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HomeMy WebLinkAboutR-2013-120 Utility Agreement KCP&L Vivion Road Bridge Over Line Creek RESOLUTION NO. R- 2013 -120 A RESOLUTION APPROVING AN AGREEMENT WITH KANSAS CITY POWER AND LIGHT COMPANY IN CONNECTION WITH THE VIVION ROAD BRIDGE OVER LINE CREEK PROJECT WHEREAS, the Board of Aldermen find it is in the best interest of the City to provide for the relocation of certain existing overhead electrical lines to underground along NW Vivion Road in connection with the reconstruction of the Vivion Road Bridge over Line Creek as set forth in Exhibit A attached hereto; BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI AS FOLLOWS: THAT the Utility Agreement, in substantially the form attached hereto, with between the City of Riverside and Kansas City Power and Light Company is hereby approved and the Mayor is hereby authorized to execute the Agreement on behalf of the City; FURTHER THAT funds to reimburse KCPL for the cost to perform such relocation in the amount of $29,316.35, are hereby approved and authorized; FURTHER THAT the Mayor, the City Administrator, the Finance Director, the City Attorney and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements and other documents, as may be necessary or convenient to perform all matters herein authorized. PASSED AND ADOPTED b the Board of Aldermen and APPROVED by the Mayor of the City of Riverside, Missouri, the/if day of7/oile n be) , 2013. 1 Kat leen L. Rose, Mayor /"ti 1 T: • Robin Littfell, City Jerk RESOLUTION NO. R- 2013 -120 Exhibit A Utility Agreement Authority: City of Riverside, Platte County, MO Project Route: NW Vivion Rd — NW Karen Blvd to NW Klamm Rd WR. No. 503599 LINE C.O. No. 03 -68192 Distribution Facilities ev ILI2tYAGWEJKE9v!T THIS AGREEMENT is made this 23rd day of October, 2013, by and between KANSAS CITY POWER & LIGHT COMPANY, a Missouri corporation, with its address at P.O. Box 418679, Kansas City, Missouri 64141, hereinafter called "Company ", and The City of Riverside, Missouri in the State of Missouri acting by and through the City Council, hereinafter called "City ". WITNESSETH: WHEREAS, the City proposes to relocate existing overhead electrical lines to underground along NW Vivion Rd from NW Karen Blvd to NW Klamm Rd in Riverside, Missouri for Vivion Road improvements and Line Creek bridge replacement. WHEREAS, in order to construct said electric line in accordance with said plans, it will be necessary to adjust certain facilities of the Company so as to maintain the present services of said Company, such changes being generally shown in legend on Company's plans, identified as Company's C.O. No. 03 -68192 consisting of two (2) sheets, which plans are by reference incorporated herein and made a part hereof. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed as follows: I. Company's facilities which will be relocated and rebuilt include distribution lines which are essential for Company to keep in operation in order to furnish continuous electrical service to Company's customers served by said lines. Therefore, Company may maintain such facilities in their existing locations until such time as new right of way is acquired or made available and /or governmental permits are secured by the Company for placement of its relocated facilities and it has relocated existing facilities or constructed new facilities as required. Company will proceed with the relocated and /or construction without unreasonable delay after the new right of way is available. 2. Company shall develop the adjustment costs of the work by using the actual and related indirect costs accumulated in accordance with Company's established work order accounting procedure, and Company shall keep a detailed and accurate account of all labor, materials, supplies, incidentals and other necessary costs involved in such work. The City Engineer, or any other authorized agent of the City shall have access at all reasonable times to such Company records. 3. Company shall notify the City of the nature and extent of any substantial change made in the plans hereinabove referred to, and such plans shall thereupon be deemed modified to include such changes. 4. City is responsible for the cost of special ditching required for soil conditions including, but not limited to the presence of rock or other environmental issues which prevents the use of normal trenching and backfilling practices used in trenchable soil. City is responsible for maintaining grade and clearance during Company's construction. 5. City will reimburse the Company for the cost of adjustments affecting those portions of Company's facilities, which were installed on private property and are being relocated due to this project. 6. City's obligation for such relocation is estimated to be $29,316.35. This estimate is based on 2012 labor and material costs, and may change significantly depending upon the actual date of construction. Again, these are estimated costs, with final costs dependent upon actual construction. Upon completion of the work in accordance with the plans, City will promptly reimburse Company for the cost of such work upon submission of a statement for such cost to the City. IN WITNESS WHEREOF, the parties hereto have caused this Agreement be duly executed as of the date first above written. KANSAS CI "OW OW - GHT COMPANY By: t// i�ti ay. dr CITY OF RIVERSIDE MISSSOOURI By: ` CQ.t�u eet Title: EXHIBIT A VIVION RD & LINE CREEK BRIDGE - WR 503599 AMOUNT OF ORIGINAL UTILITY AGREEMENT = $133,037.25 (MINUS) JOB SCOPE CHANGE - $41,050.00 (MINUS) 3 ADDITIONAL 6" PIPES ON LINE CREEK BRIDGE - $62,670.90 FINAL UTILITY AGREEMENT AMOUNT = $29,316.35 CITY OF Riv „si MISSOURI Upstream from ordinary. 2950 NW Vivion Road Riverside, Missouri 64150 MEMO DATE: November 7, 2013 AGENDA DATE: November 18, 2013 TO: Mayor and Board of Aldermen FROM: Travis Hoover RE: Vivion Road Bridge over Line Creek (137 -009) KCPL Utility Agreement BACKGROUND: The original SKW plans consisted of undergrounding all utilities within the project limits including utilities in Northmoor. KCPL designed their respective work under 2 project numbers due to the separate equipment needed for different phasing. Complications in acquiring the necessary utility easement in Northmoor resulted in undergrounding only the utilities within the Riverside City limits. One utility agreement was approved and paid by the City. The estimated costs paid were similar to the costs of the overall reduced scope of work. However KCPL requires 2 utility agreements to coincide with the respective phasing. The City will receive a partial refund for the previously executed agreement due to actual costs resulting Tess than estimated costs. This 2 " agreement is for the remainder of the work completed in the additional phase. This agreement includes a deduction for a partial refund for the actual costs resulting Tess than estimated costs, and a refund for additional facilities installed for KCPL. RECOMMENDATION: Staff recommends approval of the resolution and acceptance of the utility agreement with KCPL for the Vivion Road Bridge over Line Creek project. BUDGETARY IMPACT: Approximately $29,316.35 will be expended out of the Vivion Road Bridge over Line Creek budget for the construction under this contract.