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HomeMy WebLinkAboutR-2013-032 Amending Contract with R F Fisher Electric - Uninterruptible power supplyRESOLUTION NO. R -2013- 032 A RESOLUTION AMENDING RESOLUTION NO. 2013 -018 REGARDING THE AWARD OF THE BID FOR ELECTRICAL SERVICES TO R F FISHER ELECTRIC CO, LLC PURSUANT TO A COOPERATIVE PURCHASE CONTRACT ENTERED INTO BY THE 16 JUDICIAL CIRCUIT COURT OF JACKSON COUNTY, MISSOURI WHEREAS, the Section 135.170 of the Riverside City Code provides for the City to purchase goods or services through any other governmental jurisdiction which operates a cooperative procurement program; and WHEREAS, the 16 Judicial Circuit Court of Jackson County, Missouri ( "JACO Circuit Court') competitively bid electrical services and repairs, including, but not limited to emergency electrical repairs, preventative maintenance, miscellaneous repairs, replacements, trouble shooting, additions, and /or new installations, as may be requested from time to time; and WHEREAS, the JACO Circuit Court awarded such bid to RL Fisher Electric Co, LLC ( "RL Fishes") on April 14, 2008 for a three year term with the option to extend for an additional three years; and WHEREAS, the JACO Circuit Court bid provided for RL Fisher bidder to supply such services under the same prices and terms of the JACO Circuit Court bid to any municipality located within the greater Kansas City Metropolitan Trade Area; and WHEREAS, the City of Riverside has a need to utilize similar services and desires to avail itself of the terms and conditions of such cooperative procurement contract entered into by the JACO Circuit Court; and WHEREAS, the Board of Aldermen previously approved Resolution No. 2013 -018 on March 19, 2013, which awarded the purchase contract to RL Fisher Electric Co, LLC according to the terms and conditions of the cooperative procurement contract entered into by the 16'" Judicial Circuit Court of Jackson County, Missouri upon certain conditions, including submission of Performance and Payment Bonds in an amount not less than $45,000; and WHEREAS, RL Fisher Electric Co, LLC has submitted Performance and Payment Bonds in the amount of $32,575, which is the estimated project cost. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE MISSOURI AS FOLLOWS THAT all provisions of Resolution No. 2013 -018 remain in full force and effect, except that RL Fisher Electric Co, LLC need only submit Performance and Payment Bonds in an amount of $32,575, provided that if the project costs increase above this amount, then the City reserves the right to require additional bonding coverage. PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of the City of Riverside Missouri the,50Nay of April, 2013. L. Rose, ATTEST: _- > rte' L2obin LittreN, City Clerk CITY OF AVERS � MISSOURI Upstream from ordinary. DATE: April 23, 2013 TO: Mayor and Board of Aldermen FROM: Major Chris Skinrood RE: Amendment of Resolution No. 2013 -018/ April 30, 2013 Agenda On March 19, 2013, the Board of Aldermen approved Resolution No. 2013 -018, which awarded a purchase contract to RL Fisher Electric Co, LLC ( "Fisher") to perform the replacement and repair of certain equipment in the Department of Public Safety to ensure an uninterruptible power supply ( "UPS ") for communications and other equipment. The contract award was made according to the terms and conditions of the cooperative procurement contract entered into by the 16` Judicial Circuit Court of Jackson County, Missouri. One of the conditions of the purchase contract award as contained in Resolution No. 2013 -018 requires Fisher to submit Performance and Payment Bonds in an amount not less than $45,000. Fisher had submitted bonds in the amount of $32,575, which represents its estimated costs to perform the work. Fisher has stated that if it is required to submit bonds in the higher amount, then the project costs will increase by $1,500. The proposed resolution amends Resolution No. 2013 -018 by only requiring the submittal of bonds in the amount of the estimated project costs - $32,575 — and provides that if the costs exceed this amount then the City may require additional bonding coverage. All other provisions of Resolution No. 2013 -018 remain in full force and effect. RESOLUTION NO. R -2013- 018 A RESOLUTION AWARDING THE BID FOR ELECTRICAL SERVICES TO R F FISHER ELECTRIC CO, LLC PURSUANT TO A COOPERATIVE PURCHASE CONTRACT ENTERED INTO BY THE 16P JUDICIAL CIRCUIT COURT OF JACKSON COUNTY, MISSOURI AND FURTHER APPROVING THE UTILIZATION OF SUCH SERVICES FOR THE INSTALLATION AND REPAIR OF AN UNINTERRUPTIBLE POWER SUPPLY IN THE DEPARTMENT OF PUBLIC SAFETY WITHIN BUDGETED AMOUNTS WHEREAS, the Section 135.170 of the Riverside City Code provides for the City to purchase goods or services through any other governmental jurisdiction which operates a cooperative procurement program; and WHEREAS, the 1 e Judicial Circuit Court of Jackson County, Missouri ("JACO Circuit Court") competitively bid electrical services and repairs, including, but not limited to emergency electrical repairs, preventative maintenance, miscellaneous repairs, replacements, trouble shooting, additions, and/or new installations, as may be requested from time to time; and WHEREAS, the JACO Circuit Court awarded such bid to RL Fisher Electric Co, LLC ("RL Fisher") on April 14, 2008 for a three year term with the option to extend for an additional three years; and WHEREAS, the JACO Circuit Court bid provided for RL Fisher bidder to supply such services under the same prices and terms of the JACO Circuit Court bid to any municipality located within the greater Kansas City Metropolitan Trade Area; and WHEREAS, the City of Riverside has a need to utilize similar services and desires to avail itself of the terms and conditions of such cooperative procurement contract entered into by the JACO Circuit Court; and WHEREAS, the Board of Aldermen find it is in the best interest of the City to approve and award a blanket purchase contract with RL Fisher to provide such services according to the terms and conditions of the JACO Circuit Court bid award set forth in Exhibit "A" and herein; and WHEREAS, the City has an Immediate need to utilize electrical services from RL Fisher to perform the replacement and repair of certain equipment in the Department of Public Safety to ensure an uninterruptible power supply ( "UPS ") for communications and other equipment vital to the operations of the City as set forth in the Technical Specifications and Scope of Work attached hereto as Exhibit "B"; and WHEREAS, the Board of Aldermen further find it is in the best interest of the City to approve expenditures in excess of $10,000 but within budgeted amounts for the installation and repair of an UPS in the Department of Public Safety by RL Fisher, NOW THEREFORE BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE MISSOURI AS FOLLOWS THAT a blanket purchase contract is hereby awarded to RL Fisher Electric Co, LLC according to the terms and conditions of the cooperative procurement contract entered into by the 18"' Judicial Circuit Court of Jackson County, Missouri attached hereto as Exhibit "A "; FURTHER THAT expenditures in excess of $10,000, but within budgeted amounts, to perform the work set forth in Exhibit °B" attached hereto is hereby authorized and approved to be performed by RL Fisher Electric Co, LLC upon the following: Submission of a Certificate of Insurance in the minimum amounts required by the City and approved by the City Administrator naming the City of Riverside as an additional insured; Submission of Performance and Payment Bonds in an amount not less than $45,000 (the City reserves the right to require additional bonds should the amount of work in progress exceed $45,000); Acquisition of a city business license; and Prevailing Wage Order 19 for Platte County applies and prevailing wage documentation along with an affidavit of compliance must be provided prior to final payment; FURTHER THAT the work approved herein may be subject to the requirements of Section 292.675 RSMo, which requires all contractors or subcontractors doing work on the project to provide, and require its on -site employees to complete, a ten (10) hour course in construction safety and health approved by the Occupational Safety and Health Administration (OSHA) or a similar program approved by the Missouri Department of Labor and Industrial Relations which is at least as stringent as an approved OSHA program. Such training must be completed within sixty (60) days of the date work on the Project commences. On -site employees found on the worksite without documentation of the required training shall have twenty (20) days to produce such documentation; and FURTHER THAT the Mayor, City Administrator, City Attorney, and Finance Director are hereby authorized to execute all documents and agreements necessary or incidental to carry out the terms and conditions of such bid award and the City Clerk is authorized to attest thereto. PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of the City of Riverside Missouri the ZNay of March, 2013. Kathleen L. Rose, Mayor ATTEST: Robin Littrell, City Clark Approv as to Form: homl on, City Attorney CITY OF ,RIVERS MISSOURI Upstream From ordinary. 2950 NW Vivion Road Riverside, Missouri 64150 MEMO DATE: March 12, 2013 AGENDA DATE: March 19, 2013 TO: Mayor and Board of Aldermen FROM: Chris Skinrood RE: Contract for Electrical Services — Communications Equipment Uninterruptible Power Supply BACKGROUND: The replacement of the existing uninterruptible power supply (UPS) equipment in the Department of Public Safety was designed by TapanAm Associates. This work will provide for the installation of new 30kVA UPS equipment to replace the current GE -brand UPS equipment that is no longer functioning. The City attempted to place the work necessary to be performed for this project out to bid as a stand -alone project and received one bid that was incomplete and therefore, non - responsive to the invitation to bid. The City Code allows for the City to join with other units of government in cooperative purchasing of goods and services when the best interest of the City would be served. In such circumstances, the competitive bidding requirements of the Riverside City Code are not required as long as the jurisdiction from whom the City is utilizing a cooperative purchase contract followed completion of its own internal purchasing procedures. The work to be performed on this project was competitively bid by the I e Judicial Circuit Court of Jackson County, Missouri. The Circuit Court awarded the bid to RL Fisher Electric Company, LLC based on a time and materials basis. RECOMMENDATION: After staffs review of the Circuit Court contract and experience questionnaire completed by RL Fisher Electric Company, Staff recommends approval of the resolution to piggyback onto the Circuit Court contract and authorize the work to be performed by RL Fisher Electric Company for the UPS Equipment Replacement Project. BUDGETARY IMPACT: Approximately $54,000 was allocated in the Capitol Improvements budget for the construction under this contract. The engineer's estimate for the work to be performed by RL Fisher is $40,739.46. Staff will monitor the expenditures closely to ensure the budget on this project is not exceeded. If unanticipated expenditures arise, additional board authorization will be requested before the work is permitted.