HomeMy WebLinkAbout1212 Engineering Services Bartlett & West, Inc. BILL NO. 2013- 035 (AMENDED) ORDINANCE NO. iad a-
AN ORDINANCE APPROVING AN AGREEMENT FOR ENGINEERING SERVICES AND
APPROVAL OF TASK ORDER NUMBER ONE BETWEEN THE CITY OF RIVERSIDE
MISSOURI AND BARTLETT AND WEST, INC.
WHEREAS, the City of Riverside, Missouri, (the "City ") desires to retain the services of
an engineering firm whose duties and responsibilities would include those of a Resident Project
Engineer; and
WHEREAS, Missouri law establishes a policy that selection of an engineering firm is to
be based upon competence and qualification, followed by negotiation of fair and reasonable
prices; and
WHEREAS, the City issued a Request for Qualifications for Engineering Services; and
WHEREAS, the City received five (5) Statements of Qualifications in response; and
WHEREAS, Bartlett & West, Inc., ( "B &W'), a Kansas corporation registered in Missouri,
submitted a Statement of Qualification; and
WHEREAS, the City Administrator, City Engineer, Capital Projects Coordinator,
Alderman Homer and Alderman Super reviewed the statements and conducted interviews with
all five firms and determined that B &W was the most qualified; and
WHEREAS, an Agreement for Engineering Services (the "Agreement ") ( "Attachment 1"
attached hereto and incorporated herein) was then prepared that is structured so that the base
agreement provides for generalized, on -call services, while more specific services required,
such as the 41 Street West and Helena Road Project (the "Project ") will be authorized in the
form of a Task Order which will be individually approved by the Board of Aldermen, and they set
forth specific scope of services, compensation, scheduling, and other necessary terms as
dependent upon the nature of the project and work requested; and
WHEREAS, the City previously passed and approved Ordinance No. 1204 authorizing
the construction of the 41s Street West and Helena Road Project (the "Project "); and
WHEREAS, the Project will become the subject of Task Order Number One ( "T.O. No.
1 ") ( "Attachment 2" attached hereto and incorporated herein) in that B &W will be retained as the
Resident Project Engineer for the Project; and
WHEREAS, compensation will be based upon an hourly upper limit model — not to
exceed a grand total of $107,000 as set forth in Exhibit B to Attachment 2. Amounts may
exceed the stated sub -total amounts contained in Exhibit B, but not the grand total amount; and
WHEREAS, the staff recommends to the Board the passage and approval of this Bill
and Ordinance approving the Agreement and T.O. No. 1 (collectively the "AGREEMENTS "); and
WHEREAS, the AGREEMENTS fulfill a public purpose, will further the growth of the
City, facilitate the orderly development of the entire Horizons site, improve the environment of
the City, foster increased economic activity within the City, increase employment opportunities
within the City, enable the City to direct the development of the Horizons site, and otherwise are
in the best interests of the City by furthering the health, safety, and welfare of its residents and
taxpayers.
WA 4256328.1
BILL NO. 2013- 035 ORDINANCE NO. lad 3_,
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE
CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS:
SECTION 1. AGREEMENTS APPROVED. It is in the best interest of the City, in order
to further the objectives of industrial and economic development of the City, and to further the
health, safety, and welfare of its residents, businesses and taxpayers to APPROVE the
Agreement for Engineering Services (the "Agreement ") ( "Attachment 1" attached hereto and
incorporated herein) and to APPROVE the Resident Project Engineer Agreement as contained
within Task Order Number One ( "T.O. No. 1 ") ( "Attachment 2" attached hereto and incorporated
herein) (collectively the "AGREEMENTS ").
SECTION 2. AUTHORITY TO EXECUTE. The Mayor, City Administrator City Attorney,
Special Counsel to the City and all other required city officials are authorized to execute the
AGREEMENTS authorized herein together with any and all documents necessary or incidental
to the performance thereof and to take such other actions as may be deemed lawful, necessary
and /or convenient to carry out and comply with the intent of this Ordinance.
SECTION 3. SEVERABILITY CLAUSE. The provisions of this ordinance are severable
and if any provision hereof is declared invalid, unconstitutional or unenforceable, such
determination shall not affect the validity of the remainder of this ordinance.
SECTION 4. EFFECTIVE DATE. This Ordinance shall be in full force and effect from
and after the date of its passage and approval.
BE IT REMEMBERED that the above was PASSED AND APPROVED by a majority of
the Board of Aldermen, and APPROVED by the Mayor of the City of Riverside, Missouri, this
,P-A---day of May, 2013.
Kathleen L. Rose, Mayor
1 V.•ATT €St: ,
-Robin > ty Clerk
Approved as to form:
Spencer Fane Britt & Browne LLP
Special Counsel to the City
By Chad Lamer
WA 4256328.1
AGREEMENT FOR EIVGIIVEERING SERVICES 1 I
�
THIS AGREEMENT ia entered into as of tha Sth dav of June. 2013 (the "Bffective
Datd'}, hy and between Bart(ett & West, Ina, a Kansas corporaHon having an office at 544
Columbia Drive, Lawrenca, Kensas 66047 (tho "Consultant'� pnd tha City of Riveiside,
Missoud, a Miasouri munictpal corporadon (the "City"). ;
WHEREAS, the City desues to engaga the Consultant to provide scnvices to tha City
ragarding ongineering servlcea as moro fully described In Exhib3t A, entitled "Project Services" I
attacheci hereto and incorporated herein byreference.
NOW, THEREFORE, in consideration of the promisos and mntual covanants berivean �
the pazties and for other good and valuabla considersHon the recelpt of which ia acknowledged
by tha parties, they agree as followa. !
I . Term of Agreement. '��
This non-axclnsive Agreement ahall begin as of tha Sffeative Date and shsll condnue unHl I
terminsted as provIded herein.
2. Scope of Services. I
A, Geire�•al. Tha Consultant ahall pmvide the ProJect Services described 'm Bxku'bit A. 1'lie !�
Consultant is aolely responsible for payment of wages, sataries, ffinge benefita and other
componsation of, or claimed by, the ConsultnnYs personnel 9n fhe perfoirnanca of tha Project
Servlces, including, without limitstion, contribuflons to any employee benefit plans snd all '
payroll taxes. '�
B. Project SpeeAa in addiflon to the Projeet Services to ba provided pursusnt to tUis , ' i
Agreement, tha City may task tha Consultant to pinvide eddirional professional engineedng services j
on a pmJect-speclfic basis, In the event tho Consultant ls tasked to pirovide such servicas, tha City I
and tha Consultant shall acknorvledge a separete Task Ordar in the fonn sttached hereto ss Bxhibit i
C in its substantial form, which describes tha scope of sa�vices to be provided by the Consultsnt and
tha City, providing for compensallon for savices to be provided by the Consultant, end providing
completion times for said sedvices, and any other nece.asaiy matters, The compexisation to ba paid
the Consultant pursuant to any supplemental agreement ahall be at the i�ates set forth in Exhibit B
attached hereto aud inco�porated herein by ref�enca unless othenvise agreed in tha Task Order. In �
no ave�rt is any woilc in excess of that described in Bxhibit A authorized by this Agreem�t without �
tha City and the Consultant first entering into s Teak Order, i
3, Compensstion and Invoices. � �
A. The City agrees to compensate tha Consultant in accordance with tha Compensa8on '
Schedule contained in Exhibif B.
B. The City will pay all pxopex invoices within thirty (30) days of xecaipt. The following
establiehes the invoice procedura: ;
i
;�
�
t �
1. All invoices shall contain a narrative entry sufficient to describe the work or task
performed and an indication of the person and job classification who performed
the work.
2. The Consultant shall not charge the City more than $0.10 per page (for 8 1/2 x 11"
paper). If the need for an outside copying job (e.g., Kinko's) arises, Consultant
shall only bill the actual cost incurred for photocopying with no markup.
3. All other out -of- pocket expenses will be for actual cost only with no markup
(includes meals, hotels, courier, printing of plan sheets, special delivery services,
etc.).
C. The City shall have the right to withhold payment to Consultant for any work not
completed in a satisfactory manner until such time as Consultant modifies such work to the
satisfaction of the City.
4. The City's Responsibilities.
The City shall give prompt notice to the Consultant of any matters of which the City becomes
aware that may affect the Project Services of the Consultant. The City shall cooperate with the
Consultant in performing the Project Services by making available at reasonable times and
places relevant City documents and pertinent City officers and employees to advise, assist,
consult and direct the Consultant. The City shall examine documents submitted by the
Consultant and render decisions promptly as may be required.
5. Insurance.
A. General Provisions. Consultant shall file (by the Effective Date) with the City evidence
of liability insurance that is consistent with the amounts set forth below.
B. Limits and Coverage.
1. A policy of insurance for Commercial General Liability Coverage shall be
provided in the aggregate amount of not less than $2,000,000 for all claims and
$1,000,000 per occurrence. A policy of insurance for Automobile Liability
Coverage shall also be provided in the amount of not less than $1,000,000 on a
combined single limit. The City shall be listed as an additional insured as respects
both policies. Neither policy shall not be cancelled, or materially modified so as
to be out of compliance with the requirements of this section, or not renewed
without thirty (30) days advance written notice of such event being given to the
City.
2. The Consultant shall obtain and maintain Workers' Compensation Insurance for a
limit of $500,000 for all of their respective employees, and in case any work is
sublet, the Consultant shall require any subcontractors to provide Workers'
Compensation insurance for all subcontractor's employees, in compliance with
Missouri law. The Consultant hereby indemnifies the City for any damage
resulting to it from failure of either the Consultant or any contractor or
subcontractor to obtain and maintain such insurance. The Consultant shall
provide the City with a certificate of insurance indicating Workers' Compensation
coverage by the Effective Date.
2
3. Professional Liability Insurance covering claims resulting from engineering and
surveying errors and omissions with a limit of $3,000,000 per occurrence.
6. Termination.
Any party may terminate this Agreement at any time, with or without cause, by giving thirty (30)
days' notice to the other party in writing. In the event of termination, all finished or unfinished
reports, or other material prepared by the Consultant pursuant to this Agreement, shall be
provided to the City. Upon termination the City shall pay Consultant for all services rendered
and costs incurred up through the termination date for any satisfactory work completed on the
project prior to the date of termination.
7. Relationship of Parties.
It is the intent of the parties that the Consultant shall be an independent contractor in its capacity
hereunder. Nothing herein shall be construed to create an employer - employee relationship. All
services performed pursuant to this Agreement shall be performed by the Consultant as an
independent contractor. The Consultant shall not have the power to bind or obligate the City
except as set forth in this Agreement or as otherwise approved by the City in writing.
8. Notices.
Any notice, approval or other communication between the City and the Consultant pursuant to
this Agreement shall be made in writing and shall be deemed to be effective upon receipt or
refusal of service and may be given by personal delivery, courier, reliable overnight delivery or
deposit in the United States mail, postage prepaid, registered or certified, return receipt
requested, to the address specified below or to such other address as may later be designated by
written notice of the other party:
The City: City of Riverside
Attn: City Administrator
2950 NW Vivion Road
Riverside, Missouri 64150
Bartlett & West, Inc.: Darron R. Ammann, RLA
Bartlett &West, Inc.
544 Columbia Drive
Lawrence, Kansas 66047
Nothing contained in this section shall be construed to restrict the transmission of routine
communications between representatives of the City and the Consultant.
9. Disputes.
In the event of a dispute between the City and the Consultant arising out of or related to this
Agreement, the aggrieved party shall notify the other parties of the dispute within a reasonable
time after such dispute arises in an effort to resolve the dispute by direct negotiation or
mediation. During the pending of any dispute, the parties shall continue diligently to fulfill their
respective obligations hereunder.
3
10. Waiver.
A waiver by any party of any breach of this Agreement by any other party shall only be in
writing. Such a waiver shall not affect the waiving party's rights with respect to any other or
further breach or the same kind of breach on another occasion.
11. Severability.
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement.
Any invalid, illegal or unenforceable provision shall be deemed severed from this Agreement,
and the balance of this Agreement shall be construed and enforced as if it did not contain the
particular portion or provision held to be invalid, illegal or unenforceable. The parties further
agree to amend this Agreement to replace any stricken provision with a valid, legal and
enforceable provision that comes as close as possible to the intent of the stricken provision. The
provisions of this Section shall not prevent this entire Agreement from being invalidated should a
provision which is of the essence of this Agreement be determined to be invalid, illegal or
unenforceable.
12. Entire Agreement; Governing Law.
This Agreement constitutes the entire and integrated agreement between the parties with respect
to the subject matter hereof and supersedes all prior and contemporaneous agreements and
negotiations with respect thereto. This Agreement may be amended only by a written instrument
signed by all parties. This Agreement shall be governed by the laws of the State of Missouri. In
the event this Agreement is litigated, venue shall be proper only in the Circuit Court of Platte
County, Missouri.
13. Counterparts.
This Agreement may be executed in separate counterparts.
14. Assignment.
Neither the City nor the Consultant shall assign any rights or duties under this Agreement
without the prior written consent of the other party, which consent may be granted or withheld in
such other party's absolute discretion. Nothing contained in this Section shall prevent the
Consultant from engaging independent consultants, associates, and subcontractors to assist in
performance of the Project Services, provided however, in the event Consultant employs
independent consultants, associates, and subcontractors to assist in performing the Project
Services, Consultant shall be solely responsible for the negligent performance of the independent
consultants, associates, and subcontractors so employed. Each party binds itself and its
successors and assigns to all provisions of this Agreement.
15. No Third Party Rights.
The provisions of this Agreement shall not be deemed to create any third party benefit hereunder
for any member of the public or to authorize any one, not a party hereto, to maintain suit
pursuant to the terms of this Agreement.
4
16. Opinions of Cost.
Consultant's opinion of probable construction costs shall be made on the basis of experience and
qualification as a professional engineer, but Consultant does not warrant or guarantee that
proposals, bids, or actual costs will not vary from Consultant's costs estimates.
17. Good Faith Efforts and Cooperation.
The parties agree to use good faith efforts in a professional manner in the performance of their
services and covenants in this Agreement and to cooperate at all times and coordinate their
activities as necessary during the Term of this Agreement to assist in performance of the Project
Services and to ensure performance of the Project Services in an efficient and timely manner.
18. Authority.
Each party represents to the other parties that it has the power and authority to enter into this
Agreement and that the person(s) executing it on its behalf has the power to do so and to bind it
to the terms of this Agreement. The Consultant represents that it has taken all action necessary or
appropriate to authorize it to execute, deliver and perform this Agreement and to cause it to be
binding upon the Consultant.
19. Covenant Against Contingent Fees.
The Consultant warrants that the Consultant has not employed or retained any company or person,
other than a bona fide employee working for the Consultant, to solicit or secure this Agreement, and
that Consultant has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gifts, or any other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or violation
of this warranty, the City shall have the right to annul this Agreement without liability or, at its
discretion, to deduct from the contract price or consideration, or otherwise recover, the full amount
of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
20. Ownership of Documents.
Payment by City to Consultant as provided herein shall vest in City title to all drawings, sketches,
studies, analyses, reports, models, and other paper, documents, computer files, and material
produced by Consultant exclusively for the Project Services performed pursuant to this Agreement
up to the time of such payments, and the right to use the same without other or further
compensation, provided that any use for another purpose shall be without liability to the Consultant.
Upon completion of the Project Services, Consultant shall deliver to City possession of all records
pertaining to the Project Services.
21. Compliance with Laws.
Consultant shall comply with all federal, state, and local laws, ordinances, and regulations
applicable to the Project Services. Consultant shall secure all licenses, permits, etc. from public and
private sources necessary for the fulfillment of its obligations under this Agreement.
22. Consultant's Endorsement.
Consultant shall endorse as necessary all plans, specifications, estimates, and engineering data
furnished by it.
5
23. Indemnification and Hold Harmless.
Consultant shall indemnify and hold harmless City and its officers, employees, elected or
appointed officials, and attorneys, each in their official and individual capacities, from and
against judgments, damages, losses, expenses, including reasonable attorneys' fees, to the extent
caused by the negligent acts, errors, omissions, or willful misconduct of Consultant, or its
employees, or subcontractors, in the performance of Consultant's duties under this Agreement, or
any supplements or amendments thereto.
24. Professional Responsibility.
Consultant will exercise reasonable skill, care, and diligence in the performance of its services in
accordance with customarily accepted professional engineering practices. If Consultant fails to
meet the foregoing standard, Consultant will perform at its own cost, and without reimbursement
from City, the professional engineering services necessary to correct errors and omissions that are
caused by Consultants failure to comply with above standard.
25. Tax Exempt.
City and its agencies are exempt from State and local sales taxes. Sites of all transactions
derived from this Agreement shall be deemed to have been accomplished within the State of
Missouri.
26. Safety.
In the performance of the Project Services, Consultant shall comply with the applicable
provisions of the Federal Occupational Safety and Health Act, as well as any pertinent federal,
state and/or local safety or environmental codes.
27. Anti - Discrimination Clause.
Consultant and its agents, employees, or subcontractors shall not in any way, directly or
indirectly, discriminate against any person because of age, race, color, handicap, sex, national
origin, or religious creed.
28. Force Majeure.
Neither party will be liable for inadequate performance to the extent caused by a condition (for
example, natural disaster, act of terrorism, riot, labor condition) that was beyond the party's
reasonable control.
IN WITNESS WHEREOF, the Consultant and the City have executed this Agreement as of the
Effective Date.
(rest of page intentionally left blank)
6
BARTLETT & WEST, INC.: CITY OF RIVERSIDE, MISSOURI:
/
By: 1 By: /(
Name: d/EeROA) R. 4MMA /1/4-)N-) Name: Kathleen L. Rose
Title: ¼3i CE Ps2CSWE N T Title: Mayor
J
Dated: �Q -5 /3 Dated: V73 p 7_5
r
By: _se
Name: Gregory P. Mills
Title: City Administrator
Date: (1
APPROVED AS TO FORM:
City Attorney Ch Lam m e4L
WORK AUTHORIZATION AFFIDAVIT PURSUANT TO 285.530, RSMo
STATE OF MISSOURI )
ss.
COUNTY OF 43 )
BEFORE ME, the undersigned authority, personally appeared Ictrilt Ailltljnawho,
being duly sworn, states on his oath or affirmation as follows:
1. My name is-Ili-y-(0/1 knirrlaji 11 and I am currently the i of
t 1.( : C idol-- lac . (hereinafter "Contractor "),
whose business address i S f ( , a 14,4,mk a b:li-e i L u th'blCI, letatil, and I
am authorized to make this Affidavit.
2. I am of sound mind and capable of making this Affidavit, and am personally acquainted with
the facts stated herein.
3. Consultant is enrolled in and participates in a federal work authorization program with respect
to the employees working in connection with the provision of Engineering Services.
4. sultant does not knowingly employ any person who is an unauthorized alien in connection
th th contracted services set forth above.
Affiant
T>1220k3 R. A✓1nMV}N11/41
Printed Name
Subscribed and sworn to before me this '5W day of duu l.e 2013.
o Y y ' ub is „u
MY MP i ,
F. as
,,4•• 'oerF O F 1 P�g,`,.
8
EXHIBIT A
Project Services
Perform on -call consulting engineer services, including but not limited to:
• Participate in discussions and meetings with City Staff, Board of Aldermen and
other boards or commissions;
• Perform general day -to -day functions that are not typically project specific as
directed by the City Administrator or his designee;
• Provide as- needed support to the City's Code Enforcement program;
• Provide as- needed support to the City Engineer & Department of Public Works;
• Provide as- needed support to the City Administrator.
9
Exhibit B
Compensation Schedule
Engineer XI /Landscape Arch XI $195.00
Engineer X/Landscape Arch X 185.00
Engineer IX/Landscape Arch IX 175.00
Engineer VIII /Landscape Arch VIII 160.00
Engineer VII /Landscape Arch VII 145.00
Engineer VI /Landscape Arch VI 132.00
Engineer V /Landscape Arch V 122.00
Engineer IV/ Landscape Arch IV 112.00
Engineer III /Landscape Arch III 102.00
Engineer II /Landscape Arch II 92.00
Engineer I /Landscape Arch I 82.00
Engineering Technician XI $155.00
Engineering Technician X 135.00
Engineering Technician IX 120.00
Engineering Technician VIII 102.00
Engineering Technician VII 95.00
Engineering Technician VI 88.00
Engineering Technician V 79.00
Engineering Technician IV 70.00
Engineering Technician III 62.00
Engineering Technician II 56.00
Engineering Technician I 51.00
Surveyor VIII $128.00
Surveyor VII 120.00
Surveyor VI 110.00
Surveyor V 100.00
Surveyor IV 92.00
Surveyor III 82.00
Surveyor II 72.00
Surveyor I 62.00
Survey Technician VI $79.00
Survey Technician V 69.00
Survey Technician IV 59.00
Survey Technician III 51.00
Survey Technician II 46.00
Survey Technician I 40.00
Field Representative X $125.00
Field Representative IX 118.00
Field Representative VIII 105.00
Field Representative VII 95.00
Field Representative VI 85.00
Field Representative V 76.00
Field Representative IV 68.00
Field Representative III 61.00
Field Representative II 55.00
Field Representative I 49.00
Right -of -Way Specialist III $150.00
10
Right -of -Way Specialist II 130.00
Right -of -Way Specialist I 115.00
Right -of -Way Technician V $95.00
Right -of -Way Technician IV 86.00
Right -of -Way Technician III 78.00
Right -of -Way Technician II 69.00
Right -of -Way Technician I 59.00
GIS Coordinator VII $195.00
GIS Coordinator VI 175.00
GIS Coordinator V 165.00
GIS Coordinator IV 150.00
GIS Coordinator III 135.00
GIS Coordinator II 120.00
GIS Coordinator I 110.00
GIS Developer /DBA V $150.00
GIS Developer /DBA IV 135.00
GIS Developer /DBA III 120.00
GIS Developer /DBA II 110.00
GIS Developer /DBA I 105.00
GIS Analyst V $120.00
GIS Analyst IV 110.00
GIS Analyst III 100.00
GIS Analyst II 90.00
GIS Analyst I 80.00
GIS Technician IV $82.00
GIS Technician III 72.00
GIS Technician II 61.00
GIS Technician I 50.00
Computer Systems Manager $113.00
Systems Analyst 113.00
Network Administrator 92.00
IS Support Specialist 63.00
Computer Systems Technician III 75.00
Computer Systems Technician II 65.00
Computer Systems Technician I 53.00
Administrator V $105.00
Administrator IV 90.00
Administrator III 78.00
Administrator II 71.00
Administrator I 61.00
Administrative Technician V $64.00
Administrative Technician IV 57.00
Administrative Technician III 50.00
Administrative Technician II 45.00
Administrative Technician I 39.00
Client Services Representative $75.00
11
Task Order Number 1
For Engineering Services
This Task Order is entered into as of the �day of Sux�� _, 2013 (the `Bffective
Date"), by and between Bartlett & West, Inc., a Kansas corporation having an office at 544
Columbia Drive, Lawrence, Kansas 66047 (the "ConsultanY') and the City of Riverside,
Missouri, a Missouri municipal corporation (the "City").
WHEREAS, the City has engaged Consultant to provide engineering services pursuant
to the Agreement for Engineering Services dated June 5, 2013 pursuant to which the City may
task the Consultant to provide additional professional engineering services on a project-specific
basis by acknowledging a separate Task Order.
NOW, THEREFORE, in consideration of the promises and mutual covenants between the
parties and for other good and valuable consideration the receipt of which is acknowledged by
the parties, they agree as follows:
1. Incorporation of Base Agreement. This Task Order is subject to all terms and conditions
contained in the Agreement £or Engineering Services dated June 5 2013, that aze not
inconsistent with the specific terms contained herein, and the Agreement for Engineering
Services dated June 5 2013, between the parties is incorporated herein as if set forth in full
by this reference.
2. Scope of Services. The Scope of Services pursuant to this Task Order are as contained in
Exhibit A.
3. Term. Consultant shall begin work pursuant to this Task Order No. 1 upon its Effective
Date and shall continue until the 41 Street West and Helena Project 149-000 ("ProjecY') is
completed as evidenced by final acceptance of the Project by the City.
4. Compensation. Unless compensation is set forth in this Task Order, compensation shall
be as provided in the Agreement for Engineering Services dated June 5 2013, between the
parties.
5. Project Schedule.
14
IN WITNESS WHEREOF, the Consultant and the City have executed this Agreement as of the
Effective Date.
BARTLETT & WEST, INC.: CITY OF RIVERSIDE, MISSOURI:
By: r By: � a �
Name: ����ZQ►J I� ,�Mrvl A1n1 Name: Kathleen L. Rose
Title:_ vIL'� �'/Z�$'���NT Title: Mayor
Dated: (D ' a � ' a0� �j Dated: � — ,� �—��
By: ��/�si . ., b � (.o.l f e� ;
Name: Gregory P. Mills
Title: City Administrator
Date:_ (p -a5 � zo�3
APPROVED AS TO FORM:
�%�G�
City Attorney - ChaCl Lame.r
13
Exhibit A to Task Order
Scope of Services
14
Exhibit A to Task Order 1
Scope of Services for
41 Street West & Helena Rd (149-000)
Project-specific construction engineering services -
1. Perform construction administration and construction observation services necessary and
incidental to the accomplishment of the project as follows:
a. Furnish services, labor, materials, equipment, supplies and incidentals, other than
those hereinafter designated to be furnished by the City, necessary to conduct and
complete the services.
b. Designate a project manager and full-time field representative, who shall have
experience and certifications (as determined by the City) to observe all work done
and materials furnished. All activities of the full-time field representative will be
coordinated with the City's representative. Such services may extend to all and any
part of the work and to the preparation of materials to be used. The full-time field
representative is not authorized to issue instructions contrary to the plans and
specifications, or to act as foreman for the project contractor, however, shall have the
authority to reject work or materials until any questions at issue can be referred to
and be decided by representatives ofthe City.
a Conduct any conferences deemed necessary by the City under the terms of this
agreement.
d. Become familiar with the standard practices of the City, contract documents
(specifications, construction agreement, special provisions and plans), and the
contractor's proposed schedule of operations prior to beginning field services to be
performed under this agreement.
e. Perform the services in accordance with accepted safety practices, however, these
services will not extend to safety practices of the construction contractor.
£ Fumish all equipment required to accomplish the services, and to check or test it
prior to use on the project.
g. Observe all phase 1 construction and, to the best of our abilities, determine the
contractor's compliance with the contract documents and deem unacceptable such
work and material which do not comply with the specifications and plans.
h. Field samples and/or test materials to be incorporated into the work will be
completed bv the designated contractor, and Bartlett & West will not accept those
not meeting the provisions of the contract documents. Make certain that required test
17
report rewrds or certificates of compliance for materials tested off the project site
have been received prior to their incorporation into the work.
i. Keep daily documentation and quantity suuunaries as required by the City.
j. Measure and compute all materials incorporated into the work and maintain an item
accountrecord.
k. Maintain for the City all original diaries, accounts, records and reports prepared upon
completion of the project.
1. Document changes to the plans and submit to the City.
2. Provide construction administration services.
a. Conduct any on-site meetings to discuss project issues, as determined necessary by
the City's project representative. Meetings should include contractor's
superintendent, the City representative, the design engineer(s), and others related
to project, as necessary.
b. Coordinate with City Public Works staff on project related issues.
c. Prepare and distribute notes that document any construction meetings.
d. Prepare weekly construction summaries.
e. Coordinate with property owners and businesses affected by the project to
minimize disruption to their business/property.
f. Coordinate with project design engineer(s) on project modifications / additions to
ensure that the original intent of the improvements are being met and that the
proposed modifications / additions are designed properly.
g. Review pay estimates submitted by the Contractor and forward said pay estimates
to the City representative with comments.
SUPPLEMENTAL SERVICES
Any work requested by the Owner that is not included in the Basic Scope of Services listed
above will be classified as Supplemental Services. Supplemental Services shall include, but are
not limited to the following.
• Changes in the general scope, extent, or character of the services provided, including but
not limited to changes in size, complexity, schedule, chazacter of construction or method
of financing; and revising previously accepted studies, reports, or design documents
when such revisions aze required by changes in laws, regulations, ordinances, codes or
orders enacted subsequent to the prepazation of such studies/reports/documents or
designs or due to any other causes beyond the Engineer's control.
18
E�ibit B
Compensation (Hourly Upper Limit)
Two weeks o,[prep work drawinQ review, attend a pre-con, etc.
LA VIII — 6 hours x$160 per hour =$960
FR X— 12 x $125 = $1,500
FR VII — 20 x $95 = $1,900
ET VI — 20 x $88 = $1,760
AT II — 10 x $45 = $450
Mileage = $264
Misc Expenses = $400
SUB-TOTAL = $7,234
Estimated time of construction (13 weeks) per the contract at 12 hour davs. (Usinp 13 weeks x 5
davs a week gives us 65 working davs)
LA VIII — 24 hours x$160 per hour =$3,840
FR X — 26 x $125 = $3,250
FR VII — 24 x $95 = $2,280
ET VI — 520 x $88 = $45,760
ET VI — 240 x$118.80 =$28,512 (OT Rate)
ATII-26x$45=$1,170
Mileage = $3,480
Misc Expenses = $2500
SUB-TOTAL = $90,792
Two weeks at the end ofproiect to button up all paperwork, as-built review, etc.
LA VIII — 20 hours x$160 per hour =$3,200
FRX-8 x$125=$1,000
FR VII — 20 x $95 = $1,900
ET VI — 20 x $88 = $1,760
ATII—lOx$45=$450
Mileage = $264
Misc Exoenses = $400
SUB-TOTAL = $8,974
HUL GRAND TOTAL = $107,000
1