Loading...
HomeMy WebLinkAbout2006-09-12 SpecialMinutes of Special Meeting of Board of Aldermen of City of Riverside, Missouri September 12, 2006 A special meeting of the Boazd of Aldermen of the City of Riverside, Missouri, was held in the City Hall, of Riverside, Missouri, on September 12, 2006 at 7:00 p.m. Mayor Kathleen Rose called the meeting to order. Those in attendance were Aldermen Jones, Bruns, Darata, Beazd, Hurt and Super. Also present were David Blackburn, City Administrator, Louise Rusick, City Clerk, Chief Gregory Mills, Brent Miles, Director of Planning and Economic Development, and John McClelland, City Attorney. Northwood Road Improvement Project Alderman Hurt asked about the trail on the west side of Northwood Road. Brent said the agreement is in the final form. Brent said the Platte County Subdivision regulations require a payment for trails or to build a trail. The developer is building a 10' trail of asphalt and the Pazks and Recreation reviewed this and approved. Essentially, this will service only the development for now, and later they would like to link the trail with Green Hills Nature Sanctuary at the NW quadrant at 52"d and Northwood Road. The trail would be both a walking and bicycle trail. Brent said it is the developer's responsibility to pay for this trail and John said we aze required under this agreement that it be built. Brent said he is trying to set up a meeting with Mike Purcell and the property owner that will be affected. Olson & Associates will provide the property owner information regazding the Northwood project. Brent spoke with Dr. Fisher and he thinks this will help the schools for the kids that travel Northwood Road. Mayor Rose asked the time frame for the project and Brent said 90 days and the project could start in the next couple of weeks. No action will be taken on the agreement tonight, this is just a work session discussion of the agreement and the board will review it and then Mr. Purcell will review the agreement. Brent has the plan available. John said the changes in the agreement are to read only on the east side of the road. A change in pazagraph #5, is a 5' concrete sidewalk doesn't get built, yet. Paragraph #10, the developer is to submit a traffic control plan. The change to the storm sewer section is a drainage plan is needed for the entire project, approved by the City and to comply with all ordinances. Exhibit B- City's obligation, the City pays for 9,218 squaze yards of asphalt and the concrete curb and gutter is $265,000. Discussion of Rte. for John McClelland showed areas on the drawing that illustrates Rte. 1 and Rte.2 Horizons Sanitary regarding the proposed sewer line. Route 1 is the old proposed (original) line Sewer project that was supposed to go along Schoenbeck. Then, it was decided Schoenbeck was a bad idea so it had to be determined how to lay the line to the pump station. At that point, the pump station was under design and what everyone concluded was, that they would go ahead and build the pump station with the wet well an extra 10' deep. By doing that, it accommodated running the line pretty much anywhere they wanted to run it. The route that Phil Gibbs was discussing last week was Route 2 and is more ex- pensive than Route 1 ($359,000.00). The reasons for this is because it has to be a bigger line (30") and the need to have an effective screen at the pump station that's otherwise not required and this "ups" the price. The third alternative (Route 3) is to run the line parallel to the railroad track and along the edge of the right-of--way and then main line would run down Horizons Pazkway and the cost would be $544,360.00. There is an option available to design the Horizon's Pky. sewer just up to a point then to stop and figure out what to do. This involves two things; if the line isn't built all at once, the City has to pay someone to remobilize and start over and open it up. The other thing that impacts the sewer is that the pump station has to have access. The question then is how to get some type of access at the pump station. The manholes are going to be 7' above the ground because that's where the road elevation would be if the City chose to run a road at this point. Then a decision would have to be made to run the water lines. Then the water lines must be placed with more dirt. If this is all done, it puts the City into building a $3 million dollar road, doing everything but paving the road. If this is done, the City has committed to this location An alternative to this is putting in a temporary gravel road to get access to the pump station and not require any fill. One of the concerns is the wetlands. Looking at Routes 2 and 3, it appears the wetlands will not be affected. The wetlands need to be mitigated and it might as well be now as it won't get any cheaper in the future. David has been in the process of contacting landowners in the area and getting pemussion to go on their property to make a determination if there aze any wetlands. John said it is to everyone's advantage to participate because the City is paying the cost of the delineation and the cost of obtaining a permit that they will be able to take advantage of. They will have to pay the cost of mitigation and the engineering and corps approval process would be taken Gaze of for the landowners. Alderman Super asked if there was any room under I-635 for a maintenance road. David said TranSystems sent over what they thought the problem area is, the drainage ditch. The issue of going straight across to the pump station is about $1.5 million dollars to have the road built because a culvert must be installed. The other problem to deal with is the water flow through this area. John said the other issue is timing. If a commitment isn't made, the City may be able to put off the temporary access road until the City knows where a permanent road will be placed. The time constraint on this is the design of the line paralleling Horizons Parkway. Kansas City Missouri doesn't need access until the pump station is pumping. Ned O'Connor said the City's goal is to create a project that is the highest value to the developer and the City needs to get the highest proceeds for the ground, so flexibility creates value. Option B is to build the sewer and water line up and down and then access is needed to the pump station. The least expensive alternative is to build a temporary road for $500,000-$750,000. If the gravel road is put along the sewer line it is probably useable going forward. Ned says the City must prepare for the infrastructure. Ned said the value of the project is just as high with a commitment to provide sewer and water as it is with the sewer and water in. Ned's advice is to commit escrow to dollars which still provides flexibility and enhances value. Alderman Hurt asked, "The longer the City waits isn't there more cost?" Ned said yes, things are more expensive day by day. When the decision is made, other infrastructure decisions will be made to create an economy scale. Ned said he would cap the City's commitment to today's dollars. John said the instruction TranSystems needs at this time are because they are on a short timeline needs to know what to do about designing this portion of the sewer line. Sewer and Water Lines Alderman Hurt moved to approve proceeding with the design of the sewer and Design for Horizons, water lines for the I-635 Interchange North to North Intersection on Horizons Approved Parkway, seconded by Alderman Super, the vote was: Aye: Aldermen Jones, Super, Darata, Hurt, Beard and Bruns. Motion carries. Bill No. 2006-122 Alderman Darata moved to place Bill No. 2006-122 on its first reading, Payment of said Bill authorizing the payment of certain indebtedness listed therein, Indebtedness seconded by Alderman Hurt the vote was: Aye: Aldermen Darata, Bruns, Hurt, Beard, Jones and Super. Motion carries. Ordinance No. 2006-122 Alderman Hurt moved to place Bill No. 2006-122 on its second reading, Approved and upon passage of same become Ordinance No. 2006-122, seconded by Alderman Super, the vote was: Aye: Aldermen Jones, Darata, Beard, Super, Hurt and Bruns. Motion can•ies. Bill No. 2006-123 Alderman Beard moved to place Bill No. 2006-123 on its first reading, said Author. Phase 5 of Bill Authorizing Phase 5 of the Agreement for Professional Services by and the agreement for between the City of Riverside, Missouri and Berkebile Nelson Immenschuh BNIM, LLC for McDowell, LLC fro the provision of Architectural Services for a fee of $8,500 Archit. Services per month; with an estimated maximum of $40,000.00, seconded by Alderman Jones, the vote was: Aye: Aldermen Jones, Super, Darata, Hurt, Beard and Bruns. Motion carries. Ordinance No. 2006-123 Alderman Bruns moved to place Bill No. 2006-123 on its second reading, Approved and upon passage of same become Ordinance No. 2006-123, seconded by Alderman Darata, the vote was: Aye: Aldermen Beard, Bruns, Darata, Jones, Super and Hurt. Motion carries. Bill No. 2006-124 Alderman Jones moved to place Bill No. 2006-124 on its first reading, said Bill Approv & Author. Approving the Form of, and Authorizing the Mayor to complete and execute an an agreement for Agreement for Professional Services by and between the City of Riverside, professional services Missouri and Bartleby Content, LLC for a fee of $7,930.00, seconded by for Bartleby Content, Aldemum Darata, the vote was: LLC Aye: Aldermen Super, Hurt, Darata, Beard, Bruns and Jones. Motion carries. Ordinance No. 2006-124 Alderman Darata moved to place Bill No. 2006-124 on its second reading, Approved and upon passage of same become Ordinance No. 2006-124, seconded by Alderman Bruns, the vote was: Aye: Aldermen Hurt, Beard, Bruns, Darata, Jones and Super. Motion carries. Change Order #1 for Alderman Beard moved to approve Change Order No. 0001 for Linaweaver Linaweaver, Const. Construction, Inc. in the amount of $219,426.00 for the rehabilitation of Approved Merrimac/Petronella Streets with the condition to increase the amounts of the payment and performance bonds, seconded by Alderman Jones, the vote was: Aye: Aldermen Darata, Beard, Bruns, Hurt, Jones and Super. Motion carries. Aldermen Discussion Alderman Super asked about fire inspections for the Skyline Inn. Chief Mills said they are getting ready to do so in conjunction with the Platte County Health Department and the City Codes Officer. Alderman Super asked about other establishments. Chief Mills said the comment is for closed session. Alderman Hurt wished to follow up on pazking in yards as he has had some discussion with constituents. He said he has reservations about pazking randomly in yazds, but maybe on special occasion's people could do so. Alderman Hurt suggested a call to Public Safety for special permission. Chief Mills said he would not like to be put in the position to determine how a special occasion is defined. Alderman Bruns asked if they could get special permission to park on the streets. It was mentioned it is a safety issue to park on the streets. Mayor Rose said the people need to pazk somewhere when there's an event, whether it's on the street or driveway. Most people can't pazk in the driveway when there's a lot of cars and this problem that needs addressed and come up with some kind of solution. Alderman Dazata said parking on lawns is against the City ordinances. Alderman Darata suggested asking the neighbor, at the time of the event, about sharing their driveway. Alderman Jones said she doesn't want to see cars parked on the lawns. Mayor asked a about parking one side of the street. Chief Mills said this is a safety concern for Public Safety with on coming traffic and emergency vehicles. Chief Mills said he would examine this issue and later give some direction on this matter. Alderman Hurt asked about the grass around retainer walls with railing on High if it is the City's responsibility for maintenance. David Blackburn said the City has not done that in the past. David said he sent an a-mail to Public Works and hasn't had a chance to follow-up, yet. Alderman Hurt said residents in his neighborhood have gotten some citations for weeds. He said as you drive up through his neighborhood on the right hand side of the rails, the weeds aze pretty tall. He said if it's the property owners responsibility, it's one thing but if it's the City's it should be taken care of. Alderman Dazata asked about the weeds azound the water tower. This hasn't been addressed, but David said there's another issue with the tower. Alderman Bruns asked is a City smoking ban had been brought up. David said, "No". The next Board of Aldermen meeting is being moved to October l0a' because some of the members of the board are at the Municipal League Meeting October 2"a through October 4`n , ~ Mayor Rose mentioned a dip in the road at Vivion and Gateway. David said Bud is investigating. Alderman Jones asked if David had advertised for the Neighborhood Services position. David said, "No". Recess A brief recess was called at 8:07 p.m. Reconvened All Aldermen and the Mayor responded to roll call and the meeting reconvened at 8:20 p.m. Motion for Closed Alderman Bruns moved that the meeting go into closed session, pursuant to Session at 8:22 p.m. RSMo 610.021(1)Legal, RSMo 610.021(2) Real Estate and RSMo 610.021(3) Personnel Issues with the City Attorney, seconded by Alderman Hurt, and the vote was: Aldermen Beard, Darata, Jones, Super, Hurt and Bruns. Motion carries. Motion for Open Alderman Jones moved that the meeting go into open session, seconded by Session at 10:00 p.m. Alderman Hurt, the vote was: Aye: Aldermen Darata, Hurt, Jones, Super, Beard and Bruns. Motion carries. Adjournment By general consensus, the board adjourned at 10:0 City Clerk