} ........... b Lass: direct expenses otherihanfundraising expenses .................:... 6b c Net income or (loss) from special events and activities (line 6a less line 6b) ............................ 6c 7a Gross sales of inventory, less returns and allowances ..................... 7a b Less: cost of goods sold ................................................. ?b c Gross profit or poss) from sales of inventory (line 7a less line 7b) ..................................... 7c 8 Other revenue (descriha ~ ~ ) - ~ 8 9 Total revenue add lines 1, 2, 3, 4, 5c, 6c, 7c, and 8} ......................... . ..................... ~ 9 97 , 513 . 10 Grants and similar amounts paid (attach schedule) ................................................... 10 11 Benefits paid to or for members ..................................................................... 11 E x other compensation, and employee benefits ................................................. 72 Salaries 12 E , 13 Professlona!fees and other Payments to independent contractors ...................................... 13 s and maintenance .......................................................... utilities 14 Occupancy rent 14 E , , , and shi in ....................... 9 P P 9 PP 9 .................................. osta e 15 Printin ublications 15 866. s , , , 76 Otlcer expenses (descrihe ~ See Other Expenses Statement ) .... 16 49, 185 . 17 Total ex enses add tines 10 throw h 16 ........................................ . ................. ~ 17 50, 051. 18 Excess or (deficit) for the year (line 9 less line 17) .................................................... lS -2, 538. N s 19 Net assets or fund balances at beginning of year (from line 27, column (A)) (must agree with end•of•year E E figure reported on prior year's return) .............................................. .................. 19 23 753. T r 20 Other changes in net assets oriund balances (attach explanation) ..................................... 20 s 21 Net assets or fund balances at end of year (combine lines 18 throw h 20) ............................ ~ 21 21, 215 . Part tl Balance Sheets - If Total assets on line 25, column B) are $250,000 or more, filo Form 990 instoad of Form 990~EZ. (See lnstruclions) (A} Be innin of ear B) End of year and investments ..................................................... 22 Cash savings 23, 753. 22 21, 215. , , 23 Land and buildings ................................................................. 0. 23 0. 24 Other assets (describe ~ ) .................... 0. 24 0. ...................................................................... 25 7otalassets 23 753. 25 21 215. . 26 Total liabilities (describe ~ ) .................. 0 . 26 0. 27 Net assets or fund balances (line 27 of column (B} must agree with line 21) . 23 753. 27 21, 215. BAA For Privacy Act and Paperwork Reduction Act Notice, see the separate instructions. TEEAOStz otnvm Form 990-EZ (2006) nnn vv innnc. ~rnnmvr.nam eVMDUnUV nR!`vF.RTRA ARSr1CT ATTnN 51-0172524 Page? art III Statemen# of Pro ram Service Accom lishments See tfie instructions. Expenses What is the arganitatian's primary exempt Wrpose? SYMPHONY ORCHESTRA CONCERT '(Required for 501 {c}(3) Describe what was achieved in carrying out the organization's exempt purposes, In a clear and concise manner, describe the services provided, the number of persons benefited, or other relevant information for each and (4) organizations and 4947((a}(1) trusts; optional r ram title, for others) 28 FIVE FREE CONCERTS_WITH OVER 300 PATRONS ATTENDING EACH___ _ ___ _ _ OF THE _PERFORMI?~bTCES _ _ _ Grants $ 0. If this amount includes forei n rants, check here ................ ~ 28a 39 655. ------------------- ------------ -------- ---------- <Grants $ ) If this amount includes forei n rants, check here ................ > 29a 30--------------------"----------.-.___----------~----- Grants $ if this amount includes forei n rants, check here ................ > 30a 31 Other program services (attach schedule) ................................................................ {Grants $ ) If this amount includes forei n rants, check here ................ > 31 a 32 Total ro ram service ez eases add lines 28a throw h 31a) ........................................... > 32 39 655 . Part IV List of officers. Directors. Trustees. and Kev EmDloVees (List each one even If not compensated. See Instructions) (A) Name and address (B) Title and average hours per week devoted to os(tion (C) Compensation <if not paid, enter -0-.) (D) Contributions to employee benefit plans and deferred com ensalian (E) Expense account and other allowances DAVID RUMSEY ___________ 981 NORTHWYCK LIBERTY MO 64068 PRESIDENT 1 0. 0. 0. CHRI_S_TINA_CUTCLIFFE _ _ _ _ _ _ 1859 MALLARD DR. LIBERTY MO 69068 VICE PRES ~. o. o. a. CARRIE _VANDERFO_RD _ _ _ _ _ _ v _ 127 W 10TH KC MO 64151 SECRETARY --------------------- 1 0. 0. 0. See List of Officers; Etc. Siatement_ _ _ Part V Other Information Nota the statement re virement in the instructions Yes No 33 Did the organization engage in any activity not previously reported to the IRS? If 'Yes,' attach a detailed descripiton .......................................................................... : of each activity 33 X ........... ............. 34 Were any chafes made to the organizing or governing documents but not reported (o the !RS? If'Yes,' attach a conformed copy of the changes ........ 34 X 35 if the organization had income Irom business activities, such as those reported an lines 2, 6, and 7 (among others), buhot reported on Form 9.90-T attach a statement explaining yaurreason (ar not reporting the income on Farm 9`10.7. a Did the organization have unrelated business gross income of $1,000 or more or 6033(e) notice, reporting, and ............................................................ ... rox tax re uirements? 35a X .......................... .. q p y b If 'Yes; has it tiled a tax return on Form 990•T for this year? ............................................ ........... .. 356 N/ 36 Was there a liquidation, dissolution, termination, or substantial contraction during the year? .............................. ...................,......... ...... (If 'Yes; attach a statement) 36 X ............... _ . .. 37a Enter amount of political expenditures, director indirect, as descritred in the instructions ................... > 37a 0 . b Did the organization file Form 1120-POL for this year2 ................................................................ 37b X 38a Did the organization borrow from, or make any loans to, any officer, director, trustee, or key employee or were any such loans made in a prior year and still unpaid at the start of the period covered by this return? ................... 38a X b If'Yes,' attach the sch specified in the line 38 instructions and enter the amount involved ......... .. ... .............. ........... .. 386 N/A 39 501(c){7) organizations. Enter: alnitiation fees and capital contributions included on line 9 ................................. 39a NIA b Gross receipts, included on line 9, for public use of club facilities ........................ .. 396 N/A BAA - ~--r~aomz ovrvor Form 990•EZ (2006) 'orm 990~EZ 2006) NORTHLAND SYMPHONY ORCHESTRA ASSOCIATION 51-0172529 Pa e 'art V Other Information (Note the statement requirement in the instructions) (Continued} 40a 501 (c)(3} organizations. Enter amount of tax imposed on the organization during the year under: sectton 4911 ' ;section 4912 ~ ;section 0.955 6 50t (c)(3) and (4) organizations. Did the organization engage in any section 4958 excess benef(i transaction during the Yes No year or did it become aware of an excess benefit transaction from a prior year? If'Yes,' 40b X attach an explanation ........................................................................................... c Enter amount of tax imposed on organization managers or disqualified persons during the year under sections 4912, 4955, and 4958 .................................................. d Enter amount of tax on line 40c reimbursed by the organization ....................... . . ..... ~ e All organizations. At any time during the tax year, was the organization a party to a prohibited tax shelier transaction? ............................................................................................... 40e X 41 List the states with which a copy of this return is filed ~ MO 42aThebooksaraincareof~ BEVERLY ROGGENKADIP _ _ _______________ Telephonera.~ (816_) 79_6_-5_9_9_4_ Lacatedat~ 6720 N_ASKEW GLADSTONE_MO _64119 __________________ZIP+4~ 64152___ _____ bAt any time during the calendar year, did the organization have an interest in or a signature or other authority over a Yes No financial account in a foreign country (such as a bank account, securities account, or other financial account)? .......... 42b If'Yes; enter the name of the foreign counlry:~ See the instructions for exceptions and filing requirements for Form 7D F 90-22.1. cAt any time during the calendar year, did the organization maintain an office outside of the U.S.? ....................... 42c If 'Yes,' enter the name of the foreign country: 43 Section 4947(a}(i) nonexampf charitable trusts filing Form 990•EZ in lieu of Fornr 7041-Check here ....................... ~ and enter the amount of tax-exem t interest received or accrued Burin the tax ear ...................... ~ ~ 43 I~ N/A Under neaanles or perjsvy. 1 declare Thal 1 have examined This return. Ind Wing accpmpanyirg schedWes aM statements, and to Iha best or my knowledge aM belle(. it is We, correct, antl complete. Oedaration of preparer (outer than ollicu) is basetl on atl mlormaUOn of wh¢h preparer has any Fnowletlge. Please Sign ' Sgnatise of omcer bate Here Type or print name and UUe. Paid FrePUer's ~ signalise Data Chen if self employed ~ p Geikalaf Inst~lgn%jN (See Pre- aYeY S (or NORRIS & CLEVENGER CPAS (J (f Se y~rs if se~ mmood~ ~ 2022 SWIFT AtTE STE 101 EIN ~ Only RAA addresseaird zIP a Nosth Kansas City MO TEEA0812 Otlt9/07 69116-3492 Phanono. ~ (816} 221-1980 Form 990-EZ (2006) Organization Exempt Under ""'°'"° ""'"""' SCHEDULER Section 501(c)(3) (Form 990 or 990•EZ} (Except Prlvaie Foundation) and Section 501(e), 501(f), 501(k), /~ 501(n), or 4947(ax1) Nonexempt Charitabble Trust 21J06 Supplementary Information - (See separate inslructiens.) ~ip n~i aa~e~o s~~"1' ~ MUST be completed by the above organizations and attached to their Form 990 or 990-EZ. Name of Ue organ¢agan Employer Iden6ncatlon num0er NORTHLAND SYMPHONY ORCHESTRA ASSOCIATION _ 51-0172524 (See instructions. List each one. If there are none, enter 'None.'} (a) Name and address of each employee paid more than $50,000 (b) Trtle and average hours per week devoted to position (c) Compensation {d) Confri6utions to empbyee benefit plans and deferred compensation (e) Expense account and other allowances NONE Total number of other employees paid over $50,000 ................................... ~ None Part II - A ~ Compensation df the Five Highest Paid Independent Contractors for Professional Services fSee instructions. List each one {whether individuals or firms). If there are none, enter 'None.') (a) Name and address of each independent contractor paid more than $50,000 I (b} Type of service I (c) Compensation NONE of others receiving over Part II - B Compensation of the Five Highest Paid Independent Contractors for Other Services (List each contractor who performed services other than professional services, whether individuals or firms. If there are none, enter 'None.' See instructions.) (a) Name and address of each independent contractor paid more than $50,000 (b) Type of service (c) Compensation NONE --------------------------------------- Total 's receiving BAA For Paperwork Reduction Act Notice, see the Instructions for Form 990 and Form 990•EZ. Schedule A (Form 990 or 990~EZ) 2006 TEEA0401 Otl79la7 12006 NORTHLAND SYMPHONY ORCHESTRA ASSOCIATION 51-O1 Part III Statements About Activities (See instructions.) I Yes I No 1 During the year, has the organization attempted to Influence national, state, or local legislation, including any attempt to influence public opinion on a legislative matter or referendum? If'Yes,' enter the total expenses paid or incurred in connection with the lobbying activities ..,. ~ $ 0 (Must equal amounts on Tine 38, Part VI-A, or line i of Part VI-B.) .................................................. . Organizations that made an election under section 501(h) by filing Form 5768 must complete Part VI•A. Other organizations checking 'Yes' must complete Part VI-B AND attach a statement gluing a detailed description of the lobbying activities. 2 During the year, has the organization, either directly or indirectly, engaged in any of the following acts with any substantial contributors, trustees, directors, officers, creators, key empployees, or members of their families, or with any taxable organization with which any such person is affiliated as an officer, director, trustee, majority owner, or principal beneficiary? (If the ensurer to any question 15 'Yes,' attach a detailed statement explaining the transactions.) a Sale, exchange, or leasing of proPerty? ............................................................................ b Lending of money or other extension of credit? ...................................................................... c Furnishing of goods, services, or facilities? ......................................................................... d Payment of compensation (or payment or reimbursement of expenses if mare than $1,000)? .... . ...................... e Transfer of any part of its income or assets? ........................................................................ 2e X 3a Did ttie organization make grants for scholarships, fellowships, student loans, etc? (If'Yes; attach an explanation of how the organization determines that recipients quality to receive payments.) ........................... 3a X tr Did the organization have a section 403(b} annuity plan for its employees? ........................ . .................. c Did the organization receive or hold an easement for conservation purposes, including easements to preserve open space, the environment, historic land areas or historic structures? I( 'Yes; attach a detailed statement .................................................................................. d Did the organization provide credit counseling, debt management, credit repair, or debt negotiation services? ........... 4a Did the organization maintain any donor advised funds? If 'Yes,' complete lines 4b through 4g. If 'NO; complete lines 4f and 4g ......................................................................................................... b Did the organization make any taxable distributions under section 4966? .............................................. c Did the organization make a distribution to a donor, donor advisor, or related person? ................................. d Enter the total number of donor advised funds owned at the end of the tax year ............................ . ... ~ e Enter the aggregate value of assets held in ail donor advised funds owned ai the end of the tax year ............ ~ f Enter the total number of separate funds or accounts owned at the end of the tax year (excluding tlonor advised funds included on line 4d) where donors have the right to provide advice on the distribution or investment of amounts In such funds or accounts ......................................................................... ~ g Enter the aggregate value of assets held in all funds or accounts included on line 4t at the end of the tax year ... ~ 0 . BAA TeEC.oaoz oaroaor Schedule A {Form 990 or Form 990-E~ 2006 Schedule A (Form 990 or 990-EZ) 2006 NORTHLAND SYMPHONY ORCHESTRA ASSOCIATION 51-0172529 Page 3 Part IV Reason for Non-Private Foundation Status (See instructions.) i certify that the organization is not a private foundation because it is: (Please check only ONE applicable box.) 5 ~ A church, convention of churches, or association of churches. Section 170(b)(1)(A)(r). 6 ~ A school. Section 170(b)(p(A)(ii). (Also complete Pari V.) 7 ~ A hospital or a cooperative hospital service organization. Section 170(b}(1 }(A)(iiij. 8 ~ A federal, state, er Iocai government or governmental unit. Section 170(b)(1)(A)(v). 9 ^ A medical research organization operated in conjunction with a hospitat. Section 170(b)(1)(A)(ii}.Emer the hospital's name, city, and slate ~ 10 ~ An organization operated for the benefit of a college or university owned or operated by a governmental unit. Section 170(b){t)(A)Ov). (Also complete the Support Schedule In Part IV-A.) 11 a ^ An organization that normally receives a substantial part of its support from a governmental unit or from the general public. Section 170(b)(i)(A)(vi). (Also complete the Support Schedule in Part IV•A.) 116 ~ A community trust. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule In Part IV-AJ 12 XQ An organization that normally receives: (1) more than 33.113% of its support from contributions, membership fees, and gross receipts from activities related to fts charitable, etc, functions -subject to certain exceptions, and (2} no more than 33.1/3% of its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses acquired by the organization after June 30, 1975. See section 509(a)(2), {Also complete the Support Schedule in Part IV-A.) 13 An organization that is not controlled by any disqualified persons (other than foundation managers) and otherwise meets the requirements of section 509(a)(3). Check the bax that describes the type of supporting organization: ~ Type I nType II nType Ili-Functionally Integrated nType Ilf-Other Provide the following Information about the supported organizations. (See instructions.) {a) Name(s) of supported organization(s) (b) Employer identification number{EIN) (c) Type of organization (described in lines 5 through 12 above or IRC section) (d) Is the supported organization listed m the supporting organization's governing documents2 (e) Amount of support Yes No Total .......................................................................................................... ~i 14 n An organization organized and operated to test for public safety Section 509(a)(4 See instructions.) gqA Schedule A (Form 990 or 990-EZ} 2006 7EEA0107 O1f22/07 Port IV•A Support SChedUle (Complete only if you checked a box on line 10, 1 i, or 12.) Use cash methodo/accounting. u,.,e, vn,. ,.,~„ „« rho wnr4ch<ar in rnP rn<r,ucrl~ns fcr converfino from the accrual to the cash method of accounting. Calendar year (or fiscal year ~ (a) (b) 2004 <c) 2003 (d) 2002 (e) Total begfnningin} ..................... 2005 15 Gifts, grants, and contributions received. (Do not include unusual grants. See line 28. 54, 923. 51 089. 37 643. 34 127. 177 782. 16 Membershi fees received...... 17 Gross receipts from adm(ssions, merchandise sold or services performed, ar furnishing of facilities in any activity that is related to the organization's charitable, etc, purpose ............. 18 Gross Income tram interest, dividends, amounts received from payments on securities loans (section 512(a)(5)), rents, royalties, and unrelated business taxable i~xome (less section 511 taxes) from businesses acquired 6y the organ- izatienafterJune30,1975........... 123. 269. 262, 508. 1,157. 19 Net income from unrelated business activities not included in line 18 ....... 20 Tax revenues levied for the organization's benefit and either paid to it or expended on its behalf ................... 21 The value of services or facilities furnished to the organlzauon by a governmental unit without charge. Do not include the value of services or facilities generally furnished to the public vnlhout char e .. , ... . 22 Other income. Aitach a schedule. Do not include gain or (loss) from sale of capital assets ............ 23 Total of lines 15 throw h 22 .... 55, 046. 51,353. 37, 905. 34 635. 178, 939. 24 Lino 23 minus line 17 .......... 55, 046. 51 353. 37 905. 39, 635. 178 939. 25 Enter 1%of line 23 , ........... 550. 519. 379. 346. s described on lines 10 or 11: a Enter 2% of amount in column (e}, line 24 ............... ~ ti 26 O i 26a za on rgan b Prepara a list for your records to show the name of and amount contributed by each person (other than a governmental unit ar public{y supported organization) whose total gifts for 20021hrough 2005 exceeded tha amount shown in line 26a.DO not file this list with your ............................................ y .. . f ail these excess amounts th t l t t t E 26b . .. .... ... ...... n er a re urn. e o o ........... ~ column (e) ............................. section 509(a)(I} test: Enter line 24 t f T t l 26c , suppor or : c o a d Add: Amounts from column (e) for lines: 18 19 22 266 ..... ~ 26d ......................................... ~ inus line 26d total) li 26 bli t 26e ................... c suppor ne c m e Pu ( ao„0.n~eunnnvt nnreun+anc nlnn 2Re rnumeratorl divided by line 26c (denominator)} .......................- 26f ~ 27 Organizations described on line 12: a For amounts included In lines 15, 16, and 17 that were received from a'disqualified personti prepare a list for your records to show the name of, and total amounts received in each year from, each 'disqualified person: Do not fde this list with your return. Enter the sum of such amounts for each year: (2005) --------- ~_ (2004)---------- 0_ (2003)---------- ~= (2002)-----------~. b For any amount included in line 17 that was received from each person (other than 'disqualified persons7, Prepare a list for your records to shovr the name of, and amount received for each year, that was more than the lamer of {7) the amount on hne 25 for the year or (2) $5.000. (Include in the Ilst organizations described in Imes 5 through 1l b, as well as individuals.} Do not file this list with your return. After computing the difference between the amount received and the larger amount described in (1} or (2), enter the sum of These differences (the excess amounts) for each year: (2005) ------------ (2004)---------___ (2003)----'-"------- (2002}------------- c Add: Amounts from column (e) for lines; 15 177, 782. 16 r I - ^ ^ 17 d Add: Line 27a total ..... 20 21 and line 27b total ............ e Public support (line 27c total minus line 27d total) ............................... f Total support for section 509(a)(2) test: Enter amount from line 23, column (e) ... ~ g Public support percentage (line 27e (numerator) divided byline 27f (denominatorp h investment income aercentage (line 18, column (e) (numerator) divided by fine 27f ...................... z7f ~ 179. 939. 28 Unusual Grants: For an organization described in line 10, 17, or 12 that received any unusual grants during 2002 through 2005, prepare a list for your records to show for each yoar, the name of the contributor, the date and amount of the grant, and a brief description of the nature of the grant Do not {ile this list with your return Do not include these grants in line 15. gpA reaaoao3 ameror Schedule A (Form 990 or 990-EZ) 2006 IPart V I Private scnool tduesttonnalre (Dee rnstrucuons.) (To be completed ONLY by schools that checked the box on line 6 in Part 1V) N/A 29 Does the organization have a racially nondiscriminatory policy toward students by statement in its charter, bylaws, other governinginstrument, orln a resolution of its governing hody? .................................................. 30 Does the organization Include a statement of its racially nondiscriminatory policy toward students (n all its brochures, catalogues, and other written communications with the public dealing with student admissions, programs, and scholarships? ................................................................................................ 30 37 Has the organization publicized its racially nondiscriminatory policy through newspaper or broadcast media during the period of solicitation for students, or during the registration period if it has no sohatation program, in a way that makes the policy known to all parts of the general community it serves? ...................... . ....................... If 'Yes,' please describe; if 'NO,' Please explain. (If you need more space, attach a separate statement.) 32 Does the organization maintain the following: a Records indicating the racial composition of the student body, faculty, and administrative staff? ................ . ...... . 6 Records documenting that scholarships and other financial assistance are awarded on a racially nondiscriminatory basfs? .......................................................................................... c Copies of all calalo~ues, brochures, announcements, and other written communications to the public dealing with student admissions, programs, and scholarships? ............................................................... d Copies of alt material used by the organization or on its behalf to solicit contributions? ................................. If you answered'No' to any of the above, please explain. (If you need more space, attach a separate statement.) 33 Does the organization discriminate by race in any way with respect io: a Students rights or Privileges? ...................................................................................... 332 b Admissions policies? .............................................................................................. 33t c Employment of faculty or administrative slaff? ...................................................................... 33c d Scholarships or otherfinancialassistance? ......................................................................... 33c e Educational policies? .............................................................................................. 33e f Use of facilities? .................................................................................................. 33i g Athletic programs? ................................................................................................ 33c h Other extracurricular activities? .................................................................................... 33h If you answered 'Yes' to any of the above, please explain. (If you need rnore space, attach a separate statement.) 34a Does the organization receive any financial aid or assistance from a governmental agency? ........................... b Has the organization's right to such aid ever been revoked or suspended? ........................................... If you answered 'Yes' io either 34a or b, please explain using an attached statement. 35 Does the organization certify that it has complied with the applicable requirements of sections 4Ai through 4.05 of Rev Proc 7550, 19752 C.B. 587, covering racial BAA TEEA0404 0In9l07 .I 35 t 990 or Schedule A Form 990 or 990-EZ) 2006 NORTHLAND SYMPHONY ORCHESTRA ASSOCIATION 51-0172529 Pa e 6 Part VI•A Lobbying Expenditures by Electing Public Charities (See instructions.) fro be completed ONLY by an eligible organization that filed Farm 5768) rr,o.v .r ,ho ~.~~.,~»l~„r, rarrr,r~ to an wffiuatart nmun. Check ~ b if you checked 'a' and 'limited control' provisions apply. Limits on Lobbying EXpenditUYeS he term 'ex enditures' means amounts aid or incurred. (T p P ~ ) Affiliatead group totals To be completed for all electing or anizations 35 Total lobbying expenditures !o influence public opinion (grassroots lobbying) ......... 36 0. 37 Total lobbying expenditures to influence a legislative body (direct lobbying)........... 37 38 Total lobbying expenditures (add lines 36 and 37) .................................. 38 __ 0. 39 Other exempt purpose expenditures ............................................... 39 40 Total exempt purpose expenditures (add lines 38 and 39) ........................... 40 0 41 Lobbying nontaxable anrount. Enter the amount from the follovring table - I(the amount on line 40 is - The lobbying nontaxable amount Is - Not over $500,000 ...................... 20% of the amount on line 40 ..... Over $500,000 but not over $1,000,000........... $100,(100 Plus 15% of the excess over $5W,000 0~ .......... $175,000 plus IOS'o of the excess over $1,000,OW Over $1 000 000 but not over $I 50t1 41 0 • , , , , Over $1,500,000 but trot over $17,000,000 ......... $225,0 Pius 5% of the excess over $1,500,000 over $17.000,000 ...................... $1,000,000 ......................._ 42 Grassroots nontaxable amount (enter 25% of line 41) ............................... 42 0 43 Subtract line 42 from line 36. Enter -0- if line 42 is more than line 36 ................ 43 0. 44 Subtract line 41 from line 38. Enter •0• if line 41 is more than line 38 ................ 44 0. Caution: !f there Is an amount on either line 43 or Irne 44, you must file Form 4720, 4 -Year Averaging Period Under Section 501(h) (Some organizations that made a section 501(h) election do not have to complete all of the five columns below. See the instructions far tines 0.5 through 50.) Lobbying Expenditures During 4 -Year Averaging Period Calendar year begi~nnmg In) ~ {a) 2006 (b) 2005 (c) 2004 (d) 2003 {e) Total 45 Lobbying nontaxable amount .............. 46 Lohb~ing ceiling amount {150 /o ofline4 e 47 Total lobbying ex endiWres ......... 48 Grassroots non- taxable amount ....... 49 Grassroots celllug anrount (150% of line 48(e)) ...... 50 Grassroots lobbying expenditures ......... Part VI-B Lobbying Activity by Nonelecfin~. Public Charities (For reporting only by organizations that id not complete Part VI-A) (See instructions.) N/A During the year, did the organization attempt to.infiuence national, state or local legislation, including any Yes No Amount attempt to influence public opinion on a leglstabve matter or referendum, through the use of: a Volunteers ....................................................................................... b Paitl staff or management (Include compensation in expenses reported on lines c through h.) .......... c Media advertisements .............................................................................. d Mailings to members, legislators, or the public .......... . ........................................... e Publications, or published or broadcast statements .................................................. f Grantsfo other organizationsforlobbying purposes ................................................. g Direct contact with legislators, their staffs, government officials, or a legislative body .................. h Rallies, demonstrations, seminars, conventions, speeches, lectures, or any other means .............. i Total lobbying expenditures (add lines c through h.) ................................................. If 'Yes' to any of the above also attach a statement giving a detailed description of the lobbying activities. BAA Schedule A (Form 990 or 990•EZ) 2006 TEEA0405 01/19/07 or To and Transactions and Relationships With Noncharitable 51 Did the reporting organization directly or indirectly engage in any of the following with any other organization describe relating to political organizations? anizations) or in section 527 c)(3) or ti n 507 th d (n sectio n 501 (c) , g ( an sec o of the Code (other anization to a noncharilable exempt organization of; or ti h Yes No g e repor ng a Transfers from t .................................................. h 51a (i} X ................................................... (i)Cas ................................................ a ii) X (ii}Other assets .............................................. b Other transactions: ssets with a noncharilable exempt organization ....................................... f h b {i) X anges o a (I)Sales or exc sets from a noncharitable exempt organization ............................................... f ii P h b Il) X ases o as ( ) urc ........................................... . . or other assels i ment iliti l f f b (iii} X . .. ............... p , es, equ o ac (iil)Renta ................................................. . ements t b iv) X .. .......................... arrang (iv)Reimbursemen ........................................ t b {v) X ees .......................................... (v)Loans orloan 9uaran or fundraising solicitations ........................................... mbershi r m i f b (vi) X p serv ces o e (vi)Pedormance o or paid employees ........................ . ............ other assets lists aili t i c X , , pmen , m ng c Sharing of facilities, equ d If the answer to any of the above Is 'Yes,' complete the,following,schedule. Column {b) should always show the fair m the odds, other assets, or services given 6y the reporting or anrzation. If the organ¢aUon received less than fair mar an transaction or sharin arran ement, shovr in column (d) t~e value of the nods, other assets, or services received arket valu ket value : e of in (a) Line no. (b) Amount involved (c) Name of noncharitable exempt organization (d) description of transfers, transactbns, and sharlrq arrangements 52a Is the or anization direct) or indirectly affiliated with, or related [o, one or more tax exempt organizations described in section 501(c) of the Code (other than section 501(c)(3)) or in section 527? ........................... ~ ^ Yes X^ No TEEA0406 OI/1910] BAA ocneauie /+ irurm oou w oo~~~~~ ~u~~ Schedule B (Form 990, 990•EZ, or 990•PF) Department of the Treas,uy Infernal Reverme Service Schedule of Contributors Supplementary information for line 1 of Form 990, 990•EZ and 990-PF (see instructions) of organlnlion NORTHLAND SYMPHONY Organization type (check one): Filers oi: Form 990 or990•EZ Form 990-PF OMB No. t5~`~OOd7 2aos numoer Section: X 501 (c)( 3 } (enter numher) organization 4947(a)(1) nonexempt charitable trust not treated as a private foundation 527 political organization 501(c)(3) exempt private foundation 4947(a)(1) nonexempt charitable trust treated as a private foundation 501 (c)(3) taxable private foundation Check if your organization is covered by the General Rule or a Speciat Rule. (Note: Only a section 501(0)(7), (8), or (10) organization can check boxes for both the General Rule and a Special Rule -- see instructions.) General Rule - X~ For organizations filing Form 990, 99D-EZ, or 990-PF that received, during the year, $5,000 or more Qn money or property) from any one contributor. (Complete Parts I and II.) Special Rules - For a section 501 (c)((3) organization tiling Form 990, or Form 990-EZ, that met the 33.1/3% support test of the regulations under sections 509(a)(1)1770(b)(1)(A)(vi) and received from any one contributor, during the year, a contribution of the greater of $5,000 or 2°k of the amount on line I of these forms. (Complete Parts I and II.) For a section 50f (c)p), (8}, or (t0) organization ailing Form 990, or Form 990-EZ, that received from any one contributor, tlurin4 the ear, aggregate contributions or bequests of more than $t,000 for usa excfusively for religious, charitable,. scientific, literary, or educational purposes, or the prevention of cruelty to children or animals. (Complete Parts I, il, and III.) For a section 501 (c)(7), (8), or (10) organization filing Form 990, or Form 990•EZ, that received from any one contributor, during the year, some contributions for use exclusively for religious, charitable, etc, purposes, but these contributions did not aggregate to more than $1,000. (If this box is checked, enter here the total contributions that were received during the year for an exciusivelyreligious, charitable, etc, purpose. Do not complete any of the Parts unless the General Rule applies to this organization because it received nonexclusively religious, charitable, etc, contributions of $5,000 or more during Ehe year.) .................................... - $ Caution: Organizations that are not covered by the General Rule and/or the Special Rules do not file Schedule B (Form 990, 990-EZ, or 990-PF) but they must check the box in the heading of their Form 990, Form 990-EZ, or on lrne 2 of !heir Form 990-PF, to certify that they do not meef the filing requirements of Schedule B (Form 990, 990-EZ, or 990-PF). BAA For Paperwork Reduct(on Act Notice, see the Instructions Schedule 6 (Form 990, 990-EZ, or 990-PF) (2006) for Form 990, Form 990-EZ, and Form 990•PF. TEEA0707 O117W07 {a) (b) (c) (d) Number Namo, address, and ZIP +4 Aggregate Type of contribution contributions 1 MCBRIEN MURIEL _XAUFFMAN FOUNDATION __ Person X _ =___= =__ ~ Payroll 4804 ROC_KHII,L ROAD _ _ , $_ _ _ _ _ 1Ot000_ Noncash (Complete Part II if there KANSAS CITY MO 64110 is a noncash contribution.) (a) (b) (c) (d) Number Name, address, and ZIP+4 Aggregate Type of contribution contributions 2 KANSAS CITY NEIGHBORHOOD TOURIST FUND Person X ~ Payroll 919.E 12TH ST _____ $_ _____5, OOD_ Noncash (Complete Part II If there KANSAS CITY _______________ MO_ 69106_____ Isanoncashcontribution.) (a) (b) ~ (c) (d) Number Name, address, and ZIP+4 Aggregate Type of contribution contnbutrons Person Payroll ----------- --------------------------- - 5 -_-----^ -- Noncash (Complete Part II if there is a noncasfi contribution.) (a) (b) {c) (~ Number Name, address, and ZIP +4 Aggregate Type of contribution contributions ----- -- - Person -- --------- - ----------------- Payroll ----------- -------------------------- 5- ---------- Noncash (Complete Part II it there ----------- -------------------------- is a noncash contribution.) (a) (b) Cc) {d) Number Name, address, and ZIP +4 Aggregate Type of contribution contributions Person Payroll _ _ _ _ _ _ - $ -_---_---- Noncash (Complete Part 11 it there ___________ __________________________ is a noncash contribution.) (a) (b) (c) (tl) Number Name, address, and ZIP+4 Aggregate Type of contribution contributions Person Payroll -- ------ ------------ 5- _ _ _ ------- Noncash (Complete Part I! if there is a noncash contrihutionJ gpA TEEA0702 oineror Schedule B (Form 990, 990~EZ, or 990•PF) (2006) Part 1 CONit'IbUtOYS (See Specific Instructions.) ' NORTHLAND SYMPHONY ORCHESTRA ASSOCIATION Form 990-EZ, Part I, Line t6 Other Expenses Statement 51.0772524 Other expenses (describe) INSURANCE BOX RENTAL ANNUAL REGISTRATION FEE ` ADMINISTSRATION EXP ADVERTISING VOILA VIOLINS FUNDRAISER CONCERT EXPENSES Total Form 990~EZ, Page 2, Part IV List of Officers, Etc. Statement 410. 50. 10. 220. 301. 4,398. 39, 655. 4,191. 99x185. (A) Name and address (B} Title and average hours per week devoted to position (C) Compensation (if not paid, enter-0-) (D) Contributions to employee benefit plans and deferred compensation (E) Expense account and other allowances BEVERLY ROGGENKAMP 6720 N RSKEW GLADSTONE MO 69119 TREAS . 1 0. 0. 0. MAREN BRADLEY 30403TEVEN DR LAWRENCE KS 66049 DIRECTOR 1 0. 0. 0. DOUG BRYAN 500 E 30TH avE Nxc MO 69116 bIRECTOR 1 0. 0. 0. AMBER BOUREK I6i13 LARKSPUR LN {61NDEP K064055 DIRECTOR 1 0. 0. 0. MARTY MAHER 304 NW SRIAACLIFP AD KCHO 64116 AIRECTOR 1 0. 0. 0. KATY ANDERSON 1851 NW ROANRIDGE RO APi £ KC N.0 6 DIRECTOR 1 0. 0. 0. MICHAEL CHAMBERS 4313 NW BAIARCLIFF XC MO 69116 DIRECTOR ] 0. 0. 0. OLIVIA BUTLER 8511 N 83 OVERLAND PARK X$ 66204 AI RECTOR 1 0. 0. 0. FRED SCHOENLAUB 8103 PARK RIDGE PARKVILGE. M064152 DIRECTOR 1 0. 0. 0, KEELEY WAUGH 1518 HERIi LANE LIBERTY, MO 64068 DIRECTOR 1 0. 0. 0. CASEY WILLIAMSON 10608 NE 102 TERRXCMO 69157 DIRECTOR 1 0. a. o. NORTHLAND SYMPHONY ORCHESTRA ASSOCIATION 51.0172524 Form 990-EZ, Page 2, Part IV List of Officers, Etc. Statement (A) Name and address (B) Title and average hours per week devoted to position (C) Compensation (if not paid, enter -0-) Continued (D) Contribuiions to employee baneflt plans and deferred compensation (E} Expense account and other allowances 718 CRAEAPLLE LIBERTY MO 64068 DIRECTOR I (). ~. ~. Northland Symphony Orchestra Association Project Summary for City of Riverside Grant Application The Northland Symphony Orchestra (NSO) has been providing quality classical music to the Northland free of charge for 41 years. The NSO has never charged for a concert; additionally, we have no staff. All donations received directly fund our concerts. Each concert costs approximately $7,700 to produce. Below is a breakdown of costs for a concert: Rehearsals, dress rehearsal, concert costs for paid musicians and conductor: $6,600 Facility Rental: $450 Advertising, music rental, event insurance, programs: $650 Our orchestra is composed of approximately 70 musicians. One third are students (high school or college age), one third community volunteers, and one third are paid professional musicians, as mandated in the organization's bylaws. Our student musicians are able to hone their craft alongside professional musicians who are selected for their mentoring abilities as well as their performing talent. For our 2008-2009 season we will have 5 concerts, 4 of which will beheld at Park Hill South High School. The concert we would use the grant towards is our April concert, which features our high school competition winner. Each year we have a contest for high school musicians and one is chosen to perform with the NSO. This concert will be held on April 19, 2009 at Park Hill South High School. We have held the high school competition for over 10 years. We open it to students that cover most of the Symphony's audience, which is Platte and Clay County: NORTSYM-01 LADO ACORD,,, CERTIFICATE OF LIABILITY INSURANCE DAs/isnooa PRODUCER (816) 233.0201 CBIZ Insurance Services Inc. 218 S. 7th St THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. PO Box 67 Saint Joseph, MO 64501-0067 INSURERS AFFORDING COVERAGE NAIL # INSURED Northland Symphony INSURER A:Safeco Businesslnsurance PO Box 12255 INSURER B: Kansas City, MO 64152 INSURER C: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FORTHE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REgUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR NAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR D'L POLICY EFFECTNE POLICY EXPIRATION LIMITS L SRD TY EO INSURANCE POLICY NUMBER D TE M 0 DATE M 0 GENERAL LV\BILRY EACH OCCURRENCE $ 1,000,000 A X X COMMERCIAL GENERAL LVIBILITV 01CH8021341 - 5/15/2008 5(15/2009 PREMI$E$ Eeamrenca $ 200+00 CLAIMS MADE ~ OCCUR h1E0 EXP (Any one pwsen) $ 10+00 PERSONPL SADV INJURV $ 1r000,OO GENERALAGGREGATE $ 1,000,00 GEN'L AGGREGATE LIMITAPPDES PER: PRODUCTS-COMP/OP AGG $ 1,000,00 X POLICY PR6 LOC AUT OMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANV AUTO (Ea ectldent) ALL OW NED AU705 BODILY INJURV $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURV $ NON-OW NED AUTOS (Per aaident) PROPERTY DAMAGE (Per acddent) $ GARAGE LIABILITY AUTO ONLY-EAACCIDENT $ ANYAUTO OTHER7HAN EA ACC $ AUTO ONLY: AGG $ EXCESSNh1BRELLALUIBILITY EACH OCCURRENCE $ OCCUR ~ CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ WC STATU- OTH- WORKERSCOMPENSATIONAND TORY LIMBS ER EMPLOYERS' LIABILITY E.L. EACH ACCIOEM $ ANY PROPRIETORIPARTNER/EXECUTNE OFFK:ERIMEh18ER EXCLUDED4 E.L DISEASE-EA EMPLOYE $ If yes, descdba under SPECIAL PROVISIONS be!mv E.L DISEASE-POLICY LIMIT $ OTHER A Equipment Floater ~ 01CH8021341 5/15/2008 5/15/2009 Miscellaneous Equipment $4,005!5250 deductibl DESCRIPTION OF OPERATIONS / LOCATIONS f VEHICLES f EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS City of Riverside Attn: Meredith Hauck 2950 NW Vivion Riverside, MO 64150- SHOUlO ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIC DATE THEREOF, THE ISSVING INSURER WILLENDEAVOR TO MAIL IO DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR AUTHORIZED REPRESENTATIVE NORTSYM-01 LADO IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 2008 Tourism Enhancement Grant Certification Checklist Organization: Pj~l~ ~pQl({ ~/j~j ~~~yQVs Attachment 1: List of all officers and board members + employer information Attachment 2: Organization Bylaws Attachment 3: Organization's Goal or Mission Statement Attachment 4: Organizational Chart (~ Attachment 5: Current Certificate of Corporate Good Standing ~e~ i5-t-tNeo1 aYl ~/a to/off - ~fvii`fi Gol--z. ~e uM ~~ ~ -~v ~~ -~hd i~~ Attachment 6: Matching Fund Documentation ~ o `I`CJ ~{'1`('~1'l~(/f~1 t~ Attachment 7: CPA Audit Letter + Most Recent Year Financial Statement Attachment 8: Summary Reports from previous years (not applicable in 2008) ~f Attachment 9: Project Summary l,l ~ e ~~ ~ ~o, o00 1 sY-ow ~ y w~ee~s) --me pad ~ (~~y ~ Attachment 10: $2,000,000 Liability Insurance Letter C-evmfie~ loy ~~-~ Reviewed By: M ,-~-~U (J{J Date: 4(/ ?jl (~ Yj {-I-U ~l~I lie I (V2 VPc~ ~l~"l lob TOURISM ENHANCEMENT GRANT APPLICATION FOR CERTIFICATION i. Organize io F mal awe '~/a erS 2. Mailing Ad ress ~ 0 EQP ~a Z~piiL10 ~ 6°Z 3. Street Address (if different from line above State Zip 4. 5. 6. F Email Address 7/Attachment #1 List of all officers and board members including each person's employer information. /Attachment #2, Copy of organization's bylaws (must be signed & dated). 9/Attachment #3 Copy of organization's goal or mission statement. 10/Attachment #4 Copy of organization's organizational chart. 11/Attachment #5 Copy of Current Certificate of Corporate Good Standing from the Missouri Secretary of State (not required of units of government). 12/Attachment #6 Documentation of matchiug funds from other sources (copies of award letters, letter of donation or credit from source, etc. (Additional documentation may be required at the discretion of the Tourism Tax Grant Evaluation Committee.) 13/Attachment #7 CPA Audit LetterAND most recent year annual financial statement. 14/Attachment #8 Copies of Summary Reports of previous projects awarded funds from this program. (Not applicable to the FY08-09 applicants.) 15/Attachment #9 Project summary of the intended application. (Not to exceed one page -single spaced - no smaller than 12 pt. font) 16JAttachment #10 Letter from event insurance company verifying organization's ability to obtain a Certificate of Insurance in an amount of at least uv2,000,000.00 naming the City of Riverside as "additional insured". (Actual Certificate will be required only if the project is approved for funding.) 17. I, the authorizing official, attest that this Application fm• Certification is made with the approval of those individuals who can authorize the necessary expenditures for completion of any funded project. I agree to meet all administrative obligations of any funded project and that, if funded, no City of Riverside funds will be used to match City of Riverside TEG awarded funds. President/Cf~O of Applicant Organization (Print) ~~`f`eC ~'s~~~~e~ MailingAaaress ~~Jo N,~J ,f/'lon~ee/~o Email Address n >awI e ©KC. fir, C,o ~ (s~g_ r~~ 8~~ ~ Phone # Fax # 8~~-7~/-y~so ~~,~ -yzz-a O/Y1 Q U ~s`tl an ~ I ~ - Bell Road Barn Players Board of Directors President-Peter Fopeano (2010) Dealer-Ameristar Casino Home: 6800 N. Fisk Avenue Kansas City, MO 64151 816-721-1725 pfopeano@kc.rr.com Vice President-Deanna Armstrong (2010) President-Communication Design Consultants Home: 6512 N. W. Quail Run Drive (2010) Parkville, MO 64152 Home: 816-587-3196 Cell: 816 674 4924 dkarmstrong@gmail.com Secretary-Rebecca Dempsey (2009} Self-employed Actress Home: 1110 Canterbury Lane Liberty, MO 64068 816-781-8152 rebdempsey@sbcglobal.net Treasurer-Scott Briscoe (2008)x Master Black Belt-ADT Home: 8021 N. Nodaway Avenue Kansas City, MO 64152 Home: 816-587-4333 Cell: 816-305-8666 scbriscoe@kc.rr.com Webmaster-Chuck Haber (2008)x Engineer-Magellan Midsheam Partners, LP Home: 5900 N. Beaman Avenue Kansas City, MO 64151-2628 Home: 816-741-9518 Cell: 816-590-0660 chuck@kchaber.com Nino Casisi (2009) Commerce Bank Home: 5300 N.E. 57th Street Kansas City, MO 64119 Home: 816-455-4674 Cell: 816-868-4792 Work: 816-234-8969 akterboil@aol.com Bell Road Barn Board of Directors, page 2 Karen Haber (2009) Retired School Teacher-Park Hill South H.S. Home: 5900 N. Beaman Avenue Kansas City, MO 64151-2628 Home: 816-741-9518 Cell: 816-868-5103 karen@kchaber.com Joyce Halford (2010) ACI Plastics & Manufacturing Home: 8229 N. Flora Avenue Kansas City, MO 64118 Home: 816-468-5334 Work: 816-561-7050 ext. 3071 jhalford@kc.rr.com Becky Humpluies (2008) WDAF Fox 4 Home: 4505 N.E. 46th Street Kansas City, MO 64117 816-786-3799 brbbeckyhuinphries@yahoo.com Wes King (2009) Retired Systems Technician-TWA, American Airlines Home: 5428 N.W. 91st Srieet Kansas City, MO 64154 816-420-9964 leadsystech@yahoo.com Cynthia Miller (2009) School Teacher-Southeast Elementary Home: 8706 N. Mattox Apt. C163 Kansas City, MO 64154 cynthialeemiller@hotmail.com Mike Morrow (2010) Manager-McDonalds Home: 5300 N.E. 57th Street Kansas City MO 64119 Home: 816-455-4674 Cell: 816-510-2566 McBluelite@aol.com Michael Newburger (2009) South Platte Fire District Commissioner Home: 6410 N.W. Monticello Drive Parkville, MO 64152 Home: 816-741-4830 Cell: 816-868-2099 or 816-868-1917 newie@kc.n•.com Bell Road Barn Board of Directors, Page 3 Susan Newburger (2008)* Retired teacher-Park Hill South High School Home: 6410 N. W. Monticello Drive Parkville, MO 64152 Home: 816-741-4830 Cell: 816-868-2099 or 816-868-1917 newie@kc.tr,com Michelle Stoller (2008) Television Production Home: 6603 N.W. Quail Run Drive Kansas City, MO 64152 Home: 816-746-1460 Cell: 816-786-566 simivision@yahoo.com Carla Scovill (2010) Drama Teacher-Lansing High School Home: 779 James Street Leavenworth, KS 66048 Home: 913-651-2923 Work: 913-727-3357 scovillc@usd469.net Dale Schmick (2008)' CEO, Your Tel America Home: 8021 N. Nodaway Avenue Kansas City, MO 64152 Home: 816-587-4333 Cell: 816-678-4871 dsclunick@kc.rr.com Mark Johnson-Legal Counsel Sonnenschein, Nath & Rosenthall '~` Indicates eligibility for re-election to another term c~Ue~~cm ~/~ a Bylaws of Bell Raad Barn Players, Inc. Revised March, 2008 Article I -1Vame The name of this not-for-profit organization, incorporated in the State of Missouri, shall be the Bell Road Barn Players, inc, hereinafter called the Gorpcuation. Article II-Mission The mission of the Bell Road Barn Players is to encourage appreciation for the theatrical arts in the community and to provide opportunities for non-professionals to participate in theatrical productions. ArticleIII - $vard of Directors Section i. Board of Dircetors. The governing body ofthe Corporation shall be a Board of Directors, hereinafter called the Board. The Board shall consist of not less than fifteen (1 S) members and not more than twenty-four (24) members, the exact number to be fixed from time to time by the Board. The Board shall, at all Mmes, be divided into three classes so that the terms of one-third (1!3), or as near thereto as practical, of the Board shall expire annually. Section 2. Nominations of Directors. There shall be a Nominating Committee consisting of the Vice President, who chairs the committee, the immediately available past president, and one other Board member who is not an officer and is appointed to the Nominating Committee by the President. Nominations for Directors shall be submitted to the Nominating Committee beginning in September of each year. Nominations will be solicited from board members, season ticket holders and anyone participating in any way in one of the Corporation productions in the last 12 months. Section 3. Election of Directors. The Nominating Committee shall screen and submit a slate of nominations for the Directors to the Board prior to the Tune Board meeting. The Board will elect new members on or before its September Board meeting. Section 4. Tenure and Rotakion. The term of service of a member of the Board shall be three (3) years. Directors shall be eligible for re-election. The Vice President shall keep a current roster of directors and term expirations. Section 3. Vacancies. In the event of death, removal or resignazion of any director or officer, the Nominating Committee shall recommend a candidate(s) and the Board shall elect a successor who shall take office immediately and serve the balance ofthe unexpired term. Section 6. Removal of Board Members. The Secretary shall keep a current list of members attending monthly meetings and Board functions. Any director missing four (4) Board functions within a calendar year without an excuse shall be brought to the attention of the President, who shall contact the member to ascertain his or her interest in serving and determine if he or she is able to fulfill the responsibilities of a Board member. if the President determines the Board member is not able to fulfill those responsibilities, the President shall recommend removal and the Board shall vote on the recommendation. If We vote is ai~rmazive, the President shall give notice of removal and the Board member shall be replaced in accordance with Section S above, Board functions are defined in Article IV -Duties and Powers of the Board of Directors. Section 7. Compensation. No compensation shall be paid by the Corporation to any member of the Board, officer or committee member for services rendered in such positions. Reasonable expenses may be reimbursed when documented, fully disclosed in monthly financial statements, and approved by the Board. Section S. Meetings, There shall be monthly meetings of the Board at such times and places as the Board shall determine. It shall meet at the call of the Fresident, or at the call of the Secretary upon written request of any five (5} members ofthe Board. Five (5) days' notice ofany meeting of the Board shall be sent to members of the Board, and shall be deemed sufficient notice of such meetings. Meetings of the Board shall not be held outside Platte or Clay counties in the State of Missouri. Section 9. Quorum per Board Meeting. A majority of the duly elected Board members shall constitute a quontm at any Board meeting. No official action ofthe Board or duly called Board meeting of the board shall take place without a quorum present. Article IV -Duties and Powers of the Board of Directors Section 1. Management of the Corporation. The board shall have general charge and management of the affairs, funds and property of the Corporation. The Board shall have fltll power, and it shall be the Board's responsibility, to carry out the purpose of the Corporation as established in the Articles of Incorporation filed with the State of Missouri. Section 2. Bawd Responsibilities and Functions. Board members are expected to attend monthly board meetings, participate in the selectian and delivery of theatrical performances and assure the financial stability of the organizations. Board members are expected to serve on at least one committee, solicit season pass subscribers and now board members, and participate in at least two (2) of the following each season: box office, ushering and or telephone duty for one show; helg coordinate an opening night reception; participate in one announced work day or participate in one fundraising event as outlined in the Policy and Procedures manual of the Board. Article V -Officers Section 1.'Number, There shall be four {4) officers of the Board ofDuectors; President, Vice President, Secretary and Treasurer. Section 2. Nomination of Otlicers. Nominations far officers shall be submitted to the Nominating Committee beginning in June of each year. Nominations shall be accepted from any member of the Board, Section 3. Election, The Nominating Committee shall screen and submit a slate of officers to the Board for ratification at the September hoard meeting. Nominations will be accepted from the floor as well. Officers shall be elected by majority vote, Section 4. Term of Offiet. Officers shall hold office For a term of two (2) years. The president may be nominated for election for another term but shall not serve more than two consecutive terms. The other three officers may be elected for subsequent terms. Section 5. Removal of Officers. Any officer missing four (4) Board functions within a calendar year without an excuse shall be brought to the attention of the President, who shall contact the member to ascertain his or her interest in continuing to fulfill the responsibilities of office. If the President determines the Board member is not able to fulfill those responsibilities, the President shall recommend removal and the Board shall vote on the recommendation. Upon written request of five (5) Boazd members, a vote of no confidence can be called requesting the removal of any officer. Five (5} days' written notice shall be given to all Board members prior to the Board meeting where the vote will take place. If the vote of no confidence is for the removal of the Vice President, Secretary or Treasurer and the vote is affirmative, the President will ask the Nominating Committee to nominate another candidate at the next meeting. If the vote of no confidence is for the removal of the President and it is affirmative, the Vice President will complete the teen. Tf the Vice President is not willing to assume the responsibility, the next Immediate Past President who is still a member of the Board will assume the duties until the Nominating Committee can present a new candidate for vote. Section b. President, The president shall preside at all meetings of the Board and shall appoint the chairpersons and members to such standing committees or task forces as shall be considered expedient or necessary by the Board. The President shall be an ex officio member of all committees. The President shall be in regular contact with the committee chairpersons and shall monitor the progress of each committee and task force. The President shall assure that the Bylaws and Policies and Procedures established by the Board are followed. The President shalt be a co-signer on all financial accounts held by the Corporation. Section 7. Vice President. The Vice President shall perform the duties of the President in his or her absence- The Vice President shall serve as the chairperson of the Nominating Committee and shall assist the President in adhering to the Bylaws and Policies and Procedures established by the Board and shall perform other such duties as may be required. The Vice President shall be a co-signer on all financial accounts held by the Corporation. Section 8. Secretary. The secretary shall prepare attd distribute minutes of all meetings of the Board and shall send out official meeting notices. The secretary shall keep a current record of member's attendance at Board meetings and Board functions as outlined in the Bylaws. The Secretary shall perform other duties as may be required by the Bylaws, the President or the Board. Section 9. Treasurer. The Treasurer shall be the fiscal officer of the Corporation. The Treasurer shall have charge of all corporate funds, deposit them in the name of the Corporation in a depository approved by the Board ofDirectors, and disburse funds as ordered and authorized by the Board. The Treasurer shall keep regular accounts of receipts and disbursements submit financial records when requested and distribute an itemized statement to each Board member at monthly meetings of the Board of I?irectors. The Treasurer shall sign checks and withdrawal slips on behalf of the Corporation upon any and all of its accounts, and the same shall be honored on his or her signature alone. The Treasurer shall arrange for an independent audit of the Corporation's accounts annually, which shall be presented to the Board within six mo»ths of the end of the fiscal year. Section 10. Ezecution of Instruments. When authorized by the Board, the President and Secretary or Treasurer shall execute all legal documents on behalf of the Corporation. Article YI - Fisca! ResponsibifiHes Section i. Fiscal Year. The fiscal year of the Corporation shall be established periodically by the Board of Directors. Each fiscal year, the board shall approve and monitor the annual operating budget, established by the board and based on the recommendations of committee chairs. Section 2. Operating Budget. Receipts from ticket sales and income from advertising and merchandise shall be held in savings accounts and checking accounts as determined by the Board and used for general operation of the theater. The Treasurer shall keep regular accounts of receipts and disbursements, submit financial records when requested and distribute an itemized statemenk to each board member at monthly meetings of the Board of Directors. The Treasurer shall arrange for an independent audit of the Corporation's accounts annually, which shall be presented to the Board within six months of the end of the fiscal year. Section 3. Endowment Fund. To help assure a sound ftnancial foundation for long-term operation, the Board established an Endowment Fund in Tune, 1994. The Fund shall be owned by the Bell Road Barn Players, Inc. and supervised by the Board of Directors. Details about how to contribute to the Endowment Fund are documented in Bell Road Bam Players Endowment Fund Brochure, which shall be made available to Directors, theater patrons and other supporters on a regular basis. Section d. Management and Assets and Permanent Funds. The funds shall be invested in funds approved by the board. The Treasurer shall make regulaz financial reports on the fund to the Board of Directors. In addition, an annual year-end report of the fund shall be distributed to the Board. It shall include new gifts to the Fund, growth of assets, income and distribution of income. Section 5. Distribution of Income of Endowment Fund. Investment income from designated gigs will be distributed in accordance with the donor's instructions. Unrestricted investment income shall be distributed on an annual basis as follows: Number 1. Up to 50% ofthe annual investment income from the endowment maybe used to offset budgeted operating expenses including rent, utilities and all budged assts as associated with theatrical productions (royalties, deposits, fees, costumes, props, set, etc.} not covered by annual revenue from box office receipts, advertising and sate of merchandise. If funds are not needed to cover operating expenses, they shall be reinvested in the Fund Number 2.30% of the annual investment income may be used for extraordinary capital expenditures (soundAighting equipment, permanent set pieces} deemed necessary. In years when no extraordinary capital expenditures are deemed necessary, one-half of this percentage may be distributed toward a shortfall in general operations and the remainder shall be reinvested in the Fund. Number 3. 10% of the annual investment income shall be designated for a charitable community project or program. At the end of the fiscal year, the Board shall determine what charity will receive the Funds and authorize the Treasurer to disburse said funds to the charity. Section 6. Eaception to the Stated I)iatribution Policy. The Board may choose to amend or suspend the distribution policy on an annual basis in a severe economic crisis or to provide for a one-time major capital expense or donation opportunity. The policy may be amended only by athree-quartets vote of the entire Board of Directors at a regular or special called meeting of the Board. Sectioa 7. Termination. In the event the Corporation should cease to exist, the assets of the Fund shall be applied and distributed as follows: Number 1. Ali liabilities and obligations of the corporation shall be paid, satisfied and discharged. Number 2. Assets held upon wndition that requiring return, or transfer. in the event of dissolution, shall be returned, transferred or conveyed in accordance with such requirements. Number 3. Any remaining assets shall be transferred or convoyed to one or more corporations, trusts, societies or organizations engaged in activities similar to those for which the Corporation has been organized, provide such entities are qualify as tax exempt under Section 501(c)(3) of the Internal Revetzue Code of 1986 as amended. Article VII-Rules of Procedure Section 1. The proceedings and business of the Corporation shall be governed by Robert's itules of Orders unless otherwise provided heroin. Section 2. Policies and Procedures. The responsibilities and operating procedures of the standing committees and task forces shall be documented in the Policies and Procedures Manual and shall be reviewed and updated regularly. Tha Policies and Procedures Manual shall outline the manner in which the season schedule, zepertoire and season ticket prices are established. The Policies and Procedures Manual shall be updated by Board officers and standing committee chairs on a regular basis, and changes to the Manual shall be approved by the full Board. Article VIII-Amendments These Bylaws may be amended only by a majority vote of the enfue Board of Directors at a regular or special call meeting of the Board, provided notice of the purpose of the proposed amendment has bean stated in the call for the meeting. These Amended Bylaws are adopted on (Yiq~ Z, 2U0 8 and supersede the Bylaws which were adopted January, 2006. President Secretary Bell Road Barn Players, Inc Vice President ~~a ~~ Treas6rer ~ U e~°Ti e1~ ~ /-~ ~ W ~~ k ~' n ~ ~ ~. w ~: .-. ~" .~ ~' ~ ~ ro a, ~ a c. a. ~ o ~, ~ o o r°. a°° o d p, ~ ~ a• o d ro ~ ro ~ ~ t" ., ~ ~ n ~ vo ~ ~ ~ cu ~ v ~ ~• ~ ~ ~r N ~. CD p cao y ~ ~ x 0 H O ,'/ ~c ro_ ~ ~' ~ ~ m N `C 4.. Cis' ~' i ' i td 0 a 0 ~-r, d N O O W ~c N N ro ~ n: ~ ~ w rn w rn 8 o' w ~c ~ ~ y ~"1 ~" ~! ~ G N ~ ~* p '-. CC N ~ a ~r (D r~i~ :y 0 c. td p ro ~4 h y 0 (IQ ~. w ~: p Robin Carnahan Secretary of State 2008 ANNUAL REGISTRATION REPORT NONPROFIT REPORT DUE BY: 08!31 /2008 N00018916 THE BELL ROAD BARN PLAYERS, INC. Johnson, Mark P. 4520 Main Street, Suite 1100 Kansas City, MO 84111 ~ue~~ on i i ~-~ s File Number: 200823991505 N00018916' Date Filed: 0812612008 Robin Carnahan Secretary of State ORGANIZED UNDER THE LAWS OF: Missouri PRINCIPAL PLACE OF BUSINESS OR CORPORATE HEADQUARTERS: Post Office Box 901513 STRF.F.T Kansas City, MO 84190 ;ITYISTATE ZTP B'changing the registered agent and/or registered office address, please cbeck the appropriate bol(es) anti fill in the necessary iufonnation. T1te new roistered agart IP CHANGING THE REGISTERED AGENT, AN ORIGINAL WRITTEN CONSENT FROM THE NEW REGISTERED AGENT MUST BE ATTACIIED AND FILED WITH TIIIS REGTSTRATION REPORT. The new registered office address ' Mnst be a Missouri address, PO Boa alone is not acceptable. This section Is not applicable for Banks, Tmsts and Foreign Insurance. OFFICERS NAME AND PHYSICAL ADDRESS (P.O. BOX ALONE NOT ACCEPTABLE). DUST LIST AT LEAST OYE OFFICER BEIAw. PRFS Peter Fopeano STREETBT 8800 N Fisk CITY/STATFrZIP Kansas City MO 84151 V-YRES Deanna Armstrong STREET/RT 8512 NW Quail Run Dr _ CITYiSTATElZIP Parkvllle M170 64162 STiC'Y Rebecca Dempsey STREET/RT 1110 Canterbury Lane CITYiSTATE/ZIP Liberty MO 64088 TRF.AS Scott Briscoe STREET/RT 8021 N Nodaway Ave BOARD OF DiRF.C'TORS NAME AND PHYSICAL ADDRESS (P.O.BOX ALONE NOT D ACCEPTABLE). MUST LIST AT LEAST THESE DD2ECTORS BELOW. B NAbfF. Dale SChmick STREETBT 8021 N. Nodaway AVe. CITY,~STATEIZ[P Kansas City MO 84152 NAME Scott Briscoe STREET/RT 8021 N. Nodaway AVe CITY;STATPiZIP Kansas City MO 84152 NAME Peter Fopeano STREET/RT 6800 N. Fisk CITY,~STATFiZIP Kansas City MO 84151 NAMF. Deanna Armstrong A STREET/RT 8512 NW Quail Run Drive CITY/STATE/ZIP Kansas City MO 84152 ~ CITY7STATEl2[P Parkviile. MO 84152 NAMES ANll AllllRESSES OF ALL OTHER OFF'1CEfLS ANll ll1121iC'1'ORS ARE A'Yl'ACHEU The widersigrled wrderstarrds drat false statements made iu this report are punishable far the crime of malting a false declaration under Seulion 575.060 RSMo. Pbotocopy or stamped signature not acceptable. Authorized party or officer sign here ' Scott Briscoe (Required) Please print narue and title of siener: Scott Briscoe / Treasurer, Board of Directors NAIv1E TITLE REGISTRATION REPORT FEE IS: $10.00 If filed on or before 8"31 _ $15.00 If filed after 8x31 Corporatio¢ will be admi¢istmfively dissolved if report is not Sled by November 30th, WHEN T)HS FORM IS ACCEPTED BY THE SECRETARY OF STATE, BY LAW IT WILL BECOME A PUBLIC DOCIIMENT AND ALL B'IFORb1ATION PROVIDED IS SUBJECT TO PUBLIC DISCLOSURE E-MAIL ADDRESS (OPTIONAL) REQUH2ED INFORh1ATION MUST BE COMPLETE OR THE REGISTRATION REPORT WILL BE REJECTED MAKE CHECK PAYABLE TO DIl2ECTOR OF REVENUE RETURN COMPLETED REGISTRATION REPORT AND PAYMENT TO THE SECRETARY OF STATE - P.O. BOX 1366, JEFFERSON CTTY, MO 65102 Robin Carnahan Secretary of State 2008 ANNiIAL REGISTRATION REPORT NAMES AND ADDRESSES OF ALL OTHER OFFICERS AND DIRECTORS: DIRECTOR NINO CASISI 5300 NE 57TH ST KANSAS CITY, MO 64119 DIRECTOR REBECCA DEMPSEY 1110 CANTERBURY LANE LIBERTY, MO 64068 DIRECTOR KAREN HABER 5900 NW SEAMAN KANSAS CITY, MO 64151 DIRECTOR JOYCE HALFORD 8229 N FLORA KANSAS CITY, MO 64118 DIRECTOR WES KING 5428 NW 91ST ST KANSAS CITY, M064154 DIRECTOR SUSAN NEWBURGER 6410 NW MONTICELLO DRIVE PARKVILLE, MO 64152 DIRECTOR MICHAEL NEWBURGER 6410 NW MONTICELLO DR PARKVILLE, MO 64152 DIRECTOR MICHELLE STOLLER 6603 NW QUAIL RUN DRIVE KANSAS CITY, MO 64152 DIRECTOR CARLA SCOVIIL 779 JAMES STREET LEAVENWORTH, KS 66048 DIRECTOR JENNIFER THOMPSON 5534 HOMER WHITE ROAD PARKVILLE, MO 64152 DIRECTOR CHARLES HABER 5900 N SEAMAN KANSAS CITY, MO 84151 Robin Carnahan Secretary of State 2008 ANNt_JAL REGISTRATION REPORT NAMES AND ADDRESSES OF ALL OTHER OFFICERS AND DIRECTORS: DIRECTOR MICHAEL MORROW 5300 NE 57TH STREET KANSAS CITY, MO 64119 auesti~ is ~tz]cY-~evi~ *~tv Bell Road Barn Players 2008 Donation List Matching funds None Donations David Claar $125 Mr. and Mrs. Albert Dusing $50 Jean Finlayson $50 Bob and Rosebud Swerman $100 Michael and Susan Newburger Foundation $1,000 Sponsorships (received tickets in addition to their donation) Full Patron: Dick Belger Affiliate Patrons Northminster Presbyterian Joy Group Michael and Janie Fopeano Charles and Barbara Gatschet Steve Smith and Sandy Foley QU e~ti dYl ~ 3 / ~' `l Bell Road Barn Players, Inc Financial Summary January 1, 2008 -August 15, 2008 INCOME Donations $ 1,195.00 Interest Income $ 11.62 Production Income $ 9,961.00 Total income: $ 11,167.62 EXPENSES Bell Road Barn Website $ 89.91 Concession Stand Expneses $ 300.33 Internet Svc Charge -Pay Pal $ 4.12 Bank Service Charge $ 47.65 Credit Card Processing Fees $ 110.51 Advertising $ 907.10 Salary Stipends (Expenses for director $ 2,650.00 Postage $ 394.86 Travel Expense Reimbursement $ 1,000.00 Programs $ 427.50 Props $ 336.99 Royalties $ 4,398.75 Scripts $ 119.50 Set $ 4,111.54 Insurance $ 1,472.00 Office Supplies $ 84.98 Total Expenses: $ 16,455.74 Net Profit: $ (5,288.12) Rent (bill still outstanding) $3,684.00 Endowment Balance: $ 53.664.24 Submitted by: Scott Briscoe, Treasurer Bell Road Barn Players Financial History Over the years, the Bell Road Barn Players have enjoyed the talents of hundreds of actors, directors and technicians, and the financial support of season pass holders and corporate patrons. The Bell Road Barn Players' board of directors established an endowment fund in 1994 to help ensure the organization's future. Income from designated gifts to the Bell Road Barn Players Endowment Fund is distributed according to the donor's instructions. Unrestricted income is distributed on an annual basis as follows: 50% toward general operating costs of the corporation; including rent, utilities, and all budgeted costs associated with theatrical productions; 30% toward extraordinary capital expenditures (sound/lighting equipment, permanent set pieces); 10% toward a charitable community project or program; and 10% reinvested. Prior to 2008, the Bell Road Barn Players averaged between $15,000 - $20,0000 in revenue and expenses annually while performing four shows, usually coming very close to "breaking even" each season carrying out our mission of promoting the arts and community theater. Dtuing 2007, the organization recognized revenue of $19,098 ($335 of which came from donations) and expenses of $18,521. As a result of changing our format to one show during the 2008 season and performing a high profile musical, the budget had to be amended for our new format. For the 2008 season our operating expenses totaled $16,455 and with revenue totaling $11,167 ($9,961 was income from fickets, and $1,195 was from donations). Due to our limited and very focused revenue and expenses, the board of directors reviews all expenditures and revenues every month. All expenses are supported by receipts and approved by board resolutions and financial controls. We have enclosed a Financial Summary for the current year. An audit is pending. ~PUe~hcm Is~~ ~ Bell Road Barn Players Project Description and Need Statement After being housed for 13 years on the Park University Campus, the Bell Road Barn Players returned to Riverside in 2008 with a performance of Cole Porter's Anything Gnes. We will kick off our 55th season at Park Hill South High School July 9 -20, 2009 with a production of The Producers. The Barn is proud to be presenting the premiere Kansas City community theater performance of T/ze Producers. It is expected to athact large audiences from the entire metropolitan area and generate significant publicity. Eight performances are scheduled over the two-week period with an anticipated audience of between 200 and 300 per performance. More than 25 cast members and crew from around the city will be coming to Riverside for six to seven weeks to be a part of the production. Publicity will prominently spotlight the Riverside location. Park Hill South High School is an excellent venue fora musical production of this caliber, and we are excited to be returning to Riverside where we drew large audiences for ow performance of Anything Goes this summer. We want to capitalize on the success of our fast show and the large seating capacity of the Park Hill South auditorium to attract even more people to Riverside. However, costs of doing a production at the high school are significantly greater than in previous locations. Rent for the theater at the High School is high. Rent at Park University averaged $1,250 a season for three or four productions. This season's rent for one show (four weeks) at Park Hill South was $3,684. Rehearsals and set construction were housed at Lansing High School at no charge. This free space is no longer available, so it will cost Bell Road Barn Players $5,600 in rent and custodial fees to hold the production at Park Hill South in 2009,. Publicity costs were $2,100; which included mailers, advertising, publicity at community events and program costs. To add more local newspaper ads, radio spots, billboard, posters and mailers to attract a larger audience, the board has tentatively set an advertising budget of $4,400 for next season. To help defray these production costs,, the Board of Directors of the Bell Road Barn Players is asking the City of Riverside Tourism Enhancement Grant Program for a grant of $10,000. Greater Kansas City's oldest community theater, the Bell Road Barn Players was founded in 1954 by Jenkin and Barbara David. Productions were housed on their seven-acre property on Bell Road just outside Parkville. Following Jerkin's death in March 1984, Barbara David and daughter Jane David Fopeano assumed leadership for the successful 30th anniversary season. Beginning in 1985, a volunteer board of directors took over the day-to-day operations. When Mrs. David sold the property in 1986, Ed Young, former mayor and Riverside merchant, offered the use of one of his Riverside facilities. The David Theater opened in June and enjoyed eight years of growing attendance and exposure in Riverside. Unforhmately, Young's building and the theater suffered hreparable damage in the July 1993 floods, and the theater was forced to move. Bell Road Barn Players found a home at Park University for 13 years. Campus growth and subsequent construction needs made it impossible for Park to continue to host the theater, and at the end of the 2007 season, the Barn was once again looking for a new home. The production group held only one performance in 2008, the musical Anything Goes, staged at Park Hill South High School. The production was a success, and the Board of Directors has decided Riverside would make a great home for the theater group. Final plans are in place to present The Producers at Park Hill South High School in July of 2009, and the Board is looking for a location to put on two smaller productions next summer as we look for a permanent home. Our hope is to find a permanent location in Riverside, but in the meantime, renting the theater at Park Hill South makes it possible for us to stage a major production and draw large crowds to Riverside. Your support wfll help us do that. Quesfiiat » ~~~ a CERTIFICATE OF LIABILITY INSURANCE OPID AR ACORD DAre (MMroDmh1 _ BES,LR-1 08/27/08 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORtMT10N ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Ponta Castle Ingram Agency Inc HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 31100 Telegraph Rd., Suite 250 ALTER THECOYERAGEAFFORDED BY THE POLICIES BELOW. Bingham Farms idI 48025-4365 Phone: 248-258-1110 Fax:248-258-1964 INSURERSAFFORDINGCOVERAGE NAIC# wSURED wsuRERa eacific Indemnity Company 20346 ' INSIWER B: Bell Road Barn Players, Inc I ruRER C Park Cqllege Box 1248 : r 8700 RivexpPark Dr 8 wsLwEa o: Parkville td0 .64152-435 IN5IRER E: COVERAGES THE POLICIES OF INSLIRANCE LISTED BELOW HOVE BEEN ISSUED TO THE INSLWED NAVED ABOVE FOR THE POLICY PERIOD INDICATED. NOTYJIIHSTN~4JwG ANY REWIREM,EN/, TERM OR CUNDITION OF 0.NY CONTRACT IXt O11iER OOCUMEM WITH RESPECT TO WHICH THIB CERTIFICATE MAYBE ISSUED OR htAY PERTAIN, TIE INSURANCE AFFORDED BV 11'E POLICIES DESCRIBED HEREIN IS SUB,!ECT TO ALL THE TERMS, EXCLUSIONS AMID COtIDRiONS OF SUCH POLICIES. AGGREGATELw1RS SHONN MAY NAVE BEEN REDUCED BY PAID CLAIMS. LTft NSR TYPE OF @aSURPfICE POLICY NUMBER DATE rMMIWf(Y) DATE {MMJDDA'Yt LIMBS GENERPL LIABRIIY EACH OCCURRENCE $S,000,OOO. A X X Caax.IERCIAL GEa~raALLUBRIrv 35367536 04/01/08 04/01/09 PREMISES (Ee ocuaence 31,000,000. CLAIR1S MADE ~OCCLPi 0.1ED EJ0'(ASy ore person) $1O, DUO. PERSONAL6AD41NJLFEY $1,000,000. GE.~FAL AGGREGATE $2,000,000. GENL AGGREGATE LwIRAPPLIES PER: PRODUCTS-COf.4'/OP AGG $ Included POLICY P~ LOC AUi OMOBRE LIAB4RY ANYPUtO CONBINED SINGLE LIh1R (Ea acddek) $ PLL OANEDAUt05 SCHEDULED AUTOS BODILY INJURY {Per persm~) $ HIRED AUTOS NONOWiJEO AUTOS BODILY INJURY leer ecdtleN) $ PROPERTY DAMAGE $ {Per eccitlerY) GPRAGE LIABILRY AUTO ONLY-EA ACCIDENT $ PNY AUTO OIHTlE THAN EA ACC $ AUTO ONLY: PF,G $ EXCESSA1R18RELLA LIABRRY EACH OCCURRENCE $ OCCI&i ~IXAIhfS MADE AGGREGATE $ DEDUCTIBLE $ R~ENNON $ $ WORKERS COMPEtaSATiON AtaO TORY LIARS ER EMPLOYERS'LIABILITY I N U EL. EACH PCCIDEM $ PNV PROPR Ef04/PAR1t.EIUE EC TIVE OFFICERR/ET,IBER EXCLLIDED? EL. DISEASE-EAEMPLOYEE $ If yes, describe under SPECIAL PROVISIONS be!a.Y E L. DISEASE- POLICY LIMB $ OTHER DESCRIPTION OF OPERATIONSf LOCATONS /VEHICLES l E%CLVSIONS AODEB BY EtaDORSEMENFf SPECW. PROVISIONS The Certificate Holder named below is an Additional Insured with respects to grant monies received. CERTIFICATE HOLDER CANCELLATION SHWLD ANY OF THE ABOVE DESCRIBED POLICIES BE CA)aCE0.ED BEFORE THE EXPIRATION DATE THEREOF, THE ISSVItaG wSURER WILL ENDEAVOR TO MAIL 3O DAYS WRR-fEfl NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUi FAILURETO DO SO SHPLL City of Riverside IMPOSE NO OBLIGATION OR LIABRRY OF ANY KIND UPON THE INSVRER, R3 AGEtaTS OR 2950 NW Vivian Rd. Riverside fd0 64150 REPRESEtRATNES. AUTH ES TpIE ACORD 25 (2001/08) ©ACORD CORPORATION 1Btltl IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certficate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract behveen the issuing Insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. 2008 Tourism Enhancement Grant Certification Checklist Organization: -~--~-~gh~(,~Y-G~ ~ ~iI YY)~~ 1 ~ ~ G Attachment 1: List of all officers and board members + employer information Attachment 2: Organization Bylaws (~ Attachment 3: Organization's Goal or Mission Statement Attachment 4: Organizational Chart Attachment 5: Current Certificate of Corporate Good Standing Attachment 6: Matching Fund Documentation a ova, 1~~--~~r h art Attachment 7: CPA Audit Letter + Most Recent Year Financial Statement Attachment 8: Summary Reports from previous years (not applicable in 2008) Attachment 9: Project Summary ~~n,voo r-~~n~~nd ~iU~-e ~~v~~tis)-~~ Attachment 10: $2,000,000 Liability Insurance Letter Ce~ifi e~1 Reviewed By: by ~~-~f ~v~ Date: ~ ~ 3~ ~ U ~tgnGl pe-iVer~ec~ 8/a~/b~ TOURISM ENHANCEMENT GRANT APPLICATION FOR CERTIFICATION 1.Organization Formal Name ~~ y /~/ d. /-yes LN ,U 2. Maiflng Address dO ,BOx /?~ /~ ~Wk2~C.C' sta~ ztp Gd o~f~f -D7/ y 3. Street Address (if di/f~ferent from line above State Zip 4. Projeet Contact Person "-~~J Title ~~ ~l&NA/ Lr ~~1QA~{~ /ICES/.DE.JZ' 5. Daytime Phone (work) Da time Phone (cell) Daytime FAX - b ~ !00 6. Email Address #1 Email Address #2 /^1~aCo K~Sl.•7I'islti ES . a,QC~ LA/I1 chc~s e, o 7/ Attachment #1 List of all officers and board members including each person's employer information, 8/Attachment #2 Copy of organization's bylaws (must be signed & dated). 9/Attachment #3 Copy of organization's goal or mission statement. 10/Attachment #4 Copy of organization's organizational chart. 11/Attachment #5 Copy of Current Certificate of Corporate Good Standing from the Missouri Secretary of State (not required of units of government}. 12/Attachment #6 Documentation of matching funds from other sources (copies of award letters, letter of donation or credit from source, etc. (Additional documentation may be required at the discretion of the Tourism Tax Grant Evaluation Committee.) ' ~ 13lAttachment #7 CPA Audit Letter A1VD most recen j'ea annual financial statement. N ~ k '' 141Attachment #8 Copies of Summary Reports of previous projects awarded funds from this program. (Not applicable to the . FY08-09 applicants.) ~ /g. 15/Attachment #9 Projectrsummary of the intended application. (Not to exceed one page -single spaced -no smaller than 12 pt. font) 16/Attackment #10 Letter from event insurance company verifying organization's ability to obtain a Certificate of Insurance in an amount of at least 52,000,000.00 naming the City of Riverside as "additional insured". (Actual Certificate will be required only if the project is approved for fugding.) 17. I, the authorizing official, attest that this Application for Certification is made with the approval of those individuals who can authorize the necessary expenditures For completion of any funded project. I agree to meet all administrative obligations of any funded project and that, if funded, no City of Riverside funds will be used to match City of Riverside TEG awarded fund~sl. $~L L/O B' (~ LENM ~. ,C~Ri4V President/CEO of Applicant Orgagization (Print) (Signature) Date y3oa. ,va~ 5G ~r Sf ¢~ sus ~~. ~ i9 gib-~.t~l-&9~ Mailing Address Phone # Fax # EmailAddress~~diD~p~~L~~' 1/{~.GOlbt Qccsstraa '7 / fl ~~~ ~4u~ # / Glenn Longest Bray, JR -President Self-Employed Formerly; AmerUs Life Insurance Currently reevaluating opportunities 4302 NE 56th Street Kansas City, MO 64119 816-454-8919 816-520.9100 plaidheartsCa~kc, rr.com ist VP -Vacant following Games Sandra Carroll Berger -Second VP Administration Child Advocacy Services Center, Inc./d.b.a. The Children`s Place 2 East S9th Street Kansas City, MO 64113-2116 Phone: 816-363-1898 Fax: 816-822-7711 bergersantcukc.org Don Summers -Treasurer Corporate Systems Application Analyst Consultant for DST Systems, Inc., 333 W. 11th St. Kansas City, MO 64105 Lori Henderson -Financial Secretary At&T 734 Vermont Lawrehce, KS 66044 785-749-7123 Frame Technician - LFO - 28 1/2 years Brian Marrs -Secretary 915 NE Russell Road Kansas City MO 64116 Technology Sales Phohe: 816-728-8526 Cellular Phone: 728-8526 E-mail: bxian.maxxsna,att.net Sarah Wickens _ Councilor Sauna Sales 6010 W 76th Place Prairie Village, KS 66208 Mark Milliken -Councilor 10101 Lane Ave KC MO 64134 Phone: 816-966-8210 Rhone2: 816-550-2857 E-mail: fairwavmarkC~live.com ~( GI+EI /70N BY-LAWS OF HIGHI.AND GAMES, INC. ARTICLE I OFFICES g ~ ~~~~ ~~ As revised ~'" oY g~2v~ Section 1.1: The addresses of the registered office and the principal office shall be as designated by the President or Board of Directors. Section 1.2: The corporation may also have offices at such other places as the Board of Directors may from time to time determine. ARTICLE II MEMBERSHIP Section 2.1: Membership in the corporation shall be open to persons who are interested in the perpetuation, propagation and promotion of Scottish games, athletic events, music, dancing and cultural and all other activities incidental thereto. Section 2.2: The directors named in the Articles of Incorporation shall constitute the original membership. Membership in the corporation shall consist of (a) the officers, the directors, the cornrnittee chairs, and the volunteer workers identified by the committee chairs, and (b) such persons as make a donation which is set by the Board each year, one of the benefits being membership. Such membership shall be set as of the day of the year's Games (the principal annual event put on by the corporation) effective to the following year's Games. Section 2.3: Resignation from membership shall be in writing presented to the Board of Directors, but shall not relieve any member from liability for any dues or assessments accrued but unpaid at the time when such membership is filed. Section 2.4: If any member shall at any time be guilty of an act prejudicial to the corporation or to the purposes for which it was formed, such person shall be notified to appear personally before the Boud of Directors at a designated time not less than thinly days after such notification and at such time be given a hearing. By atwo-thirds vote of all of the Board of Directors present at the meeting, the membership of such person in the corporation may be terminated. 9766.DOC / 2 Section 2.5: The annual meeting of the membership shall be on a date determined by the Board of Directors and notified to the members in writing at least thirty (30) days in advance thereof; or, if no such notice is given, then on the second Monday of September in each year, if not a legal holiday, and, if a legal holiday, then on the next day following which is not a legal holiday, at the principal office of the corporation, or at such other place as may be determined by the Board of Directors, convening at the hour of 7:00 o'clock P.M. at which time the membership shall elect a Board of Directors and transact such other business as may properly come before the meeting. Section 2.6: Special meetings of the membership may be called for any purpose, at any time, by the President of the corporation, or upon resolution of the Board of Directors, which resolution shall state the purpose or purposes thereof. Section 2.7: Written notice, setting forth the time and place of the meeting and the general nature of the business to be considered thereat, shall be given by the President or by the Secretary of the corporation to each member at least ten, but not more than sixty, days before the meeting, both in the case of annual meetings and in the case of special meetings, except as set forth in Section 2.5 or otherwise provided by law. Such notice shall be given in writing, either in person or by letter deposited in the United States postoffice with postage prepaid, addressed to the last known address, as shown by the records of the corporation, to each member; provided, however, that notice of any annual or special meeting of the membership may be waived by written consent given either before or after the time of the meeting. ARTICLE III DIRECTORS Section 3.1: The business and affairs of the corporation shall be managed by its Board of Directors which may exercise all powers of the corporation and do all such lawful acts and things as are not proscribed by a statute, by the Articles of Incorporation or by these by-laws. Section 3.2: The Board of Directors ("the Board") shall consist of members of the corporation, namely the President, First Vice President, Second Vice President-- Adminishation, Secretary, Treasurer (unless, per Section 4.1, the Treasurer is a corporation), Financial Secretary, and such number of at-large members as shall be necessary so that the Board consists of nine natural persons. At-large members of the Board maybe referred to as such or as "Councilors." Section 3.3: The first meeting of each newly elected Board of Directors maybe held at the same place and immediately after the annual meeting of the membership at which such directors were elected and no notice need be given to the newly elected directors in order legally to constitute the meeting; or it may convene at such time and place as may be fixed by the consent or consents in writing of all of the directors. 9766.DOC / 2 2 Section 3.4: Regular meetings of the Board shall be held at such times and places as shall be determined from time to time, by resolution of the Board. Notice of each regular meeting of the Board shall specify the date, place and hour of the meeting and shall be given each director at least ten days before the meeting either personally or by mail or e-mail. Section 3.5: Special meetings of the Board may be called by the President on twenty-four hours' notice to each director, either personally or by mail or by e-mail; special meetings shall be called by the President or Secretary in like manner and on like notice on the written request of two directors. Notice of each special meeting of the Board shall specify the date, place and hour of the meeting. The notice need not state the general nature of the business to be conducted at such special meeting. Section 3.6: At all meetings of the Board a majority of directors shall be necessary to constitute a quorum for the hansaction of business, and the acts of a majority of the directors present at a Board meeting at which a quorum is present shall be the acts of the Board of Directors, except as may be otherwise specifically provided by statute or by the Articles of Incorporation or by these by-laws. If a quorum shall not be present at any meeting of the directors, the directors present thereat may adjourn the meeting. It shall not be necessary to give any notice of the adjourned meeting or of the business to be transacted thereat other than by announcement at the meeting at which such adjournment is taken. Section 3.7: Directors shall serve without compensation except that the corporation may reimburse them for reasonable expenses incurred in connection with the performance of their duties on behalf of the corporation. Section 3.8: The Board of Directors may, by resolution adopted by a majority of the whole Board, designate one or more standing committees, each such committee to consist of one or more of the directors of the corporation, except as hereinafter provided. The Board may designate one or mare directors as alternate members of any committee, who may replace any absent or disqualified member at any meeting of the committee. Any such committee, to the extent provided in such resolution or in the by-laws, shall have and exercise the authority of the Board of Directors in the management of the business and affairs of the corporation. In addition to the foregoing committees, the President may appoint one or more ad hoc committees and designate the functions and membership thereof, which committee shall not exercise the authority of the Board of Directors unless, and only to the extent, specifically authorized by resolution of the Board of Directors. In the absence or disqualification of any member of such committee or committees, the member or members thereof present at any meeting and not disqualified from voting, whether or not he or they constitute a quorum, may unanimously appoint another director to act at the meeting in the place of any such absent or disqualified member. Membership of such committees may include, as honorary, advisory or consulting members, persons who are neither members of the corporation nor directors thereof and who shall benon-voting members of such committees. Section 3.9: One or more directors may participate in a meeting of the Board and one or more members of the committee of the Board may participate in a meeting of such 9766.DDC / 2 3 committee by means of conference telephone, or similar communications equipment by means of which all persons participating in the meeting can hear each other, or by e-mail, and all directors and all committee members so participating shall be deemed present at the meeting. Section 3.10: Any action which may be taken at a meeting of the directors or of a committee of the Board may be taken without a meeting if a consent or consents in writing setting forth the action so taken shall be signed by all of the directors or the members of the committee, as the case maybe, and shall be filed with the Secretary of the corporation. Section 3.11: The provisions of Section 4.2 of these by-laws shall apply also to the directors of the corporation who are not officers, i. e., to the at-large members of the Board (Councilors). ARTICLE IV OFFICERS Section 4.1: The officers of the corporation shall be members who are chosen by the membership, and they shall be a President, a First Vice President, a Second Vice President--Administration, aSecretary, aTreasurer, and a Financial Secretary. The President, First and Second Vice Presidents, Secretary, and Financial Secretary shall be natural persons of full age; the Treasurer may be a corporation, but if a natural person, shall be of full age. Section 4.2: The officers of the corporation shall hold office until the next annual meeting of the membership and until their respective successors are elected and qualified. Any officer or agent elected or appointed by the membership may be removed by the membership whenever in its judgment the best interests of the corporation will be served thereby, but such removal shall be without prejudice to the contract rights, if any, of the person so removed. If any office becomes vacant for any reason the vacancy shall be filled by the Board of Directors. Section 4.3: The officers shall serve without compensation except that the corporation may reimburse them for reasonable expenses incurred in connection with the performance of their duties on behalf of the corporation. Section 4.4: The President shall be the chief executive officer of the corporation; he shall preside at all meetings of the Board of Directors, shall have general and active management of the business of the corporation and shall see that all orders and resolutions of the Board are carried into effect. Section 4.5: The President shall execute bonds, mortgages and other contracts requiring a seal, under the seal of the corporation, except where required or permitted by law to be otherwise signed and executed and except where the signing and execution thereof shall be expressly delegated by the Board of Directors to some other officer or agent of the corporation. 97fi6.D0C / 2 4 Section 4.6: The First Vice President shall, in the absence or disability of the President, perform the duties and exercise the powers of the President, and shall perform such other duties as the Board of Directors may prescribe or the President may delegate to him. Section 4.7: The Second Vice President-Administration shall perform such duties of an administrative nature (such as, but not limited to, preparing and filing applications for legal permits and licenses, securing insurance, and hiring security personnel) as the President or the Board may direct fiom time to time. Section 4.8: The Secretary shall attend all meetings of the Board and record all the votes of the corporation and the minutes of all the transactions in a book to be kept for that purpose. He shall give, or cause to be given, notice of all meetings of the Board of Directors, and shall perform such other duties as may be prescribed by the Board of Directors or President, under whose supervision he shall be. He shall keep in safe custody the corporate seal of the corporation, and, when authorized by the Board, affix the same to any instrument requiring it, and, when so affixed, it shall be attested by his signature or by the signature of the Treasurer or an Assistant Secretary. Section 4.9: The Treasurer shall have the custody of the corporate funds and securities and shall keep full and accurate accounts of receipts and disbursements in books belonging to the corporation, and shall deposit all monies and other valuable effects in the name and to the credit of the corporation in such depositories as shall be designated by the Board of Directors. He shall disburse the funds of the corporation as maybe ordered by the Board, taking proper vouchers for such disbursements, and shall render to the Board of Directors, whenever they may require it, an account of all his transactions as Treasurer and of the financial condition of the corporation. If required by the Board of Directors, he shall give the corporation a bond in such sum, and with such surety or sureties as maybe satisfactory to the Board of Directors, for the faithful discharge of the duties of his office and for the restoration to the corporation, in case of his death, resignation, retirement or removal from office, of all books, papers, vouchers, money and other property of whatever kind in his possession or under his control belonging to the corporation. Section 4.10: The Financial Secretary shall collect all money which is paid to the corporation, including membership fees and dues, and keep a record thereof. He shall pay to the Treasurer monthly all money so received and shall take the Treasurer's receipt therefor; or, if so directed by the Treasurer, deposit such money into a depository designated by the Board of Directors. He shall prepare and submit to the Board of Directors, prior to each annual meeting, a full statement of all business of his office during the preceding year. He shall perform such other duties as the Board of Directors may from time to time direct. If required by the Board of Directors, he shall give a surety bond as described in Section 4.9. Section 4.11: The expense of any surety bond obtained in accordance with Sections 4.9 and 4. 10 shall be paid by the corporation. 9766.DOC / 2 5 ARTICLE V GENERAT, PROVISIONS Section 5.1: All checks, drafts or demands for money and notes of the corporation shall be signed by such officer or officers as the Board of Directors may from time to time designate. Section 5.2: The corporate seal shall consist of two concentric circles, between which shall appear the words "HIGIR,AND GAMES, INC." and "STATE OF I{.ANSAS", and within the inner circle the words "CORPORATE SEAL". Such seal shall be in the charge and custody of the Secretary. Section 5.3: The fiscal year of the corporation shall be September through August 31 unless established otherwise by the Board. Section 5.4: Each use, in these by-laws, of a male pronoun or a female pronoun shall be understood to refer to persons regardless of gender. ARTICLE VI INDEMNIFICATION Section 6.1: The corporation shall indemnify any person who was or is a party, or is threatened to be made a party, to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative, other than an action by or in the right of the carporation, by reason of the fact that he is or was a director, officer, employee or agent of the corporation, or is or was serving at the request of the corporation as a director, officer, employee or agent of another corporation, partnership, joint venhue, trust or other enterprise, against expenses, judgments, fines and amounts paid in settlement actually and reasonably incurred by him in connection with such action; suit or proceeding, including attorneys' fees, if he acted in good faith and in a manner he reasonably believed to be in or not opposed to the best interests of the corporation; and, with reference to any criminal action or proceeding, had no reasonable cause to believe his conduct was unlawful, all in accordance with the provisions of K.S. A. 17-6305; and the corporation may purchase and maintain on behalf of any person who is or was a director, officer, employee or agent of the corporation, or is or was serving at the request of the corporation as a director, officer, employee or agent of another corporation, partnership, joint venture, bust or other enterprise against any liability asserted against him and incurred by him in any such capacity, or arising out of his status as such, whether or not the corporation would have the power to indemnify him against such liability under the provisions of the said K.S.A. 17-6305. 9766.DOC / 2 6 ARTICLE VII AMENDMENTS Section 7.1: The by-laws of the corporation may be altered, amended or repealed by a majority vote of the membership of the corporation at any regulu or special meeting duly convened. 9~se.DOC i z 7 Question 9/Attachment #3 Highland Games, Inc Mission Statement Our Mission is to promote Scottish heritage by informing, educatipg and entertaining the people who attend the Games. We Will accomplish this in a manner consistent with quality, class and style, limited only by the resources available to us. Question f0/Attachment #4 Organizational Chart Highland Games, Inc. President First VP Second VP-Adlninisteation Secretary Treasurer Financial Secretary Three Counpiloxs Chairpersons fox each venue H.L°ST~cro /l~~.f/'A-(~((~GteA7'~ ~ S STATE OF MISSOURI Secretary of State CORPORATION DIVISION CERTIFICATE OF GOOD STANDING I, ROBIN CARNAHAN, Secretary of the State of Missouri, do hereby certify that the records in my office and in my care and custody reveal that HIGHLAND GAMES, INC. using in Missouri the name HIGHLAND GAMES, INC. E00017809 a KANSAS entity was created under the laws of this State on the 13th day of April, 1976, and is in good standing, having fully complied with all requirements of this office. IN TESTIMONY WHEREOF, I have set my hand and imprinted the GREAT SEAL of the State of Missouri, on this, the 13th day of August, 2008 ja.: Secretary of State Certification Number: 11004485-I Reference: Verify this cerfificate online at http://www.sos.mo.gov/businessenfity/verification Robin Carnahan cpue~~ ial ~~~-+~ meh~ ~ to N N b~ ro .Cpp p xQ o 0 O N N U x ~~ 01 0 O 03 0 ~ 0 O ° ~ O O ~O '+OS O 0 0 O~ 0 ; 0 O ' 0 ~ 0 0 I 0 0 [I 0 0 O ~ 0 0 0 O ~ ° 0 ~N 0 N OH N O ~" O On N 0 Nf OHO 0`b O~ Ot O~ ~ m ~e~" ~ N s M z~..N i N ~ ~y c, A O 3 ~i zx N `'£ O u7 t V OXN ~ J N~ ~...n N a-~ ~ ~ r 5 N . b O ~~• r r i0 s ~ 030 r r '~ t ~ 1 ~° ~ ~ O fRE I O N f9 fA~ _~ f -s A ~ fA~" " fi ~~ ' `.` c - ~t --~ H~'f 5 A~t9f A- . O D Nx ~ ~~' ~* M ~°'i`l "`' ~A ~~. N ~ f M A{f M [ iJ: i N ( 9 M p~ Eq f ~~ A f9 , VS f R g ~ Ha g l f " A fA .& ~ - € s z~ ~ ~z ^ .' ~'- ? r s , ~. --~ 'a ~ ~ rY R '~f N "s' `' E ^ ~.a{ § Y C ~ ' ~ ~ y ~ ~ i a `-~ F ^ ~ ... s-3._ . . Z3~ - J S i. ~ 3 n. t~ `S ~. .~ 3..: L 3.' =ry~ ~ a ..a ~~ ~,. 0 ~ 0 0 0 0 ~ 00 0 00 H 0 0 ° 0 ° EN 0 fA f 00 A ° ~ 0 ~ 00 SEA 0 E9 0 0 00 ~N ° N 0 N 0 N 0 fA 0 N 00 MfA O ~ O O0f ~ t ~ ~ }y O ( ~ ~ p O O r N t fi- B ~ fA fA E A Vi p p N f 13 fA fA f A E9 W W ~ ~ ~ ~ N- ~ ~ ~ H ~ ~ C C 3 > C (? ~+ G 0 O 0 YJ 0 Of 0 A 0 O 0 0 OfA 0 m 0 0 OO 0 fA 0 fH 0 0 fA0 0 0 0 0 O O 0 fA 0 fA 0 0 ff!° 0 0 0 0 0 0 Hi fA 0 fA 0 fA 0 fA 0 N 0 N 0 N 0 0 O 0 0 0 0 ~ ~(7 M N M O O N l 0 O ~ N.'~ O O O ~ N V i ~ fA fn r fA fA fA EA fA Oi M M ~° (~ fA ~ ~ r EA ~ VT f9 ~ ~ ~ t W U U' m y J 2 2 2 m d 2 m 2 2 ~ m 2~ ~ 2 2 ~ ~ m ~ ~ m ai m m m a~ m a~ m m mm da ~ ~ ~ mm m r ~ ~ ~ ~ ~ ~ m ~r ~ ~ d • d ~ ~ ~`m 'o ~o d a ~ ma -o -o ~a~ a c m c m ~ ~ ~ ~ ~ o in rte, 'C y 'C r~ C rN 'C y 'C r, r~ ~ 'C E w, C E N N E (O E lO ~ E r t6 N E l S c_ o c ~ N a c t0 o c (0 c c (0 c c 6 (0 o c c N l c 0 (0 E y E y o E 0 0 o E E F 5 G o N a N n N a U1 a N .o N N .oa (O = a= _ = -.o 1 = N L ._ L mm t m L L m L mm w L L m t mm C m C o m m T m m . m ~ ~ ~ ~ ~ ~ ~ > _ ~ ~ ? S_ S ~ K _ ~ V = _ _ _ _ = U = _ = U U U U U U U N j j S O t0 N O N O M M ~ ON tl~ O (D r V m 0 V r ' O M O M M O f0 0 r N 7 O N IL r O OO t0 l0 " CO t_O (O N M O V' M O O r r M O r (O r_ y N ln O V r r r r r r V N (O ~~}} (O r V N (O N V O ~} tO ~(mO M tMO ~ r (O (MO ~ r O (O (f °O (00 ~ ~ (O ~ ~ (NO (NO fN c{ O (O ~ ~ (OO ~ N ~ m m co m m mm a Y Y Y Y Y O ~ ~ O ~V O 1~ ~U aY O ~ p O ~ Ot7 ~Y ~ ~ d >- z 00 ~~ 0 ~ p Y rt'Y O ~ m ~ m Q z Q ai (A Y tf1 Y a v ai Y U 9 vi ti d c ~ v ' i V ' ai ~ •o ~ ai a v v i ai v ai d 3 - 0 0 ~j Y Y v U ~ ~ v Ln ° o ._ y E a O ~ m L 5 iL' a~~ ro Y ~ _~ m m °L U S 0 g 0 ~ a 9 o L rt' N ° L m ` m } 3 , _ L' ~ ~'~ ~° ~ m ~ m- ~ ~ ° ~ Li' x ~ ~ - d ~ ~ 29 U > K N ~ O Q U Y o > O > f ~t 0 O iZ > { O. ~ p ..i ~U U Y U .. Yl .~ g O Z .>_ 2 3 ~ > O N Z .- . ~m - .Z K L tA o ~( ~ U 7Y U Y O Z y ~ 0 K 0 Y 0 Y c O , ° ° m w a ~ > > N -o to Q •o ~ y t 0 ~> r ~ • Q ~ Q -a. ~.. ~ C ~, ` ` ~ O K g ~ a• a ° 3 ~ m ~j N T > ~ ~ ayi ti m °m u_ <n °~ l- m m o L° tp m ~ov w ~ °OO a Q ~ ~ ~ 3 y p m cLi ": a 3Q ~ ~c ~' ~' ~ Q ~ o c > o ~ C7 U' m co FF 3 m3 c °' E x • w N 'o m m ~ ~ o ~ c_ - 5 c y ~ zr m s$ c• m cn c m ~ `~ M ~ o o ~ S ~ U O ~ ~ m ~x z ° ~ ~ ~-~ U U~i ~ ~ o m o m z u. ~n <n nm . ~ w w ~ ° w r u~ ~w ° V (O (O ~ ,~ •O 0 N 0 O W M O N r M 0 r ( 0 N O ~ ~O M W L h V O fl M r O M O 0 0 0 4] ^^ O N M In I~ O r r M 0 (p 1 m 7 °O M ~ O O M T N V IA M N M N O N ~i' Q M m M W y Q m N co ~[1 m Ql (O m (O V N V ~1 N V M M V N N I~ M r N d' V'n- tO rN r r r V M M O N 0 N 2 C ~ ~ ~ _ •~ ~° C v 0 0 a 0 •~ o ° n ~ ~ o ~- oil ~ U .~ , N ~ d ~ ~ ~ ~ US a ~ ~ ~ y ~ ~ > U o ~ A E c E 'oo ~ ti ~ 3 ~ ^ 3 0~0 ~ a~i O ~ = ~i b FL- ~ y ° ° ° d R . ~ x d ~ ` y d yU o 3 5 5 ~ = ._. o o ., m o a o a i ti o ~ F- t° o E Z y d > o LL a c m E ~o CC o ~ V a yc C ~ v CC,, pa c 'a m d m m L 5 ' y m U ~ $ U .o m LL y w mU U m O S a a t~ c - y ~ U ` 3 .o m ° ti m y x o y :o > o u ~ N t >> Q .~ 41 d m Q l0 ^ ° O t`6 0 ` ~ = r ' y p c S O ~ C y O O d C C •y O r m '2 > m .. t~ ~ ~( .o _o &'i t/J N a~F-'n ~ -• o N = ~ ~ y o O G a y0 ~~ . N 0 O > E- • d d ~ ay ~ U Td - O o ._ E - Y c LL ~ N ° 'fl d C N C 19 m U r ° 0 - Y K ~~ Y C11~ O ~ ~ U` ~ U r~ LL I~ ~ UY ~ CJ UU U` ~ S m Y ~ Q ~ m t~+ ~ F 1 C~3u.~esrroN /3/ f~ Xt~~ 7 Net Assets expenses Revenue v m r > O N N b JO ~j V ° °. ~ N A W N ~ ~ + _ ~ ID C 0 + r A W ~I T N ° S y 0 6 d ¢° Q an d° Q d ~ r J /l ~'f ('Y (l Z O Z ~1 "1 ~ 1 S V ti VJ ~~QQ VI @ :°. s :: ~ d 3 ~ ~ Sf ~ ~ ui (pp $ V°~ ~ Ic ° !Y''. Val So. !^ ° °' ~° 3 i° a+ ~ tli S.i ~ 5 ° d m N ~ ~ ~ ~ .Z) N N ~1' N fy' d O N ~ ~ O ~ N ~ 41 .~ '° V V `~ ~. ~ °' `~' k' m ~ n 3~' Yn ° m. ~ ~ a ..: ~' 3 ~ o ~ m ~n S°n ~ °' c °v ~ 8 ~ ~ °' °' $ ~ m ~ v o o ° 8 ~ ~ m m 3 a S$ ~ 8, n ~ ~ o ~ ~y ~ a Q m _ to ~ m ~ryry ~ ~ ~ < 3N d Amy m ~ m m ~' ° ~ 3 3 8 3 ~ ~ obi 5T1 O~ N N O N N~ T~~j$ N tS/N y<ry ~~ 3 a j O' yShc O 6 L~ N ~ W (D 4 Grt ~ ~ ~ NdN C = ~ ~ ~ N Y. ~• N N ra• N N W ~ ~ N N T" << #< 3 ~ A ~ ~ ~ o lp ~ ~ ~ m ° ~ to ~ m ~ ~ m fii v Fin ~ ~ ~ ~ ~. d 'o a ~ ~ ~ p 'P W V W V+ P t0 A O O O O O ' °, N> p o b 0 0 p 0 0 0+ 0 0 o O O W > V f O~ N A > W A O J _ W ~ 01 > N J W W pp W 0 0 0 001 pp 0 0 ( 11 A O o 0 O W O OJ O tp f0 , O H O 10 l0 O A ~ C O O O (VT O N O W (° O O O (O V O O Vt V W (T N W m OV (°iO N O 0 0 0 0 o O O O O m N O~ O w a 0 0 ,OW o O O ~ O W N ~_ O O QI O O O NW O 'it 7 ~ m y 3 ~y ~ N ~~ N ,~ ~ N N f1 TO M 4I 0 2 'O ~ ~_ tG ~ a d w ~ N I I I I I I I I I O V O ~ S N U) O p p O A W O O O S O N O 00 W Oo W A O O N W O T _ d z w w _~ m ..,~o an am o -n g~< n o D a ~m o. >>;'s~~ 9 m g D o v 8~~~ a~~Ha43~'~~' y °~ a g~' o ~ m ~' _Z ~ 5 0 -'~ ~ o < 'A '~ ~ ~ ~~p ~i `Z C < tp ~ N T~fl n. c ry< N o T > p~ O O~ N O O tW0 o °o P'n o o °0 0 m ~I 1 ~ ~ 4 ~ ~ pp p ~ N O W O O W A O A O O fVT 0 p p pp 0 0 0 V N $ ~N°>oTo'~o"'vmYek'fa~''-`a+`o°~cNO"3m~'v~'"awQw = N m ,.,, A a e a m 5{ -+~m~ o~ 05~--~vmovl~nravvmvrn~oo~wmQc~~ g. ~ ~ ~ o, o ~ ~ a ~ g° ~+ a ~° n ~, 8 ~ o. o o^ Q ~ w ~ o '~'pppryx ~ ° ~ ~ ~ a ' ° ~ ~ g > >• d Q ~ o ~ ~ ~ s ; ~ ~ N ~ ~ ~ O ~ m ~ ~ N ~ ~ tp O ~ A ~ ~ N Q ~ d fii N ~ Q N L~ d O N M ~ d ~. ~ o < 3. ~ ~ N Q ~ ~c ~ ~ A $ a m ~ 2. ~ y v ~ N ~ ~ n 'O q N ... a V N O v A W i+ N N N N > N [n N N -~ tppJ N A~ ON N A tNp O O N V O O .UOi ,60i O N O O O O -~ W O O tp O V O O O O o 0 0 0 0 0 o b 0 0 m o °o ~ °o ~ ~ °o °o °o °o >m ~ ° °o ~ °o 'o, °o °o °o °o °o °o °o °o °o °o ~ g °o °o ~ O V N T N >~ A > O> V to IV W J> ~J N ~n W A O W~ N ~ o o 0 0 0 Gi VVi Oo O > O> O O p O O O O O O O O O O O N p p N 0 0 0 p~ p S O O O S O O O O p p O O p 0 0 0 W O O V O O N 0 0 > W W O A p~ fh .pa v A W .pa W .a N ~ a + O b W V T H t~pp A 0 6 (f Q d O' d ti ~ 3 m d Q ~ ~ ~ m 0~ 3 ~ m ~ p ~ ~ ° ` '~ > > '2 al ~ ° ~ ~ Si ~ y S' N ~ ~ a~ o 7g/ R~ s n g ° ~ ° 4 i ' . c ~s ~ ~ Yn 3 5' Q a ~ °. ~ N a ~'~~ a d s -~ a m D 9 '~ 3 °, ° v ~ -, ~° '~ `~" °~ 3 3 a H ~ -i _ ~ y '~-' m 3 q. 3 ~ ~ , ~3 w °. ~ e' a 'm ~ ~. ~ o o ~ ~^ ~ ~ ~ Q a m ~ a ~ m .~ 0 N O 'O O O w A O N O T A f 0 0 C, O O O O W O 00oo O A OD 0 0 0 0 0 S O V O N O O f0 O O ~D O O O P O N A J O O O 4A p O N N N V A p 0 m 0 N O W N O O O O O O O N O W O N~ O O O O O O p O fN O REPORT TO CITY OF RIVERSIDE, MO FROM HIGHLAND GAMES, INC./ d.b.a. KANSAS CITY SCOTTISH HIGHLAND GAMES Expenses to date for 2008 Highland Games As of August 20. 2008 Administratiori/Other $ 15,754.64 (Includes insurance of $5,466, web site of $5,576, $798 for various mailings, as well as general expenses incurred to operate the organization) Animals 1,300.00 Athletic Competition 16,342.43 Children's Activities 174.21 Clans 120.00 Concessions 13,823.37 (Does not include a credit of $2,000 which we are expecting to receive, from the supplier of soda, for returned product) Dance Competition Entertainment 4,911.79 16,281.43 Field 21,289.75 (Includes $8,487 for the rental of tents and lighting equipment, $1,280 for rental of golf carts, $1,149 for portable toilets, $840 for straw, $1,600 for disposal service & additional tear dawn/clean up, and $6,216 for security (deducted from Riverside's contribution) Games Merchandise 1,750.55 Parking/Shuttle Service 3,762.50 Pipes & Drumming 4,448.60 Programs 4,779.10 Publicity 19,447.84 (Includes $5,004 for radio advertising, $3,266 for television advertising, $2,620 for magazine advertising, $5,154 for cinema pre-features, and $2,908 for posters, flyers, and handouts) Sponsorships 1,692.61 Vendors 295.00 Total $125,373.82 While the program year is not completed, no additional expenditures are outstanding, nor expected, for this fiscal year. Respectively submitted, Glenn Bray -President, Kansas City Scottish Highland Games Question 15/Attachment #9 Project Summary of the intended Application The grant is intended to be used for advertising in the three county regions of Clay and Platte County's, Missouri and Johnson County, Kansas. By increasing the attendance from these areas we anticipate lazger support from the regional community which will then augment the continuous prominence of the Gity of Riverside, Missouri and provide the Games with continuous fulfillment of our Mission Statement. Funds will also be spent on Public Relations and Printing. Glenn L. Bray-President, Highland Games, Inc. ACORD CERTIFICATE OF LIABILITY INSURANCE GP ID PR DATE (MMIODM'Y1~ ASSO-17 04/14/08 PRODUCER ~ THIS CERTIFICATE IS ISSUED AS AMATTER OF INFORMATION Gulfstream Insurance Group Inc ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P. O. Hox 8908 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, Fort Lauderdale SL 33310-8908 Phone: 954-561-2220 INSURERS AFFORDING COVERAGE NAIC # wsuRED INSLRER At acattsdale msorance co.pany 41297 Associatioa of S tti h G INSLPiER B co s ames and Festivals INSURER C. P.O: Hox 245926 Pembroke Piaes FL 33024-5926 INSURER¢ INSL42ER E ' THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICYPERIOD INDICATED NOTYrITHSTANDING . ANY REDUIREIAENT, TERM OR CONDITION OF ANY COMRACTOR OTHER DOCUMENTIMTH RESPECT TO WHICH THIS CERTIFICATE MAV BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED DYTHE POLICIES DESCRDED HEREIN IS SUeJECTTO ALL THE TERMS, EXCLUSIONS AND CONDRIONS OF SUCH POLICIES. AGGREGATE LIMBS SHOtMJ MAY HAVE BEEN REDUCED BY PAm CLAMAS. LTR NS TYPE OF WSURANCE POLICYNUMSER FFpp GATE MhVDD Ep pp PDATE MMlDO LIMBS .GENERAL LIABILRY EACH OCCURRENCE $ 1000000 X 8 X COMMERCIAL GENERAL LIABILfiY CLS1437699 03/01/08 03/01/09 PREMISES(Ea ocareixe) $100000 CLAIMS MADE ®OCCUR MED EXP (Arty one person) 55000 ' PERSONALS ADVINJURY $1000000 GENERAL AGGREGATE 43000000 GEN'L AGGREGATE LIMB APPLIES PER: ~ PRODUCTS-COMP/OP AGG $ 1000000 X POLICY JECT LOC Li or 1000000 AU TOMOBILE LIABRfTY ' COMBINED SINGLE LIMIT $ ANV AUTO (Ee attidenp - ALL ONNED AUTOS SCHEDULED AUTOS BODILY INJURY iPw person) $ HIRED AUTOS NON,OWNED AUTOS BODILY WJURY (Per eccid¢np $ PROPERTY DAMAGE $ (Per eccitlen[) GARAGE LIABILITY AUTO ONLY~EA ACCIDENT $ ANYAUTO OTHERTHAN EA ACC S AUTO ONLY: pGG $ EXCESSNMBRELLALIABILITY EACH OCCURRENCE $ OCCUR CLAIMS h1ADE AGGREGAT E $ DEDUCTIBLE $ RETENTION 5 $ WORRERS COMPENSATIONANO EMPLOYERS'LUIBILITY TORY LIMITS ER ANYPROPRIETORrPARTNER/EXECUUVE OFFICER t EL.EACH ACCmEM $ lA EMBER EXCLUDED? If yes, describe antler E. L. DISEASE-EA QAPLOYEE $ SPECIAL PROVISIONSbelow EL DISEASE. POLICYLIMfT S OTHER DESCRIPTION OFOPERATIONS/ LOCATIONS IYEHICLES 1 EXCLUSIONSADDED BYENDORSEMENTI SPECIAL PROVISIONS Insured: Kansas City Scottish Highland Games Event: Kansas City Scottish Highland Games, June 13-15. 2006 Certificate holder is additional insured. LOUISER I SHOULDANV OF THEABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATIO DATE THEREOF,THEISSUMG WSURER WILL ENDEAVOR TO MAIL lO DAYS WRRiEN NOTICE T07HE CERTIFICATEHOLOERNAMED TOTHELEFT, 8UT FAILURE TO 00 SO SHALL Louise Rusick, City Clerk IMPOSE NO OBLIGATION OR LIABRf1Y OF ANY KIND UPONTHEINSURER ITS AGENTS OR Riverside, MO 2950 NW V1VlOn ROad REPRESENTATIVES. Riverside MO 64150 A ORI REPRESE IrrvE L,w, ,.~e,CQ, C pC U