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HomeMy WebLinkAbout2013-10-01 Regular Meeting MINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, October 1, 2013 7:00 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, October 1, 2013. Mayor Rose called the regular meeting to order at 7:04 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Ron Super, Art Homer, Brad Cope, and Mike Fuller. Aldermen Seth DeRose and Aaron Thatcher were absent. Also present were City Administrator Greg Mills, City Attorney Paul Camp, City Clerk Robin Littrell, Community Development Assistant Sarah Wagner, Finance Director Donna Resz, Community Development Director Mike Duffy, City Engineer Travis Hoover, Administration Director Meredith Hauck, Public Works Director Tom Wooddell, Fire Chief Gordon Fowlston, Major Chris Skinrood, and City Planner Jackie Carlson. Also present was Joe Bednar with SFBB. PLEDGE OF ALLEGIANCE Mayor Rose led the Pledge of Allegiance. PUBLIC COMMENT None. CONSENT AGENDA Alderman Cope moved to approve the consent agenda as presented, second by Alderman Homer. Yes: Cope, Homer, Super, and Fuller. Motion carried 4 -0. MINUTES OF 09 - 19 - 13 Alderman Cope moved to approve the minutes of the September 19, 2013 meeting, second by Alderman Homer. Yes: Cope, Homer, Super, and Fuller. Motion carried 4 -0. MINUTES OF 09 - 23 - 13 Alderman Cope moved to approve the minutes of the September 23, 2013 meeting, second by Alderman Homer. Yes: Cope, Homer, Super, and Fuller. Motion carried 4 -0. 1 RESOLUTION 2013 - 089 Alderman Cope moved to approve Resolution 2013 -089 Suzanne Johnson Park Board appointing Suzanne Johnson to the Park Board, second by Alderman Homer. Yes: Cope, Homer, Super, and Fuller. Motion carried 4 -0. RESOLUTION 2013 - 099 Alderman Cope moved to approve Resolution 2013 -099 Bill Pay authorizing the expenditure of funds for fiscal year 2013- 2014, for weeks ending September 20 and September 27`" in the amount of $391,958.70, second by Alderman Homer. Yes: Cope, Homer, Super, and Fuller. Motion carried 4 -0. RESOLUTION 2013 - 100 Alderman Cope moved to approve Resolution 2013 -100 AT &T Agreement Public Safety approving an agreement with AT &T for emergency warning call database extract, second by Alderman Homer. Yes: Cope, Homer, Super, and Fuller. Motion carried 4 -0. RESOLUTION 2013 - 101 Alderman Cope moved to approve Resolution 2013 -101 IT Services with eNET, LLC awarding the bid for IT services to eNET, LLC, second by Alderman Homer. Yes: Cope, Homer, Super, and Fuller. Motion carried 4 -0. REGULAR AGENDA RESOLUTION 2013 - 102 City Clerk Robin Littrell read Resolution 2013 -102. Mayor Rose Agreement with Heartland called for the reading of the resolution and announced that she Occupational Medicine was recusing herself at this time from any discussion or action on this issue. Administration Director Meredith Hauck explained that we had changed providers earlier this year to North Kansas City Hospital for our occupational medicine and since we had switched we have experienced lengthy wait times for simple random drug tests, three employees have had billing issues that sent them into collections, and many other issues too numerous to mention. We began looking for other places that offered such services and Mosaic at Burlington Creek fits the services we were looking for and a good location for our employees. Alderman Cope explained a machine that several of them used at the Mosaic facility that will provide a good baseline pre - employment test for our employees. Alderman Cope moved to approve Resolution 2013 -102 approving an agreement with Heartland Occupational Medicine regarding post -offer, pre - employment physical testing services, second by Alderman Fuller. Yes: Cope, Fuller, Homer, and Super. Motion carried 4 -0. 2 Mayor Rose joins back into the meeting and asked for the first reading of Bill 2013 -076. BILL NO. 2013 City Clerk Robin Littrell gave first reading of Bill No. 2013 - 076. KCPL Franchise Agreement City Attorney Paul Campo explained that this is the KCP &L First Reading Only 20 year franchise agreement renewal and that there are no significant changes in terms from the one that was passed in 1993. He also detailed that the agreement must have just a first reading tonight and be on file with the City Clerk for 30 days available for public inspection before final reading and approval. This is a non - exclusive franchise. Mayor Rose announced that Cara Hoover with KCP &L is in attendance tonight as well, if anyone has any questions for her. Alderman Cope moved to accept first reading and place Bill No. 2013 -076 on second and final reading, second by Alderman Super. Yes: Cope, Super, Fuller, and Homer. Motion carried 4 -0. BILL NO. 2013 City Clerk Robin Littrell gave first reading of Bill No. Consent to Lease - Grianger 2013 -077. Community Development Director Mike Duffy reported that this is a condition under the MDA that we must approve a consent to lease for buildings funded by Chapter 100 Bonds until those bonds have closed. Alderman Cope moved to accept first reading and place Bill No. 2013 -077 on second and final reading, second by Alderman Homer. Yes: Cope, Homer, Super, and Fuller. Motion carried 4 -0. Alderman Super moved to approve Bill 2013 -077 and enact said bill as ordinance, second by Alderman Cope. Yes: Super, Cope, Fuller, and Homer. Motion carried 4 -0. BILL NO. 2013 City Clerk Robin Littrell gave first reading of Bill No. 2013 -078. Specs for Infrastructure and Community Development Director Duffy stated that this is Escrow Agreement Yanfeng specifications for construction of paving improvements and is similar to where we initially started with Horizons Spec II Building. He also stated the details of the escrow agreement being approved. Alderman Cope moved to accept first reading and place Bill No. 2013 -078 on second and final reading, second by Alderman Homer. Yes: Cope, Homer, Fuller, and Super. Motion carried 4 -0. Alderman Super moved to approve Bill 2013 -078 and enact said bill as ordinance, second by Alderman Cope. Yes: Super, Cope, Homer, and Fuller. Motion carried 4 -0. 3 CITY ADMINISTRATOR City Administrator Greg Mills reviewed that the current session of the general assembly has over ruled the veto of the Governor regarding the casting of votes by video conferencing. He inquired if there was any desire of the Board to have staff look into the cost of this service for future Board meetings. Following discussion of the Board, there is little interest to move forward, but if staff would like to investigate options and expense, then bring that information back to the board. ADMINISTRATION Administration Director Meredith Hauck explained that the draft copy of the Employee Handbook is being handed to each board member for review and then it will be presented to the Board for final approval at the October 15 meeting with an effective date of October 30 A summary handout accompanied the handbook providing the more substantial changes that have been made along with incorporation of the policies and procedures that have been put in place but never memorialized. Hauck gave an overview of the documentation. Hauck approached the Board about a new cross -fit gym that has moved into the City and requested that the Board consider allowing the residents to include their gym in the Healthy Initiative Program for Riverside residents. Following discussion of the Board, the consensus was to keep our Program focused on supporting those communities that have made an investment to facilitate community centers in our area, not privately owned facilities. Saturday, Oct. 5 we will be having our annual skate competition at the skate park. COMMUNITY DEVELOPMENT Nothing to report. ENGINEERING City Engineer Travis Hoover said the asbestos testing was done and only a few tiles in the Downs Building were found and removed without any cost to the city. The DNR waiver will expire on Monday, October 7 so we hope to see buildings coming down next week. QuikTrip picked up their permit for demolition on the new site, so we hope to see some changes soon. We have bids for the Line Creek Trail segment from Homestead to Vivion Road. Crookham was the low bid of three bids received and they are also the contractor for the Lower Line Creek Trail Project. Staff would like a motion by the Board to allow the change order to the Crookham contract with the funding to come out of the 2013 street maintenance program for this project. Alderman Fuller moved to proceed with the change order in the amount of $77,850.50 to the Crookham contract for Lower Line Creek Trail with actual funds to be paid from the 2013 Street Maintenance Program, and bring the change order back in the 4 form of a resolution on October 15, 2013, second by Alderman Homer. Yes: Fuller, Homer, Super, and Cope. Motion carried 4 -0. Hoover also explained that the Northwood Road Trail and Northwood Road overlay by Park Hill South School entrance is presently being worked on by Seal -O- Matic. Because they are on site and already mobilized they have given us a quote for additional street repairs in Montebella and Strathbury in the amount of $42,620. Staff would like a motion this evening that will allow work to begin immediately, because they are on site and mobilized, for this change order that will be followed by a resolution at the next regular meeting to ratify this motion. Alderman Homer moved to approve a change order to the 2013 Street Maintenance Program in the amount of $42,620 for street repairs in Montebella and on Strathbury, with work to begin immediately since Seal -O -Matic is on site and mobilized and the change order for said work will be ratified by a resolution at the October 15, 2013 meeting, second by Alderman Fuller. Yes: Homer, Fuller, Cope, and Super. Motion carried 4 -0. FINANCE Nothing to report. PUBLIC SAFETY Major Chris Skinrood reminded the Board that every year we donate a vehicle or two from our fleet to a city that is in need and that we have been in need of a command post vehicle for some time. Last week the Sheriff of Platte County handed us the title to a 1972 Bluebird bus to be used as a command post. This is a very big deal for us to receive. Skinrood also noted that the Jeff Taylor Training Room is now completed. PUBLIC WORKS Public Works Director Tom Wooddell stated that the mattress recycling is going well. He also reminded the Board that October is Breast Cancer Awareness Month and Public Works made the Linear Park fountain pink today and would like permission from the Board to make the Briarcliff waterfall pink as well. The next two weeks will be the city cleanup days (Oct. 1 — 12). We also offer the curbside pickup. We will be open on Saturday from 7:30 a.m. to 3:30 p.m. at the Public Works Facility - 4200 NW Riverside Street. LEVEE BOARD Nothing to report. MAYOR'S DISCUSSION Mayor Kathy Rose displayed the plaque that she received for completing the Missouri Governance Program through MML. Thank you for all the well wishes for Randy. We have several conversations going on about the Fairfax Bridge and we will keep you all up on that project. John Chazsar is getting a meet and greet opportunity together for all the businesses in Horizons 5 possibly on October 23 from 4:30 p.m. to 6:30 p.m. The Homes Tour began last weekend. BOARD OF ALDERMEN Alderman Super — Nothing to report. Alderman Homer— Nothing to report. Alderman Cope — Nothing to report. Alderman Fuller — Nothing to report. MOTION TO ENTER INTO Alderman Cope moved that the meeting go into closed CLOSED @ 7:59 P.M. session pursuant to RSMo 610.021 (1) Legal Action and litigation, RSMo 610.021(2) Leasing, Purchase or sale of real estate, and RSMo 610.021(12) Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected, second by Alderman Super. Yes: Cope, Super, Homer, and Fuller. Motion carried 4 -0. MOTION TO ADJOURN Alderman Cope moved at 8:23 p.m. to adjourn closed session CLOSED @ 8:23 P.M. with no action taken, second by Alderman Homer. Yes: Cope, Homer, Super, and Fuller. Motion carried 4 -0. MOTION TO ADJOURN Alderman Super moved to adjourn the meeting at 8:24 p.m., second by Alderman Homer. Yes: Super, Homer, Cope, and Fuller. Motions carried 4 -0. , //) Robin Littrell, ity Clerk ° 6