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HomeMy WebLinkAbout2004-09-16 Planning & Zoning Commission Minutes MINUTES PLANNING AND ZONING COMMISSION RIVERSIDE, MISSOURI SEPTEMBER 16, 2004 The Planning and Zoning Commission for the City of Riverside, Missouri, met is special session in the Board of Aldermen Chamber at City Hall, 2950 NW Vivion Road, Riverside, Missouri. Toni Looker called the meeting to order at 7:35 p.m. The following members were present: Karen Gordy, Shawn Lee, Aaron Locke, Toni Looker, Evelyn Poe, and Ray Uhl. Al Bowman, Mayor Betty Burch, Jim Burch, Jim Smith, Harold Snoderly, and Chairman Barbara Snyder were absent. Also present was Brent Miles, Community Development Coordinator for the City of Riverside. Minutes Approved Shawn Lee made a motion to approve the minutes of August 26, 2004, seconded by Evelyn Poe. All voted aye, and the motion carried. Staff Report Revise, Brent Miles Brent Miles, Community Development Coordinator for the City, gave his Change of Use Permit, revised staff analysis report regarding a change of use permit for 2705 NW 2705 NW Platte Road Platte Road. Per meeting minutes August 26, 2004, applicants on behalf of business John's Cigarette Outlet, wish to obtain a permit in order to move from their current location at 2704 NW Platte road to across the street. Brent Miles initiated the report with an apology to Mr. Bernie Vulgamott regarding the time lapse involved in addressing Mr. Vulgamott's request for Change of Permit. Rick Voss of John's Cigarette Outlet had sent a letter August 16, 2004 and had then called staff approximately September 7, 2004 regarding ADA restroom and parking issues. Staff had responded with a letter to Mr. Vulgamott recapping the issues on the table and where staff was in the process. Brent Miles indicated the problems involved were as follows: 1. The current site plan would need to be reconfigured to meet ADAAG Manual requirements regarding the provision of a parking place for persons with disabilities. Brent Miles indicated that staff has yet to see a plan submitted to address this issue. 2. One restroom would need to be converted to accommodate persons with disabilities per ADA Compliance Guidelines. 3. Given worst case scenario, parking problems could occur during the months of fireworks sales in June and early July. The conversion of one restroom to accommodate persons with disabilities and parking space allocation had both been cited at the previous meeting August 26. Ray Uhl questioned what would be involved to meet the ADA accessible restroom criterion. Mr. Bernie Vulgamott stated that he and Fred Russell, Codes Inspector, had gone out to the new proposed facility Friday, September 10, and that conversion of one restroom to meet ADA codes was feasible, in his opinion. The issue of IBC classification of businesses was addressed, which according to Brent Miles created a staff level problem. John's Cigarette Outlet falls under the category of "Class M" Code, not a "Class A ", which includes all retail outlets. Class A is commonly used for Restaurants and Bars. Prior to passage of IBC in January of 2002, the City made all retail uses comply with ADAAG requirements. Brent Miles indicated he did not know how to handle this issue. The parking and fireworks code does not specify if parking related to fireworks is an additional 15 spaces above and beyond the total needed for the site, but the current code only states that 15 total spaces are required to accommodate. Staff's concern is that the proposed site will currently be at capacity for lot space, indicating parking problems could occur during fireworks season. Aaron Locke asked if there were a site plan for parking. Brent Miles stated that there currently was not one, but as long as the site met code requirements, a site plan could easily be drawn. The problem according to staff is that if the Commission states an ADA restroom must be included due to John's Cigarette Outlet being a retails use, then this would set a precedent. Aaron Locke addressed Bemie Vulgamott and Rick Voss regarding the completion of the ADA compliant restroom. Toni Looker noted that in Fred Russell's visit last Friday, September 10 he had stated a new wall would need to be erected in order to construct the restroom. Bernie Vulgamott stated plumbing needed to stay in one wall, but that a door could be erected half -way down the hall for the revised restroom. This restroom would be used by employees and staff, and no "outside" people would use the space. Evelyn Poe confirmed that she did not consider this a problem and asked if a building permit would be required to revise the restroom, receiving an affirmative response from Brent Miles. Conditions under which a building permit must be obtained were listed, which included Bernie Vulgamott's explanation of building revisions. Shawn Lee indicated that given the extenuating circumstances related to the revision of the new permit, he would recommend a Change of Use Permit to the Board of Aldermen to be heard on Tuesday, September 21, 2004, with a site plan and Building Permit to be heard by the Planning & Zoning Commission on Thursday, September 23, 2004. Shawn Lee recommended waiving the building permit fee. Brent Miles reviewed parking code requirements for the proposed site, which would need 23 to 25 parking slots based on the information given to Brent Miles. Discussion ensued regarding Parking Codes, shared parking and parking flow aspects. Shawn Lee asked if Bernie Vulgamott took occupancy and was issued a TCO, how long could the TCO theoretically be issued. Brent Miles proposed 90 days from issuance of the TCO to the final CO. Bernie Vulgamott wanted to pursue this as long as his firework permit would not be jeopardized. Brent Miles reiterated that 15 parking places were required for the fireworks outlet, with a 20 -foot fire lane. Aaron Locke clarified that this was not 15 additional, but 15 total, parking spaces. Toni Looker indicated that with the workers Mr. Vulgamott has, there should not be a problem with parking flow. Karen Gordy initially began a motion to approve the site plan for parking and building permit for an ADA accessible restroom, which was interrupted. Shawn Lee then resubmitted the motion, which was seconded by Evelyn Poe. All voted aye and the motion passed. General Discussion Brent Miles noted changes in meeting times for the City Commission. Meetings are moved as follows: October: to the 21 from the 28 due to MML November: to the 4 from the 11 and to the 18 from the 28 December: meetings are moved to the 2 and 16 General Discussion Brent Miles stated that members Shawn Lee, Harold Snoderly, Ray Uhl and Chairman Barbara Snyder, and Aldermen Toni Looker were signed up for workshops. Evelyn Poe noted that six members were going this year. Brent Miles proposed members ride together and then have a debriefing afterwards of 15 -20 minutes to implement the new ideas. Per Brent Miles this training helps the City's ISO rating points, and the Commission had made a `massive jump' in the last year from training attendance. Adjournment Shawn Lee moved to adjourn the meeting. Evelyn Poe seconded and the motion passed. The meeting was called to an end at 8:08 p.m. Addendum Toni Looker recommended and Shawn Lee approved a tape recorder for Interim Secretary's future use. Acting Secretary