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HomeMy WebLinkAbout2013-09-03 Regular Meeting MINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, September 3, 2013 5:45 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, September 3, 2013. Mayor Rose called the regular meeting to order at 5:45 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Ron Super, Art Homer, Brad Cope, Aaron Thatcher, Mike Fuller, and Seth DeRose. Also present were City Administrator Greg Mills, City Attorney Paul Camp, City Clerk Robin Littrell, Community Development Assistant Sarah Wagner, Finance Director Donna Resz, Community Development Director Mike Duffy, City Engineer Travis Hoover, Administration Director Meredith Hauck, Public Works Director Tom Wooddell, Executive Assistant Stacey Rasco, and City Planner Jackie Carlson. Also present were Joe Bednar with SFBB and Mike McKeen and Richie Benninghoven with Briarcliff. MOTION TO ENTER INTO Alderman Cope moved that the meeting go into closed CLOSED @ 5:45 P.M. session pursuant to RSMo 610.021 (1) Legal Action and litigation, RSMo 610.021(2) Leasing, Purchase or sale of real estate, and RSMo 610.021(12) Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected, second by Alderman Homer. Yes: Cope, Homer, Fuller, Super, Thatcher, and DeRose. Motion carried 6 -0. MOTION TO ADJOURN Alderman Thatcher moved at 6:52 p.m. to adjourn closed session CLOSED @ 6:52 P.M. with no action taken, second by Alderman DeRose. Yes: Thatcher, DeRose, Super, Homer, Cope, and Fuller. Motion carried 6 -0. REGULAR SESSION Mayor Rose called the Regular Session Meeting to order at 7:00 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Mike Fuller, Aaron Thatcher, Ron Super, Seth DeRose, and Art Homer. 1 Also present were City Administrator Greg Mills, City Attorney Paul Campo, City Clerk Robin Littrell, Community Development Director Mike Duffy, Public Works Director Tom Wooddell, Major Chris Skinrood, Community Development Assistant Sarah Wagner, Fire Chief Gordon Fowlston, City Planner Jackie Carlson, Finance Director Donna Resz, Administration Director Meredith Hauck, City Engineer Travis Hoover, and Stacey Rasco. PLEDGE OF ALLEGIANCE Mayor Rose led the Pledge of Allegiance. PUBLIC COMMENT None. CONSENT AGENDA Alderman Homer moved to approve the consent agenda as presented, second by Alderman Thatcher. Yes: Homer, Thatcher, Cope, DeRose, Fuller, and Super. Motion carried 6 -0. MINUTES OF 08 -20 -13 Alderman Homer moved to approve the minutes of the August 20, 2013 meeting, second by Alderman Thatcher. Yes: Homer, Thatcher, Cope, DeRose, Fuller, and Super. Motion carried 6 -0. MINUTES OF 08 -23 -13 Alderman Homer moved to approve the minutes of the August 23, 2013 meeting, second by Alderman Thatcher. Yes: Homer, Thatcher, Cope, DeRose, Fuller, and Super. Motion carried 6 -0. MINUTES OF 08 -24 -13 Alderman Homer moved to approve the minutes of the August 24, 2013 meeting, second by Alderman Thatcher. Yes: Homer, Thatcher, Cope, DeRose, Fuller, and Super. Motion carried 6 -0. RESOLUTION 2013 -090 Alderman Homer moved to approve Resolution 2013 -090 Bill Pay authorizing the expenditure of funds for fiscal year 2013- 2014, for weeks ending August 23 and August 30 in the amount of $279,859.21, second by Alderman Thatcher. Yes: Homer, Thatcher, Cope, DeRose, Fuller, and Super. Motion carried 6 -0. RESOLUTION 2013 -091 Alderman Homer moved to approve Resolution 2013 -091 Pole Lights @ Renner Brenner authorizing and approving the purchase of eight pole lights for Renner Brenner Park in an amount not to exceed $40,000, second by Alderman Thatcher. Yes: Homer, Thatcher, Cope, DeRose, Fuller, and Super. Motion carried 6 -0. 2 REGULAR AGENDA RESOLUTION 2013 - 092 City Clerk Robin Littrell read Resolution 2013 -092. City Engineer Demolition Award to HECO INC Travis Hoover reported that there were seven bidders for the demolition project and the lowest bid was under the budgeted amount. Hoover explained that each building was priced individually. Community Development Director Mike Duffy reviewed the memo supplied in the packet that is an analysis of the status of each building, allowing the board to evaluate which buildings to demo. Following a brief discussion Hoover reminded the Board that the cost for asbestos testing for this project is $1,500. If the testing necessitates removal of asbestos that will be an additional cost and staff would bring that back to the Board. Alderman Thatcher moved to approve Resolution 2013 -092 authorizing the bid award to HECO, Inc. in the amount of $108,500 for the demotion of Beverly Lumber building, Downs building, Rinker building, Hanna building, and for the asbestos testing, second by Alderman Homer. Yes: Thatcher, Homer, Fuller, DeRose, Cope, and Super. Motion carried 6 -0. BILL NO. 2013 City Clerk Robin Littrell gave first reading of Bill No. 2013 -066. Amend City Code 135.110 City Administrator Greg Mills explained the issues with the bond Bid Security & Bonds rating and that staff recommends the change to A -. He also introduced Earl Benton with Century Surety Bonds and Mike Jaben with Seal -o- Matic, who addressed the Board and reported that with the change it would help quality companies more opportunities to do work in Riverside. City Attorney Paul Campo also gave supporting information for the recommendation to amend Code 135.110. Alderman Thatcher moved to accept first reading and place Bill No. 2013 -066 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, Fuller, DeRose, Super, and Homer. Motion carried 6 -0. Alderman Cope moved to approve Bill 2013 -066 and enact said bill as ordinance, second by Alderman Homer. Yes: Cope, Homer, Super, Fuller, DeRose, and Thatcher. Motion carried 6 -0. BILL NO. 2013 City Clerk Robin Littrell gave first reading of Bill No. KCMO Emergency Services 2013 -067. Fire Chief Gordon Fowlston reported this is the annual renewal of the agreement with Kansas City, Missouri. Alderman Thatcher moved to accept first reading and place Bill No. 2013 -067 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, DeRose, Super, Fuller, and Homer. Motion carried 6 -0. Alderman Cope moved to approve Bill 2013 -067 and enact said bill as ordinance, second by Alderman Thatcher. Yes: Cope, Thatcher, Homer, Fuller, DeRose, Fuller, and Super. Motion carried 6 -0. 3 BILL NO. 2013 City Clerk Robin Littrell gave first reading of Bill No. 2013 -068. Amend City Admin. Agmnt. Administration Director Meredith Hauck stated that this amendment is in accordance with the direction from the Board of Alderman and that any salary changes for the City Administrator must be adjusted as an amendment to his agreement. Alderman Thatcher moved to accept first reading and place Bill No. 2013 -068 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, Homer, Super, Fuller, and DeRose. Motion carried 6 -0. Alderman Cope moved to approve Bill 2013 -068 and enact said bill as ordinance, second by Alderman Homer. Yes: Cope, Homer, Fuller, DeRose, Super, and Thatcher. Motion carried 6 -0. BILL NO. 2013 City Clerk Robin Littrell gave first reading of Bill No. Agreement Park Hill School 2013 -069. Hauck detailed the services the City will receive according to the agreement with Park Hill School District. Alderman Thatcher moved to accept first reading and place Bill No. 2013 -069 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, DeRose, Super, and Homer. No: Fuller. Motion carried 5 -1. Alderman Cope moved to approve Bill 2013 -069 and enact said bill as ordinance, second by Alderman Thatcher. Yes: Cope, Thatcher, Super, Homer, and DeRose. No: Fuller. Motion carried 5 -1. CITY ADMINISTRATOR City Administrator Greg Mills asked the Board to consider moving the September 17 regular meeting to Thursday, September 19 due to several Board and staff members attending the MML Annual Conference Sept. 15 -18. Alderman Thatcher moved to change the regular scheduled September 17 BOA meeting to Thursday, September 19 at 7:00 p.m., second by Alderman Super. Yes: Thatcher, Super, DeRose, Fuller, Cope, and Homer. Motion carried 6 -0 ADMINISTRATION Administration Director Meredith Hauck explained that the Park Hill South Band would like to have an event as a fundraiser for their band trip to London and need Board approval to charge an admission fee. Alderman Thatcher moved to approve the Park Hill South Band to hold an event outside of the typical event season and allow them to charge an admission fee, second by Alderman DeRose. Yes: Thatcher DeRose, Cope, Homer, Fuller, and Super. Motion carried 6 -0. 4 Hauck also explained the additional expenses that are not budgeted for the London Band trip as detailed in the memo included in the packet and asked the Board to for approval. Alderman Thatcher moved to approve the related expenses, including providing additional budget authority of $1,350 to cover the street light banners and official city gift, second by Alderman Homer. Yes: Thatcher, Homer, DeRose, Super, and Cope. No: Fuller. Motion carried 5 -1. COMMUNITY DEVELOPMENT Nothing to report. ENGINEERING Nothing to report. FINANCE Nothing to report. PUBLIC SAFETY Fire Chief Gordon Fowlston informed the Board that the Advance Cardiac monitors are on the fire truck. I also have a Challenge Coin for each Board member and the Mayor from the Missouri Fire Service Funeral Team as a thank you for all the support given. Mayor Rose gave kudos to Fire Chief Fowlston for the work he did with the Funeral Team in Colorado. PUBLIC WORKS Public Works Director Tom Wooddell discussed the process for getting new carpet in City Hall. He reviewed his reasons for the recommendation of carpet squares. It will be going out to bid soon. LEVEE BOARD Alderman Super reported that Attorney Joe Bednar has assisted the Levee Board by writing a letter that will be sent to the Corp of Engineers explaining that the Levee District does not have any obligation to pay for the repairs at lntercon. MAYOR'S DISCUSSION Mayor Rose gave City Administrator Greg Mills a list of goals for his position for 2013 -2014. She is challenging the Board and staff to have a very innovative approach for our city and a year of engagement. Alderman Thatcher stated that at some point these goals should be memorialized after time for feedback and discussion. BOARD OF ALDERMEN Alderman Fuller — Questioned Hoover about a gap in the sidewalk at the entry of the new bridge. Hoover responded that the contractor has been contacted to repair this area. Alderman Super — Nothing to report. Alderman Thatcher— Nothing to report Alderman Homer — Nothing to report. 5 Alderman DeRose — Nothing to report. Alderman Cope — Nothing to report. MOTION TO ADJOURN Alderman Cope moved to adjourn the meeting at 7:56 p.m., second by Alderman DeRose. Yes: Cope, DeRose, Fuller, Homer, Super, and Thatcher. Motions carried 6 -0. , Robin Littrell, ity Clerk y S 6